Rule 17a-5
  Reports to Be Made by Certain
Brokers and Dealers
a.
Filing of monthly
and quarterly reports.
1.
This paragraph (a) shall apply to every broker or dealer registered pursuant
to section 15 of the Act.
2.
i.
Every broker or dealer subject to this paragraph (a) who clears or carries
customer accounts shall file Part I of Form X-17A-5 within 10 business
days after the end of each month.
ii.
Every broker or dealer subject to this paragraph (a) who clears transactions
or carries customer accounts shall file Part II of Form X-17A-5 within
17 business days after the end of the calendar quarter and within 17 business
days after the date selected for the annual audit of financial statements
where said date is other than a calendar quarter. Certain of such brokers
or dealers shall file Part IIA in lieu thereof if the nature of their
business is limited as described in the instructions to Part II of Form
X-17A-5 .
iii.
Every broker or dealer who does not carry nor clear transactions nor carry
customer accounts shall file Part IIA of Form X-17A-5 within 17 business
days after the end of each calendar quarter and within 17 business days
after the date selected for the annual audit of financial statements where
said date is other than the end of the calendar quarter.
iv.
Upon receiving written notice from the Commission or the examining authority
designated pursuant to section 17(d) of the Act, a broker or dealer who
receives such notice shall file monthly, or at such times as shall be
specified,Part II or Part IIA of Form X-17A-5 and such other financial
or operational information as shall be required by the Commission or the
designated examining authority.
3.
The reports provided for in this paragraph (a) shall be considered filed
when received at the Commission's principal office in Washington, DC,
and the regional or district office of the Commission for the region or
district in which the broker or dealer has its principal place of business.
All reports filed pursuant to this paragraph (a) shall be deemed to be
confidential.
4.
The provisions of paragraphs (a)(2) and (3) of this section shall not
apply to a member of a national securities exchange or a registered national
securities association if said exchange or association maintains records
containing the information required by Part I, Part II or Part IIA of
Form X-17A-5, as to such member, and transmits to the Commission a copy
of the applicable parts of Form X-17A-5 as to such member, pursuant to
a plan, the procedures and provisions of which have been submitted to
and declared effective by the Commission. Any such plan filed by a national
securities exchange or a registered national securities association may
provide that when a member is also a member of one or more national securities
exchanges, or of one or more national securities exchanges and a registered
national securities association, the information required to be submitted
with respect to any such member may be submitted by only one specified
national securities exchange or registered national securities association.
For the purposes of this section, a plan filed with the Commission by
a national securities exchange or a registered national securities association
shall not become effective unless the Commission, having due regard for
the fulfillment of the Commission's duties and responsibilities under
the provisions of the Act, declares the plan to be effective. Further,
the Commission, in declaring any such plan effective, may impose such
terms and conditions relating to the provisions of the plan and the period
of its effectiveness as may be deemed necessary or appropriate in the
public interest, for the protection of investors, or to carry out the
Commission's duties and responsibilities under the Act.
5.
Upon written application by a broker or dealer to its designated examining
authority, the designated examining authority may extend the time for
filing the information required by this paragraph (a). The designated
examining authority for the broker or dealer shall maintain, in the manner
prescribed in Rule 17a-1, a record of each extension
granted.
b.
Report filed upon
termination of membership interest.
1.
If a broker or dealer holding any membership interest in a national securities
exchange or registered national securities association ceases to be a
member in good standing of such exchange or association, such broker or
dealer shall, within two business days after such event, file with the
Commission Part II or Part IIA of Form X-17A-5 as determined by the standards
set forth in paragraphs (a)(2) (ii) and (iii) of this section as of the
date of such event. The report shall be filed at the Commission's principal
office in Washington, DC, and with the regional or district office of
the Commission for the region or district in which the broker or dealer
has its principal place of business: Provided, however, That such
report need not be made or filed if the Commission, upon written request
or upon its own motion, exempts such broker or dealer, either unconditionally
or on specified terms and conditions, from such requirement: Provided,
further, That the Commission may, upon request of the broker or dealer,
grant extensions of time for filing the report specified herein for good
cause shown.
2.
Attached to the report required by paragraph (b)(1) of this section shall
be an oath or affirmation that to the best knowledge and belief of the
individual making such oath or affirmation the information contained in
the report is true and correct. The oath or affirmation shall be made
before a person duly authorized to administer such oath or affirmation.
If the broker or dealer is a sole proprietorship, the oath or affirmation
shall be made by the proprietor; if a partnership, by a general partner;
or if a corporation by the chief executive officer, or, in his absence,
by the person authorized to act in his place.
3.
For the purposes of this paragraph (b) "membership interest"
shall include the following: full membership, allied membership, associated
membership, floor privileges, and any other interest that entitles a broker
or dealer to the exercise of any privilege on an exchange or with an association.
4.
For the purposes of this paragraph (b), any broker or dealer shall be
deemed to have ceased to be a member in good standing of such exchange
or association when he has resigned, withdrawn, or been suspended or expelled
from a membership interest in such exchange or association, or has directly
or through any associated person sold or entered into an agreement for
the sale of a membership interest which would on consummation thereof
result in the termination of the broker's or dealer's membership interest
in such exchange or association.
5. Each broker or dealer that computes certain of its
capital charges in accordance with §240.15c3-1e must file the
following additional reports:
(i) Within 17 business days after the end of each month that is not a
quarter, as of month-end:
(A) For each product for which the broker or dealer calculates a
deduction for market risk other than in accordance with §240.15c3-1e(b)(1)
or (b)(3), the product category and the amount of the deduction for
market risk;
(B) A graph reflecting, for each business line, the daily intra-month
VaR;
(C) The aggregate value at risk for the broker or dealer;
(D) For each product for which the broker or dealer uses scenario
analysis, the product category and the deduction for market risk;
(E) Credit risk information on derivatives exposures, including;
(1) Overall current exposure;
(2) Current exposure (including commitments) listed by counterparty for
the 15 largest exposures;
(3) The 10 largest commitments listed by the counterparty;
(4) The broker or dealer's maximum potential exposure listed by
counterparty for the 15 largest exposures;
(5) The broker or dealer's aggregate maximum potential exposure;
(6) A summary report reflecting the broker or dealer's current and
maximum potential exposures by credit rating category; and
(7) A summary report reflecting the broker or dealer's current exposure
for each of the top ten countries to which the broker or dealer is
exposed (by residence of the main operating group of the counterparty);
and
(F) Regular risk reports supplied to the broker's or dealer's senior
management in the format described in the application; and
(ii) Within 17 business days after the end of each quarter:
(A) Each of the reports required to be filed in paragraph (a)(5)(i) of
this section;
(B) A report identifying the number of business days for which the
actual daily net trading loss exceeded the corresponding daily VaR; and
(C) The results of backtesting of all internal models used to compute
allowable capital, including VaR and credit risk models, indicating the
number of backtesting exceptions.
c.
Customer Statements-
1.
Who must furnish
the statements. Every broker or dealer shall file with the Commission
at its principal office in Washington, DC, with the regional or district
office of the Commission for the region or district in which the broker
or dealer has its principal place of business, and with each national
securities exchange and registered national securities association of
which it is a member, and shall send to its customers the statements prescribed
by paragraphs (c) (2) and (3) of this section, except as provided in paragraph
(c)(5) of this section or if the activities of such broker or dealer are
limited to any one or combination of the following and are conducted in
the manner prescribed herein:
i.
As introducing broker or dealer, the forwarding of all the transactions
of his customers to a clearing broker or dealer on a fully disclosed basis:
Provided, That such clearing broker or dealer reflects such transactions
on its books and records in accounts it carries in the names of such customers
and that the introducing broker or dealer does not hold funds or securities
for, or owe funds or securities to, customers other than funds and securities
promptly forwarded to the clearing broker or dealer or to customers;
ii.
The prompt forwarding of subscriptions for securities to the issuer, underwriter
or other distributor of such securities and of receiving checks, drafts,
notes, or other evidences of indebtedness payable solely to the issuer,
underwriter or other distributor who delivers the security directly to
the subscriber or to a custodian bank, if the broker or dealer does not
otherwise hold funds or securities for, or owe money or securities to,
customers;
iii.
The sale and redemption of redeemable shares of registered investment
companies or the solicitation of share accounts of savings and loan associations
in the manner contemplated by the $2,500 minimum net capital requirement
of Rule 15c3-1 or the offering to extend any credit to or participate
in arranging a loan for a customer to purchase insurance in connection
with the sale of redeemable shares of registered investment companies;
or
iv.
Conduct which would exempt the broker or dealer from the provisions of
Rule 17a-13 by reason of the provisions of paragraph (a) of that section.
2.
Audited
statements to be furnished. Audited statements shall be furnished
within 105 days after the date of the audited financial statements required
by paragraph (d) of this section. The statements may be furnished 30 days
after that time limit has expired if the broker or dealer sends them with
the next mailing of the broker's or dealer's quarterly customer statements
of account. In that case, the broker or dealer must include a statement
in that mailing of the amount of the broker's or dealer's net capital
and its required net capital in accordance with Rule 15c3-1, as of a fiscal
month end that is within the 75-day period immediately preceding the date
the statements are sent to customers. The audited statements shall include
the following:
i.
A balance sheet with appropriate notes prepared in accordance with generally
accepted accounting principles which shall be audited if the financial
statements furnished in accordance with paragraph (d) of this section
are required to be certified;
ii.
A footnote containing a statement of the amount of the broker's or dealer's
net capital and its required net capital, computed in accordance with
Rule 15c3-1. Such statement shall include summary financial statements
of subsidiaries consolidated pursuant to Appendix C of Rule 15c3-1, where
material, and the effect thereof on the net capital and required net capital
of the broker or dealer;
iii.
If in connection with the most recent annual audit report pursuant to
Rule 17a-5, the independent accountant commented on any material inadequacies
in accordance with paragraphs (g) and (h) of this section, and Rule 17a-11(e),
there shall be a statement by the broker or dealer that a copy of such
report and comments is currently available for the customer's inspection
at the principal office of the Commission in Washington, DC, and the regional
or district office of the Commission for the region or district in which
the broker or dealer has its principal place of business; and
iv.
A statement indicating that the Statement of Financial Condition of the
most recent annual audit report of the broker or dealer pursuant to Rule
17a-5 is available for examination at the principal office of the broker
or dealer and at the regional or district office of the Commission for
the region or district in which the broker or dealer has its principal
place of business.
3.
Unaudited statements to be furnished. Unaudited statements
dated 6 months from the date of the audited statements required to be
furnished by paragraphs (c)(1) and (2) of this section shall be furnished
within 65 days after the date of the unaudited statements. The unaudited
statements may be furnished 70 days after that time limit has expired
if the broker or dealer sends them with the next mailing of the broker's
or dealer's quarterly customer statements of account. In that case, the
broker or dealer must include a statement in that mailing of the amount
of the broker's or dealer's net capital and its required net capital in
accordance with Rule 15c3-1, as of a fiscal month end that is within the
75-day period immediately preceding the date the statements are sent to
customers. The unaudited statements shall contain the information specified
in paragraphs (c)(2)(i) and (ii) of this section.
4.
Definition
of "customer". For purposes of this paragraph (c), the
term "customer" includes any person other than:
i.
Another broker or dealer who is exempted by paragraph (c)(1) of this section;
ii.
A general, special or limited partner or director or officer of a broker
or dealer; or
iii.
Any person to the extent that such person has a claim for property or
funds which by contract, agreement or understanding, or by operation of
law, is part of the capital of the broker or dealer or is subordinated
to the claims of creditors of the broker or dealer, for or with whom a
broker or dealer has effected a securities transaction in a particular
month, which month shall be either the month preceding the balance sheet
date or the month following the balance sheet date in which the statement
is sent.
The term "customer" also includes any person for
whom the broker or dealer holds securities for safekeeping or as collateral
or for whom the broker or dealer carries a free credit balance in the
month in which customers are determined for purposes of this paragraph
(c).
5.
Exemption from
sending certain financial information to customers. A broker or dealer
is not required to send to its customers the statements prescribed by
paragraphs (c)(2) and (c)(3) of this section if the following conditions
are met:
i.
The broker
or dealer semi-annually sends its customers, at the times it otherwise
is required to send its customers the statements prescribed by paragraphs
(c)(2) and (c)(3) of this section, a financial disclosure statement that
includes:
A. The
amount of the broker's or dealer's net capital and its required net capital
in accordance with Rule 15c3-1, as of the date of the statements prescribed
by paragraphs (c)(2) and (c)(3) of this section;
B. To
the extent required under paragraph (c)(2)(ii) of this section, a description
of the effect on the broker's or dealer's net capital and required net
capital of the consolidation of the assets and liabilities of subsidiaries
or affiliates consolidated pursuant to Appendix C of Rule 15c3-1; and
C. Any
statements otherwise required by paragraphs (c)(2)(iii) and (iv) of this
section.
ii.
The financial
disclosure statement is given prominence in the materials delivered to
customers of the broker or dealer and includes an appropriate caption
stating that customers may obtain the statements prescribed by paragraphs
(c)(2) and (c)(3) of this section, at no cost, by:
A. Accessing
the broker's or dealer's Web site at the specified Internet Uniform Resource
Locator (URL); or
B. Calling
the broker's or dealer's specified toll-free telephone number.
iii.
Not later
than 90 days after the date of the audited statements prescribed by paragraph
(c)(2) of this section and not later than 75 days after the date of the
unaudited statements prescribed by paragraph (c)(3) of this section, the
broker or dealer publishes the statements on its Web site, accessible
by hyperlinks in either textual or button format, which are separate,
prominent links, are clearly visible, and are placed in each of the following
locations:
A. On
the broker's or dealer's Web site home page; and
B. On
each page at which a customer can enter or log on to the broker's or dealer's
Web site; and
C. If
the Web sites for two or more brokers or dealers can be accessed from
the same Home page, on the Home page of the Web site of each broker or
dealer.
iv. The
broker or dealer maintains a toll-free telephone number that customers
can call to request a copy of the statements prescribed by paragraphs
(c)(2) and (c)(3) of this section.
v. If
a customer requests a copy of the statements prescribed by paragraphs
(c)(2) and (c)(3) of this section, the broker or dealer sends it promptly
at no cost to the customer.
vi. During
the year prior to the date of the statements prescribed by paragraphs
(c)(2) and (c)(3) of this section, the broker or dealer was not required
by paragraph (e) of Rule 17a-11 to give notice and transmit a report to
the Commission.
d.
Annual filing
of audited financial statements.
1.
i. Every
broker or dealer registered pursuant to section 15 of the Act shall file
annually, on a calendar or fiscal year basis, a report which shall be
audited by an independent public accountant. Reports pursuant to this
paragraph (d) shall be as of the same fixed or determinable date each
year, unless a change is approved in writing by the designated examining
authority for the broker or dealer. A copy of such written approval should
be sent to the regional or district office of the Commission for the region
or district in which the broker or dealer has its principal place of business.
ii.
A broker or dealer succeeding to and continuing the business of another
broker or dealer need not file a report under this paragraph as of a date
in the fiscal or calendar year in which the succession occurs if the predecessor
broker or dealer has filed a report in compliance with this paragraph
as of a date in such fiscal or calendar year.
iii.
A broker or dealer which is a member of a national securities exchange
and has transacted a business in securities solely with or for other members
of a national securities exchange, and has not carried any margin account,
credit balance or security for any person who is defined as a "customer"
in paragraph (c)(4) of this section, shall not be required to file a report
under this paragraph.
2.
The annual audited report shall contain a Statement of Financial Condition
(in a format and on a basis which is consistent with the total reported
on the Statement of Financial Condition contained in Form X-17A-5), Part
II or Part IIA, a Statement of Income, a Statement of Cash Flows, a Statement
of Changes in Stockholders' or Partners' or Sole Proprietor's Equity,
and Statement of Changes in Liabilities Subordinated to Claims of General
Creditors. Such statements shall be in a format which is consistent with
such statements as contained in Form X-17A-5 Part II or Part IIA. If the
Statement of Financial Condition filed in accordance with instructions
to Form X-17A-5, Part II or Part IIA, is not consolidated, a summary of
financial data, including the assets, liabilities, and net worth or stockholders'
equity, for subsidiaries not consolidated in the Part II or Part IIA Statement
of Financial Condition as filed by the broker or dealer should be included
in the notes to the consolidated statement of financial condition reported
on by the independent public accountant.
3.
Supporting schedules shall include, from Part II or Part IIA of Form X-17A-5
a Computation of Net Capital Under Rule 15c3-1, a Computation for Determination
of the Reserve Requirements under Exhibit A of Rule 15c3-3 and Information
Relating to the Possession or Control Requirements Under Rule 15c3-3 and
shall be filed with said report.
4.
A reconciliation, including appropriate explanations, of the Computation
of Net Capital under Rule 15c3-1 and the Computation for Determination
of the Reserve Requirements Under Exhibit A of Rule 15c3-3 in the audit
report with the broker's or dealer's corresponding unaudited most recent
Part II or Part IIA filing shall be filed with said report when material
differences exist. If no material differences exist, a statement so indicating
shall be filed.
5.
The annual audit report shall be filed not more than sixty 60 days after
the date of the financial statements.
6.
The annual audit report shall be filed at the regional or district office
of the Commission for the region or district in which the broker or dealer
has its principal place of business, the Commission's principal office
in Washington, DC, and the principal office of the designated examining
authority for said broker or dealer. Copies thereof shall be provided
to all self-regulatory organizations of which said broker or dealer is
a member.
e.
Nature and form
of reports. The financial statements filed pursuant to paragraph
(d) of this section shall be prepared and filed in accordance with the
following requirements:
1.
i.
An audit
shall be conducted by a public accountant who shall be in fact independent
as defined in paragraph (f)(3) of this section herein, and he shall give
an opinion covering the statements filed pursuant to paragraph (d): Provided,
however, That the financial statements filed pursuant to paragraph
(d) of this section need not be audited if, since the date of the previous
financial statements of the report filed pursuant to Rule 15b1-2 of this
section:
A.
The securities business of such broker or dealer has been limited to acting
as broker (agent) for the issuer in soliciting subscriptions for securities
of such issuer, said broker has promptly transmitted to such issuer all
funds and promptly delivered to the subscriber all securities received
in connection therewith, and said broker has not otherwise held funds
or securities for or owed money or securities to customers; or
B.
Its securities business has been limited to buying and selling evidences
of indebtedness secured by mortgage, deed or trust, or other lien upon
real estate or leasehold interests, and said broker or dealer has not
carried any margin account, credit balance or security for any securities
customer.
ii.
A broker or dealer who files a report which is not covered by an accountant's
opinion shall include in the oath or affirmation required by paragraph
(e)(2) of this section a statement of the facts and circumstances relied
upon as a basis for exemption from the requirement that financial statements
and schedules filed pursuant to paragraph (d) of this section be covered
by the opinion of an accountant.
2.
Attached to the
report shall be an oath or affirmation that, to the best knowledge and
belief of the person making such oath or affirmation,
i.
the financial statements and schedules are true and correct and
ii.
neither the broker or dealer, nor any partner, officer, or director, as
the case may be has any proprietary interest in any account classified
solely as that of a customer. The oath or affirmation shall be made before
a person duly authorized to administer such oaths or affirmations. If
the broker or dealer is a sole proprietorship, the oath or affirmation
shall be made by the proprietor; if a partnership, by a general partner;
or if a corporation, by a duly authorized officer.
3.
All of the statements filed pursuant to paragraph (d) of this section
shall be public, except that, if the Statement of Financial Condition
in a format which is consistent with Form X-17A-5, Part II or Part IIA
, is bound separately from the balance of the annual audited financial
statements filed pursuant to paragraph (d)(1) of this section, the balance
of the annual audited financial statements shall be deemed confidential,
except that they shall be available for official use by any official or
employee of the United States or any State, by national securities exchanges
and registered national securities associations of which the person filing
such a report is a member, and by any other person to whom the Commission
authorizes disclosure of such information as being in the public interest.
Nothing contained in this paragraph 3 shall be deemed to be in derogation
of the rules of any registered national securities association or national
securities exchange which give to customers of a member broker or dealer
the right, upon request to such member broker or dealer, to obtain information
relative to its financial condition.
4.
The broker or
dealer shall file with the report a supplemental report which shall be
covered by an opinion of the independent public accountant on the status
of the membership of the broker or dealer in the Securities Investor Protection
Corporation ("SIPC") if, pursuant to paragraph (e)(1) of this
section, a report of the broker or dealer is required to be covered by
an opinion of a certified public accountant or a public accountant who
is in fact independent. The supplemental report shall cover the SIPC annual
general assessment reconciliation or exclusion from membership forms not
previously reported on under this paragraph (e)(4) which were required
to be filed on or prior to the date of the report required by paragraph
(d) of this section: Provided, That the broker or dealer need not
file the supplemental report on the SIPC annual general assessment reconciliation
or exclusion from membership form for any period during which the SIPC
assessment is a minimum assessment as provided for in section 4 (d)(1)(c)
of the Securities Investor Protection Act of 1970, as amended. The supplemental
report, an original of which shall be submitted to the regional or district
office of the Commission for the region or district in which the broker
or dealer has its principal place of business, the Commission's principal
office in Washington, the principal office of the designated examining
authority for such broker or dealer and the office of SIPC, shall be bound
separately, be dated and be signed manually, and shall include the following:
i.
A schedule of assessment payments also showing any overpayments applied
and overpayments carried forward including: payment dates, amounts, and
name of SIPC collection agent to whom mailed, or
ii.
If exclusion from membership was claimed, a statement that the broker
or dealer qualified for exclusion from membership under the Securities
Investor Protection Act of 1970, and the date and name of the SIPC collection
agent with whom a Certification of Exclusion from Membership (Form SIPC-3)
was filed, and
iii.
An accountant's
report which shall state that in the accountant's opinion either the assessments
were determined fairly in accordance with applicable instructions and
forms, or that a claim for exclusion from membership was consistent with
income reported. If exceptions are noted, the accountant shall state any
corrective action taken or proposed. The accountant's review on which
his report is based shall include as a minimum the following procedures:
A.
Comparison of listed assessment payments with respective cash disbursements
record entries;
B.
For all or any portion of a fiscal year ending in 1976 and each fiscal
year thereafter, comparison of amounts reflected in the annual report
as required by paragraph (d) of this section, with amounts reported in
the Annual General Assessment Reconciliation (Form SIPC-7);
C.
Comparison of adjustments reported in Form SIPC-7 with supporting schedules
and working papers supporting adjustments;
D.
Proof of arithmetical accuracy of the calculations reflected in Form SIPC-7
and in the schedules and working papers supporting adjustments; and
E.
Comparison of the amount of any overpayment applied with the Form SIPC-7
on which it was computed; or
F.
If exclusion from membership is claimed, the accountant shall review the
annual report required by paragraph (d) of this section for all or any
portion of a fiscal year ending in 1976 and each fiscal year thereafter
to ascertain that the Certification of Exclusion from Membership (Form
SIPC-7) was consistent with the income reported.
5.
i.
For purposes
of this section, the term Year 2000 Problem shall include problems arising
from:
A. Computer
software incorrectly reading the date "01/01/00" as being the
year 1900 or another incorrect year;
B. Computer
software incorrectly identifying a date in the Year 1999 or any year thereafter;
C. Computer
software failing to detect that the Year 2000 is a leap year; or
D. Any
other computer software error that is directly or indirectly caused by
the problems set forth in paragraph (e)(5)(i)(A), (B), or (C) of this
section.
ii.
A. No
later than August 31, 1998, every broker or dealer required to maintain
minimum net capital pursuant to Rule 15c3-1(a)(2) of $5,000 or greater
as of July 15, 1998, shall file Part I of Form BD-Y2K prepared as of July
15, 1998, and no later than April 30, 1999, every broker or dealer required
to maintain minimum net capital pursuant to Rule 15c3-1(a)(2) of $5,000
or greater as of March 15, 1999, shall file Part I of Form BD-Y2K prepared
as of March 15, 1999.
B. Every
broker or dealer that registers pursuant to section 15 of the Act between
July 16, 1998 and December 31, 1998 or between March 16, 1999 and October
1, 1999, and that is required to maintain net capital pursuant to Rule
15c3-1(a)(2) of $5,000 or greater, shall file Part I of Form BD-Y2K (§249.18
of this chapter) no later than 30 days after its registration becomes
effective. Part I of Form BD-Y2K shall be prepared as of the date its
registration became effective.
iii.
A. No
later than August 31, 1998, every broker or dealer with a minimum net
capital requirement pursuant to Rule 15c3-1(a)(2) of $100,000 or greater
as of July 15, 1998 shall file Part II of Form BD-Y2K. Part II of Form
BD-Y2K shall address each topic in paragraph (e)(5)(iv) of this section
as of July 15, 1998.
B. No
later than April 30, 1999, every broker or dealer with a minimum net capital
requirement pursuant to Rule 15c3-1(a)(2) of $100,000 or greater as of
March 15, 1999 shall file Part II of Form BD-Y2K. In addition, each broker
or dealer subject to paragraph (e)(5)(iii)(A) of this section shall file
Part II of Form BD-Y2K pursuant to this paragraph (e)(5)(iii)(B) regardless
of its minimum net capital requirement. Part II of Form BD-Y2K shall address
each topic in paragraph (e)(5)(iv) of this section as of March 15, 1999.
C. Every
broker or dealer that registers pursuant to section 15 of the Act between
July 15, 1998 and December 31, 1998 or between March 16, 1999 and October
1, 1999, and that is required to maintain net capital pursuant to Rule
15c3-1(a)(2) of $100,000 or greater, shall file Part II of Form BD-Y2K
no later than 30 days after registration becomes effective. Part II of
Form BD-Y2K shall address each topic in paragraph (e)(5)(iv) of this section
as of the effective date of its registration.
iv.
Part II
of Form BD-Y2K prepared pursuant to paragraph (e)(5)(iii) of this section
shall identify a specific person or persons that are available to discuss
the contents of the report and shall include a discussion of the following:
A. Whether
the board of directors (or similar body) of the broker or dealer has approved
and funded plans for preparing and testing its computer systems for Year
2000 Problems;
B. Whether
the plans of the broker or dealer exist in writing and address all mission
critical computer systems of the broker or dealer wherever located throughout
the world;
C. Whether
the broker or dealer has assigned existing employees, hired new employees,
or engaged third parties to provide assistance in addressing Year 2000
Problems, and if so, a description of the work that these groups of individuals
have performed as of the date of each report;
D.
The
current progress of the broker or dealer on each stage of preparation
for potential problems caused by Year 2000 Problems. These stages are:
1. Awareness of potential Year 2000 Problems;
2. Assessment of what steps the broker or dealer must
take to address Year 2000 Problems;
3. Implementation of the steps needed to address Year
2000 Problems;
4. Internal testing of software designed to address Year
2000 Problems, including the number and a description of the material
exceptions resulting from such testing that are unresolved as of the reporting
date;
5. Point-to-point or industry-wide testing of software
designed to address Year 2000 Problems (including testing with other brokers
or dealers, other financial institutions, and customers), including the
number and a description of the material exceptions resulting from such
testing that are unresolved as of the reporting date; and
6. Implementation of tested software that will address
Year 2000 Problems;
E. Whether
the broker or dealer has written contingency plans in the event, that
after December 31, 1999, it has problems caused by Year 2000 Problems;
F. What
levels of management of the broker or dealer are responsible for addressing
potential problems caused by Year 2000 Problems, including a description
of the responsibilities for each level of management regarding the Year
2000 Problems;
G. Any
additional material information concerning its management of Year 2000
Problems that will help the Commission and the designated examining authorities
assess the readiness of the broker or dealer for the Year 2000.
v. The
broker or dealer shall file an original and two copies of Form BD-Y2K
prepared pursuant to paragraph (e)(5) of this section with the Commission's
principal office in Washington, D.C. and one copy of Form BD-Y2K with
the designated examining authority of the broker or dealer. The reports
required by paragraph (e)(5) of this section shall be public.
vi. No
later than April 30, 1999, every broker or dealer required to file Part
II of Form BD-Y2K pursuant to paragraph (e)(5)(iii)(B) of this section
and required to file audited financial statements pursuant to paragraph
(d) of this section shall file with its Form BD-Y2K an original and two
copies of a report prepared by an independent public accountant regarding
the broker's or dealer's process, as of March 15, 1999, for addressing
Year 2000 Problems with the Commission's principal office in Washington,
DC and one copy of the accountant's report with the designated examining
authority of the broker or dealer. The independent public accountant's
report shall be prepared in accordance with standards that have been reviewed
by the Commission and that have been issued by a national organization
that is responsible for promulgating authoritative accounting and auditing
standards.
f.
1.
Qualification of accountants. The Commission will not recognize
any person as a certified public accountant who is not duly registered
and in good standing as such under the laws of his place of residence
or principal office. The Commission will not recognize any person as a
public accountant who is not in good standing and entitled to practice
as such under the laws of his place of residence or principal office.
2.
Designation
of accountant.
i.
Every broker or dealer which is required by paragraph (d) of this section
to file an annual report of financial statements section shall file no
later than December 10 of each year a statement with the Commission's
principal office in Washington, DC, the regional or district office of
the Commission for the region or district in which its principal place
of business is located, and the principal office of the designated examining
authority for such broker or dealer. Such statement shall indicate the
existence of an agreement dated no later than December first, with an
independent public accountant covering a contractual commitment to conduct
the broker's or dealer's annual audit during the following calendar year.
ii.
The agreement may be of a continuing nature, providing for successive
yearly audits, in which case no further filing is required. If the agreement
is for a single audit, or if the continuing agreement previously filed
has been terminated or amended, a new statement must be filed by the required
date.
iii.
The statement
shall be headed "Notice pursuant to Rule 17a-5(f)(2)" and shall
contain the following information:
A.
Name, address, telephone number and registration number of the broker
or dealer;
B.
Name, address and telephone number of the accounting firm; and
C.
The audit date of the broker or dealer for the year covered by the agreement.
iv.
Any broker or dealer which is exempted from the requirement to file an
annual audited report of financial statements shall nevertheless file
the notice specified herein indicating the date as of which the unaudited
report will be prepared.
v.
Notwithstanding the date of filing specified in paragraph (f)(2) of this
section, every broker or dealer shall file the notice provided for in
paragraph (f)(2) of this section within 30 days following the effective
date of registration as a broker or dealer.
3.
Independence of accountant. An accountant shall be independent
in accordance with the provisions of Rule 2-01(b) and (c) of Regulation
S-X.
4.
Replacement
of accountant. A broker or dealer shall file a notice which must
be received by the Commission's principal office in Washington, DC, the
regional or district office of the Commission for the region or district
in which its principal place of business is located, and the principal
office of the designated examining authority for such broker or dealer,
not more than 15 business days after:
i.
The broker or dealer has notified the accountant whose opinion covered
the most recent financial statements filed under paragraph (d) of this
section that his services will not be utilized in future engagements;
or
ii.
The broker or dealer has notified an accountant who was engaged to give
an opinion covering the financial statements to be filed under paragraph
(d) of this section that the engagement has been terminated; or
iii.
An accountant has notified the broker or dealer that he would not continue
under an engagement to give an opinion covering the financial statements
to be filed under paragraph (d) of this section; or
iv.
A new accountant
has been engaged to give an opinion covering the financial statements
to be filed under paragraph (d) of this section without any notice of
termination having been given to or by the previously engaged accountant.Such
notice shall state
a.
the date of notification of the termination of the engagement or engagement
of the new accountant as applicable and
b.
the details of any problems existing during the 24 months (or the period
of the engagement, if less) preceding such termination or new engagement
relating to any matter of accounting principles or practices, financial
statement disclosure, auditing scope or procedure, or compliance with
applicable rules of the Commission, which problems, if not resolved to
the satisfaction of the former accountant, would have caused him to make
reference to them in connection with his report on the subject matter
of the problems. The problems required to be reported in response to the
preceding sentence include both those resolved to the former accountant's
satisfaction and those not resolved to the former accountant's satisfaction.
Problems contemplated by this section are those which occur at the decisionmaking
level-i.e., between principal financial officers of the broker-dealer
and personnel of the accounting firm responsible for rendering its report.
The notice shall also state whether the accountant's report on the financial
statements for any of the past two years contained an adverse opinion
or a disclaimer of opinion or was qualified as to uncertainties, audit
scope, or accounting principles, and describe the nature of each such
adverse opinion, disclaimer of opinion, or qualification. The broker or
dealer shall also request the former accountant to furnish the broker
or dealer with a letter addressed to the Commission stating whether he
agrees with the statements contained in the notice of the broker or dealer
and, if not, stating the respects in which he does not agree. The broker
or dealer shall file three copies of the notice and the accountant's letter,
one copy of which shall be manually signed by the sole proprietor, or
a general partner or a duly authorized corporate officer, as appropriate,
and by the accountant, respectively.
g.
Audit objectives.
1.
The audit shall
be made in accordance with generally accepted auditing standards and shall
include a review of the accounting system, the internal accounting control
and procedures for safeguarding securities including appropriate tests
thereof for the period since the prior examination date. The audit shall
include all procedures necessary under the circumstances to enable the
independent public accountant to express an opinion on the statement of
financial condition, results of operations, cash flows, and the Computation
of Net Capital under Rule 15c3-1, the Computation for Determination of
Reserve Requirements for Brokers or Dealers under Exhibit A of Rule 15c3-3,
and Information Relating to the Possession or Control Requirements under
Rule 15c3-3. The scope of the audit and review of the accounting system,
the internal control and procedures for safeguarding securities shall
be sufficient to provide reasonable assurance that any material inadequacies
existing at the date of the examination in
a.
the accounting system;
b.
the internal accounting controls;
c.
procedures for safeguarding securities; and
d.
the practices
and procedures whose review is specified in (i), (ii), (iii) and (iv)
of this paragraph would be disclosed. Additionally, as specific objectives,
the audit shall include reviews of the practices and procedures followed
by the client:
i.
in making the periodic computations of aggregate indebtedness and net
capital under Rule 17a-3(a)(11) and the reserve required by Rule 15c3-3(e);
ii.
in making the quarterly securities examinations, counts, verifications
and comparisons and the recordation of differences required by Rule 17a-13;
iii.
in complying with the requirement for prompt payment for securities of
Section 4(c) of Regulation T of the Board of Governors of the Federal
Reserve System; and
iv.
in obtaining and maintaining physical possession or control of all fully
paid and excess margin securities of customers as required by Rule 15c3-3.
Such review shall include a determination as to the adequacy of the procedures
described in the records required to be maintained pursuant to Rule15c3-3(d)(4).
2.
If the broker or dealer is exempt from Rule15c3-3, the independent public
accountant shall ascertain that the conditions of the exemption were being
complied with as of the examination date and that no facts came to his
attention to indicate that the exemption had not been complied with during
the period since his last examination.
3.
A material inadequacy
in the accounting system, internal accounting controls, procedures for
safeguarding securities, and practices and procedures referred to in paragraph
(g)(1) of this section which is expected to be reported under these audit
objectives includes any condition which has contributed substantially
to or, if appropriate corrective action is not taken, could reasonably
be expected to
i.
inhibit a broker or dealer from promptly completing securities transactions
or promptly discharging his responsibilities to customers, other broker-dealers
or creditors;
ii.
result in material financial loss;
iii.
result in material misstatements of the broker's or dealer's financial
statements; or
iv.
result in violations of the Commission's recordkeeping or financial responsibility
rules to an extent that could reasonably be expected to result in the
conditions described in paragraphs (g)(3)(i), (ii), or (iii) of this section.
h.
Extent and timing
of audit procedures.
1.
The extent and timing of audit procedures are matters for the independent
public accountant to determine on the basis of his review and evaluation
of existing internal controls and other audit procedures performed in
accordance with generally accepted auditing standards and the audit objectives
set forth in paragraph (g) of this section. In determining the extent
of testing, consideration shall be given to the materiality of an area
and the possible effect on the financial statements and schedules of a
material misstatement in a related account. The performance of auditing
procedures involves the proper synchronization of their application and
thus comprehends the need to consider simultaneous performance of procedures
in certain areas such as, for example, securities counts, transfer verification
and customer and broker confirmation in connection with verification of
securities positions.
2.
If, during the course of the audit or interim work, the independent public
accountant determines that any material inadequacies exist in the accounting
system, internal accounting control, procedures for safeguarding securities,
or as otherwise defined in paragraph (g)(3) of this section, then the
independent public accountant shall call it to the attention of the chief
financial officer of the broker or dealer, who shall have a responsibility
to inform the Commission and the designated examining authority by telegraphic
or facsimile notice within 24 hours thereafter as set forth in Rule 17a-11(e)
and (g). The broker or dealer shall also furnish the accountant with a
copy of said notice to the Commission by telegram or facsimile within
said 24 hour period. If the accountant fails to receive such notice from
the broker or dealer within said 24 hour period, or if the accountant
disagrees with the statements contained in the notice of the broker or
dealer, the accountant shall have a responsibility to inform the Commission
and the designated examining authority by report of material inadequacy
within 24 hours thereafter as set forth in Rule 17a-11(g). Such report
from the accountant shall, if the broker or dealer failed to file a notice,
describe any material inadequacies found to exist. If the broker or dealer
filed a notice, the accountant shall file a report detailing the aspects,
if any, of the broker's or dealer's notice with which the accountant does
not agree.
i.
Accountant's reports,
general provisions
1.
Technical
requirements. The accountant's report shall:
i.
Be dated;
ii.
Be signed manually;
iii.
Indicate the city and state where issued; and
iv.
Identify without detailed enumeration the financial statements and schedules
covered by the report.
2.
Representations
as to the audit. The accountant's report shall:
i.
State whether the audit was made in accordance with generally accepted
auditing standards;
ii.
State whether the accountant reviewed the procedures followed for safeguarding
securities; and
iii.
Designate any auditing procedures deemed necessary by the accountant under
the circumstances of the particular case which have been omitted, and
the reason for their omission.
Nothing in this section shall be construed to imply authority
for the omission of any procedure which independent accountants would
ordinarily employ in the course of an audit made for the purpose of expressing
the opinions required under this section.
3.
Opinion
to be expressed. The accountant's report shall state clearly the
opinion of the accountant:
i.
In respect of the financial statements and schedules covered by the report
and the accounting principles and practices reflected therein; and
ii. as
to the consistency of the application of the accounting principles, or
as to any changes in such principles which have a material effect on the
financial statements.
4.
Exceptions. Any matters to which the accountant takes exception
shall be clearly identified, the exception thereto specifically and clearly
stated, and, to the extent practicable, the effect of each such exception
on the related financial statements given.
5.
Definitions. For the purpose of this section, the terms
audit (or examination), accountant's report, and
certified shall have the meanings given in Rule 1-02 of Regulation
S-X.
j.
Accountant's report
on material inadequacies.
The broker or dealer shall file concurrently with the annual audit
report a supplemental report by the accountant describing any material
inadequacies found to exist or found to have existed since the date of
the previous audit. The supplemental report shall indicate any corrective
action taken or proposed by the broker or dealer in regard thereto. If
the audit did not disclose any material inadequacies, the supplemental
report shall so state.
k. Supplemental Reports
Each broker or dealer that computes certain of its capital charges in
accordance with §240.15c3-1e shall file concurrently with the annual
audit report a supplemental report on management controls, which shall be
prepared by a registered public accounting firm (as that term is defined in
section 2(a)(12) of the Sarbanes-Oxley Act of 2002 (15 U.S.C. 7201 et seq.)).
The supplemental report shall indicate the results of the accountant's
review of the internal risk management control system established and
documented by the broker or dealer in accordance with §240.15c3-4.
This review shall be conducted in accordance with procedures agreed upon by
the broker or dealer and the registered public accounting firm conducting
the review. The agreed upon procedures are to be performed and the
report is to be prepared in accordance with the rules promulgated by the
Public Company Accounting Oversight Board. The purpose of the review
is to confirm that the broker or dealer has established, documented, and is
in compliance with the internal risk management controls established in
accordance with §240.15c3-4. Before commencement of the
review and no later than December 10 of each year, the broker or dealer
shall file a statement with the Division of Market Regulation, Office of
Financial Responsibility, at the Commission's principal office in
Washington, DC that includes:
(1) A description of the agreed-upon procedures agreed to by the broker or
dealer and the registered public accounting firm; and
(2) A notice describing changes in those agreed-upon procedures, if any. If
there are no changes, the broker or dealer should so indicate.
l.
Use of certain
statements filed with the Securities and Exchange Commission.
At the request of any broker or dealer who is
i.
an investment company registered under the Investment Company Act of 1940,
or
ii.
a sponsor or depositor of such a registered investment company who effects
transactions in securities only with, or on behalf of, such registered
investment company, the Commission will accept the financial statements
filed pursuant to section 13 or 15(d) of the Securities Exchange Act of
1934 or section 30 of the Investment Company Act of 1940 and the rules
and regulations promulgated thereunder as a filing pursuant to paragraph
(d) of this section. Such a filing shall be deemed to satisfy the requirements
of this section for any calendar year in which such financial statements
are filed, provided that the statements so filed meet the requirements
of the other rules under which they are filed with respect to time of
filing and content.
m. Extentions and
exemptions.
1. A broker's or dealer's designated examining authority may extend the period
under paragraph (d) of this section for filing annual audit reports. The
designated examining authority for the broker or dealer shall maintain,
in the manner prescribed in Rule 17a-1, a record of each extension granted.
2. Any "bank" as defined in section 3(a)(6) of the Act and any
"insurance company" as defined in section 3(a)(19) of the Act
registered as a broker or dealer to sell variable contracts but exempt
from Rule 15c3-1 shall be exempt from the provisions of this section.
3. On written request of any national securities exchange, registered national
securities association, broker or dealer, or on its own motion, the Commission
may grant an extension of time or an exemption from any of the requirements
of this section either unconditionally or on specified terms and conditions.
4. The
provisions of Rule 17a-5 shall not apply to a broker or dealer registered
pursuant to section 15(b)(11)(A) of the Act that is not a member of either
a national securities exchange pursuant to section 6(a) of the Act or
a national securities association registered pursuant to section 15A(a)
of the Act.
n.
Notification of
change of fiscal year.
1.
In the event any broker or dealer finds it necessary to change its fiscal
year, it must file, with the Commission's principal office in Washington,
DC, the regional or district office of the Commission for the region or
district in which the broker or dealer has its principal place of business
and the principal office of the designated examining authority for such
broker or dealer, a notice of such change.
2.
Such notice shall contain a detailed explanation of the reasons for the
change. Any change in the filing period for the audit report must be approved
by the designated examining authority pursuant to paragraph (d)(1)(i)
of this section.
o.
Filing requirements.
For purposes of filing requirements as described in Rule 17a-5,
such filing shall be deemed to have been accomplished upon receipt at
the Commission's principal office in Washington, DC, with duplicate originals
simultaneously filed at the locations prescribed in the particular paragraph
of Rule 17a-5 which is applicable.
p.
Compliance with
Rule 17a-12.
An OTC derivatives dealer may comply with Rule 17a-5 by complying
with the provisions of Rule 17a-12.
Regulatory History | 40 FR 59713, Dec. 30, 1975 41 FR 5275, Feb. 5, 1976 41 FR 12638, Mar. 26, 1976
42 FR 23787, May 10, 1977
44 FR 1975, Jan. 9, 1979
45 FR 39842, June 12, 1980
46 FR 13206, Feb. 20, 1981
46 FR 35635, July 10, 1981
57 FR 45294, Oct. 1, 1992
58 FR 37657, July 13, 1993
58 FR 45839, Aug. 31, 1993
59 FR 5945, Feb. 9, 1994 62 FR 42664, Aug. 8, 1997 63 FR 37668, 37673, July 13, 1998
63 FR 59362, 59401, Nov. 3, 1998
64 FR 39918, July 23, 1999 67 FR 58284, 58300, Sept. 13, 2002
68 FR 46446, 46452, Aug. 6, 2003
SEC Release 34-49830:
69 FR 34427, June 21, 2004 |
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