Rule 17Ad-10
 
Prompt Posting of Certificate Detail to Master Securityholder Files, Maintenance of Accurate Securityholder Files, Communications Between Co-Transfer Agents and Recordkeeping Transfer Agents, Maintenance of Current Control Book, Retention of Certificate Detail and ''Buy-In'' Of Physical Over-Issuance
(a)(1) Every recordkeeping transfer agent shall promptly and
accurately post to the master securityholder file debits and credits
containing minimum and appropriate certificate detail representing every
security transferred, purchased, redeemed or issued; Provided, however,
That if a security transferred or redeemed contains certificate detail
different from that currently posted to the master securityholder file,
the credit shall be posted to the master securityholder file and the
debit and related certificate detail shall be maintained in a subsidiary
file until resolved. The recordkeeping transfer agent shall exercise
diligent and continuous attention to resolve the resulting record
difference and, once resolved, shall post to the master securityholder
file the debit maintained in the subsidiary file. Postings of
certificate detail shall remain on the master securityholder file until
a debit to a securityholder acount is appropriate.
(2) As used in this paragraph, the term promptly means the
following
number of days after issuance, purchase, transfer, or redemption of a
security:
(i) With respect to recordkeeping transfer agents (other than
transfer agents that perform transfer agent functions with respect to
redeemable securities issued by investment companies registered under
section 8 of the Investment Company Act of 1940) that are exempt
transfer agents under Sec. 240.17Ad-4(b), 30 calendar days;
(ii) With respect to recordkeeping transfer agents (other
than
transfer agents that perform transfer agent functions with respect to
redeemable securities issued by investment companies registered under
section 8 of the Investment Company Act of 1940) that:
(A) Perform transfer agent functions solely for their own or
their
affiliated companies' securities issues, and
(B) Employ batch posting systems, ten business days; and
(iii) With respect to all other recordkeeping transfer
agents, five
business days;
Provided, however, That all securities transferred,
purchased,
redeemed or issued prior to record date, but posted subsequent thereto,
shall be posted as of the record date.
(3) With respect to posting certificate detail from transfer
journals received by the recordkeeping transfer agent from a co-transfer
agent, the time frames set forth in paragraph (a)(2) shall commence upon
receipt of those journals by the recordkeeping transfer agent.
(b) Every recordkeeping transfer agent shall maintain and
keep
current an accurate master securityholder file and subsidiary files. If
such transfer agent has any record difference, its master securityholder
file and subsidiary files must accurately represent all relevant debits
and credits until the record difference is resolve. The recordkeeping
transfer agent shall exercise diligent and continuous attention to
resolve all record differences.
(c)(1) Every co-transfer agent shall dispatch or mail
promptly to
the recordkeeping transfer agent a record of debits and credits for
every security transferred or issued. For the purposes of this
paragraph, ''promptly'' means within two business days following
transfer of each security, and, with respect to transfers occurring
within five business days of record date, daily.
(2) Within three business days following the end of each
month,
every co-transfer agent shall mail to the recordkeeping transfer agent
for each issue of securities for which it acts as a co-transfer agent, a
report setting forth:
(i) The principal dollar amount of debt securities or the
number of
shares and related market value of equity securities comprising any buy-in executed by the co-transfer agent during the preceding month pursuant
to paragraph (g) of this section; and
(ii) The reason for the buy-in.
(d) Every co-transfer agent shall respond promptly to all
inquiries
from the recordkeeping transfer agent regarding records required to be
dispatched or mailed by the co-transfer agent pursuant to Sec.
240.17Ad-10(c). For the purposes of this paragraph, ''promptly'' means
within five business days of receipt of an inquiry from a recordkeeping
transfer agent.
(e) Every recordkeeping transfer agent shall maintain and
keep
current an accurate control book for each issue of securities. A change
in the control book shall not be made except upon written authorization
from a duly authorized agent of the issuer.
(f) Every recordkeeping transfer agent shall retain a record
of all
certificate detail deleted from the master securityholder file for a
period of six years from the date of deletion. In lieu of maintaining a
hard copy, a recordkeeping transfer agent may comply with this paragraph
by complying with Sec. 240.17Ad-7(f) or Sec. 240.17Ad-7(g).
(g)(1) A registered transfer agent, in the event of any
actual
physical overissuance that such transfer agent caused and of which it
has knowledge, shall, within 60 days of the discovery of such
overissuance, buy in securities equal to the number of shares in the
case of equity securities or the principal dollar amount in the case of
debt securities. During the sixty-day period, the registered transfer
agent shall devote diligent attention to resolving the overissuance and
recovering the certificates. This paragraph requires a buy-in only by
the transfer agent that erroneously issued the certificate(s) giving
rise to the physical overissuance, and applies only to those physical
overissuances created by transfers or issuances subsequent to September
30, 1983.
(2) If a transfer agent obtains a letter from the party
holding the
overissued certificates that confirms that the overissued certificate(s)
will be returned to the transfer agent not later than thirty days after
the expiration of the sixty-day period, the transfer agent need not buy
in securities by the sixtieth day. If, however, the certificate(s) are
not returned to the transfer agent within the additional thirty-day
period, the transfer agent immediately must execute the buy-in in
accordance with paragraph
(g)(1) of this section.
(3) If the certificates involved are covered by a surety bond
indemnifying the transfer agent for all expenses incurred as a result of
actual overissuance, the transfer agent need not buy in the securities.
The transfer agent, however, shall devote diligent attention to
resolving the overissuance and recovering the certificates.
(4) For purposes of this paragraph, discovery of the
overissuance
occurs when the transfer agent identifies the erroneously issued
certificate(s) and the registered securityholder(s).
(h) Subsequent to the effective date of this section,
registered
transfer agents that:
(1) Assume the maintenance and updating of master
securityholder
files from predecessor transfer agents,
(2) Establish a new master securityholder file for a
particular
issue, or
(3) Convert from manual to automated systems,must carry over any existing certificate detail required by this section
on the master securityholder file.A recordkeeping transfer agent shall not be required to add certificate
detail to the master securityholder file respecting certificates issued
prior to the effective date of this section.
Regulatory History |
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48 FR 28246, June 21, 1983, as amended at 51 FR 5708,
Feb. 18, 1986 |
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