Company Name: Verizon Communications Inc.
Public Availability Date: January 29, 2008
Document Sections:
INQUIRY LETTER
APPENDIX 1
APPENDIX 2
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER]
December 21, 2007
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
Re: Verizon Communications Inc. 2008 Annual Meeting Shareholder Proposal of the
AFL-CIO Reserve Fund
Ladies and Gentlemen:
This letter is submitted on behalf of Verizon Communications Inc., a Delaware
corporation ("Verizon"), pursuant to Rule 14a-8(j) under the Securities Exchange
Act of 1934, as amended. Verizon has received a shareholder proposal and
supporting statement (the "Proposal") from the AFL-CIO Reserve Fund (the
"Proponent"), for inclusion in the proxy materials to be distributed by Verizon
in connection with its 2008 annual meeting of shareholders (the "2008 proxy
materials"). A copy of the Proposal is attached as Exhibit A to this letter. For
the reasons stated below, Verizon intends to omit the Proposal from its 2008
proxy materials.
Pursuant to Rule 14a-8(j)(2), enclosed are six copies of this letter and the
accompanying attachments. A copy of this letter is also being sent to the
Proponent as notice of Verizon's intent to omit the Proposal from Verizon's 2008
proxy materials.
I. Introduction.
On December 10, 2007, Verizon received a letter from the Proponent containing
the following proposal:
"Resolved: Shareholders request that the Board of Directors (the "Board") of
Verizon Communications Inc. (the "Company") adopt a policy addressing conflicts
of interest involving board members with health industry affiliations. The
policy shall provide for recusal from voting and from chairing board committees
when necessary. The policy shall address conflicts associated with company
involvement in public policy issues related to Board members' health industry
affiliations and shall be explicitly integrated with the company's existing
policies regarding related party transactions. For the purposes of this policy,
"board members with health industry affiliations" means any Board member who is
also a director, executive officer or former executive officer of a company or
trade association whose primary business is in the health insurance or
pharmaceutical industries.
Verizon believes that the Proposal may be properly omitted from its 2008 proxy
materials (1) because, in violation of Rule 14a-8(e)(2), the Proponent has
submitted the Proposal in an untimely manner, (2) under Rule 14a-8(i)(3),
because the Proposal is vague and indefinite and, thus, materially false and
misleading in violation of Rule 14a-9, (3) under Rule 14a-8(i)(7), because the
Proposal deals with matters relating to Verizon's ordinary business operations
and (4) under Rule 14a-8(i)(10), because Verizon has already substantially
implemented the Proposal.
Verizon respectfully requests the concurrence of the Staff of the Division of
Corporation Finance (the "Staff") of the Securities and Exchange Commission (the
"Commission") that it will not recommend enforcement action against Verizon if
Verizon omits the Proposal in its entirety from its 2008 proxy materials.
II. Bases for Excluding the Proposal.
A. The Proposal May be Excluded Under Rule 14a-8(e)(2)
Because the Proponent Submitted the Proposal in an Untimely Manner.
On November 28, 2007, Verizon received a letter from AmalgaTrust, dated November
26, 2007, purporting to verify the Proponent's ownership of Verizon stock, which
is attached as Exhibit B to this letter. Since Verizon was not aware of having
received a shareholder proposal from the Proponent, Verizon immediately
conducted a thorough search of its principal executive offices to determine
whether a shareholder proposal had been received from the Proponent but
accidentally misplaced or misdirected. Finding no such proposal, on November 30,
2007 Verizon sent (by facsimile and Federal Express) a letter to Daniel F.
Pedrotty, Director, AFL-CIO Office of Investment, the Proponent's
representative, inquiring if the Proponent had submitted a proposal and, if so,
requesting evidence that the proposal was submitted on a timely basis. The
November 30 letter is attached as Exhibit C to this letter. Verizon received no
response from the Proponent to its November 30 letter. On December 10, 2007,
Verizon telephoned Mr. Pedrotty to follow up on the matter. Mr. Pedrotty
informed Verizon that the Proponent had delivered a shareholder proposal to 1095
Avenue of the Americas, New York, New York (the "Incorrect Address"), and Mr.
Pedrotty provided Verizon with a copy of the Proposal along with evidence that
the Proposal had been sent to the Incorrect Address for delivery on November 20,
2007, which evidence is attached as Exhibit D to this letter.
The Incorrect Address, to which the Proposal was sent, has not been Verizon's
principal executive offices for several years. In Verizon's proxy statements for
its 2006 and 2007 Annual Meetings, Verizon clearly identified its principal
executive offices as being located at 140 West Street, New York, New York (the
"Correct Address"), and such address was identified as Verizon's principal
executive offices for purposes of submission of shareholder proposals. Verizon's
proxy statement for the 2007 Annual Meeting clearly stated:
A shareholder may submit a proposal for inclusion in the Company's 2008 Proxy
Statement. In order for the proposal to be considered, the Company must receive
the proposal no later than November 20, 2007. All proposals must comply with the
rules of the Securities and Exchange Commission for eligibility and the types of
shareholder proposals. Shareholder proposals should be addressed to:
Assistant Corporate Secretary
Verizon Communications Inc.
140 West Street, 29th Floor
New York, New York 10007
The Proponent was fully aware that the Proposal was required to be sent to the
Correct Address, as the Correct Address was correctly identified in the
Proponent's letter containing the Proposal. However, the UPS shipping label
filled out by the Proponent, and which directed the delivery of the Proposal,
was addressed to the Incorrect Address. The Proponent does not contest that the
Proposal was delivered to the Incorrect Address.
The Incorrect Address, which several years earlier had been Verizon's principal
executive offices, is a building largely under construction and unoccupied.
Verizon maintains some switching equipment and a small number of employees to
operate and maintain the switching equipment at the Incorrect Address. The new
owner of the building at the Incorrect Address, and not Verizon, is responsible
for the lobby and reception areas. There can be no legitimate argument that the
Incorrect Address constitutes Verizon's principal executive offices.
Rule 14a-8(e)(2) states that a shareholder proposal "must be received at the
company's principal executive offices not less than 120 calendar days before the
date of the company's proxy statement released to shareholders in connection
with the previous year's annual meeting" for the submission of such proposal to
be deemed timely for Rule 14a-8 purposes (emphasis added). For purposes of the
2008 proxy materials, the deadline was November 20, 2007. The Proposal was not
received at the Company's principal executive offices (the Correct Address)
until December 10, 2007, twenty days after the deadline.
In Section C.3.c of the Division of Corporation Finance Staff Legal Bulletin No.
14 ("SLB No. 14"), the Staff clearly states that "the proposal must be received
at the company's principal executive offices. Shareholders can find this address
in the company's proxy statement. If a shareholder sends a proposal to any other
location, even if it is to an agent of the company or to another company
location, this would not satisfy the requirement."
The Staff has been consistent in permitting companies to omit proposals that are
received after the deadline, even if there has arguably been substantial
compliance or good faith efforts by the stockholder. See, e.g., Xerox
Corporation (May 2, 2005); Texas Instruments Incorporated (April 19, 2005); The
DIRECTV Group, Inc. (March 23, 2005); WorldCom, Inc. (March 7, 2001); The
Coca-Cola Company (January 11, 2001); General Motors Corporation (April 7,
2000); and Weyerhaeuser Company (February 19, 1999).
Verizon has not provided the Proponent with the 14-day notice under Rule
14a-8(f)(1) because such notice is not required if the defect in a proposal
cannot be cured. Rule 14a-8(f)(1) does not require the 14-day notice in
connection with violations of Rule 14a-8(e). Section C.6.c. of SLB No. 14 cites
the failure of a proponent to submit a proposal by the submission deadline as an
example of a defect that cannot be remedied and, therefore, not subject to the
14-day notice requirement of Rule 14a-8(f)(1).
For the foregoing reasons, Verizon believes that the Proposal was submitted in
an untimely manner and, therefore, it may properly omit the Proposal from the
2008 proxy materials pursuant to Rule 14a-8(e)(2).
B. The Proposal May be Excluded Under Rule
14a-8(i)(3) Because It is Impermissibly Vague and Indefinite and, thus,
Materially False and Misleading in Violation of Rule 14a-9.
Verizon also believes that the Proposal may be properly excluded under Rule
14a-8(i)(3). Rule 14a-8(i)(3) permits a company to omit a shareholder proposal
and the related supporting statement from its proxy materials if such "proposal
or supporting statement is contrary to any of the Commission's proxy rules,
including [Rule] 14a-9, which prohibits materially false or misleading
statements in proxy soliciting materials." The Staff has stated that a proposal
will violate Rule 14a-8(i)(3) when "the resolution contained in the proposal is
so inherently vague or indefinite that neither the stockholders voting on the
proposal, nor the company in implementing the proposal (if adopted), would be
able to determine with any reasonable certainty exactly what actions or measures
the proposal requires." Division of Corporation Finance Staff Legal Bulletin No.
14B (September 15, 2004).
The Staff has previously concurred with the exclusion of shareholder proposals
under Rule 14a-8(i)(3) where proposals have failed to define key terms or where
the meaning and application of terms or standards under the proposals "may be
subject to differing interpretations." Fuqua Industries, Inc. (March 12, 1991).
See, for example
Berkshire Hathaway Inc. (March 2, 2007) (proposal restricting Berkshire from
investing in securities of any foreign corporation that engages in activities
prohibited for U.S. corporations by Executive Order did not adequately explain
possible meaning of "Executive Order" and extent to which proposal could operate
to bar investment in all foreign corporations);
Prudential Financial, Inc. (February 16, 2007) (proposal urging Board to seek
shareholder approval for "senior management incentive compensation programs
which provide benefits only for earnings increases based only on management
controlled programs" failed to define critical terms and was subject to
differing interpretations);
International Machines Business Corp. (February 2, 2005) (proposal that "the
officers and directors responsible" for IBM's reduced dividend have their "pay
reduced to the level prevailing in 1993" was impermissibly vague and
indefinite);
FirstEnergy Corp. (February 18, 2004) (permitting exclusion of proposal urging
Board to change company's governing documents relating to shareholder approval
of shareholder proposals, because requested vote requirement was vague and
misleading);
General Electric Company (January 23, 2003) (proposal seeking "an individual
cap on salaries and benefits of one million dollars for G.E. officers and
directors" failed to define the critical term "benefits" or otherwise provide
guidance on how benefits should be measured for purposes of implementing the
proposal);
Eastman Kodak Company (March 3, 2003) (proposal seeking to cap executive
salaries at $1 million "to include bonus, perks and stock options" failed to
define various terms, including "perks," and gave no indication of how options
were to be valued);
Johnson & Johnson (February 7, 2003) (proposal calling for a report on the
company's "progress with the Glass Ceiling Report" did not explain the substance
of the report);
Woodward Governor Co. (November 26, 2003) (proposal sought to implement "a
policy for compensation of executives ... based on stock growth" and included a
specific formula for calculating that compensation, but did not specify whether
it addressed all executive compensation or merely stock-based compensation);
Pfizer Inc. (February 18, 2003) (proposal requesting board make all stock
options exercisable at no less than the "highest stock price" and that the stock
options contain a buyback provision was impermissibly vague and indefinite); and
H.J. Heinz Co. (May 25, 2001) (proposal requesting that company implement the
SA8000 Social Accountability Standards did not clearly set forth what SA8000
required of the company).
As in the foregoing precedents, the substance of the Proposalalleged conflicts
of interestis highly subjective and open to differing interpretations. The
Proposal does not discuss those circumstances that should be viewed as giving
rise to conflicts of interest, including the scope, depth and nature of any
relationships that may give rise to potential conflicts. As a result, neither
shareholders in voting on the Proposal, nor Verizon in implementing the Proposal
(if Verizon were to do so), would be able to determine with any reasonable
certainty the potential conflicts of interests to which the Proposal should
apply. Although the Proposal vaguely references "public policy issues" and
refers to Verizon's "existing policies regarding related party transactions" in
attempting to delineate the types of conflicts that are covered, such references
are over-broad and vague and give neither shareholders nor Verizon a clear
indication of the type of conflicts meant to be addressed by the Proposal.
Similarly, the Proposal makes reference to "recusal from voting and from
chairing board committees when necessary," but does not identify the types of
votes with respect to which directors would be expected to recuse themselves,
what committees directors would be expected to recuse themselves from chairing,
or when such recusal from serving as committee chair would be necessary. The
Proposal also does not provide any guidance as to the method of making these
determinations (which are at the core of the Proposal's operations), including
who should make them and what standards should be used. Finally, the Proposal
states that the requested policy should be "explicitly integrated with the
company's existing policies regarding related party transactions," but does not
set forth any details of this integration, nor does the Proposal discuss the
interaction between the Proposal and Verizon's Corporate Governance Guidelines,
which are discussed in Section II.D of this letter.
For the foregoing reasons, Verizon believes that the Proposal is vague and
indefinite and thus materially false and misleading and, therefore, it may
properly omit the Proposal from the 2008 proxy materials pursuant to Rule
14a-8(i)(3).
C. Certain Portions of the Proposal May be
Excluded Under Rule 14a-8(i)(3) Because Such Portions Are Materially False and
Misleading in Violation of Rule 14a-9.
The Staff also has found on numerous occasions that a company may properly
exclude certain portions of shareholder proposals and supporting statements from
its proxy materials where they contain false and misleading statements or omit
material facts necessary to make statements made therein not false or
misleading. See Excel Energy Inc. (April 1, 2003); Countrywide Credit Industries
(April 9, 2002); Peoples Energy Corporation (November 26, 2001); Phoenix Gold
International, Inc. (November 21, 2000); and Emerson Electric Co. (October 27,
2000).
As discussed above, because of the inherent vagueness and indefiniteness of the
Proposal, Verizon believes the entire Proposal is materially false and
misleading in violation of Rule 14a-9, and therefore may properly be excluded in
its entirety pursuant to Rule 14a-8(i)(3). In the alternative, if the Staff is
unable to concur with Verizon's view that the Proposal should be excluded in its
entirety, we request that the Staff require exclusion or revision of the
following inaccuracies or unsupported assertions in the supporting statement of
the Proposal.
The first paragraph of the supporting statement of the Proposal refers to Mr.
Walter Shipley, who retired from Verizon's Board of Directors in 2007 and no
longer serves as chairperson of the Human Resources Committee;
The second paragraph of the supporting statement of the Proposal implies,
unfairly and without presenting any evidence, that "health industry affiliated
directors" of Verizon are somehow not independent and that Verizon's existing
director independence policies are not adequate; and
The sixth paragraph of the supporting statement of the Proposal implies,
unfairly and without presenting any evidence, that "health industry affiliated
directors" of Verizon may have violated their duly of loyalty, which is a
serious accusation under Delaware law.
In making this request, we note that Note (b) to Rule 14a-9 gives as an example
of false or misleading statements "material which directly or indirectly impugns
character, integrity or personal reputation, or directly or indirectly makes
charges concerning improper, illegal or immoral conduct or associations, without
factual foundation." The second and third bullets above reference statements of
this nature.
D. The Proposal May be Excluded Under Rule 14a-8(i)(7)
Because the Proposal Deals with a Matter Relating to Verizon's Ordinary Business
Operations.
Rule 14a-8(i)(7) permits a company to omit a proposal from its proxy materials
if it "deals with a matter relating to the company's ordinary business
operations." In its Release accompanying the amendments to Rule 14a-8 in 1998,
the Commission stated that the ordinary business exclusion was introduced "to
confine the resolution of ordinary business problems to management and the board
of directors, since it is impracticable for shareholders to decide how to solve
such problems at an annual shareholders meeting." See Exchange Act Release No.
34-40018 (May 21, 1998).
The Proposal Impermissibly Interferes With Verizon's Board of Directors'
Determination of Conflicts of Interest.
The Staff has consistently determined that proposals that seek to monitor
conflicts of interest at the level of a company's board of directors may be
excluded pursuant to Rule 14a-8(i)(7) because they relate to matters involving
ordinary business operations, as a company's board of directors is the
appropriate body to make determinations related to conflicts of interest. In
Genetronics Biomedical Corporation (April 4, 2003), the impetus for the proposal
was "financial conflicts of interest" by the company's officers, directors and
board members. The proposal sought to prohibit "all" such financial conflicts of
interest and restrict the company from doing business with any other company in
which an officer, director or board member has a "financial stake." The Staff
concurred that the proposal could be omitted. See also Westinghouse Electric
Corporation (January 28, 1997) (proposal that Directors avoid certain business
relationships could be omitted as relating to the conduct of the Company's
ordinary business operations (i.e., business relationships)); Niagara Mohawk
Power Corporation (February 12, 1996) (proposal that the Company remove all
conflicts of interest whether actual or in appearance could be excluded based on
Rule 14a-8(i)(7)) and Time Warner, Inc. (January 18, 1996) (proposal requesting
that the board of directors of the company initiate a review of all of the
outside boards on which the company's top officers sit to ensure that no
conflicts of interest exist could be omitted since it related to the conduct of
the company's ordinary business operations (i.e., policies with respect to
officers' ability to serve on the boards of other corporations)).
The central thrust of the Proposal is to monitor alleged conflicts of interest
that occur at the level of Verizon's Board of Directors. The Staff has
repeatedly found this to be a management function best handled at the board
level, and as a result the Proposal falls squarely within the ordinary business
exemption.
The Proposal Impermissibly Interferes With the Ethical Standards Contained in
Verizon's Corporate Governance Guidelines
The Staff has repeatedly determined that proposals that relate to the
promulgation of, and monitoring of compliance with, codes of ethics may be
excluded pursuant to Rule 14a-8(i)(7) because they relate to matters involving
ordinary business operations. See, e.g., Verizon Communications Inc. (February
23, 2007) (permitting exclusion of a proposal to form a committee for the
purpose of monitoring compliance with the Verizon Code of Business Concluct);
Chrysler Corp. (February 18, 1998) (permitting exclusion of a proposal
requesting that the board of directors review or amend Chrysler's code of
standards for its international operations and present a report to Chrysler's
shareholders); Lockheed Martin Corp. (January 29, 1997) (permitting exclusion of
a proposal requesting the audit and ethics committee to determine whether the
company has an adequate legal compliance program and prepare a report); AT&T
Corp. (January 16, 1996) (permitting exclusion of a proposal requesting that the
company's board of directors initiate a review of certain employment practices
in light of the company's code of ethics); and NYNEX Corp. (February 1, 1989)
(permitting exclusion of a proposal related to the formation of a special
committee of the board of directors to revise the existing code of corporate
conduct).
The Proposal requests that the Board of Directors adopt a policy addressing
conflicts of interest involving board members with health industry affiliations.
Assuring compliance with legal and regulatory requirements, as well Verizon's
internal policies, is a fundamental management function. As discussed in greater
detail on Verizon's website at http://investor.verizon.com/corp_gov/, Verizon is
committed to the highest standards of corporate governance. Verizon's Governance
Guidelines were adopted to help Verizon achieve that goal, and address business
conduct and ethics for directors. Specifically, Verizon's Governance Guidelines
contain the following provision:
Conflicts of interest. A Director should avoid situations that result or appear
to result in a conflict of interest with Verizon. A Director may be considered
to have a conflict of interest if the Director's interest interferes or appears
to interfere in any material way with the interests of Verizon, including if:
the Director, any Member of the Director's Immediate Family, or any company
with which any of them is associated as an officer, director, five percent or
more owner, partner, employee or consultant (i) is a five percent or more owner
of, or (ii) has any management interest in, any company that is in the same
business as Verizon ("potential competitive interest"); or
the Director offers gifts or other benefits to or solicits or receives gifts
or other benefits from another entity as a result of his or her position with
Verizon; or
the Director has any other relationship that the Corporate Governance and
Policy Committee believes is likely to result in a conflict of interest with
Verizon.
A non-employee Director is expected to advise Verizon prior to acquiring or
continuing any interest or entering into any transaction or relationship that
may present a potential competitive interest. The Corporate Governance and
Policy Committee, in consultation with the CEO and Chairman, will review and
advise the Board as soon as practicable whether a conflict would be presented.
The subject of the Proposal directly overlaps with Verizon's Governance
Guidelines. Because of this overlap, and because Verizon's Governance Guidelines
function as a code of ethics for Verizon's directors, the Proposal falls
squarely within the ordinary business exemption.
The Proposal Inappropriately Seeks to Engage Verizon in Political Discourse
Implicating Verizon's Ordinary Business Operations.
The Staff consistently has permitted a proposal to be excluded under Rule
14a-8(i)(7) where the proposal appeared to be directed at engaging the company
in a political or legislative process relating to an aspect of its business
operations. See, e.g., Microsoft Corporation (September 29, 2006) (permitting
exclusion of a proposal seeking report on the company's rationale for supporting
certain public policy measures concerning regulation of the internet); Verizon
Communications Inc. (January 31, 2006) (permitting exclusion of a proposal
seeking report on the impact of flat tax); and International Business Machines
Corporation (March 2, 2000) (a proposal seeking establishment of a board
committee to evaluate the impact of pension-related proposals under
consideration by national policymakers was excludable). See also Pacific
Enterprises (February 12, 1996) (a proposal that a utility dedicate its
resources to ending state utility deregulation was excludable); Pepsico, Inc.
(March 7, 1991) (permitting exclusion of a proposal calling for an evaluation of
the impact on the company of various federal healthcare proposals); Dole Food
Company (February 10, 1992) (same); and GTE Corporation (February 10, 1992)
(same).
In International Business Machines, supra, the Staff's letter allowing exclusion
of the proposal specifically noted that "the proposal appears directed at
involving IBM in the political or legislative process relating to an aspect of
IBM's operations." Here, the Proponent clearly wants to use the Proposal as a
platform to advocate for universal health care. Although the Proposal facially
is aimed at conflicts of interest, the following excerpt from an article in
Financial Week, which is attached as Exhibit E to this letter, makes clear that
the underlying goal of the Proposal is the policy and legislative issue of
universal health care:
At Deadline: AFL-CIO plans to lobby for universal health care via '08 corporate
proxies
September 3, 2007. The AFL-CIO wants to make universal health-care coverage one
of its top issues during the next corporate proxy season. The union plans to
file proxy proposals urging companies to back more expansive health care for
their employees as well as publicly support its goal of universal coverage by
2009, Dan Pedrotty, director of the union's office of investment, told Financial
Week. The union will also ask companies to file reports on political
contributions by directors and executives to flush out corporate names backing
political candidates who oppose universal health care. And it plans to
especially target companies that share directors with pharmaceutical company
boards, seen by the AFL-CIO as powerful opponents of universal health care. (For
example, Verizon, which has been a prime target of unions for its executive
compensation practices, shares one of its directorsIvan Seidenberg, also the
company's CEOwith Wyeth Pharmaceuticals.) The universal health-care proposals
will be modeled after similar bids filed in recent years against McDonald's and
other global companies seeking restrictions on, for instance, what the union
calls "slave labor" practices in other countries.
Mr. Pedrotty, who is cited in the above article, is the Proponent's
representative with respect to the Proposal.
In addition, the Proponent is openly involved in political mobilization and
seeks to "build an army of a million union activists to organize for changing
the nation's broken health care system." See AFL-CIO Declares '08 Elections a
Mandatory for High Quality Heath Care for All by '09, Press Release (August 29,
2007), attached as Exhibit F to this letter.
The Staff has long looked beyond the putative rationale of a proposal to its
underlying subject. The Proposal can be analogized to the line of no-action
letters issued by the Staff that concur with the exclusion of proposals,
pursuant to Rule 14a-8(i)(7) (or its predecessor, Rule 14a-8(c)(7)), that seek
to prohibit charitable contributions to specific types of organizations. See,
e.g. Bank of America Corp. (Jan. 24, 2003) (a facially neutral proposal to
refrain from making charitable contributions to Planned Parenthood and
organizations that support abortions); American Home Products Company (Mar. 4,
2002) (a facially neutral proposal that the company form a committee to study
the impact of charitable contributions on the business of the company); and
Schering-Plough Company (Mar. 4, 2002) (a facially neutral proposal that the
company form a committee to study the impact of charitable contributions on the
business of the company). As these no-action letters evidence, the Staff looks
beyond a facially neutral shareholder proposal in order to determine whether the
proposal is actually directed toward a particular political end. In each of
these no-action letters, facially neutral proposals were found to be directed
toward specific kinds of charitable giving and, therefore, were excluded
pursuant to Rule 14a-8(i)(7). In addition to the Financial Week article cited
above, the supporting statement of the Proposal, in the third paragraph, makes
extensive mention of universal health care in a manner unconnected to any
alleged conflicts of interest. Verizon believes that the facially neutral
Proposal is directed to achieving the Proponent's goal of universal health care,
just as the facially neutral proposals in letters cited above were actually
directed toward limiting particular kinds of charitable contributions.
For the foregoing reasons, Verizon believes that the Proposal involves matters
relating to Verizon's ordinary business operations and, therefore, it may
properly omit the Proposal from the 2008 proxy materials pursuant to Rule
14a-8(i)(7).
E. The Proposal May be Excluded Under Rule
14a-8(i)(10) Because Verizon has Substantially Implemented the Proposal.
Verizon also believes that the Proposal may be properly excluded under Rule
14a-8(i)(10), which permits a company to exclude a shareholder proposal if the
company has already substantially implemented the proposal. The "substantially
implemented" standard reflects the Staff's interpretation of the predecessor
rule (allowing omission of a proposal that was "moot") that a proposal need not
be "fully effected" by the company to meet the mootness test so long as it was
"substantially implemented." See SEC Release No. 34-20091 (August 16, 1983).
The Staff has consistently taken the position that when a company already has
policies and procedures in place relating to the subject matter of a shareholder
proposal that satisfactorily address the underlying concerns or essential
objectives of the proposal, the proposal has been substantially implemented
within the scope of Rule 14a-8(i)(10). Staff no-action letters have established
that a company need not comply with every detail of a proposal in order to
exclude it under Rule 14a-8(i)(10). See ConAgra Foods, Inc. (July 3, 2006),
Honeywell International Inc. (February 21, 2006) and Raytheon Company (January
25, 2006) where, in each instance, the Staff permitted exclusion of a proposal
requesting a sustainability report because the company had posted an equivalent
report or other information on its website that addressed the company's
policies, practices and performance in the areas suggested by the proposal. See
also, Masco Corporation (March 29, 1999) (permitting exclusion because the
company adopted a version of the proposal with slight modification and a
clarification as to one of its terms). Proposals have been considered
"substantially implemented" where the company has implemented part but not all
of a multi-faceted proposal. See Columbia/HCA Healthcare Corp. (February 18,
1998) (permitting exclusion of a proposal after the company took steps to
partially implement three of four actions requested by the proposal).
Verizon believes that the provisions of its Corporate Governance Guidelines set
forth in Section II.D of this letter substantially implement the Proposal, which
requests that "the Board of Directors adopt a policy addressing conflicts of
interest involving board members with health industry affiliations." While
Verizon recognizes that a director may face potential and actual conflicts of
interest in the course of his or her service, Verizon does not believe it is
practical or necessary for Corporate Governance Guidelines to attempt to address
the specific nature of each type of potential conflict of interest that may
arise. The provisions in the Corporate Governance Guidelines are intentionally
broad enough to cover any potential conflict of interest related to health care
affiliations or any other matter relevant to a director's service on the Board.
Because the existing provisions in the Corporate Governance Guidelines already
cover any conflict of interest situation intended to be covered by the Proposal,
Verizon believes the Proposal has been substantially implemented for purposes of
Rule 14a-8(i)(10).
III. Conclusion.
Verizon believes that the Proposal may be omitted from its 2008 proxy materials
under Rule 14a-8(e)(2), Rule 14a-8(i)(3), Rule 14a-8(i)(7) and Rule
14a-8(i)(10). Accordingly, Verizon respectfully requests the concurrence of the
Staff that it will not recommend enforcement action against Verizon if Verizon
omits the Proposal in its entirety from the 2008 proxy materials.
Verizon requests that the Staff fax a copy of its determination of this matter
to the undersigned at (908) 696-2068 and to the Proponent at (202) 508-6992.
Kindly acknowledge receipt of this letter by stamping and returning the extra
enclosed copy of this letter in the enclosed self-addressed, stamped envelope.
If you have any questions with respect to this matter, please telephone me at
(908) 559-5636.
Very truly yours,
/s/
Mary Louise Weber
Assistant General Counsel
Enclosures
cc: Mr. Daniel F. Pedrotty
Director, Office of Investment
AFL-CIO Reserve Fund
815 16\th/ Street, NW
Washington, DC 20006
[APPENDIX 1]
November 19, 2007
By UPS Next Day Air
Assistant Corporate Secretary
Verizon Communications Inc.
140 West Street, 29th Floor
New York, New York 10007
Dear Sir or Madam:
On behalf of the AFL-CIO Reserve Fund (the "Fund"), I write to give notice that
pursuant to the 2007 proxy statement of Verizon Communications Inc. (the
"Company"), the Fund intends to present the attached proposal (the "Proposal")
at the 2008 annual meeting of shareholders (the "Annual Meeting"). The Fund
requests that the Company include the Proposal in the Company's proxy statement
for the Annual Meeting. The Fund is the beneficial owner of 1,700 shares of
voting common stock (the "Shares") of the Company and has held the Shares for
over one year. In addition, the Fund intends to hold the Shares through the date
on which the Annual Meeting is held.
The Proposal is attached I represent that the Fund or its agent intends to
appear in person or by proxy at the Annual Meeting to present the Proposal. I
declare that the Fund has no "material interest" other than that believed to be
shared by stockholders of the Company generally. Please direct all questions or
correspondence regarding the Proposal to me at (202) 637-5379.
Sincerely,
/s/
Daniel F. Pedrotty
Director
Office of Investment
Attachment
[APPENDIX 2]
Resolved: Shareholders request that the Board of Directors (the "Board") of
Verizon Communications Inc. (the "Company") adopt a policy addressing conflicts
of interest involving board members with health industry affiliations. The
policy shall provide for recusal from voting and from chairing board committees
when necessary. The policy shall address conflicts associated with company
involvement in public policy issues related to Board members' health industry
affiliations and shall be explicitly integrated with the company's existing
policies regarding related party transactions. For the purposes of this policy,
"board members with health industry affiliations" means any Board member who is
also a director, executive officer or former executive officer of a company or
trade association whose primary business is in the health insurance or
pharmaceutical industries.
Supporting statement
Verizon Communications Inc. CEO Ivan Seidenberg and director Walter Shipley also
serve as directors of Wyeth and director John Stafford is the former CEO of
Wyeth. Mr. Stafford's holdings in Wyeth vastly outweigh his holdings in the
Company. Mr. Shipley is chairperson of the Human Resources Committee and a
member of the Corporate Governance and Policy Committee. Mr. Stafford serves on
the Human Resources Committee.
In our view, our Company's existing director independence policies do not
adequately address the financial and professional interests of our Company's
health industry affiliated directors, nor does our Company require that health
industry affiliated directors recuse themselves from Board decisions related to
pharmaceutical or health insurance issues that are significant social policies.
Access to affordable, comprehensive health insurance is the most significant
social policy issue in America, according to polls by NBC News/The Wall Street
Journal, the Kaiser Foundation, and The New York Times/CBS News. John Castellani,
president of the Business Roundtable has stated that 52% of his members say
health costs represent their biggest economic challenge, explaining that "The
current situation is not sustainable in a global, competitive workplace." (BusinessWeek,
7/3/2007).
Our Company currently has Other Postretirement Benefit (which includes
healthcare benefits) liability of more than $23 billion, according to its 10-K.
Health care costs could be cut by as much as $1160 per employee if Congress
enacted universal health insurance and required Medicare to negotiate
prescription drug prices directly with pharmaceutical companies. (Dr. Kenneth
Thorpe, Emory University, 2007).
We are concerned that the financial and professional interests of health
industry affiliated directors could improperly influence our Company's position
on significant social policy issues that could benefit the Company. For example,
Wyeth may have played a key role in the Company's decision to drop out of
coalition that lobbied for legislation to bring cheaper, generic drugs to market
more quickly (The New York Times, 9/4/2002).
We believe that chairing committees or voting by health industry affiliated
directors on Board decisions on health issues may create the appearance of a
conflict of interest. In our opinion, this proposal will help prevent health
industry affiliated directors from compromising their duty of loyalty to our
Company's shareholders.
[INQUIRY LETTER]
January 29, 2008
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
Re: Verizon Communications Inc.'s Request to Exclude Proposal Submitted by the
AFL-CIO Reserve Fund
Dear Sir/Madam:
This letter is submitted in response to the claim of Verizon Communications Inc.
("Verizon" or the "Company"), by letter dated December 21, 2007, that it may
exclude the shareholder proposal ("Proposal") of the AFL-CIO Reserve Fund
("Fund" or the "Proponent") from its 2008 proxy materials.
I. Introduction
Proponent's shareholder proposal to Verizon urges:
that the board of directors adopt a policy addressing conflicts of interest
involving board members with health industry affiliations. The policy shall
provide for recusal from voting and from chairing board committees when
necessary. The policy shall address conflicts associated with company
involvement in public policy issues related to their health industry
affiliations and shall be explicitly integrated with the company's existing
policies regarding related party transactions. For the purposes of this policy,
"board members with health industry affiliations" means any board member who is
also a director, executive officer or former executive officer of a company or
trade association whose primary business is in the health insurance or
pharmaceutical industries. (emphasis added)
Verizon's letter to the Commission stated that it intends to omit the Proposal
from its proxy materials to be distributed to shareholders in connection with
the Company's 2008 annual meeting of shareholders. Verizon argues that the
Proposal is in violation of:
Rule 14a-8(e)(2) because the Verizon shareholder communications address on
Proponent's UPS shipping label differed from the address on Proponent's cover
letter enclosing the Proposal;
Rule 14a-8(i)(3) because the Proposal is "vague and indefinite, even though
each of the terms of the Proposal are clearly defined";
Rule 14a-9 since the Proposal is "vague and indefinite, thus, materially false
and misleading, depite Verizon's own SEC Proxy filings and reliable, published
newspaper accounts about Verizon's involvement with Wyeth";
Rule 14a-8(i)(7) "because the Proposal deals with matters related to Verizon's
ordinary business operations, even though the Proposal specifically addresses a
significant public policy issue"; and
Rule 14a-8(i)(10) because "Verizon has already substantially implemented the
Proposal," even though the Company's existing code of conduct for directors was
wholly inapplicable to the significant public policy conflicts of interest
specified in the Proposal.
II. The Proposal may not be excluded under Rule 14a-(e)(2) because Proponent's
UPS shipping label specified an address regularly employed by the Company for
shareholder communications and the Company had ample notice of, and actually
received, the Proposal in a timely manner.
Verizon argues it received the Proposal "in an untimely manner," despite the
fact that it received Proponent's Proof of Ownership of Verizon stock for this
Proposal on November 28, 2007. Proponent's cover letter to Verizon of November
19, 2007, enclosing the Proposal, was addressed as specified in the Company's
proxy. Since I copied the address most recently used for shareholder
communications to Verizon onto the United Parcel Service Overnight letter
transmitting the Proposal, I take full responsibility for this error.
Verizon, however, waited until late in the afternoon on Friday, November 30,
2007, before it sent Proponent a letter by Federal Express, asking about the
Proposal. Proponent does not dispute the Company's assertion that it responded
on December 10, 2007, sending another copy of the Proposal to the Company.
The Company appears to have taken an inadvertent mistake in transcribing an
address on a UPS shipping label and turned it into a fatal error. While
Proponent has made every conceivable effort to comply with the deadlines and
procedural requirements of Staff Legal Bulletin No. 14, Verizon was so
determined to exclude the Proposal that, it deliberately ignored the 14-day
notice requirement under Rule 14a-8(f)(1). Rather than contact the Proponent as
soon as it had notice that Proponent had submitted a Proposal, the Company
waited. Rather than give Proponent an immediate opportunity to submit another
copy of the Proposal on November 28, 2007, Verizon waited until the afternoon of
November 30 to send a letter, knowing it would not be received until the
following week.
Verizon cites Section C. 6. c. of Staff Legal Bulletin Number 14 as support for
its decision not to allow Proponent to cure the defective UPS delivery address.
Yet, Section C. 6. c. makes no mention of address labels. Instead, it focuses on
more serious defects that would leave a company without any notice of the
existence of a proposal, or a failure to give the company proper notice for two
calendar years that the proponent would not be presenting its proposal. In
short, Verizon appears to be reaching for a defect and then compounding the
defect to make it potentially fatal.
Verizon clearly knew it had received the Proposal, just as it received a
proposal from Proponent for its 2007 proxy. Verizon had even signed for and
received shareholder correspondence from Proponent at the address on the UPS
label. Ignoring these plain facts, the Company now chooses to exclude the
Proposal, relying upon a tendentious reading of Staff Legal Bulletin No. 14.
Verizon had sufficient notice of the Proposal and it should not now receive the
right to exclude it on a misinterpretation of the Staff Legal Bulletin.
III. The plain language of the Proposal is clear and it may not be excluded
under Rule 14a-8(i)(3) as impermissibly vague and indefinite or false and
misleading in violation of Rule 14a-9.
Verizon cites many SEC Staff decisions in support of its claim that the Proposal
is impermissibly vague and indefinite, arguing that conflicts of interest are
"highly subjective and open to differing interpretations." The SEC Staff
decisions Verizon has cited are inapposite, as outlined below. The language of
the Proposal before Verizon is very clear and specific. It defines its terms
and, in the supporting statement, gives a factual description of the appearance
of health industry-affiliated conflicts of interest on Verizon's own board of
directors. Specifically, the Proposal includes the following definition:
For the purposes of this policy, "board members with health industry
affiliations" means any Board member who is also a director, executive officer
or former executive officer of a company or trade association whose primary
business is in the health insurance or pharmaceutical industries.
The Proposal is also carefully worded in order to avoid any ambiguity. It states
that its subject is "conflicts [of interest] associated with company involvement
in public policy issues related to Board members' health industry affiliations."
The Proposal also describes both the type of public policy issue involvedhealth
care reformand it also describes the appropriate remedies: "recusal from voting
and from chairing board committees when necessary." It steers clear of any
attempt to micromanage the Company, however, leaving it to the board of
directors to fashion the appropriate language and processes that will permit the
new policy to be "explicitly integrated with the company's existing policies
regarding related party transactions."
Verizon complains that the Proposal "does not identify the types of votes with
respect to which directors would be expected to recuse themselves, what
committees directors would be expected to recuse themselves from chairing, or
when such recusal from serving as committee chair would be necessary." A careful
reading of the Proposal and the Supporting Statement, however, provides the
answer to the Company's questions. The significant public policy issue of health
care reform is described, together with a specific, well-documented example of
the appearance of a health care industry-affiliated director conflict of
interest from Verizon's own board of directors.
The appearance of a conflict of interest on a significant public policy issue on
the Verizon board of directors is sourced to The New York Times of September 4,
2002. Verizon is well aware of the facts and the appearance of the conflict
described. Were the Proposal adopted, it would remedy the appearance of such
conflicts. As far as the recusals and committees to be affected, the Proponent
submits that the identification of Verizon's health industry affiliated
directors, described in considerable detail in the Supporting Statement, is more
than sufficient, because it enables the Company and shareholders to identify the
significant public policy issue of health care reform, the affected directors
and their responsibilities on the board.
Indeed, Proponent submitted nearly identical proposals on health
industry-affiliated director conflicts of interest to the American Express
Company and the McGraw-Hill Companies for their 2008 annual meetings. Neither
company raised any of the objections posed by Verizon and each company agreed to
amend its director code of conduct accordingly.1
The Company cites many decisions in support of its argument that the Proposal
may be excluded in violation of Rule 14a-8(i)(3):
Berkshire Hathaway Inc., 2007 SEC No-Act. LEXIS 307 (March 2, 2007), involved a
shareholder proposal that called for compliance with a complex Executive Order
of the President of the United States dealing with the Sudan. The company had no
way of knowing which aspects of the Executive Order applied to the company or
its subsidiary operations. Verizon, however, has a clearly defined Proposal
before the Company that applies to specific public policy conflicts before
specific directors. The necessary action to be taken is the same as taken at
American Express or the McGraw-Hill Companies.
Prudential Financial, Inc., 2007 SEC No-Act. LEXIS 185 (February 16, 2007), was
a proposal seeking shareholder approval rights for "senior management incentive
compensation programs which provide benefits only for earnings increases based
only on management controlled programs." The Staff determined that Prudential
could exclude the proposal as vague and indefinite because the proposal failed
to provide an explanation of how the company could distinguish between earnings
that result from management controlled programs and those that do not. Verizon,
on the other hand, has a Proposal before it that defines both the significant
policy issues, the actions to be taken and the individuals to be affected in
order to protect shareholders.
The Company cites H.J. Heinz Company, 2001 SEC No-Act. LEXIS 587 (May 25, 2001),
in support of its claim that the Proposal is "vague and indefinite." The
proposal before Heinz called for full implementation of the Council on Economic
Priorities' Social Accountability Standard 5A8000, a complicated process that
would have applied to the entire operations of the company. The Proposal before
Verizon is clear and can be addressed in the same manner as American Express and
McGraw-Hill addressed nearly identical proposals.
IV. While Proponent concedes that Director Walter R. Shipley retired from the
board on December 6, 2007, and his name must now be deleted from the Proposal,
the rest of the Proposal accurately states facts which are neither false nor
misleading [Rule 14a-9].
Proponent does not dispute the fact that Director Walter R. Shipley retired from
Verizon's board on December 6, 2007. The Company disclosed that fact in its Form
8-K, filed with the Commission on December 7, 2007. The Proposal, submitted to
the Company on November 18, 2007, included Mr. Shipley's name. Proponent will
amend the Proposal by deleting all references to Mr. Shipley. The amended
Proposal is attached (Attachment "A"). This fact does not render the Proposal
excludable under Rule 14a-9.
The Company also claims that the second paragraph of the Supporting Statement
"implies, unfairly and without presenting any evidence, that `health industry
affiliated directors' of Verizon are somehow not independent and that Verizon's
existing director independence policies are not adequate." The Proposal,
however, clearly states Proponent's concerns that Verizon directors who are also
directors of Wyeth may have played a role in Verizon's well-publicized
withdrawal from the coalition lobbying for generic medicines. The supporting
reference to the news story about this matter in The New York Times is also
noted. The evidence clearly supports the Proposal.
Finally, the Company states that paragraph six of the Supporting Statement,
which reads:
We believe that chairing committees or voting by health industry affiliated
directors on Board decisions on health issues may create the appearance of a
conflict of interest. In our opinion, this proposal will help prevent health
industry affiliated directors from compromising their duty of loyalty to our
Company's shareholders.
somehow implies that Verizon's health industry affiliated directors may have
"violated their duty of loyalty, which is a serious accusation under Delaware
law." Yet the plain language of this paragraph contains nothing of the kind. It
speaks in terms of a concern for the appearance of conflicts of interest. It
also speaks in terms of the Proponent's opinion that the Company and its
directors would be well served by the adoption of the Proposal. It does not at
all impugn their character, nor does it cast aspersions upon their reputations.
Taken together with the preceding paragraphs, the Proposal is a fair
presentation of facts that are well sourced and, where appropriate, the opinion
of Proponent that adoption of the Proposal is in the interests of the Company.
This in no way makes the Proposal excludable under Rule 14a-8(i)(3) or Rule
14a-9.
V. Health industry affiliated director conflicts of interest are significant
public policy issues and may not be excluded under Rule 14a-8(i)(7)
A. Health care reform is a significant social policy issue.
The Commission stated in Exchange Act Release No. 40018 that "proposals that
relate to ordinary business matters but that focus on `sufficiently significant
social policy issues...would not be excludable, because the proposals would
transcend day-to-day business matters....'" The Proposal before Verizon is just
such a proposal. It addresses the significant social policy issue of health care
reform and conflicts of interest that are presented by the Company's health
industry affiliated directors on this issue. The Proposal does not ask the
Company to provide any information or reports on its internal operations, nor
does it attempt to micromanage the Company. Instead it urges the board to
integrate the Company's existing policies with a new policy on health industry
affiliated directors.
Health care reform is, in fact, the most important domestic issue in America.
Public opinion polls by The Wall Street Journall NBC News, the Kaiser Foundation
and The New York Times all document its significance. In the latest Wall Street
Journal/NBC News poll, for example, 52 percent of Americans "say the economy and
health care are most important to them in choosing a president, compared with 34
percent who cite terrorism and social and moral issues.... That is the reverse
of the percentages recorded just before the 2004 election. The poll also shows
that voters see health care eclipsing the Iraq war for the first time as the
issue most urgently requiring a new approach." 2
Many businesses now cite health care costs as their biggest economic challenge.
Indeed, EDS is a member of the Business Roundtable, whose president, John
Castellani, has called health care reform a top priority for business and
Congressional action." 3 In September, the CEOs of Kelly Services and Pitney
Bowes, Inc., together with GE's Global Health Director, called on Congress to
enact health care reform.4 They joined other leading business coalitions,
including the National Coalition on Health Care and the National Business Group
on Health. The latter's membership consists of 245 major companies, including 60
of the Fortune 100.5 Each organization maintains that the cost of health care
for business is now greater than it should be and will continue to rise as long
as 47 million Americans who have no health insurance remain without coverage.
Other leading business organizations have recently announced their support for
health care reform: Divided We Fail, a coalition of the AARP, the Business
Roundtable, the Service Employees International Union (SEIU) and the National
Federation of Independent Business, states that it will "make access to quality,
affordable health care and long-term financial security top issues in the
national political debate." 6 In addition, Wal-Mart has joined with SEIU calling
on Congress to enact health care reform.7
Underscoring the significance of health care reform as a major social policy
issue, the American Cancer Society has taken the unprecedented step of
redirecting its entire $15 million advertising budget "to the consequences of
inadequate health care coverage" in the United States.8
B. Health industry affiliated director conflicts on health care reform are
significant social policy issues.
Health industry affiliated director conflicts of interest are themselves a
significant policy issue in the media and in Congress. During Congressional
consideration of amendments to the Hatch-Waxman Act, for example, directors at
both Verizon and Georgia-Pacific were instrumental in terminating each company's
support for and involvement in Business for Affordable Medicine, a business
coalition supporting federal legislation to strengthen the Act.9 The coalition
had been organized by the governors of 12 states, Verizon, Georgia-Pacific and
other major corporations to reduce expenditures on prescription drugs, a major
problem for business and state Medicaid programs. The Congressional Budget
Office estimated that the legislation would reduce total spending on
prescription drugs by $60 billion, or 1.3 percent, over the next 10 years. An
examination of Verizon's proxy revealed that its CEO, Ivan Seidenberg, the
chairman of its Human Resources Committee, Walter Shipley, John R. Stafford,
retired CEO of Wyeth, and Richard L. Carrion, were each directors of Wyeth,
which lobbied Verizon to end its involvement in the coalition.10
At General Motors, where health care costs have long been a central concern,
three of the eleven independent directors on the board are directors of
pharmaceutical companies. The Company's Presiding Director, George Fisher, also
serves as a director of Eli Lilly and Company. Percy N. Barnevik, a director
since 1997, retired as CEO of AstraZeneca PLC in 2004 and serves as Chairman of
GM's Public Policy Committee. Director Karen Katen retired as executive vice
president of Pfizer in 2007, served as an officer of PhRMA, and continues to
serve as chair of the Pfizer Foundation. Each director's holdings in Eli Lilly,
AstraZeneca and Pfizer, respectively, vastly outweigh his or her holdings in GM.
In 2007, The New York Times reported that GM was the only U.S. auto company
purchasing the brand-name drug, Nexium, manufactured by AstraZeneca, at a cost
to GM of $110 million per year. Senior management and labor leaders at GM had
decided to eliminate Nexium from the GM formulary.11 That decision was
overturned, according to senior labor and management leaders at GM, after the GM
board of directors reviewed it. At the same time, and despite its extensive
federal legislative activity, GM failed to take any action to support
legislation to reform the Medicare prescription drug program to require
prescription drug price negotiations between pharmaceutical companies and the
federal government.12
Conflicts of interest among health industry affiliated directors have also been
documented by Chrysler Corporation's former vice president of public policy,
Walter B. Maher. Writing in the American Journal of Public Health, Maher
described how "a representative of the insurance industry" [the CEO of
Prudential Insurance] successfully blocked Chrysler Corporation's efforts to
persuade Business Roundtable members to support health care reform." 13
At least 21 major companies (Attachment "B"), including Verizon, have multiple
health industry affiliated directors serving on their boards of directors.14
At the same time Proponent filed the Proposal at Verizon, Proponent filed
virtually identical public policy conflicts of interest proposals for health
industry affiliated directors at the American Express Company and the
McGraw-Hill Companies. Rather than seek the Commission's approval to exclude the
proposal, American Express and McGraw-Hill commenced a dialogue with the
Proponent and have now each agreed to revise their board of directors codes of
conduct accordingly. As a result, the Proponent has agreed to withdraw the
proposals at American Express and McGraw-Hill.
C. The Proposal presents a significant public policy issue that is not a matter
of ordinary business before Verizon.
Rule 14a-8(i)(7) permits a company to exclude a proposal if it "deals with a
matter relating to the company's ordinary business operations." The Commission
has stated that a proposal that is otherwise excludable under the ordinary
business exclusion is includable, however, if it raises a significant policy
issue. (Securities Exchange Act Release No. 40,018 (May 21, 1998)).
Verizon appears to have ignored the fact that the Proposal specifically states
that the Proposal urges the board to adopt a policy addressing:
conflicts associated with company involvement in public policy issues related to
their [directors'] health industry affiliations and shall be explicitly
integrated with the company's existing policies regarding related party
transactions. (emphasis added)
Instead, the Company repeatedly misconstrues the Proposal as a broad conflicts
of interest policy request. It is not. It focuses on conflicts associated with
Company involvement in public policy issues related to the health industry
affiliations of directors. Moreover, the Company cites Commission decisions in
support of its request to exclude the Proposal that are inapposite:
Chrysler Corporation, 1998 SEC No-Act. LEXIS 282 (February 18, 1998), involved a
proposal requesting that the board initiate a review of the company's code or
standards for its international operations and prepare a report to be made
available to shareholders by September 1998. The Commission noted that "the
balance of the proposal and supporting statement appears to address matters
outside the scope of ordinary business," but since it included one paragraph
that related to ordinary business matters, the proposal could not be revised by
the proponents and could, therefore, be excluded. The Proposal before Verizon
contains no such paragraph and is clearly focused on public policy issues.
Lockheed Martin Corporation, 1997 SEC No-Act. LEXIS 208 (January 29, 1997), was
a proposal that mandated the board of directors to evaluate whether the company
had a legal compliance program that adequately reviewed conflicts of interest
and the hiring of former government officials and employees and to prepare a
report on its findings. There was nothing in the Lockheed proposal that focused
on public policy issues. Instead, the Lockheed proposal called for a broad
review of the company's ordinary business operations.
Commission decisions in both McDonald's Corporation, 2007 SEC No-Act. LEXIS 378
(March 22, 2007), and Costco Wholesale Corporation, 2004 SEC No-Act. LEXIS 806
(October 26, 2004), are relevant to the Proposal before Verizon. Like Verizon,
McDonald's and Costco each cited "ordinary business operations," to exclude
proposals on significant social policy issues that called for the adoption of a
company code of conduct. The Staff denied each company's request.
D. The Proposal is narrowly targeted to deal only with health industry
affiliated directors and the significant social policy issue of health care
reform, which is not a matter of ordinary business.
Verizon argues that the Proposal deals with ordinary conflict of interest
matters that are routine business before the board of directors. The plain
language of the Proposal reveals that it is designed to deal with a significant
social policy issue affecting health industry affiliated directors. The
Commission decisions cited by Verizon, however, do not support the exclusion of
a Proposal whose sole purpose is to address a significant social policy issue.
Moreover, there is credible evidence that this significant social policy issue
has already raised the appearance of a conflict on Verizon's board of
directors.15
Genetronics Biomedical Corporation, 2003 SEC No-Act. LEXIS 527, (April 4, 2003),
did, indeed, involve a conflicts of interest proposal, but, Verizon neglected to
point out that, in its letter permitting the company to exclude the proposal,
the Commission specifically noted that the proposal attempted to deal with "all
financial conflicts of interest" involving directors and that it "appears to
include matters relating to non-extraordinary transactions." The Proposal before
Verizon, however, is carefully crafted to address only health industry
affiliated director conflicts of interest affecting the significant social
policy issue of health care reform.
Westinghouse Electric Corporation, 1997 SEC No-Act. LEXIS 162 (January 28,
1997), also involved a proposal calling for a total ban on "any business
relationship with any non-management director for which the non-management
director directly or indirectly receives compensation beyond the director fee."
The proposal before Verizon is nothing of the sort. The Proposal is narrowly
confined to the significant social policy issue of health care reform and only
to those directors with health industry affiliations.
Niagara Mohawk Power Corporation, 1996 SEC No-Act. LEXIS 231 (February 12,
1996), also cited by Verizon in support of its request to exclude the Proposal,
is yet another Commission decision involving an overly broad proposal that
reached into ordinary business matters ("policies with respect to employees'
ability to serve on boards of outside organizations or hold outside
employment"). Unlike the Proposal before Verizon, which is narrowly crafted to
deal only with a significant social policy issue, the proposal in Niagara Mohawk
Power Corporation reached virtually every conceivable ordinary business matter
affecting the outside employment of company directors.
Finally, Time Warner, Inc., 1996 SEC No-Act. LEXIS 130 (January 18, 1996), cited
by Verizon, is yet another Commission decision involving an overly broad
proposal affecting the ordinary business of the company ("a review of all of the
outside boards on which our company's top officers sit to insure that no
conflicts of interest exist; that valuable time is not taken from our company's
affairs; and that serious public relations problems or significant ethical
conflicts which might compromise the interests of our company are avoided"). The
Proposal before Verizon is nothing of the kind and involves the significant
social policy issue of health care reform.
VI. Verizon has failed to demonstrate that it has substantially implemented the
Proposal because it neither addresses significant public policy issues in its
Code of Conduct, nor does it prescribe appropriate action to remedy conflicts of
interest.
The Company would have the Commission believe it has substantially implemented
the Proposal, thereby permitting its exclusion under Rule 14a-8(i)(10). A
comparison of the Proposal and Verizon's Code of Conduct clearly shows that the
Company has not adopted what the Proposal calls for, namely, a policy addressing
conflicts associated with company involvement in public policy issues related to
directors' health industry affiliations. The Proposal further states that the
new policy should be explicitly integrated with the Company's existing policies
on related party transactions.
Verizon cites its existing Code of Conduct to support its claim that it has
substantially implemented the Proposal. But the Verizon Code is focused
exclusively on business transactions, not public policy. Moreover, the Verizon
policy is merely conditional. It does not require directors to take action to
protect shareholders. The Verizon Code of Conduct is entirely silent on
significant policy issues. It neither describes nor does it recognize such
issues. It does not deal with the fact that Verizon directors with health
industry affiliations are in a position to influence, lead or produce Company
decisions on significant policy matters in which they have a conflict of
interest. The Verizon Code of Conduct leaves any reporting or remedial action
entirely up to the individual director. The Proposal, however, would require
directors to not only disclose conflicts of interest on significant policy
matters affecting their health care interests, but it would include a
requirement, if adopted by the board, that directors refrain from chairing
meetings discussing such policies and recuse themselves from voting on
significant policy matters affecting their health industry affiliations.
The Company cites Texaco, Inc., 1991 SEC No-Act. LEXIS 500 (March 28, 1991), in
support of its claim that it may exclude the proposal because it has been
substantially implemented. In Texaco, however, the company was able to
convincingly demonstrate that it had an external review process in place that
was almost identical to the "Valdez Principles" called for in the proposal.
Verizon cannot make such a claim. Its Code of Conduct neither addresses the
public policy matters described by the Proposal, nor does it require any action
by directors to protect shareholders from conflicts of interest by health
industry affiliated directors. Verizon states that its Code of Conduct is
"intentionally broad enough to cover a potential conflict of interest related to
health care affiliations or any other matter." Yet the very breadth and
conditionality of the Verizon Code point to its failure to substantially
implement the Proposal. The Verizon Code, in fact, contains a glaring loophole
which the Proposal is designed to correct. In contrast, the Proposal's plain
language urges the board of directors to both address significant policy issues
and require action by health industry affiliated directors not addressed by the
Verizon Code.
In Nordstrom Inc., 1995 SEC No-Act. LEXIS 226 (February 8, 1995), the company
was able to show that its own code of conduct was virtually identical to the
language of the proposal. Verizon makes no such claim. The Company maintains
that the broad language of its Code is inclusive when it is, in reality, a
loophole that permits conduct by health industry affiliated directors that harms
the rights of shareholders.
The Gap, Inc., 1996 SEC No-Act. LEXIS 337 (March 8, 1996), also involved a
company code of conduct that covered each and every activity described in the
proposal before the company. Here, Verizon makes the claim that its Code of
Conduct covers public policy issues before the Company, but there is nothing in
the Code that demonstrates that it covers anything other than commercial
transactions.
Finally, Verizon cites Masco Corporation, 1999 SEC No-Act. LEXIS 390 (March 29,
1999), in support of its request to exclude the Proposal. Yet a review of that
decision reveals that Masco's board of directors had announced its intention to
approve a resolution in substantially the form submitted by the proponent.
Verizon proposes to take no action whatsoever. Indeed, Verizon wrongly contends
that it has already taken the actions requested by the Proposal when the
Company's own Code demonstrates that it has not done so.
VII. Conclusion
Verizon has failed to meet its burden of demonstrating that it is entitled to
exclude the Proposal under Rule 14a-8(g).
The Proposal is inherently a significant social policy issue that transcends
day-to-day business matters at Verizon. It is, therefore, not excludable under
Rules 14a-(i)(7) and 14a-8(j).
A review of the Verizon Code of Conduct with respect to Company involvement in
public policy issues related to their health industry affiliations clearly shows
that Verizon has not substantially implemented the Proposal. It may not be
excluded under Rules 14a-8(i)(10) and 14a-8(j).
Consequently, since Verizon has failed to meet its burden of demonstrating that
it is entitled to exclude the Proposal under Rule 14a-8(g), the Proposal should
come before Verizon's shareholders at the 2008 annual meeting.
If you have any questions or need additional information, please do not hesitate
to call me at 202-637-5335. I have enclosed six copies of this letter for the
Staff, and I am sending a copy to Counsel for the Company.
Sincerely,
/s/
Robert E. McGarrah, Jr.
Counsel
Office of Investment
REM/ms opeiu, #2, afl-cio
cc: Mary Louise Webber, Assistant General Counsel, Verizon Communications
-----FOOTNOTES-----
1 Email correspondence between Daniel Guetta, Associate General Counsel, The
McGraw-Hill Companies, Inc., and Vineeta Anand, AFL-CIO Office of Investment,
December 17, 2007; email correspondence between Stephen P. Norman, Corporate
Governance Officer and Secretary, The American Express Company, and Daniel F.
Pedrotty. Director, AFL-CIO Office of Investment, January 3, 2008.
2 The Wall Street Journal, December 4, 2007. p A 1.
3 "Business Roundtable Unveils Principles for Health Care Reform," Press
Release, June 6, 2007, http://www.businessroundtable.org//newsroom/document.aspx?qs=5886BF807822B0F19D5448322FB51711FCF50
C8. Accessed December 4, 2007.
4 Presentations by Carl Camden, CEO, Kelly Services; Michael Critelli, Chairman
and CEO, Pitney Bowes, Inc.; and Robert Galvin, M.D., Director, Global Health,
General Electric Corporation; at Conference on Business and National Health Care
Reform, sponsored by the Century Foundation and the Commonwealth Fund,
Washington, DC, September 14, 2007.
5 "National Health Care Reform: The Position of the National Business Group on
Health," National Business Group on Health, Washington, DC (July, 2006), http://www.businessgrouphealth.org/pdfs/nationalhealthcarereformpositionstatement.pdf.
(Accessed December 4, 2007).
6 The Wall Street Journal, November 13, 2007, p. B4.
7 The New York Times, February 7, 2007.
8 The New York Times, August 31, 2007.
9 The New York Times, September 4, 2002.
10 Verizon Communications, SEC Def. 14A, 2003.
11 The New York Times, October 5, 2007.
12 Correspondence: John J. Sweeney, President, AFL-CIO, and G. Richard Wagoner,
CEO, General Motors Corporation, June 14, 2007 and August 8, 2007.
13 Maher, W.B., "Rekindling ReformHow Goes Business?" 93 Am J Pub Health 92
(2003).
14 Letter and Report to SEC Chairman Christopher Cox from AFL-CIO Office of
Investment Director Daniel F. Pedrotty, October 4, 2007.
15 The New York Times, September 4, 2002.
[APPENDIX]
ATTACHMENT A
REVISED SHAREHOLDER PROPOSAL
Resolved: Shareholders request that the Board of Directors (the "Board") of
Verizon Communications Inc. (the "Company") adopt a policy addressing conflicts
of interest involving board members with health industry affiliations. The
policy shall provide for recusal from voting and from chairing board committees
when necessary. The policy shall address conflicts associated with company
involvement in public policy issues related to Board members' health industry
affiliations and shall be explicitly integrated with the company's existing
policies regarding related party transactions. For the purposes of this policy,
"board members with health industry affiliations" means any Board member who is
also a director, executive officer or former executive officer of a company or
trade association whose primary business is in the health insurance or
pharmaceutical industries.
Supporting statement
Verizon Communications Inc. CEO Ivan Seidenberg also serves as a director of
Wyeth, and director John Stafford is the former CEO of Wyeth. Mr. Stafford's
holdings in Wyeth vastly outweigh his holdings in the Company. Mr. Stafford
serves on the Human Resources Committee.
In our view, our Company's existing director independence policies do not
adequately address the financial and professional interests of our Company's
health industry affiliated directors, nor does our Company require that health
industry affiliated directors recuse themselves from Board decisions related to
pharmaceutical or health insurance issues that are significant social policies.
Access to affordable, comprehensive health insurance is the most significant
social policy issue in America, according to polls by NBC News/The Wall Street
Journal, the Kaiser Foundation, and The New York Times/CBS News. John Castellani,
president of the Business Roundtable has stated that 52% of his members say
health costs represent their biggest economic challenge, explaining that "The
current situation is not sustainable in a global, competitive workplace." (BusinessWeek,
7/3/2007).
Our Company currently has Other Postretirement Benefit (which includes
healthcare benefits) liabilities of more than $23 billion, according to its
10-K. Health care costs could be cut by as much as $1160 per employee if
Congress enacted universal health insurance and required Medicare to negotiate
prescription drug prices directly with pharmaceutical companies. (Dr. Kenneth
Thorpe, Emory University, 2007).
We are concerned that the financial and professional interests of health
industry affiliated directors could improperly influence our Company's position
on significant social policy issues that could benefit the Company. For example,
Wyeth may have played a key role in the Company's decision to drop out of
coalition that lobbied for legislation to bring cheaper, generic drugs to market
more quickly (The New York Times, 9/4/2002).
We believe that chairing committees or voting by health industry affiliated
directors on Board decisions on health issues may create the appearance of a
conflict of interest. In our opinion, this proposal will help prevent health
industry affiliated directors from compromising their duty of loyalty to our
Company's shareholders.
[STAFF REPLY LETTER]
January 29, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Verizon Communications Inc. Incoming letter dated December 21, 2007
The proposal relates to a conflicts of interest policy.
There appears to be some basis for your view that
Verizon may exclude the proposal under rule 14a-8(e)(2) because Verizon received
it after the deadline for submitting proposals. We note in particular your
representation that Verizon received the proposal at its principal executive
offices after this deadline. Accordingly, we will not recommend enforcement
action to the Commission if Verizon omits the proposal from its proxy materials
in reliance on rule 14a-8(e)(2). In reaching this position, we have not found it
necessary to address the alternative bases for omission upon which Verizon
relies.
Sincerely,
/s/
Heather L. Maples
Special Counsel
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