Rule 17Ad-6
 
Recordkeeping
(a) Every registered transfer agent shall make and keep
current the
following:
(1) A receipt, ticket, schedule, log or other record showing
the
business day each routine item and each non-routine item is (i) received
from the presentor and, if applicable, from the outside registrar and (ii) made available
to the presentor and, if applicable, to the outside registrar;
(2) A log, tally, journal, schedule or other record showing
for each
month:
(i) The number of routine items received;
(ii) The number of routine items received during the month
that were
turned around within three business days of receipt;
(iii) The number of routine items received during the month
that
were not turned around within three business days of receipt;
(iv) The number of non-routine items received during the
month;
(v) The number of non-routine items received during the month
that
were turned around;
(vi) The number of routine items that, as of the close of
business
on the last business day of each month, have been in such registered
transfer agent's possession for more than four business days, aged in
increments of one business day (beginning on the fifth business day);
and
(vii) The number of non-routine items in such registered
transfer
agent's possession as of the close of business on the last business day
of each month;
(3) With respect to items for which the registered transfer
agent
acts as an outside registrar:
(i) A receipt, ticket, schedule, log or other record showing
the
date and time:
(A) Each item is (1) received from the presenting transfer
agent and
(2) made available to the presenting transfer agent;
(B) Each written or oral notice of refusal to perform the
registrar
function is made available to the presenting transfer agent (and the
substance of the notice); and
(ii) A log, tally, journal, schedule or other record showing
for
each month:
(A) The number of items received;
(B) The number of items processed within the time required by
Sec.
240.17Ad-2(b); and
(C) The number of items not processed within the time
required by
Sec. 240.17Ad-2(b);
(4) A record of calculations demonstrating the registered
transfer
agent's monitoring of its performance under Sec. 240.17Ad-2 (a) and
(b);
(5) A copy of any written notice filed pursuant to Sec.
240.17Ad-2;
(6) Any written inquiry or request, including those not
subject to
the requirements of Sec. 240.17Ad-5, concerning an item, showing the
date received; a copy of any written response to an inquiry or request,
showing the date dispatched or mailed to the presentor; if no response
to an inquiry or request was made, the date the certificate involved was
made available to the presentor; or, in the case of an inquiry or
request under Sec. 240.17Ad-5(a) responded to by telephone, a telephone
log or memorandum showing the date and substance of any telephone
response to the inquiry;
(7) A log, journal, schedule or other record showing the
number of
inquiries subject to Sec. 240.17Ad-5 (a), (b), (c) and (d) received
during each month but not responded to within the required time frames
and the number of such inquiries pending as of the close of business on
the last business day of each month;
(8) Any document, resolution, contract, appointment or other
writing, any supporting document, concerning the appointment and the
termination of such appointment of such registered transfer agent to act
in any capacity for any issue on behalf of the issuer, on behalf of
itself as the issuer or on behalf of any person who was engaged by the
issuer to act on behalf of the issuer;
(9) Any record of an active (i.e., unreleased) stop order,
notice of
adverse claim or any other restriction on transfer;
(10) A copy of any transfer journal and registrar journal
prepared
by such registered transfer agent; and
(11) Any document upon which the transfer agent bases its
determination that an item received for transfer was received in
connection with a reorganization, tender offer, exchange, redemption,
liquidation, conversion or the sale of securities registered pursuant to
the Securities Act of 1933 and, accordingly, was not routine under Sec.
240.17Ad-1(i) (5) or (8).
(b) Every registered transfer agent which, under the terms of
its
agency, maintains securityholder records for an issue or which acts as a
registrar for an issue shall, with respect to such issue, obtain from
the issuer or its transfer agent and retain documentation setting forth
the total number of shares or principal amount of debt securities or
total number of units if relating to any other kind of security
authorized and the total issued and outstanding pursuant to issuer
authorization.
(c) Every registered transfer agent which, under the terms of
its
agency, maintains securityholder records for an issue shall, with
respect to such issue, retain each cancelled registered bond, debenture,
share, warrant or right, other registered evidence of indebtedness, or
other certificate of ownership and all accompanying documentation,
except legal papers returned to the presentor.
Regulatory History |
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42 FR 32413, June 24, 1977
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