Rule 17Ad-21T
 
Operational Capability in a Year 2000 Environment
(a) This section applies to every registered non-bank
transfer agent
that uses computers in the conduct of its business as a transfer agent.
(b)(1) You have a material Year 2000 problem if, at any time
on or
after August 31, 1999:
(i) Any of your mission critical computer systems incorrectly
identifies any date in the Year 1999 or the Year 2000, and
(ii) The error impairs or, if uncorrected, is likely to
impair, any
of your mission critical systems under your control.
(2) You will be presumed to have a material Year 2000 problem
if, at
any time on or after August 31, 1999, you:
(i) Do not have written procedures reasonably designed to
identify,
assess, and remediate any material Year 2000 problems in your mission
critical systems under your control;
(ii) Have not verified your Year 2000 remediation efforts
through
reasonable internal testing of your mission critical systems under your
control and reasonable testing of your external links under your
control; or
(iii) Have not remediated all exceptions related to your
mission
critical systems contained in any independent public accountant's report
prepared on your behalf pursuant to Sec. 240.17Ad-18(f).
(c) If you have or are presumed to have a material Year 2000
problem, you must immediately notify the Commission and your issuers of
the problem. You must send this notice to the Commission by overnight
delivery to the Division of Market Regulation, U.S. Securities and
Exchange Commission, 450 Fifth Street, NW, Washington, DC 20549-1002
Attention: Y2K Compliance.
(d)(1) If you are a registered non-bank transfer agent that
has or
is presumed to have a material Year 2000 problem, you may not, on or
after August 31, 1999, engage in any transfer agent function, including:
(i) Countersigning such securities upon issuance;
(ii) Monitoring the issuance of such securities with a view
to
preventing unauthorized issuance;
(iii) Registering the transfer of such securities;
(iv) Exchanging or converting such securities; or
(v) Transferring record ownership of securities by
bookkeeping entry
without physical issuance of securities certificates.
(2) Notwithstanding paragraph (d)(1) of this section, you may
continue to engage in transfer agent functions:
(i) Until December 1, 1999, if you have submitted a
certificate to
the Commission in compliance with paragraph (e) of this section; or
(ii) Solely to the extent necessary to effect an orderly
cessation
or transfer of these functions.
(e)(1)(i) If you are a registered non-bank transfer agent
that has
or is presumed to have a material Year 2000 problem, you may, in
addition to providing the Commission the notice required by paragraph
(c) of this section, provide the Commission and your issuers a
certificate signed by your chief executive officer (or an individual
with similar authority) stating:
(A) You are in the process of remediating your material Year
2000
problem;
(B) You have scheduled testing of your affected mission
critical
systems to verify that the material Year 2000 problem has been
remediated, and specify the testing dates;
(C) The date by which you anticipate completing remediation
of the
material Year 2000 problem in your mission critical systems; and
(D) Based on inquiries and to the best of the chief executive
officer's knowledge, you do not anticipate that the existence of the
material Year 2000 problem in your mission critical systems will impair
your ability, depending on the nature of your business, to assure the
prompt and accurate transfer and processing of securities, the
maintenance of master securityholder files, or the production and retention of
required records; and you anticipate that the steps referred to in paragraphs (e)(1)(i)(A)
through (C) of this section will
result in remedying the material Year 2000 problem on or before November
15, 1999.
(ii) If the information contained in any certificate provided
to the
Commission pursuant to paragraph (e) of this section is or becomes
misleading or inaccurate for any reason, you must promptly file an
updated certificate correcting such information. In addition to the
information contained in the certificate, you may provide the Commission
with any other information necessary to establish that your mission
critical systems will not have material Year 2000 problems on or after
November 15, 1999.
(2) If you have submitted a certificate pursuant to paragraph
(e)(1)
of this section, you must submit a certificate to the Commission and
your issuers signed by your chief executive officer (or an individual
with similar authority) on or before November 15, 1999, stating that,
based on inquiries and to the best of the chief executive officer's
knowledge, you have remediated your Year 2000 problem or that you will
cease operations. This certificate must be sent to the Commission by
overnight delivery to the Division of Market Regulation, U.S. Securities
and Exchange Commission, 450 Fifth Street, NW, Washington, DC 20549-1002
Attention: Y2K Compliance.
(f) Notwithstanding paragraph (d)(2) of this section, you
must
comply with the requirements of paragraph (d)(1) of this section if you
have been so ordered by the Commission or by a court.
(g) Beginning August 31, 1999, and ending March 31, 2000, you
must
make backup records for all master securityholder files at the close of each business day and must preserve
these backup records for a rolling five business day period in a manner
that will allow for the transfer and conversion of the records to a
successor transfer agent. If you have a material Year 2000 problem, you
must preserve for at least one year the five day backup records
immediately preceding the day the problem was discovered. In addition,
you must make at the close of business on December 27 through 31, 1999,
a backup copy for all master securityholder files and preserve these
records for at least one year. Such backup records must permit the
timely restoration of such systems to their condition existing prior to
experiencing the material Year 2000 problem. Copies of the backup
records must be kept in an easily accessible place but must not be
located with or held in the same computer system as the primary records,
and you must be able to immediately produce or reproduce them. You must
furnish promptly to a representative of the Commission such legible,
true, and complete copies of those records, as may be requested.
(h) For the purposes of this section:
(1) The term mission critical system means any system that is
necessary, depending on the nature of your business, to assure the
prompt and accurate transfer and processing of securities, the
maintenance of master securityholder files, and the production and
retention of required records as described in paragraph (d) of this
section;
(2) The term customer includes an issuer, transfer agent, or
other
person for which you provide transfer agent services;
(3) The term registered non-bank transfer agent means a
transfer
agent, whose appropriate regulatory agency is the Commission and not the
Office of the Comptroller of the Currency, the Board of Governors of the
Federal Reserve System, or the Federal Deposit Insurance Corporation;
and
(4) The term master securityholder file has the same
definition as
defined in Sec. 240.17Ad-9(b).
(i) This temporary section will expire on July 1, 2001.
Regulatory History |
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64 FR 42029, Aug. 3, 1999 |
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