Company Name: New York Community Bancorp, Inc.
Public Availability Date: February 19, 2008
Document Sections:
INQUIRY LETTER
APPENDIX 1
APPENDIX 2
STAFF REPLY LETTER
[INQUIRY LETTER]
February 4, 2008
BY OVERNIGHT EXPRESS MAIL
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of the Chief Counsel
100 F. Street, N.E.
Washington, D.C. 20549-3010
Re: Shareholder Proposal Submitted to New York Community Bancorp, Inc. by James
J. Bliss
Ladies and Gentlemen:
On December 28, 2007, New York Community Bancorp, Inc. (the "Company") received
a proposal (the "Proposal") from James J. Bliss, 84 Princeton Street, Garden
City, New York 11530, for inclusion in the proxy materials for the Company's
2008 Annual Meeting of Shareholders (the "2008 Annual Meeting"). The Proposal
was submitted to the Company as an attachment to a letter from Mr. Bliss, dated
December 26, 2007 (the "December Letter"). The December Letter, together with
the Proposal, is attached hereto as Exhibit A. In accordance with the
requirements of Rule 14a-8(f), on January 11, 2008, the Company delivered a
letter, dated January 10, 2008, to Mr. Bliss (the "Company's Response") to
advise him of the procedural deficiencies of the December Letter. The Company's
Response is attached hereto as Exhibit B. On January 22, 2008, the Company
received a response from Mr. Bliss dated January 18, 2008 (the "January Letter")
in which Mr. Bliss acknowledges that he does not meet the ownership eligibility
requirements of Rule 14a-8. The January Letter is attached hereto as Exhibit C.
The Company hereby requests confirmation that the staff of the Division of
Corporation Finance (the "Division") will not recommend enforcement action if
the Company omits the Proposal from its proxy materials for the 2008 Annual
Meeting for the reasons set forth herein.
General
The 2008 Annual Meeting is scheduled to be held on or about June 11, 2008. The
Company intends to file its definitive proxy materials with the Securities and
Exchange Commission (the "Commission") on or about April 28, 2008 and to
commence mailing to its shareholders on or about such date.
Pursuant to Rule 14a-8(j) promulgated under the Securities Exchange Act of 1934,
as amended (the "Exchange Act"), enclosed are:
1. Six copies of this letter, which includes an explanation of why the Company
believes that it may exclude the Proposal; and
2. Six copies of the Proposal.
A copy of this letter is also being sent to Mr. Bliss as notice of the Company's
intent to omit the Proposal from the Company's proxy materials for the 2008
Annual Meeting.
The Proposal
The Proposal, in pertinent part, requires "the Company to revisit, reform and
revise its policies relating to the honoring of checks so as to bring it into
conformity with other banks; an essential need in an ever competitive
environment with due regard to the needs of seniors and others who may be
cognitively impaired, and consistent with federal and state laws."
Background
Mr. Bliss is a depositor of New York Community Bank (the "Bank"), a wholly-owned
subsidiary of the Company. During 2006, more than 50 of Mr. Bliss' checks drawn
on his Bank account were not honored due to insufficient available funds in his
account to cover the checks. As better reflected in his December Letter, Mr.
Bliss claims that his checks were repeatedly dishonored or penalized despite his
account having "virtually sufficient balances." Essentially, it is his
dissatisfaction with the Bank's policies regarding the honoring of checks and
the associated fees he was assessed that prompted Mr. Bliss to submit the
Proposal.
Reasons For Exclusion of Proposal
The Proposal may be omitted because Mr. Bliss does not meet the eligibility
requirements of Rule 14a-8(b). The Company also believes that the Proposal may
be properly omitted from the proxy materials for the 2008 Annual Meeting
pursuant to Rules 14a-8(i)(7), (i)(4) and (i)(3). The Proposal may be excluded
pursuant to Rule 14a-8(i)(7) because it deals with a matter relating to the
ordinary business of the Company. The Proposal may also be excluded pursuant to
Rule 14a-8(i)(4) because it relates to the redress of a personal claim or
grievance against the Company, or, more specifically, the Bank and is designed
to benefit Mr. Bliss or further his personal interest, which benefit or interest
is not shared with the other security holders at large. Finally, the Proposal
may be excluded pursuant to Rule 14a-8(i)(3) because the Company would lack the
power or authority to implement the Proposal due to its inherent vagueness and
indefiniteness.
1. The Proposal May Be Excluded Because Mr. Bliss Does Not Meet the Eligibility
Requirements of Rule 14a-8(b).
Rule 14a-8(b)(1) requires that Mr. Bliss continuously hold at least $2,000 in
market value, or 1%, of the Company's securities entitled to be voted on the
Proposal at the 2008 Annual Meeting for at least one year by the date he
submitted the Proposal. In addition, Rule 14a-8(b)(2) requires Mr. Bliss to
submit a written statement that he intends to continue to beneficially own such
shares through the date of the 2008 Annual Meeting in order for the Proposal to
be properly submitted. See Division of Corporation Finance: Staff Legal Bulletin
No. 14, Section C.l.d. (July 13, 2001). Mr. Bliss has not met and cannot meet
either of these two tests.
Mr. Bliss cannot meet the Rule 14a-8(b)(1) ownership test because he only owns
ten shares of the Company's common stock, with an aggregate market value well
below $2,000. In response to the Company's Response (again, which was submitted
to Mr. Bliss to advise him of the procedural deficiencies of his December
Letter), Mr. Bliss states in the second paragraph of his January Letter, "A
cursory review of NYCB shareholder listing would reveal that I am the owner of
10 shares of NYCB since July 10, 2006." The Staff has on numerous occasions
permitted the omission of a shareholder proposal from proxy materials where the
proponent has failed to provide documentary support sufficiently evidencing that
the proponent has satisfied the minimum ownership requirement continuously for
the one-year period required by Rule 14a-8(b). See Merck & Co., Inc. (December
11, 2006), General Motors Corporation (April 3, 2006), Motorola, Inc. (January
10, 2005), Johnson & Johnson (January 3, 2005) and Agilent Technologies
(November 19, 2004).
The Company also notes that to date, Mr. Bliss has not provided, and cannot
provide, any evidence of his ownership of the requisite amount of the Company's
common stock, and he has not submitted the requisite written statement of his
intent to hold the Company stock through the date of the 2008 Annual Meeting.
The Staff has on numerous occasions permitted the omission of a shareholder
proposal from proxy materials where, as here, the proponent failed to provide
written notification to the company of his or her intent to hold the company's
stock through the date of the annual meeting. See Fidelity Cash Reserves (May 8,
2006) and The Coca-Cola Co. (January 8, 2001). Consistent with this Staff
position, the Company believes that the Proposal may be excluded from the
Company's proxy materials under Rule 14a-8(b)(2) because Mr. Bliss failed to
submit any such written notification, even after he was specifically informed of
his obligation to do so by the Company as required by Rule 14a-8(f). See Exhibit
B.
2. The Company may omit the Proposal pursuant to Rule 14a-8(i)(7) because it
deals with a matter relating to the Company's ordinary business operations.
Under Rule 14a-8(i)(7) a shareholder proposal that deals with a matter relating
to the ordinary business of a company may be properly excluded. The core basis
for an exclusion under Rule 14a-8(i)(7) is to protect the authority of a
company's board of directors to manage the business and affairs of the company.
This rule permits the exclusion of those proposals which: A) deal with matters
essential to management's ability to run a company on a day-to-day basis, and B)
seek to "micro-manage" a company by dealing with matters of a complex nature
upon which shareholders, as a group, would not be in a position to make an
informed judgment. See Exchange Act Release No. 34-40018 (May 21, 1998). In
order avoid exclusion under Rule 14a-8(i)(7), a proposal must involve a subject
that is of such policy significance that its importance overcomes its "ordinary
business" nature. Id. As set forth below, we believe that the Proposal
represents the type of proposal that is excludable from the Company's proxy
materials under Rule 14a-8(i)(7).
A. The Proposal Seeks to Micro-Manage an Ordinary Business Matter.
The Bank is sixth largest thrift in the nation and the fourth largest thrift
depository in the New York Metropolitan area, serving individual consumers and
small and middle market businesses with a full range of banking, investing,
asset management and other financial products and services. The Bank serves
thousands of consumer relationships through its 180 banking offices, more than
200 ATMs and online banking services. On a daily basis, the Bank conducts tens
of thousands of transactions involving the processing and honoring of checks.
The Bank's check processing and honoring procedures are governed, and strictly
enforced by the Federal Reserve Board under Regulation CC under the Federal
Reserve Act ("Regulation CC"). Regulation CC incorporates the requirements of
the Expedited Funds Availability Act (12 U.S.C. 4001-4010) and the Check
Clearing for the 21\st/ Century Act (12 U.S.C. 5001-5018). The Bank's policies
relating to the honoring of checks complies with these federal law requirements.
Mr. Bliss' Bank checks were repeatedly presented for payment at a time when
deposits made to his account had not yet been cleared. This, in turn, reduced
his available balance by the amount of the funds that had yet to clear. Also as
noted above, this clearance procedure is governed by federal laws which are in
place to enable the Bank to verify whether deposited checks are validly drawn on
accounts which, themselves, have sufficient funds to cover those checks. This
verification process is one essential step out of many needed to combat the
rising costs associated with fraud, embezzlement, check kiting and other crimes
to which the Bank is exposed every day and with every transaction. The Bank's
internal policies and procedures relating to processing and honoring checks are
designed to protect the Bank, its depositors and, in turn, the Company's
shareholders from this exposure and to ensure the Bank's compliance with federal
banking and criminal statutes.
Mr. Bliss' Proposal also suggests that the Bank's policies relating to penalties
imposed on checks are "arcane and archaic." All financial institutions assess
their customers fees for check overdrafts; the Bank is no exception. The Bank's
decisions relating to the assessment and amounts of these fees are clearly
ordinary business matters that should not be subjected to shareholder scrutiny
as interference of this kind would undermine the ability of the Company's and
Bank's Boards of Directors and management to properly manage their day-to-day
businesses.
Consistent with Commission policy, the Division has routinely found that
proposals involving day-to-day banking business matters or that infringe upon
management's core function of overseeing business practices may be excluded from
proxy materials pursuant to Rule 14a-8(i)(7). This has remained particularly
true where proposals attempt to govern internal operating policies, customer
relations and transactions, and product and service offerings. See, e.g.,
Citicorp (January 8, 1997) ("Citicorp I"). In Citicorp I, a proposal requested
that the board of directors review the company's current policies and procedures
to monitor the use of accounts by customers to transfer capital in order to
combat illegal transactions. In Citicorp I, the Division found the proposal
excludable because it dealt with the conduct of a bank's ordinary business. In
Centura Banks, Inc. (March 12, 1992) ("Centura Banks"), a proposal which sought
to prohibit the company from providing financial transactions to anyone involved
in the manufacture or sale of illegal drugs was excludable because it "involved
matters of day-to-day business operations."
In BankAmerica Corporation (March 23, 1992) ("BankAmerica"), the Division found
that a proposal to establish a "credit reconsideration committee" for customers
whose application for credit had been rejected could be excluded under Rule
14a-8(c)(7), predecessor to Rule 14a-8(i)(7), because it related to the
company's ordinary business operations. In Citicorp (January 26, 1990)
("Citicorp II"), the Division found that a proposal involving the forgiveness of
loans to less developing countries was excludable because it related to a
particular category of loans and proposed a specific strategy and procedure for
effectuating such forgiveness. In The Bank of New York Company, Inc. (March 11,
1993) ("Bank of New York"), a proposal that related to the establishment of a
procedure to provide customers and shareholders with access to information
concerning their accounts with the bank was excludable because it dealt with
ordinary business operations. The proposal in Bank of New York was a result of
the proponent's unsuccessful attempts to obtain information concerning an
account over which he claimed to have power of attorney and was submitted "....
only to protect shareholders from suffering another instance of poor business
practices that the Bank inflicts on its shareholders." See also Mirage Resorts,
Inc. (February 18, 1997), where a proposal relating to business relationships
and the extension of credit to casino patrons was found to be excludable under
14a-8(i)(7).
As with the examples above, the Proposal directly relates to day-to-day business
matters and its implementation would clearly infringe upon management's core
function of overseeing business practices by allowing shareholders to
"micro-manage" them. As a result, the Proposal is excludable under Rule
14a-8(i)(7).
B. The Proposal's Excludability is Not Overridden by a Significant Policy Issue.
The Company recognizes that certain proposals raise significant policy issues
that may be appropriate for a shareholder vote. However, Mr. Bliss' Proposal
clearly does not rise to the level of a significant policy issue that the SEC
has found to be sufficiently compelling so as to prevent its exclusion as an
ordinary business matter. In American International Group (February 17, 2004),
the Division found that a proposal requiring the company conduct a special
executive compensation review to study ways of linking a portion of executive
compensation to successfully addressing predatory lending practices raised
significant policy issues and was not excludable under 14a-8(i)(7). See also,
Associates First Capital Corporation (March 13, 2000) where a proposal
requesting that a committee of outside directors oversee development and
enforcement of anti-predatory lending policies was found to be outside of
ordinary business operations. In Citicorp (January 23, 1991), the Division
determined that a proposal relating to the modification of Citicorp's lending
policies in the Third World was not excludable under 14a-8(i)(7) noting that
".... the proposal appears to involve questions of substantial economic
importance that go beyond the Company's ordinary business operations."
The Division also has concluded that even proposals that contain some policy
issues do not transcend their ordinary business nature. The Division has found
that, in the context of banking operations, anti-money laundering policies and
financial transactions relating to the war on drugs did not raise significant
policy issues. See Citicorp I and Centura Banks. Additionally, the Division has
found that proposals relating to lending and loan forgiveness policies in less
developed countries did not raise significant policy issues that transcended
their ordinary business nature. See Citicorp II. Finally, the Division has found
that proposals relating to the Foreign Corrupt Practices Act did not raise
significant policy issues that transcended their ordinary business nature. See
Citicorp (December 2, 1997). The Proposal at issue here relates solely to the
Company's policies related to processing and honoring checks and the fees
associated therewith, which is clearly an ordinary day-to-day business matter.
As such, the Proposal does not raise a significant policy issue sufficient to
override the Proposal's excludability under 14a-(8)(i)(7).
3. The Proposal relates to the redress of a personal claim or grievance and may
therefore properly be omitted from the Company's proxy materials pursuant to
Rule 14a-8(i)(4).
Under Rule 14a-8(i)(4) a registrant may omit a shareholder proposal from its
proxy materials if it relates to the redress of a personal claim or grievance
against the registrant, or any other person, or if it is designed to result in a
benefit to the proponent or to further a personal interest, which benefit or
interest is not shared with the other security holders at large.
Although Mr. Bliss attempts to cloak his personal grievance in a proposal that
is couched in general terms, it is clear that the Proposal is a direct result of
Mr. Bliss' dissatisfaction with the method by which the Company handled his
complaints. The tenor of Mr. Bliss' December Letter and his January Letter
support this position. Certain of his statements are particularly revealing,
such as:
"Perhaps more important this proposal would address the attitude of the bank to
this sordid affair. After a perfunctory reaction to my complaints, (Notel) bank
management chose to stonewall the matter; not a thoughtful reaction to one who
made his living advising retailers that they were in business to serve the
customer."
Further, the third paragraph of his January Letter states:
"Accordingly, absent a waiver by NYCB, I am foreclosed from bringing my sad
experience with the bank and its attendant effect on other depositors
(especially seniors) to the attention of the shareholders."
These statements, when taken in context with the balance of Mr. Bliss'
correspondence, support the Company's position that the Proposal is a personal
grievance that should be omitted from the Company's proxy materials under the
authority of Rule 14a-8(i)(4).
4. The Proposal is vague and indefinite and may therefore properly be omitted
from the Company's proxy materials pursuant to Rule 14a-8(i)(3).
Under Rule 14a-8(i)(3) a proposal may be excluded if it is so inherently vague
and indefinite that neither shareholders voting on the proposal nor the company
in implementing the proposal, if adopted, would be able to determine with any
reasonable certainty exactly what actions or measures the proposal requires. See
Staff Legal Bulletin No. 14B (CF) (September 15, 2004); Wendy's International.
Inc. (February 24, 2006); The Ryland Group, Inc. (January 19, 2005); and
Philadelphia Electric Co. (July 30, 1992). The Division further explained that a
proposal is vague and indefinite, and therefore subject to exclusion under
paragraph (i)(3), "where the meaning and application of terms or the standards
under the proposal may be subject to differing interpretations." See Fuqua
Industries, Inc. (March 12, 1991). Rule 14a-8(i)(3) allows the exclusion of a
proposal if it or its supporting statement is contrary to any of the
Commission's proxy rules and regulations, including Rule 14a-9, which prohibits
the making of false or misleading statements in proxy soliciting materials or
the omission of any material fact necessary to make statements contained therein
not false or misleading and Rule 14a-5, which requires that information in a
proxy statement be "clearly presented."
The Proposal is vague and indefinite because it is subject to varying
interpretations and does not suggest any specific actions that should be taken
by the Company in relation to reforming the policies regarding the processing
and honoring of checks. The language of the Proposal is such that it would be
impossible for shareholders to determine with reasonable certainty who would be
considered "cognitively impaired" and what actions are being contemplated by the
statement "... bring it into conformity with other banks." The Proposal also
fails to mention how such policies should be reformed "with due regard to the
needs of seniors or others who may be cognitively impaired." Moreover,
shareholders considering the Proposal would not know what action they were
requesting the Company take, nor would the Company be able to ascertain what
mandate was being given to it by shareholders if the Proposal were adopted. See
S I Handling Systems Inc. (May 5, 2000); Kmart Company (March 28, 2000); and
NYNEX Corporation (January 12, 1990).
The Proposal is not clearly presented and the Company's shareholders cannot be
asked to guess on what they are voting. In addition, the Company and the
shareholders could have significantly different interpretations of the Proposal.
As noted above, the Company believes that because the Proposal is so inherently
vague and indefinite it is misleading and therefore may be omitted under Rule
14a-8(i)(3), as a violation of Rule 14a-9.
We have enclosed six copies of this letter and the attachments to this letter.
Please acknowledge receipt of the enclosed materials by date-stamping the
enclosed receipt copy of this letter and returning it in the enclosed return
envelope.
We would be happy to provide you with any additional information and address any
questions you may have regarding this submission. If we can be of any further
assistance in this matter, please contact the undersigned at 516-683-4570 or
Joseph R. Ficalora at 516-683-4404.
Sincerely yours,
NEW YORK COMMUNITY BANCORP, INC.
/s/
R. Patrick Quinh
Executive Vice President and Corporate Secretary
cc: Joseph R. Ficalora
James J. Bliss
[APPENDIX 1]
December 26, 2007
R. Patrick Quinn Esq.
Corporate Secretary
New York Community Bancorp, Inc.
615 Merrick Avenue
Westbury, NY 11590
Dear Mr. Quinn;
Mindful of the intricacies of the SEC Rules governing shareholder proposals, I,
nevertheless, respectfully request that the attached proposal be considered at
the next annual meeting.
As a depositor and shareholder, my proposal concerns the arcane and archaic
policy of New York Community Bancorp Inc., ("The Bank") relating to the honoring
of checks, the linchpin of the retail banking business.
From May 31, 2006 through August 31, 2006 the bank either dishonored or
penalized approximately 54 checks at a time when there were virtually sufficient
balances to pay these checks. Thus, this was not an isolated, rather, as noted,
continued over a considerable period. (e.g. A dishonored check for $5.00, costs
$30.00.)
Perhaps more important this proposal would address the attitude of the bank to
this sordid affair. After a perfunctory reaction to my complaints, (Notel) bank
management chose to stonewall the matter; not a thoughtful reaction to one who
made his living advising retailers that they were in business to serve the
customer. A lawsuit followed in District Court of Nassau County that the bank
did not defend. Following an inquest, a judgment was handed down in my favor.
(Note 2) Most importantly (and the reason I am pursuing the matter) is the
societal implications of this policy as it especially relates to senior citizens
and others who may be cognitively impaired. Is it not fair to assume that if
one, presumed to have at least a modicum of knowledge of banking practices could
be put to the trial as previously described, how much more so would the numerous
seniors and others cognitively impaired be victimized By a cockamamy system of
dishonoring otherwise valid checks?
Very truly yours,
/s/
[APPENDIX 2]
Note I- I was accused of knowingly drawing checks against insufficient funds, a
criminal act in New York and prima facie defamatory. The laws of this state, as
a practical matter, preclude an action by the accused.
Note 2- The bank did not appeal and after being importuned by the Sheriff of
Nassau County, acting through the office of the County Clerk a judgment of $
2068.93 was paid by the bank.
RESOLUTION
This shareholder, resolution seeks to enhance corporate profitability in an
ethical manner that is consistent with state and federal laws and with due
regard to the sensibilities of senior citizens and others who may subject to
cognitive impairment.
Specifically, this proposal is directed at the arcane and archaic policies
relating to penalties imposed on checks that are applied against existing
balances.
This shareholder, presumed to have a rudimentary knowledge of banking practices,
was visited with approximately 54 checks that were dishonored or on which a
penalty was imposed for several months, beginning in May, 2006, during which
time an existing balance existed virtually all of the time. Aggravating this
episode was the attitude of senior management that ignored my protests, or
challenged them with words tantamount to defamation.
Hence, that this sad episode not be imposed on others of us seniors whose best
years are behind them:
"Resolved that the New York Community Bancorp, Inc revisit, reform and revise
its policies relating to the honoring of checks so as to bring it into
conformity with other banks; an essential need in an ever competitive
environment with due regard to the needs of seniors and others who may be
cognitively impaired, and consistent with federal and state laws."
[STAFF REPLY LETTER]
February 19, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: New York Community Bancorp, Inc. Incoming letter dated February 4, 2008
The proposal relates to policies for honoring checks.
There appears to be some basis for your view that NYCB may exclude the proposal
under rule 14a-8(f). We note that the proponent appears to have failed to
supply, within 14 days of receipt of NYCB's request, documentary support
sufficiently evidencing that he satisfied the minimum ownership requirement for
the one-year period required by rule 14a-8(b). Accordingly, we will not
recommend enforcement action to the Commission if NYCB omits the proposal from
its proxy materials in reliance on rules 14a-8(b) and 14a-8(f). In reaching this
position, we have not found it necessary to reach the alternative bases for
omission upon which NYCB relies.
Sincerely,
/s/
William A. Hines
Special Counsel |