Company Name: Verizon Communications Inc.
Public Availability Date: February 12, 2008
Document Sections:INQUIRY LETTER
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER]
December 21, 2007
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
Re: Verizon Communications Inc. 2008 Annual Meeting Shareholder Proposal of
Massachusetts Laborers' Pension Fund
Ladies and Gentlemen:
This letter is submitted on behalf of Verizon Communications Inc., a Delaware
corporation ("Verizon"), pursuant to Rule 14a-8(j) under the Securities Exchange
Act of 1934, as amended. Verizon has received a shareholder proposal and
supporting statement (the "Proposal") from Massachusetts Laborers' Pension Fund
(the "Proponent"), for inclusion in the proxy materials to be distributed by
Verizon in connection with its 2008 annual meeting of shareholders (the "2008
proxy materials"). A copy of the Proposal is attached as Exhibit A. For the
reasons stated below, Verizon intends to omit the Proposal from its 2008 proxy
materials.
Pursuant to Rule 14a-8(j)(2), enclosed are six copies of this letter and the
accompanying attachments. A copy of this letter is also being sent to the
Proponent as notice of Verizon's intent to omit the Proposal from Verizon's 2008
proxy materials.
I. Introduction.
On November 20, 2007, Verizon received a letter from the Proponent containing
the following proposal:
Resolved: That the shareholders of Verizon Communications, Inc. ("Company")
hereby request that the Board of Directors initiate the appropriate process to
amend the Company's Corporate Governance Guidelines ("Guidelines") to adopt and
disclose a written and detailed succession planning policy, including the
following specific features:
The CEO and the Board will collaborate on the CEO succession planning process
and will review the plan annually;
The Board and CEO will develop criteria for the CEO position which will
reflect the Company's business strategy and will use a formal assessment process
to evaluate candidates;
The Board and CEO will identify and develop internal candidates;
The Board will begin non-emergency CEO succession planning at least 3 years
before an expected transition and will maintain an emergency succession plan
that is reviewed annually;
The Board will annually produce a report on its succession plan and will
solicit feedback on the plan from key constituents, such as long-term investors,
analysts, customers or suppliers.
Verizon believes that the Proposal may be properly omitted from its 2008 proxy
materials (1) under Rule 14a-8(i)(7) because the Proposal deals with a matter
relating to Verizon's ordinary business operations and (2) under Rule
14a-8(i)(10) because Verizon has substantially implemented the Proposal. Verizon
respectfully requests the concurrence of the Staff of the Division of
Corporation Finance (the "Staff") of the Securities and Exchange Commission (the
"Commission") that it will not recommend enforcement action against Verizon if
Verizon omits the Proposal in its entirety from its 2008 proxy materials.
II. Bases for Excluding the Proposal.
A. Verizon May Exclude the Proposal under Rule
14a-8(i)(7) Because It Deals with
a Matter Relating to Verizon's Ordinary Business Operations
Rule 14a-8(i)(7) permits a company to omit a shareholder proposal from its proxy
materials if it deals with a matter relating to the company's ordinary business
operations. In its Release accompanying the amendments to Rule 14a-8 adopted in
1998, the Commission stated that the general underlying policy of the ordinary
business exclusion is "to confine the resolution of ordinary business problems
to management and the board of directors, since it is impracticable for
shareholders to decide how to solve such problems at an annual shareholders
meeting." See Exchange Act Release No. 34-40018 (May 21, 1998). This general
policy reflects two central considerations: (i) "[c]ertain tasks are so
fundamental to management's ability to run a company on a day-to-day basis that
they could not, as a practical matter, be subject to direct shareholder
oversight"; and (ii) the "degree to which the proposal seeks to `micro-manage'
the company by probing too deeply into matters of a complex nature upon which
shareholders, as a group, would not be in a position to make an informed
judgment." Id. Verizon believes that these policy considerations clearly justify
exclusion of the Proposal. Not only is the development of a succession plan for
the Chief Executive Officer ("CEO") fundamental to the Verizon Board's oversight
of management and to management's ability to manage the company on a day-to-day
basis and in the event of an emergency, it also involves "matters of a complex
nature upon which shareholders, as a group, would not be in a position to make
an informed judgment."
The Proposal Impermissibly Seeks to Micro-Manage the Verizon Board of Directors
in the Exercise of a Core Management Function.
The Proposal requests that the Verizon Board (1) adopt and disclose a policy on
succession planning that incorporates specified features, (2) annually produce a
report on its succession plan and (3) solicit feedback on the plan from "key
constituents." Verizon respectfully submits that the Proposal directly seeks to
micro-manage an activity that, as the Proponent expressly acknowledges in the
Proposal's supporting statement, "is one of the primary responsibilities of the
board of directors." Ensuring that a corporation is prepared for the planned or
unplanned departure of its CEO is a fundamental duty of the Board of Directors,
because the role of the CEO is critical to the success of a corporation's
day-to-day business operations, as well as its long-term business strategy. As
such, development of a succession plan is a matter of internal business planning
and policy.
The purpose of succession plan is to minimize disruption in the operations of a
company in the event of the retirement, resignation, termination, death or
temporary or permanent disability of its CEO, by enabling the Board of Directors
to identify and plan for the development of potential candidates for the
position of CEO. With the assistance of senior management, Verizon's Board of
Directors has the intimate knowledge of Verizon's operations, strategic business
plans, legal and regulatory requirements and human resource policies that is
necessary to formulate such a plan. It would be impractical for Verizon's
shareholders and other "key constituents" to provide "feedback" on a CEO
succession plan, as provided in the Proposal, because they do not have,
individually or collectively, the necessary information to make an informed
judgment. The Staff has consistently determined that proposals that seek to
micro-manage or monitor the Board of Directors' oversight of internal management
processes and policies may be excluded pursuant to Rule 14a-8(i)(7). See, e.g.,
Verizon Communications Inc. (February 23, 2007) (proposal requesting board to
form a corporate responsibility committee); The AES Corporation (January 9,
2007) (proposal requesting board to create an ethics oversight committee); H.R.
Block, Inc. (May 4, 2006) (proposal requesting special board committee to review
sales practices and allegations of fraudulent marketing); and Halliburton
Company (March 10, 2006) (proposal requesting report on policies and procedures
adopted to reduce certain violations and investigations). The Staff has also
consistently found that proposals relating to the dismissal, termination or
hiring of executive officers, including the CEO, relate to ordinary business
operations. See Willow Financial Bancorp, Inc. (August 16, 2007); The MONY Group
Inc. (March 1, 2004), and Walt Disney Company (December 16, 2002).
In order to determine whether a proposal requesting dissemination of a report to
shareholders on specific aspects of a registrant's business is excludable under
Rule 14a-8(i)(7), the Staff "will consider whether the subject matter of the
special report involves a matter of ordinary business." See Exchange Act Release
No. 34-20091 (Aug. 16, 1983), at 6. The Staff has agreed in a number of
instances that proposals requesting reports or disclosure relating to ordinary
course corporate practices or non-extra-ordinary transactions may be excluded
under Rule 14a-8(i)(7). See, for example, Peregrine Pharmaceuticals, Inc. (July
31, 2007) (permitting omission of proposal requesting appointment of committee
to study specified strategic alternatives for the company and issue a report,
where some of the alternatives, including "re-composition of the management
team," related to non-extraordinary transactions). McKesson Corporation (April
1, 2004) (permitting omission of proposal requesting board to prepare an annual
report regarding the actions taken by the board and its committees in the prior
year, disclosing the agenda items voted upon and identifying directors whose
votes were not in accord with the majority); Time Warner Inc. (February 13,
2004) (same); and Burlington Northern Santa Fe Corporation (February 9, 1998)
(omission of a proposal seeking a report on the company's guidelines regarding
soft dollar contributions).
The Proposal impermissibly infringes upon the Board's and management's core
function of determining the timing and scope of disclosure of sensitive business
information that may have adverse competitive effects.
The Proposal also falls squarely within the parameters of the ordinary business
exception contained in Rule 14a-8(i)(7) because the Proposal interferes with the
ability of Verizon's Board of Directors to control decisions related to the
disclosure of information that may have competitive effects. The Proposal
provides that "the Board will annually produce a report on its succession plan
and will solicit feedback on the plan from key constituents, such as long-term
investors, analysts, customers or suppliers." A succession plan includes highly
confidential and sensitive information about potential candidates for
development and succession and is not disclosed externally, and is not disclosed
internally, beyond the Board of Directors. The decision as to the appropriate
timing and content of any disclosure of the information properly rests with
Verizon's Board.
Determining whether to disclose, and the timing and extent of any disclosure of,
sensitive and confidential business information regarding Verizon's on-going CEO
succession plan (which information is not otherwise required to be disclosed in
accordance with the Commission's rules and regulations) is clearly "probing too
deeply into matters of a complex nature upon which stockholders, as a group,
would not be in a position to make an informed judgment." Exchange Act Release
No. 34-40018 (May 21, 1998).
For the reasons stated above, Verizon believes that the Proposal impermissibly
seeks to micro-manage the Board in the exercise of a core management function
and also impermissibly infringes upon the Board's and management's ability to
determine the timing and scope of disclosure of sensitive business information
that may have competitive effects. Accordingly, Verizon believes that the
Proposal may properly be omitted from its 2008 proxy material pursuant to Rule
14a-8(i)(7).
B. The Proposal May be Excluded Under Rule
14a-8(i)(10) Because Verizon has
Substantially Implemented the Proposal.
Verizon also believes that the Proposal may be properly excluded under Rule
14a-8(i)(10), which permits a company to exclude a shareholder proposal if the
company has already substantially implemented the proposal. The "substantially
implemented" standard reflects the Staff's interpretation of the predecessor
rule (allowing omission of a proposal that was "moot") that a proposal need not
be "fully effected" by the company to meet the mootness test so long as it was
"substantially implemented." See SEC Release No. 34-20091 (August 16, 1983).
The Staff has consistently taken the position that when a company already has
policies and procedures in place relating to the subject matter of a shareholder
proposal that satisfactorily address the underlying concerns or essential
objectives of the proposal, the proposal has been substantially implemented
within the scope of Rule 14a-8(i)(10). Staff no-action letters have established
that a company need not comply with every detail of a proposal in order to
exclude it under Rule 14a-8(i)(10). See ConAgra Foods, Inc. (July 3, 2006),
Honeywell International Inc. (February 21, 2006) and Raytheon Company (January
25, 2006) where, in each instance, the Staff permitted exclusion of a proposal
requesting a sustainability report because the company had posted an equivalent
report or other information on its website that addressed the company's
policies, practices and performance in the areas suggested by the proposal. See
also, Masco Corporation (March 29, 1999) (permitting exclusion because the
company adopted a version of the proposal with slight modification and a
clarification as to one of its terms).
The Proposal requests that the Board's succession planning process incorporate
specific features, including collaboration with the CEO, annual review of the
plan, consideration of business objectives, development of internal candidates
and planning for future developments and emergency situations. In this regard,
Verizon's Corporate Governance Guidelines provide:
Strategic Planning and Management Development. At least once a year, the Board
conducts a strategic planning session with management. The Board reviews
succession planning and management development at least annually. The process
includes consideration of organizational needs, competitive challenges, the
potential of key managers, planning for future development and emergency
situations.
In addition, the Verizon Board has charged the Human Resources Committee ("HRC")
with the responsibility of "oversee[ing] management in the development and
implementation of human resources practices and policies, including succession
planning, to support the Corporation's strategic objectives and promote equal
opportunity and diversity." HRC Charter. Among the duties of the HRC listed in
the charter is the following:
3. The HRC shall consult with the CEO on Senior Management continuity,
succession, development and organizational matters, as deemed appropriate by the
HRC.
Proposals have been considered "substantially implemented" where the company has
implemented part but not all of a multi-faceted proposal. See Columbia/HCA
Healthcare Corp. (February 18, 1998) (permitting exclusion of a proposal after
the company took steps to partially implement three of four actions requested by
the proposal). Taken together, the provisions in Verizon's Corporate Governance
Guidelines and the HRC Charter, and the Verizon Board's and HRC's ongoing
actions thereon, substantially address the issued raised by the Proposal (i.e.,
consultation with the CEO, annual review of the plan, development of internal
candidates, and planning for future developments and emergency situations). As
discussed in Section II.A of this letter, Verizon believes that the Proposal's
request for an annual report and solicitation of feedback from key constituents
impermissibly infringes upon the Board's and management's core function of
determining the timing and scope of disclosure of sensitive business information
that may have adverse competitive effects.
For the foregoing reasons, Verizon believes the Proposal has been substantially
implemented for purposes of Rule 14a-8(i)(10).
III. Conclusion.
Verizon believes that the Proposal may be omitted from its 2008 proxy materials
under Rule 14a-8(i)(7) and under 14a-8(i)(10). Accordingly, Verizon respectfully
requests the concurrence of the Staff that it will not recommend enforcement
action against Verizon if Verizon omits the Proposal in its entirety from
Verizon's 2008 proxy materials.
Verizon requests that the Staff fax a copy of its determination of this matter
to the undersigned at (908) 696-2068 and to the Proponent at (781) 272-2226.
Kindly acknowledge receipt of this letter by stamping and returning the extra
enclosed copy of this letter in the enclosed self-addressed envelope. If you
have any questions with respect to this matter, please telephone me at (908)
559-5636.
Very truly yours,
/s/
Mary Louise Weber
Assistant General Counsel
Enclosures
cc: Mr. Thomas P. V. Masiello Fund Administrator Massachusetts Laborers' Pension
Fund 14 New England Executive Park, Suite 200 P.O. Box 4000 Burlington, MA
01803- 0900
Ms. Jennifer O'Dell Assistant Director, LIUNA Corporate Affairs Department
Laborers' International Union of North America Corporate Governance Project 905
16\th/ Street, N.W. Washington, D.C. 20006
[INQUIRY LETTER]
November 20, 2007
Via Facsimile
908-766-3813
Ms. Marianne Drost
Senior Vice President, Deputy General Counsel and Corporate Secretary
Verizon Communications, Inc.
140 West Street
New York, NY 10036
Dear Ms. Drost:
On behalf of the Massachusetts Laborers' Pension Fund ("Fund"), I hereby submit
the enclosed shareholder proposal ("Proposal") for inclusion in the Verizon
Communications, Inc. ("Company") proxy statement to be circulated to Company
shareholders in conjunction with the next annual meeting of shareholders. The
Proposal is submitted under Rule 14(a)-8 (Proposals of Security Holders) of the
U.S. Securities and Exchange Commission's proxy regulations.
The Fund is the beneficial owner of approximately 13,512 shares of the Company's
common stock, which have been held continuously for more than a year prior to
this date of submission. The Proposal is submitted in order to promote a
governance system at the Company that enables the Board and senior management to
manage the Company for the long-term. Maximizing the Company's wealth generating
capacity over the long-term will best serve the interests of the Company
shareholders and other important constituents of the Company.
The Fund intends to hold the shares through the date of the Company's next
annual meeting of shareholders. The record holder of the stock will provide the
appropriate verification of the Fund's beneficial ownership by separate letter.
Either the undersigned or a designated representative will present the Proposal
for consideration at the annual meeting of shareholders.
If you have any questions or wish to discuss the Proposal, please contact,
Jennifer O'Dell, Assistant Director, LIUNA Corporate Affairs Department, at
(202) 942-2359. Copies of correspondence or a request for a "no-action" letter
should be forwarded to Ms. O'Dell to the following address: Laborers'
International Union of North America Corporate Governance Project, 905 16\th/
Street, NW, Washington, DC 20006.
Sincerely,
/s/
Thomas P. V. Masiello
Fund Administrator
TPVM/gdo
Enclosure
cc: Jennifer O'Dell
[APPENDIX]
Resolved: That the shareholders of Verizon Communications, Inc. ("Company")
hereby request that the Board of Directors initiate the appropriate process to
amend the Company's Corporate Governance Guidelines ("Guidelines") to adopt and
disclose a written and detailed succession planning policy, including the
following specific features:
The CEO and the Board will collaborate on the CEO succession planning process
and will review the plan annually;
The Board and CEO will develop criteria for the CEO position which will
reflect the Company's business strategy and will use a formal assessment process
to evaluate candidates;
The Board and CEO will identify and develop internal candidates;
The Board will begin non-emergency CEO succession planning at least 3 years
before an expected transition and will maintain an emergency succession plan
that is reviewed annually;
The Board will annually produce a report on its suecessioa plan and will
solicit feedback on the plan from key constituents, such as long-term investors,
analysts, customers or suppliers.
Supporting Statement;
CEO succession is one of the primary responsibilities of the board of directors.
A recent study published by the NACD quoted a director of a large technology
firm: "'A board's biggest responsibility is succession planning. It's the one
area where the board is completely accountable, and the choice has significant
consequences, good and bad, for the corporation's future." (The Role of the
Board in CEO Succession: A Best Practices Study, 2006). The study also cited
research by Challenger, Gray & Christmas that "CEO departures doubled in 2005,
with 1228 departures recorded from the beginning of 2005 through November, up
102 percent from the same period in 2004."
In its 2007 study What Makes the Most Admired Companies Great: Board Governance
and Effective Human Capital Management, Hay Group found that 85% of the Most
Admired Company boards have a well defined CEO succession plan to prepare for
replacement of the CEO on a long-term basis and that 91% have a well defined
plan to cover the emergency loss of the CEO that is discussed at least annually
by the board. Our Company's Guidelines contain only a general statement
regarding succession planning. We believe that this is not enough disclosure to
allow shareholders to evaluate the strength of the Company's succession planning
process.
The NACD report identified several best practices and innovations in CEO
succession planning. The report found that boards of companies with successful
CEO transitions are more likely to have well-developed succession plans that are
put in place well before a transition, are focused on developing internal
candidates and include clear candidate criteria and a formal assessment process.
Our proposal is intended to have the board adopt a written policy containing
several specific best practices in order to ensure a smooth transition in the
event of the CEO's departure. We urge shareholders to vote FOR our proposal.
[STAFF REPLY LETTER]
February 12, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Verizon Communications Inc. Incoming letter dated December 21, 2007
The proposal requests that the board of directors initiate the appropriate
process to amend Verizon's corporate governance guidelines to adopt and disclose
a written and detailed succession planning policy, including features specified
in the proposal.
There appears to be some basis for your view that Verizon may exclude the
proposal under rule 14a-8(i)(7), as relating to Verizon's ordinary business
operations (i.e., the termination, hiring, or promotion of employees).
Accordingly, we will not recommend enforcement action to the Commission if
Verizon omits the proposal from its proxy materials in reliance on rule
14a-8(i)(7). In reaching this position, we have not found it necessary to
address the alternative basis for exclusion upon which Verizon relies.
Sincerely,
/s/
John R. Fieldsend
Attorney-Adviser |