Rule 14a-8
  Proposals of Security Holders
This section addresses when a company must include a shareholder's proposal
in its proxy statement and identify the proposal in its form of proxy
when the company holds an annual or special meeting of shareholders. In
summary, in order to have your shareholder proposal included on a company's
proxy card, and included along with any supporting statement in its proxy
statement, you must be eligible and follow certain procedures. Under a
few specific circumstances, the company is permitted to exclude your proposal,
but only after submitting its reasons to the Commission. We structured
this section in a question-and- answer format so that it is easier to
understand. The references to "you" are to a shareholder seeking
to submit the proposal.
a. Question 1: What is a proposal? A shareholder
proposal is your recommendation or requirement that the company and/or
its board of directors take action, which you intend to present at a meeting
of the company's shareholders. Your proposal should state as clearly as
possible the course of action that you believe the company should follow.
If your proposal is placed on the company's proxy card, the company must
also provide in the form of proxy means for shareholders to specify by
boxes a choice between approval or disapproval, or abstention. Unless
otherwise indicated, the word "proposal" as used in this section
refers both to your proposal, and to your corresponding statement in support
of your proposal (if any).
b.
Question
2: Who is eligible to submit a proposal, and how do I demonstrate to the
company that I am eligible?
1. In
order to be eligible to submit a proposal, you must have continuously
held at least $2,000 in market value, or 1%, of the company's securities
entitled to be voted on the proposal at the meeting for at least one year
by the date you submit the proposal. You must continue to hold those securities
through the date of the meeting.
2.
If you are the
registered holder of your securities, which means that your name appears
in the company's records as a shareholder, the company can verify your
eligibility on its own, although you will still have to provide the company
with a written statement that you intend to continue to hold the securities
through the date of the meeting of shareholders. However, if like many
shareholders you are not a registered holder, the company likely does
not know that you are a shareholder, or how many shares you own. In this
case, at the time you submit your proposal, you must prove your eligibility
to the company in one of two ways:
i. The
first way is to submit to the company a written statement from the "record"
holder of your securities (usually a broker or bank) verifying that, at
the time you submitted your proposal, you continuously held the securities
for at least one year. You must also include your own written statement
that you intend to continue to hold the securities through the date of
the meeting of shareholders; or
ii.
The second
way to prove ownership applies only if you have filed a Schedule
13D,
Schedule 13G,
Form 3, Form 4 and/or Form 5, or
amendments to those documents or updated forms, reflecting your ownership
of the shares as of or before the date on which the one-year eligibility
period begins. If you have filed one of these documents with the SEC,
you may demonstrate your eligibility by submitting to the company:
A. A
copy of the schedule and/or form, and any subsequent amendments reporting
a change in your ownership level;
B. Your
written statement that you continuously held the required number of shares
for the one-year period as of the date of the statement; and
C. Your
written statement that you intend to continue ownership of the shares
through the date of the company's annual or special meeting.
c. Question 3: How many proposals may I submit?
Each shareholder may submit no more than one proposal to a company for
a particular shareholders' meeting.
d. Question 4: How long can my proposal be?
The proposal, including any accompanying supporting statement, may not
exceed 500 words.
e.
Question
5: What is the deadline for submitting a proposal?
1. If
you are submitting your proposal for the company's annual meeting, you
can in most cases find the deadline in last year's proxy statement. However,
if the company did not hold an annual meeting last year, or has changed
the date of its meeting for this year more than 30 days from last year's
meeting, you can usually find the deadline in one of the company's quarterly
reports on Form 10-Q or 10-QSB, or in shareholder reports of investment
companies under Rule 30d-1 of the Investment Company Act of 1940. [Editor's note: This section was redesignated
as Rule 30e-1. See 66 FR 3734, 3759, Jan. 16, 2001.] In order to
avoid controversy, shareholders should submit their proposals by means,
including electronic means, that permit them to prove the date of delivery.
2. The
deadline is calculated in the following manner if the proposal is submitted
for a regularly scheduled annual meeting. The proposal must be received
at the company's principal executive offices not less than 120 calendar
days before the date of the company's proxy statement released to shareholders
in connection with the previous year's annual meeting. However, if the
company did not hold an annual meeting the previous year, or if the date
of this year's annual meeting has been changed by more than 30 days from
the date of the previous year's meeting, then the deadline is a reasonable
time before the company begins to print and send its proxy materials.
3. If
you are submitting your proposal for a meeting of shareholders other than
a regularly scheduled annual meeting, the deadline is a reasonable time
before the company begins to print and send its proxy materials.
f.
Question
6: What if I fail to follow one of the eligibility or procedural requirements
explained in answers to Questions 1 through
4 of this section?
1. The
company may exclude your proposal, but only after it has notified you
of the problem, and you have failed adequately to correct it. Within 14
calendar days of receiving your proposal, the company must notify you
in writing of any procedural or eligibility deficiencies, as well as of
the time frame for your response. Your response must be postmarked, or
transmitted electronically, no later than 14 days from the date you received
the company's notification. A company need not provide you such notice
of a deficiency if the deficiency cannot be remedied, such as if you fail
to submit a proposal by the company's properly determined deadline. If
the company intends to exclude the proposal, it will later have to make
a submission under Rule 14a-8 and provide you with a copy under
Question
10 below, Rule 14a-8(j).
2. If
you fail in your promise to hold the required number of securities through
the date of the meeting of shareholders, then the company will be permitted
to exclude all of your proposals from its proxy materials for any meeting
held in the following two calendar years.
g. Question 7: Who has the burden of persuading the
Commission or its staff that my proposal can be excluded? Except
as otherwise noted, the burden is on the company to demonstrate that it
is entitled to exclude a proposal.
h.
Question
8: Must I appear personally at the shareholders' meeting to present the
proposal?
1. Either
you, or your representative who is qualified under state law to present
the proposal on your behalf, must attend the meeting to present the proposal.
Whether you attend the meeting yourself or send a qualified representative
to the meeting in your place, you should make sure that you, or your representative,
follow the proper state law procedures for attending the meeting and/or
presenting your proposal.
2. If
the company holds it shareholder meeting in whole or in part via electronic
media, and the company permits you or your representative to present your
proposal via such media, then you may appear through electronic media
rather than traveling to the meeting to appear in person.
3. If
you or your qualified representative fail to appear and present the proposal,
without good cause, the company will be permitted to exclude all of your
proposals from its proxy materials for any meetings held in the following
two calendar years.
i.
Question
9: If I have complied with the procedural requirements, on what other
bases may a company rely to exclude my proposal?
1.
Improper under
state law: If the proposal is not a proper subject for action by shareholders
under the laws of the jurisdiction of the company's organization;
Note to paragraph (i)(1)
Depending on the subject matter, some proposals are not considered
proper under state law if they would be binding on the company if approved
by shareholders. In our experience, most proposals that are cast as recommendations
or requests that the board of directors take specified action are proper
under state law. Accordingly, we will assume that a proposal drafted as
a recommendation or suggestion is proper unless the company demonstrates
otherwise.
2.
Violation of law:
If the proposal would, if implemented, cause the company to violate any
state, federal, or foreign law to which it is subject;
Note to paragraph (i)(2)
Note to paragraph (i)(2): We will not apply this basis for exclusion
to permit exclusion of a proposal on grounds that it would violate foreign
law if compliance with the foreign law could result in a violation of
any state or federal law.
3. Violation
of proxy rules: If the proposal or supporting statement is contrary to
any of the Commission's proxy rules, including
Rule
14a-9, which prohibits materially false or misleading statements in
proxy soliciting materials;
4. Personal
grievance; special interest: If the proposal relates to the redress of
a personal claim or grievance against the company or any other person,
or if it is designed to result in a benefit to you, or to further a personal
interest, which is not shared by the other shareholders at large;
5. Relevance:
If the proposal relates to operations which account for less than 5 percent
of the company's total assets at the end of its most recent fiscal year,
and for less than 5 percent of its net earning sand gross sales for its
most recent fiscal year, and is not otherwise significantly related to
the company's business;
6. Absence
of power/authority: If the company would lack the power or authority to
implement the proposal;
7. Management
functions: If the proposal deals with a matter relating to the company's
ordinary business operations;
8. Relates
to election: If the proposal relates to an election for membership on
the company's board of directors or analogous governing body;
9.
Conflicts with
company's proposal: If the proposal directly conflicts with one of the
company's own proposals to be submitted to shareholders at the same meeting.
Note to paragraph (i)(9)
Note to paragraph (i)(9): A company's submission to the Commission
under this section should specify the points of conflict with the company's
proposal.
10. Substantially
implemented: If the company has already substantially implemented the
proposal;
11. Duplication:
If the proposal substantially duplicates another proposal previously submitted
to the company by another proponent that will be included in the company's
proxy materials for the same meeting;
12.
Resubmissions:
If the proposal deals with substantially the same subject matter as another
proposal or proposals that has or have been previously included in the
company's proxy materials within the preceding 5 calendar years, a company
may exclude it from its proxy materials for any meeting held within 3
calendar years of the last time it was included if the proposal received:
i. Less
than 3% of the vote if proposed once within the preceding 5 calendar years;
ii. Less
than 6% of the vote on its last submission to shareholders if proposed
twice previously within the preceding 5 calendar years; or
iii. Less
than 10% of the vote on its last submission to shareholders if proposed
three times or more previously within the preceding 5 calendar years;
and
13. Specific
amount of dividends: If the proposal relates to specific amounts of cash
or stock dividends.
j.
Question
10: What procedures must the company follow if it intends to exclude my
proposal?
1. If
the company intends to exclude a proposal from its proxy materials, it
must file its reasons with the Commission no later than 80 calendar days
before it files its definitive proxy statement and form of proxy with
the Commission. The company must simultaneously provide you with a copy
of its submission. The Commission staff may permit the company to make
its submission later than 80 days before the company files its definitive
proxy statement and form of proxy, if the company demonstrates good cause
for missing the deadline.
2.
The company must
file six paper copies of the following:
i. The
proposal;
ii. An
explanation of why the company believes that it may exclude the proposal,
which should, if possible, refer to the most recent applicable authority,
such as prior Division letters issued under the rule; and
iii. A
supporting opinion of counsel when such reasons are based on matters of
state or foreign law.
k. Question 11: May I submit my own statement to
the Commission responding to the company's arguments?
Yes, you may submit a response, but it is not required. You should
try to submit any response to us, with a copy to the company, as soon
as possible after the company makes its submission. This way, the Commission
staff will have time to consider fully your submission before it issues
its response. You should submit six paper copies of your response.
l.
Question
12: If the company includes my shareholder proposal in its proxy materials,
what information about me must it include along with the proposal itself?
1. The
company's proxy statement must include your name and address, as well
as the number of the company's voting securities that you hold. However,
instead of providing that information, the company may instead include
a statement that it will provide the information to shareholders promptly
upon receiving an oral or written request.
2. The
company is not responsible for the contents of your proposal or supporting
statement.
m.
Question
13: What can I do if the company includes in its proxy statement reasons
why it believes shareholders should not vote in favor of my proposal,
and I disagree with some of its statements?
1. The
company may elect to include in its proxy statement reasons why it believes
shareholders should vote against your proposal. The company is allowed
to make arguments reflecting its own point of view, just as you may express
your own point of view in your proposal's supporting statement.
2. However,
if you believe that the company's opposition to your proposal contains
materially false or misleading statements that may violate our anti- fraud
rule, Rule 14a-9, you should promptly
send to the Commission staff and the company a letter explaining the reasons
for your view, along with a copy of the company's statements opposing
your proposal. To the extent possible, your letter should include specific
factual information demonstrating the inaccuracy of the company's claims.
Time permitting, you may wish to try to work out your differences with
the company by yourself before contacting the Commission staff.
3.
We require the
company to send you a copy of its statements opposing your proposal before
it sends its proxy materials, so that you may bring to our attention any
materially false or misleading statements, under the following timeframes:
i. If
our no-action response requires that you make revisions to your proposal
or supporting statement as a condition to requiring the company to include
it in its proxy materials, then the company must provide you with a copy
of its opposition statements no later than 5 calendar days after the company
receives a copy of your revised proposal; or
ii. In
all other cases, the company must provide you with a copy of its opposition
statements no later than 30 calendar days before its files definitive
copies of its proxy statement and form of proxy under
Rule
14a-6.
Regulatory History |
|
SEC Release 34-20091: 48 FR 38222, Aug. 23, 1983
SEC Release 34-22625: 50
FR 48181, Nov. 22, 1985
SEC Release 33-6676: 51 FR
42062, Nov. 20, 1986
52 FR 21936,
June 10, 1987
SEC Release 34-25217: 52
FR 48983, Dec. 29, 1987
SEC Release 34-40018: 63
FR 29106, 29119, May 28, 1998
SEC Release 34-40018A: 63 FR 50622, 50623, Sept. 22, 1998
SEC Release 33-55146
71 FR _____, ____, 2006 Item 6 |
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