Rule 14c-7
  Providing Copies of Material
for Certain Beneficial Owners
a.
If the registrant knows
that securities of any class entitled to vote at a meeting, or by written
authorizations or consents if no meeting is held, are held of record by
a broker, dealer, voting trustee, or bank, association, or other entity
that exercises fiduciary powers in nominee name or otherwise, the registrant
shall:
1.
By first class
mail or other equally prompt means:
i.
Inquire of
each such record holder:
A. Whether
other persons are the beneficial owners of such securities and, if so,
the number of copies of the information statement necessary to supply
such material to such beneficial owners;
B. In
the case of an annual (or special meeting in lieu of the annual) meeting,
or written consents in lieu of such meeting, at which directors are to
be elected, the number of copies of the annual report to security holders,
necessary to supply such report to such beneficial owners for whom proxy
material has not been and is not to be made available and to whom such
reports are to be distributed by such record holder or its nominee and
not by the registrant;
C. If
the record holder or respondent bank has an obligation under
Rule
14b-1(b)(3) or Rule 14b-2(b)(4)(ii)
and (iii), whether an agent
has been designated to act on its behalf in fulfilling such obligation,
and, if so, the name and address of such agent; and
D. Whether
it holds the registrant's securities on behalf of any respondent bank
and, if so, the name and address of each such respondent bank; and
ii.
Indicate
to each such record holder:
A. Whether
the registrant pursuant to paragraph (c) of
this section, intends to distribute the annual report to security holders
to beneficial owners of its securities whose names, addresses and securities
positions are disclosed pursuant to
Rule
14b-1(b)(3) or Rule 14b-2(b)(4)(ii)
and (iii);
B. The
record date; and
C. At
the option of the registrant, any employee benefit plan established by
an affiliate of the registrant that holds securities of the registrant
that the registrant elects to treat as exempt employee benefit plan securities;
2. Upon
receipt of a record holder's or respondent bank's response indicating,
pursuant to
Rule 14b-2(b)(1)(i),
the names and addresses of its respondent banks, within one business day
after the date such response is received, make an inquiry of and give
notification to each such respondent bank in the same manner required
by paragraph (a)(1) of this section; Provided,
however, the inquiry required by paragraphs
(a)(1) and (a)(2) of this section shall not cover beneficial owners
of exempt employee benefit plan securities;
3.
Make the inquiry
required by paragraph (a)(1) of this section
on the earlier of:
i. At
least 20 business days prior to the record date of the meeting of security
holders or the record date of written consents in lieu of a meeting; or
ii. At
least 20 business days prior to the date the information statement is
required to be sent or given pursuant to
Rule
14e-2(b);
Provided, however, That, if a record holder or respondent
bank has informed the registrant that a designated office(s) or department(s)
is to receive such inquiries, the inquiry shall be made to such designated
office(s) or department(s);
4. Supply,
in a timely manner, each record holder and respondent bank of whom the
inquiries required by paragraphs (a)(1) and
(a)(2) of this section are made with copies
of the information statement and/or the annual report to security holders,
in such quantities, assembled in such form and at such place(s), as the
record holder or respondent bank may reasonably request in order to send
such material to each beneficial owner of securities who is to be furnished
with such material by the record holder or respondent bank; and
5.
Upon the request of any record holder or respondent bank that is supplied
with Notices of Internet Availability of Proxy Materials, information statements
and/or annual reports to security holders pursuant to paragraph (a)(3) of this
section, pay its reasonable expenses for completing the sending of such material
to beneficial owners.
Note 1: If the registrant's list of security holders
indicates that some of its securities are registered in the name of a
clearing agency registered pursuant to
section
17A of the Act, the registrant shall make appropriate inquiry of the
clearing agency and thereafter of the participants in such clearing agency
who may hold on behalf of a beneficial owner or respondent bank, and shall
comply with the above paragraph with respect to any such participant (see
Rule 14c-1(h)).
Note 2: The attention of registrants is called
to the fact that each broker, dealer, bank, association, and other entity
that exercises fiduciary powers has an obligation pursuant to
Rule
14b-1 and
Rule 14b-2 (except as
provided therein with respect to exempt employee benefit plan securities
held in nominee name) and, with respect to brokers and dealers, applicable
self-regulatory organization requirements to obtain and forward, within
the time periods prescribed therein, (a) information statements to beneficial
owners on whose behalf it holds securities, and (b) annual reports to
security holders to beneficial owners on whose behalf it holds securities,
unless the registrant has notified the record holder or respondent bank
that it has assumed responsibility to send such material to beneficial
owners whose names, addresses, and securities positions are disclosed
pursuant to
Rule 14b-1(b)(3) and
Rule 14b-2(b)(4)
(iii).
Note 3: The attention of registrants is called
to the fact that registrants have an obligation, pursuant to
paragraph
(d) of this section, to cause information statements and annual reports
to security holders to be furnished, in accordance with
Rule
14c-2, to beneficial owners of exempt employee benefit plan securities.
b.
Any registrant requesting
pursuant to
Rule 14b-1(b)(3) and
Rule 14b-2(b)(4)(iii)
a list of names, addresses and securities positions of beneficial owners
of its securities who either have consented or have not objected to disclosure
of such information shall:
1. By
first class mail or other equally prompt means, inquire of each record
holder and each respondent bank identified to the registrant pursuant
to Rule 14b-2(b)(4)(i) whether
such record holder or respondent bank holds the registrant's securities
on behalf of any respondent banks and, if so, the name and address of
each such respondent bank;
2. Request
such list be compiled as of a date no earlier than five business days
after the date the registant's request is received by the record holder
or respondent bank; Provided, however, That if the record holder
or respondent bank has informed the registrant that a designated office(s)
or department(s) is to receive such requests, the request shall be made
to such designated office(s) or department(s);
3. Make
such request to the following persons that hold the registrant's securities
on behalf of beneficial owners: all brokers, dealers, banks, associations
and other entities that exercise fiduciary powers; Provided, however,
such request shall not cover beneficial owners of exempt employee
benefit plan securities as defined in
Rule
14a-1(d)(1); and, at the option of the registrant, such request may
give notice of any employee benefit plan established by an affiliate of
the registrant that holds securities of the registrant that the registrant
elects to treat as exempt employee benefit plan securities;
4. Use
the information furnished in response to such request exclusively for
purposes of corporate communications; and
5.
Upon the request of any record holder or respondent bank
that is supplied with Notices of Internet Availability of Proxy
Materials, information statements and/or annual reports to security
holders pursuant to paragraph (a)(3)
of this section, pay its reasonable expenses for completing the sending
of such material to beneficial owners.
Note:
A registrant will be deemed to have satisfied its obligations under paragraph
(b) of this section by requesting consenting and non-objecting beneficial
owner lists from a designated agent acting on behalf of the record holder
or respondent bank and paying to that designated agent the reasonable
expenses of providing the beneficial owner information.
c. A registrant,
at its option, may send by mail or other equally prompt means its annual
report to security holders to the beneficial owners whose identifying
information is provided by record holders and respondent banks, pursuant
to (iii),
provided that such registrant notifies the record holders and respondent
banks at the time it makes the inquiry required by
paragraph
(a) of this section that the registrant will mail the annual report
to security holders to the beneficial owners so identified.
d. If
a registrant furnishes information statements to record holders and respondent
banks who hold securities on behalf of beneficial owners, the registrant
shall cause information statements and annual reports to security holders
to be furnished, in accordance with
Rule 14c-2,
to beneficial owners of exempt employee benefit plan securities.
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51 FR 44280, Dec. 9, 1986, as amended at 52 FR 23649, June 24, 1987
53 FR 16406, May 9, 1988
57 FR 1102, Jan. 10, 1992
61 FR 24652, 24657, May 15, 1996
64 FR 62540, 62547, Nov. 16,
1999
SEC Rel 34-55146:
72 FR _____ |
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