Rule 14a-13
  Obligation of Registrants in Communicating with Beneficial Owners
a.
If the registrant knows
that securities of any class entitled to vote at a meeting (or by written
consents or authorizations if no meeting is held) with respect to which
the registrant intends to solicit proxies, consents or authorizations
are held of record by a broker, dealer, voting trustee, bank, association,
or other entity that exercises fiduciary powers in nominee name or otherwise,
the registrant shall:
1.
By first class
mail or other equally prompt means:
i.
Inquire
of each such record holder:
A.
Whether other persons are the beneficial owners of such securities and
if so, the number of copies of the proxy and other soliciting material
necessary to supply such material to such beneficial owners;
B.
In the case of an annual (or special meeting in lieu of the annual) meeting,
or written consents in lieu of such meeting, at which directors are to
be elected, the number of copies of the annual report to security holders
necessary to supply such report to beneficial owners to whom such reports
are to be distributed by such record holder or its nominee and not by
the registrant;
C.
If the record holder has an obligation under
Rule
14b-1(b)(3) or Rule 14b-2(b)(4)(ii)
and (iii), whether an agent has been designated
to act on its behalf in fulfilling such obligation and, if so, the name
and address of such agent; and
D.
Whether it holds the registrant's securities on behalf of any respondent
bank and, if so, the name and address of each such respondent bank; and
ii.
Indicate
to each such record holder:
A.
Whether the registrant, pursuant to paragraph (c)
of this section, intends to distribute the annual report to security holders
to beneficial owners of its securities whose names, addresses and securities
positions are disclosed pursuant to
Rule 14b-1(b)(3)
or Rule 14b-2(b)(4)(iii);
B.
The record date; and
C.
At the option of the registrant, any employee benefit plan established
by an affiliate of the registrant that holds securities of the registrant
that the registrant elects to treat as exempt employee benefit plan securities;
2.
Upon receipt of a record holder's or respondent bank's response indicating,
pursuant to
Rule 14b-2(b)(1)(i), the names
and addresses of its respondent banks, within one business day after the
date such response is received, make an inquiry of and give notification
to each such respondent bank in the same manner required by
paragraph
(a)(1) of this section; Provided, however, the inquiry required
by paragraphs (a)(1) and
(a)(2)
of this section shall not cover beneficial owners of exempt employee benefit
plan securities;
3.
Make the inquiry
required by paragraph (a)(1) of this section
at least 20 business days prior to the record date of the meeting of security
holders, or
i.
If such inquiry is impracticable 20 business days prior to the record
date of a special meeting, as many days before the record date of such
meeting as is practicable or,
ii.
If consents or authorizations are solicited, and such inquiry is impracticable
20 business days before the earliest date on which they may be used to
effect corporate action, as many days before that date as is practicable,
or
iii.
At such later time as the rules of a national securities exchange on which
the class of securities in question is listed may permit for good cause
shown;
Provided, however, That
if a record holder or respondent bank has informed the registrant that
a designated office(s) or department(s) is to receive such inquiries,
the inquiry shall be made to such designated office(s) or department(s);
and
4.
Supply, in a timely manner, each record holder and respondent bank of
whom the inquiries required by paragraphs (a)(1)
and (a)(2) of this section are made with
copies of the proxy, other proxy soliciting material, and/or the annual
report to security holders, in such quantities, assembled in such form
and at such place(s), as the record holder or respondent bank may reasonably
request in order to send such material to each beneficial owner of securities
who is to be furnished with such material by the record holder or respondent
bank; and
5.
Upon the request
of any record holder or respondent bank that is supplied with proxy soliciting
material and/or annual reports to security holders pursuant to
paragraph
(a)(4) of this section, pay its reasonable expenses for completing
the sending of such material to beneficial owners.
Note 1:
If the registrant's list of security holders indicates that some
of its securities are registered in the name of a clearing agency registered
pursuant to
Section
17A of the Act (e.g., "Cede & Co.", nominee for the
Depository Trust Company), the registrant shall make appropriate inquiry
of the clearing agency and thereafter of the participants in such clearing
agency who may hold on behalf of a beneficial owner or respondent bank,
and shall comply with the above paragraph with respect to any such participant
(see Rule 14a-1(i)).
Note 2:
The attention of registrants is called to the fact that each broker,
dealer, bank, association, and other entity that exercises fiduciary powers
has an obligation pursuant to
Rule 14b-2 (except as provided therein with respect
to exempt employee benefit plan securities held in nominee name) and,
with respect to brokers and dealers, applicable self-regulatory organization
requirements to obtain and forward, within the time periods prescribed
therein,
a. proxies
(or in lieu thereof requests for voting instructions) and proxy soliciting
materials to beneficial owners on whose behalf it holds securities, and
b. annual
reports to security holders to beneficial owners on whose behalf it holds
securities, unless
the registrant has notified the record holder or respondent bank that
it has assumed responsibility to send such material to beneficial owners
whose names, addresses, and securities positions are disclosed pursuant
to (iii).
Note 3:
The attention of registrants is called to
the fact that registrants have an obligation, pursuant to
paragraph
(d) of this section, to cause proxies (or in lieu thereof requests
for voting instructions), proxy soliciting material and annual reports
to security holders to be furnished, in a timely manner, to beneficial
owners of exempt employee benefit plan securities.
b.
Any registrant requesting
pursuant to
(iii)
a list of names, addresses and securities positions of beneficial owners
of its securities who either have consented or have not objected to disclosure
of such information shall:
1.
By first class send or other equally prompt means, inquire of each record
holder and each respondent bank identified to the registrant pursuant
to Rule 14b-2(b)(4)(i) whether such record
holder or respondent bank holds the registrant's securities on behalf
of any respondent banks and, if so, the name and address of each such
respondent bank;
2.
Request such list to be compiled as of a date no earlier than five business
days after the date the registrant's request is received by the record
holder or respondent bank; Provided, however, That if the record
holder or respondent bank has informed the registrant that a designated
office(s) or department(s) is to receive such requests, the request shall
be made to such designated office(s) or department(s);
3.
Make such request to the following persons that hold the registrant's
securities on behalf of beneficial owners: all brokers, dealers, banks,
associations and other entities that exercises fiduciary powers; Provided
however, such request shall not cover beneficial owners of exempt
employee benefit plan securities as defined in
Rule
14a-1(d)(1); and, at the option of the registrant, such request may
give notice of any employee benefit plan established by an affiliate of
the registrant that holds securities of the registrant that the registrant
elects to treat as exempt employee benefit plan securities;
4.
Use the information furnished in response to such request exclusively
for purposes of corporate communications; and
5.
Upon the request
of any record holder or respondent bank to whom such request is made,
pay the reasonable expenses, both direct and indirect, of providing beneficial
owner information.
Note:
A registrant will be deemed to have satisfied its obligations under
paragraph (b) of this section by requesting consenting and non-objecting
beneficial owner lists from a designated agent acting on behalf of the
record holder or respondent bank and paying to that designated agent the
reasonable expenses of providing the beneficial owner information.
c. A
registrant, at its option, may send its annual report to security holders
to the beneficial owners whose identifying information is provided by
record holders and respondent banks, pursuant to
Rule
14b-1(b)(3) or Rule 14b-2(b)(4)(ii)
and (iii), provided that such registrant
notifies the record holders and respondent banks, at the time it makes
the inquiry required by paragraph (a) of this
section, that the registrant will send the annual report to security holders
to the beneficial owners so identified.
d. If
a registrant solicits proxies, consents or authorizations from record
holders and respondent banks who hold securities on behalf of beneficial
owners, the registrant shall cause proxies (or in lieu thereof requests
or voting instructions), proxy soliciting material and annual reports
to security holders to be furnished, in a timely manner, to beneficial
owners of exempt employee benefit plan securities.
Regulatory History |
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SEC Release 34-23847: 51 FR 44276, Dec. 9, 1986
52 FR 2220,
Jan. 21, 1987
SEC Release 34-24606: 52
FR 23648, June 24, 1987
SEC Release 34-25631: 53
FR 16405, May 9, 1988
SEC Release 34-30147: 57 FR 1099, Jan. 10, 1992
SEC Release 33-55146
72 FR 4168, Jan. 29, 2007 |
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