Rule 17Ad-13
 
Annual Study and Evaluation of Internal Accounting Control
(a) Accountant's report. Every registered transfer agent,
except as
provided in paragraph (d) of this section, shall file annually with the
Commission and the transfer agent's appropriate regulatory agency in
accordance with Sec. 240.17Ad-2(h), a report specified in paragraph
(a)(1) of this section prepared by an independent accountant concerning
the transfer agent's system of internal accounting control and related
procedures for the transfer of record ownership and the safeguarding of
related securities and funds. That report shall be filed within 90
calendar days of the date of the study and evaluation set forth in
paragraph (a)(1).
(1) The accountant's report shall:
(i) State whether the study and evaluation was made in
accordance
with generally accepted auditing standards using the criteria set forth
in paragraph
(a)(3) of this section;
(ii) Describe any material inadequacies found to exist as of
the
date of the study and evaluation and any corrective action taken, or if
no material inadequacy existed, the report shall so state;
(iii) Comment on the current status of any material
inadequacy
described in the immediately preceding report; and
(iv) Indicate the date of the study and evaluation.
(2) The study and evaluation of the transfer agent's system
of
internal accounting control for the transfer of record ownership and the
safeguarding of related securities and funds shall cover the following:
(i) Transferring securities related to changes of ownership
(i.e.,
cancellation of certificates or other instruments evidencing prior
ownership and issuance of certificates or instruments evidencing current
ownership);
(ii) Registering changes of ownership on the books and
records of
the issuer;
(iii) Transferring record ownership as a result of corporate
actions
(e.g., issuance, retirement, redemption, liquidation, conversion,
exchange, tender offer or other types of reorganization);
(iv) Dividend disbursement or interest paying-agent
activities;
(v) Administering dividend reinvestment programs; and
(vi) Distributing statements respecting initial offerings of
securities.
(3) For purposes of this report, the objectives of a transfer
agent's system of internal accounting control for the transfer of record
ownership and the safeguarding of related securities and funds should be
to provide reasonable, but not absolute, assurance that securities and
funds are safeguarded against loss from unauthorized use or disposition
and that transfer agent activities are performed promptly and
accurately. For purposes of this report, a material inadequacy is a
condition for which the independent accountant believes that the
prescribed procedures or the degree of compliance with them do not
reduce to a relatively low level the risk that errors or irregularities,
in amounts that would have a significant adverse effect on the transfer
agent's ability promptly and accurately to transfer record ownership and
safeguard related securities and funds, would occur or not be detected
within a timely period by employees in the normal course of performing
their assigned functions. Occurrence of errors or irregularities more
frequently than in isolated instances may be evidence that the system
has a material inadequacy. A significant adverse effect on a transfer
agent's ability promptly and accurately to transfer record ownership and
safeguard related securities and funds could result from any condition
or conditions that individually, or taken as a whole, would reasonably
be expected to:
(i) Inhibit the transfer agent from promptly and accurately
discharging
its responsibilities under its contractual agreement with the issuer;
(ii) Result in material financial loss to the transfer agent;
or
(iii) Result in a violation of Sec. 240.17Ad-2, 17Ad-10 or
17Ad-12(a).
(b) Notice of corrective action. If the accountant's report
describes any material inadequacy, the transfer agent shall, within
sixty calendar days after receipt of the report, notify the Commission
and its appropriate regulatory agency in writing regarding the
corrective action taken or proposed to be taken.
(c) Record retention. The accountant's report and any
documents
required by paragraph (b) of this section shall be maintained by the
transfer agent for at least three years, the first year in an easily
accessible place.
(d) Exemptions. The requirements of Sec. 240.17Ad-13 shall
not
apply to registered transfer agents that qualify for exemptions pursuant
to this paragraph, 17Ad-13(d).
(1) A registered transfer agent shall be exempt if it
performs
transfer agent functions solely for:
(i) Its own securities;
(ii) Securities issued by a subsidiary in which it owns 51%
or more
of the subsidiary's capital stock; and
(iii) Securities issued by another corporation that owns 51%
or more
of the capital stock of the registered transfer agent.
(2) A registered transfer agent shall be exempt if it:
(i) Is an exempt transfer agent pursuant to Sec.
240.17AD-4(b); and
(ii) In the case of a transfer agent that performs transfer
agent
functions for redeemable securities issued by companies registered under
section 8 of the Investment Company Act of 1940, maintains master
securityholder files consisting of fewer than 1000 shareholder accounts,
in the aggregate, for each of such issues for which it performs transfer
agent functions.
(3) A registered transfer agent shall be exempt if it is a
bank or
financial institution subject to regulation by the Board of Governors of
the Federal Reserve System, the Office of the Comptroller of the
Currency or the Federal Deposit Insurance Corporation, provided that it
is not notified to the contrary by its appropriate regulatory agency and
provided that a report similar in scope to the requirements of Sec.
240.17Ad-13(a) is prepared for either the bank's board of directors or
an audit committee of the board of directors.
Regulatory History |
|
48 FR 28248, June 21, 1983 |
|