Rule 17Ad-19
 
Requirements for Cancellation, Processing, Storage,
Transportation, and Destruction or other Disposition of Securities
Certificates
(a) Definitions. For purposes of this section:
(1) The terms cancelled or cancellation means the process in
which a
securities certificate:
(i) Is physically marked to clearly indicate that it no
longer
represents a claim against the issuer; and
(ii) Is voided on the records of the transfer agent.
(2) The term cancelled certificate facility means any
location where
securities certificates are cancelled and thereafter processed, stored,
transported, destroyed or otherwise disposed of.
(3) The term certificate number means a unique identification
or
serial number that is assigned and affixed by an issuer or transfer
agent to each securities certificate.
(4) The term controlled access means the practice of
permitting the
entry of only authorized personnel to areas where securities
certificates are cancelled and thereafter processed, stored,
transported, destroyed or otherwise disposed of.
(5) The term CUSIP number means the unique identification
number
that is assigned to each securities issue.
(6) The term destruction means the physical ruination of a
securities certificate by a transfer agent as part of the certificate
destruction procedures that make the reconstruction of the certificate
impossible.
(7) The term otherwise disposed of means any disposition
other than
by destruction.
(8) The term securities certificate has the same meaning that
it has
in Sec. 240.17f-1(a)(6).
(b) Required procedures for the cancellation, storage,
transportation, destruction, or other disposition of securities
certificates. Every transfer agent involved in the handling, processing,
or storage of securities certificates shall establish and implement
written procedures for the cancellation, storage, transportation,
destruction, or other disposition of securities certificates. This
requirement applies to any agent that the transfer agent uses to perform
any of these activities.
(c) Written procedures. The written procedures required by
paragraph
(b) of this section at a minimum shall provide that:
(1) There is controlled access to any cancelled certificate
facility;
(2) Each cancelled certificate be marked with the word
''CANCELLED''
by stamp or perforation on the face of the certificate unless the
transfer agent has procedures adopted pursuant to this rule for the
destruction of cancelled certificates within three business days of
their cancellation;
(3) A record that is indexed and retrievable by CUSIP and
certificate number that contains the CUSIP number, certificate number
with any prefix or suffix, denomination, registration, issue date, and
cancellation date of each cancelled certificate;
(4) A record that is indexed and retrievable by CUSIP and
certificate number of each destroyed securities certificate or
securities certificate otherwise disposed of, the records must contain
for each destroyed or otherwise disposed of certificate the CUSIP
number, certificate number with any prefix or suffix, denomination,
registration, issue date, and cancellation date, and additionally for
any certificate otherwise disposed of a record of how it was disposed
of, the name and address of the party to whom it was disposed, and the
date of disposition;
(5) The physical transportation of cancelled certificates be
made in
a secure manner and that the transfer agent maintain separately a record
of the CUSIP number and certificate number of each certificate in
transit;
(6) Authorized personnel of the transfer agent or its
designee
supervise and witness the intentional destruction of any cancelled
certificate and retain copies of all records relating to certificates
which were destroyed; and
(7) Reports to the Lost and Stolen Securities Program be
effected in
a timely and complete manner, as provided in Sec. 240.17f-1 of any
cancelled certificate that is lost, stolen, missing, or counterfeit.
(d) Recordkeeping. Every transfer agent subject to this
section
shall maintain records that demonstrate compliance with the requirements
set forth in this section and that describe the transfer agent's
methodology for complying with this section for three years, the first
year in an easily accessible place.
(e) Exemptive authority. Upon written application or upon its
own
motion, the Commission may grant an exemption from any of the provisions
of this section, either unconditionally or on specific terms and
conditions, to any transfer agent or any class of transfer agents and to
any securities certificate or any class of securities certificates.
Regulatory History |
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68 FR 74401, Dec. 23, 2003
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