Company Name: Merrill Lynch & Co., Inc.
Public Availability Date: February 14, 2008
Document Sections:INQUIRY LETTER
INQUIRY LETTER
APPENDIX
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
December 20, 2007
Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington D.C. 20549
Securities Exchange Act of 1934 - Rule 14a-8
Shareholder Proposal Submitted by the American Federation of State, County and
Municipal Employees Employees Pension Plan
Ladies and Gentlemen:
On behalf of Merrill Lynch & Co., Inc., a Delaware corporation ("Merrill Lynch"
or the "Company"), and in accordance with Rule 14a-8(j) under the Securities
Exchange Act of 1934, as amended (the "Exchange Act"), we are filing this letter
with respect to the shareholder proposal and supporting statement (together, the
"Proposal") attached as Exhibit 1 hereto that Merrill Lynch received from the
American Federation of State, County and Municipal Employees Employees Pension
Plan ("AFSCME") for inclusion by Merrill Lynch in the proxy materials (the "2008
Proxy Materials") the Company intends to distribute in connection with its 2008
annual meeting of shareholders (the "2008 Annual Meeting"). The Proposal was
sent to Merrill Lynch under cover of a letter dated October 31, 2007 which is
also attached as part of Exhibit 1 hereto.
The Proposal
The Proposal "urge[s] the compensation committee of the board of directors to
adopt a policy ... that senior executives be prohibited from selling shares of
Company common stock during periods in which the Company has announced that it
may or will be repurchasing shares of the Company's common stock."
Merrill Lynch intends to omit the Proposal from the 2008 Proxy Materials
pursuant to Rule 14a-8(i)(7) promulgated under the Exchange Act, because the
Proposal relates to Merrill Lynch's ordinary business operations.
We respectfully request the concurrence of the Staff (the "Staff") of the
Division of Corporation Finance of the Securities and Exchange Commission (the
"Commission") that it will not recommend any enforcement action if Merrill Lynch
omits the Proposal from the 2008 Proxy Materials.
The reasons that the Proposal may be properly omitted from the 2008 Proxy
Materials are discussed below. The factual information regarding Merrill Lynch
and its business in such discussion has been provided to us by Merrill Lynch.
The Proposal Relates to the Ordinary Business Operations of Merrill Lynch
Rule 14a-8(i)(7) provides that a company may omit a shareholder proposal from
its proxy materials "if the proposal deals with a matter relating to the
company's ordinary business operations."
The Commission has provided specific guidance on the policy rationale for the
ordinary business exclusion in Exchange Act Release No. 34-40018 (May 21, 1998)
(the "1998 Release"). In the 1998 Release, the Commission observed that the
general underlying policy of the ordinary business exclusion is consistent with
the policy of most state corporate laws: "to confine the resolution of ordinary
business problems to management and the board of directors, since it is
impracticable for shareholders to decide how to solve such problems at an annual
shareholders meeting." Id. The Commission then went on to identify the two
central considerations on which this underlying policy rests:
"The first relates to the subject matter of the proposal. Certain tasks are so
fundamental to management's ability to run a company on a day-to-day basis that
they could not, as a practical matter, be subject to direct shareholder
oversight....
"The second consideration relates to the degree to which the proposal seeks to
`micro-manage' the company by probing too deeply into matters of a complex
nature upon which shareholders, as a group, would not be in a position to make
an informed judgment. This consideration may come into play in a number of
circumstances, such as where the proposal involves intricate detail, or seeks to
impose specific time frames or methods for implementing complex policies." Id.
The Proposal clearly falls within the ordinary business exclusion based upon the
application of the general underlying policy, including the two central
considerations on which it rests.
First, the design and implementation of a stock repurchase program is within the
scope of a company's ordinary business operations and can be an important
element of a company's management of its use of capital. Since 2004, Merrill
Lynch has repurchased approximately $21 billion of common stock in the open
market under stock repurchase programs that were approved by the Merrill Lynch
Board of Directors and publicly announced. The decisions made by Merrill Lynch's
management and Board relating to these repurchases have involved complex
evaluations of the Company's allocation of capital and whether, when, how, and
the extent to which, to return capital to shareholders. By allowing shareholders
to mandate certain terms of Board-approved repurchase programs (in this case, a
restriction on trading by certain employees during any such program), the
Proposal inappropriately seeks to interfere with decisions within the purview of
management and the board of directors and micro-manage the Company's business.
The Staff has, on several occasions, applied the ordinary business exclusion to
allow companies to omit shareholder proposals relating to the terms, conditions
and implementation of stock repurchase programs. See Food Lion, Inc. (available
January 22, 1996) (permitting exclusion of a shareholder proposal requiring that
an existing stock repurchase plan be amended to accelerate and expand the
amounts of stock repurchased because the conduct of ordinary business operations
includes the "determination of the terms and conditions of an existing stock
repurchase plan."); Clothestime Inc. (available March 13, 1991) (permitting
exclusion of a shareholder proposal involving specific terms and conditions for
a share repurchase program, including guidelines as to the repurchase price of
the shares, because "terms and conditions" of a share repurchase program relate
to the conduct of ordinary business operations); Pfizer, Inc. (available
February 4, 2005) (permitting exclusion of a shareholder proposal requiring a
dividend increase rather than an implementation of a share repurchase program
because "implementation of a share repurchase program" relates to the conduct of
ordinary business operations); Medstone International, Inc. (available May 1,
2003) (permitting exclusion of a shareholder proposal requiring the repurchase
of a certain amount of shares at no more than a certain price because
"implementing a repurchase program" relates to the conduct of ordinary business
operations); Apple Computer, Inc. (available March 3, 2003) (permitting
exclusion of a shareholder proposal establishing specified procedures for the
design and implementation of a share repurchase program because "implementing a
share repurchase program" relates to the conduct of ordinary business
operations); American Recreation Centers. Inc. (available December 18, 1996)
(permitting exclusion of a shareholder proposal requiring the repurchase of
common stock because "implementing a repurchase plan of outstanding stock"
relates to the conduct of ordinary business operations). Consistent with these
examples, we believe the Proposal is excludable from the 2008 Proxy Statement
because it relates to the specific terms and conditions of a common stock
repurchase program designed by the Company's management and Board by requiring
as a condition to the implementation of a stock repurchase program that senior
executives be prohibited from selling shares of Company's common stock during
periods in which the Company conducts its share repurchase program.
Second, the Proposal constitutes an attempt by stockholders to inappropriately
impose restrictions on the ability of senior executives to sell shares of the
Company's common stock. As part of management's responsibility for the
day-to-day operation of the Company's business and the Board's oversight
thereof, Merrill Lynch has established trading "windows" (specific dates during
the year when directors, executive officers and certain other employees may buy
and sell Merrill Lynch securities) and "blackout periods" (specific dates during
the year when directors, executive officers and certain other employees may not
buy and sell Merrill Lynch securities). In establishing trading "windows" and
"blackout periods", Merrill Lynch's management carefully considered and balanced
a variety of factors in an effort to ensure that applicable legal and regulatory
requirements are satisfied. Any attempt by shareholders to insert themselves in
this process - for example, by mandating restrictions such as those included in
the Proposalwould constitute an inappropriate attempt to micro-manage the
Company's policies and programs for trading by employees in Merrill Lynch
securities.
The Staff has, on numerous occasions, endorsed the exclusion of proposals that
sought to involve shareholders in legal compliance programs on the ground that
such programs relate to a company's ordinary business operations. Proposals have
been excluded, for example, where the proponent sought the appointment of an
advisory committee to investigate securities laws violations (Ford Motor Company
(available March 19, 2007)), where the proponent sought a report on the cost of
compliance with the requirements of the Sarbanes-Oxley Act (Bear Stearns
Companies, Inc. (available February 14, 2007); Merrill Lynch & Co., Inc.
(available January 11, 2007); Lehman Brothers Holdings, Inc. (available January
11, 2007); Morgan Stanley (available January 8, 2007)), and where the proponent
sought the establishment of an oversight committee to ensure compliance with
laws (The AES Corporation (available January 9, 2007)). The legal compliance
program which Merrill Lynch has implemented is designed to ensure that trading
in the Company's securities by its senior executives is conducted in compliance
with applicable federal securities laws and regulations. The Proposal here
interferes even more directly than those in the foregoing letters with the
Company's legal compliance program by seeking to effectively revise and
significantly expand the scope of the applicable limitations on trading by
executives in the Company's securities. For that reason, it should properly be
excluded as addressing a matter of ordinary business operations (i.e., a legal
compliance program).
For the foregoing reasons, we believe that the Proposal is excludable from the
2008 Proxy Materials under Rule 14a-8(i)(7) because it deals with matters
relating to Merrill Lynch's ordinary business operationsnamely, the
determination of appropriate terms and conditions for Merrill Lynch's common
stock repurchase programs, and the appropriate restrictions on certain
employees' ability to trade Merrill Lynch securities.
Conclusion
Based on the foregoing, Merrill Lynch intends to omit the Proposal from the 2008
Proxy Materials for the 2008 Annual Meeting. We respectfully request that the
Staff confirm that the Proposal may be omitted from such proxy materials.
Should you have any questions or would like any additional information regarding
the foregoing, please do not hesitate to contact the undersigned at (212)
848-7257. Thank you for your attention to this matter.
Pursuant to Rule 14a-8(j), we are enclosing herewith six copies of this letter
and the attachments hereto (including the Proposal), and a copy of this letter,
with attachments, is being sent simultaneously to AFSCME as notification of
Merrill Lynch's intention to omit the Proposal from its 2008 Proxy Materials.
Merrill Lynch expects to file its definitive proxy materials with the Commission
on or about March 14, 2008. Pursuant to Rule 14a-8(j), this letter is being
filed with the Commission no later than 80 days before Merrill Lynch files its
definitive 2008 Proxy Materials. Please file-stamp the enclosed copy of this
letter and return it to me in the enclosed self-addressed postage-paid envelope.
Very truly yours,
/s/
Christa A. D'Alimonte
Attachment
cc w/ att: Gerald W. McEntee, American Federation of State County and Municipal
Employees Employees Pension Plan
Richard Alsop, Merrill Lynch & Co., Inc.
John J. Madden, Shearman & Sterling LLP
[INQUIRY LETTER]
October 31, 2007
VIA Overnight Mail and Telecopier (212) 670-4703
Merrill Lynch & Co., Inc.
4 World Financial Center
New York, New York 10080
Attention: Judith A. Witterschein, Chief Administrative Officer and Corporate
Secretary
Dear Ms. Witterschein:
On behalf of the AFSCME Employees Pension Plan (the "Plan"), I write to give
notice that pursuant to the 2007 proxy statement of Merrill Lynch (the
"Company") and Rule 14a-8 under the Securities Exchange Act of 1934, the Plan
intends to present the attached proposal (the "Proposal") at the 2008 annual
meeting of shareholders (the "Annual Meeting"). The Plan is the beneficial owner
of 5,855 shares of voting common stock (the "Shares") of the Company, and has
held the Shares for over one year. In addition, the Plan intends to hold the
Shares through the date on which the Annual Meeting is held.
The Proposal is attached. I represent that the Plan or its agent intends to
appear in person or by proxy at the Annual Meeting to present the Proposal. I
declare that the Plan has no "material interest" other than that believed to be
shared by stockholders of the Company generally. Please direct all questions or
correspondence regarding the Proposal to Charles Jurgonis at (202) 429-1007.
Sincerely,
/s/
GERALD W. McENTEE
Chairman
Enclosure
[APPENDIX]
RESOLVED, that shareholders of Merrill Lynch & Co., Inc. ("Merrill" or the
"Company") urge the compensation committee of the board of directors to adopt a
policy (the "Policy") that senior executives be prohibited from selling shares
of Company common stock during periods in which the Company has announced that
it may or will be repurchasing shares of the Company's common stock (a
"Buyback"). The Policy should provide that senior executives may exercise stock
options during a Buyback period, provided they continue to hold the shares
acquired thereby (net of any shares sold to pay the exercise price) until the
Buyback period has expired.
SUPPORTING STATEMENT
Merrill announced a $6 billion common stock buyback program in April 2007, which
followed on the heels of a $5 repurchase program announced in October 2006 and a
$6 billion program begun in February 2006. Merrill's 10-K covering the year
ended December 29, 2006 disclosed that it spent over $9 billion repurchasing
116.6 million of its own common shares during that year. Since the February 2006
buyback announcement, former Merrill CEO Stanley O'Neal sold 492,262 shares of
Company stock.
In our view, allowing senior executives to sell stock during a buyback sends the
wrong message to the financial markets. Implicit in a company's decision to
repurchase its stock is the notion that management believes that the shares are
undervalued and that they are therefore a superior investment to other available
opportunities such as expanding operations or making acquisitions. Accordingly,
in our view, prohibiting senior executives from selling stock during share
buybacks will enhance the credibility of the signal sent by the buyback.
In addition, we believe that prohibiting executive stock sales during buybacks
would reduce the conflicts of interest that may lead managers to prefer buybacks
to other means of returning cash to shareholders. Audit Integrity, a research
firm that focuses on accounting and corporate governance risk, stated in a June
2006 report flagging companies with large insider sales and large buybacks,
"Buying stock with one hand while selling it with the other presents a clear
conflict of interest." More specifically, a November 2006 article in CFO
Magazine noted that senior executives holding options may have an incentive to
favor a share repurchase over a dividend because optionholders do not receive
dividends and because dividends dilute the value of options.
We urge shareholders to vote for this proposal.
[INQUIRY LETTER]
January 16, 2008
VIA HAND DELIVERY
Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, NE
Washington, DC 20549
Re: Shareholder proposal of AFSCME Employees Pension Plan; request by Merrill
Lynch & Co., Inc. for no-action determination
Dear Sir/Madam:
Pursuant to Rule 14a-8 under the Securities Exchange Act of 1934, the American
Federation of State, County and Municipal Employees, Employees Pension Plan (the
"Plan") submitted to Merrill Lynch & Co., Inc. ("Merrill Lynch" or the
"Company") a shareholder proposal (the "Proposal") asking the compensation
committee of Merrill Lynch's board of directors to adopt a policy prohibiting
senior executives from selling shares of the Company's common stock during
periods in which Merrill Lynch has announced that it may or will be repurchasing
shares of common stock.
In a letter dated December 20, 2007, Merrill Lynch stated that it intends to
omit the Proposal from its proxy materials being prepared for the 2008 annual
meeting of shareholders. Merrill Lynch argues that it can exclude the Proposal
pursuant to Rule 14a-8(i)(7), as relating to the Company's ordinary business
operations. As discussed more fully below, Merrill Lynch has not met its burden
of establishing its entitlement to rely on this exclusion, and its request for
relief should accordingly be denied.
Exchange Act Release No. 40018 explains that the Commission's interpretation of
the ordinary business exclusion aims to prevent shareholders from deciding
day-to-day matters that, as a practical matter, could not be subject to
shareholder oversight; and to ensure that shareholders do not micro-manage a
company's operations. Merrill Lynch argues that these factors compel exclusion
of the Proposal because it attempts to "mandate certain terms of Board-approved
repurchase programs" and would interfere with decisions involving "complex
evaluations of the Company's allocation of capital and whether, when, how and
the extent to which, to return capital to shareholders."
But the Proposal would do neither of those things. The Proposal asks that the
board's compensation committee adopt a policy prohibiting a small subset of
Merrill Lynch's employeesits senior executivesfrom selling shares during a
share repurchase. There is no reason such a limitation would need to constitute
a term of the buyback program. Rather, it could appear, like other corporate
governance policies, in Merrill Lynch's Corporate Governance Guidelines.1
Indeed, implementation of the Proposal would not require any changes at all to
Merrill Lynch's repurchase plan, nor would it upend any of the carefully
considered decisions of the Company's board regarding the scope or terms of such
a plan.
By contrast, the proposals in the determinations cited by Merrill Lynch did seek
to control detailsoften multiple aspectsof the repurchase programs themselves.
For example, in Food Lion, Inc.,2 the proposal sought to amend a repurchase plan
to change the number of shares repurchased, the duration of the plan, the
funding of the plan and the payment of dividends during the time in which the
plan was in effect. The Staff concurred with the company's view that the
proposal could be excluded on ordinary business grounds, reasoning that the
proposal involved the "terms and conditions of an existing stock repurchase
plan." Similarly, the proposal in Apple Computer, Inc.3 sought the quarterly
establishment by senior management of guidelines governing the company's share
repurchase program, including a target price level, at which management felt the
company's shares are a good investment; maximum price level, above which
repurchase will not be permitted; and "adequate funding." The Staff allowed
exclusion on ordinary business grounds. The degree of specificity and
micro-management seen in these proposals far exceeds that of the Proposal.
Merrill Lynch urges that the Proposal would "inappropriately impose restrictions
on the ability of senior executives to sell shares of the Company's common
stock." Specifically, Merrill Lynch asserts that the prohibition sought in the
Proposal would interfere with the existing trading windows and blackout periods
governing transactions in Company stock by directors, executive officers and
certain other employees. The Proposal, however, would override such arrangements
during a share repurchase by, in essence, creating a super-blackout period whose
duration is coextensive with the term of the repurchase plan. Thus, in no way
would the Proposal cause the Company to fall out of compliance with legal and
regulatory requirements relating to insider transactions.
In a related argument, Merrill Lynch contends that the Proposal falls within the
category of proposals involving legal compliance programs, which the Staff has
previously determined relate to registrants' ordinary business operations. The
relationship between the Proposal and compliance programswhich appears to
consist solely of the assertion that the Proposal would impose additional
restrictions beyond those that are legally mandatedis too attenuated to support
this characterization of the Proposal.
The proposals in the letters on which Merrill Lynch relies directly addressed
companies' compliance programs, either by seeking the constitution of an
independent committee to investigate or oversee some aspect of compliance,4 or
by asking companies to report on the costs, benefits and impacts of the
Sarbanes-Oxley Act.5 Here, any relationship to legal compliance is so
tangentialindeed, Merrill Lynch does not even specify how the Proposal might
hinder the Company's compliance effortsas to render the determinations the
Company cites inapplicable.
In sum, the Proposal seeks the adoption of a policy regarding the sale of stock
by senior executives during a share buyback and, as such, does not try to
micro-manage any aspect of Merrill Lynch's current repurchase or future
repurchase plans. The Proposal also does not deal with the Company's legal or
regulatory compliance programs. Accordingly, Merrill Lynch is not entitled to
rely on the ordinary business exclusion to omit the Proposal.
* * * *
If you have any questions or need additional information, please do not hesitate
to call me at (202) 429-1007. The Plan appreciates the opportunity to be of
assistance to the Staff in this matter.
Very truly yours,
/s/
Charles Jurgonis
Plan Secretary
cc: Christa A. D'Alimonte
Shearman & Sterling LLP
Fax # 212-848-7179
-----FOOTNOTES-----
1 See http://www.ml.com/media/48225.pdf.
2 Food Lion. Inc. (available Feb. 22, 1996).
3 Apple Computer, Inc. (available Mar. 3, 2003).
4 Ford Motor Company (available Mar. 19, 2007); The AES Corporation (available
Jan. 9, 2007).
5 Bear Stearns Companies, Inc. (available Feb. 14, 2007); Merrill Lynch & Co.,
Inc. (available Jan. 11, 2007); Lehman Brothers Holdings, Inc. (available Jan.
11, 2007); Morgan Stanley (available Jan. 8, 2007).
[STAFF REPLY LETTER]
February 14, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Merrill Lynch & Co., Inc.
Incoming letter dated December 20, 2007
The proposal urges the compensation committee of the board of directors to adopt
a policy that senior executives be prohibited from selling shares of Merrill
Lynch common stock during periods in which Merrill Lynch has announced that it
may or will be repurchasing shares of its common stock.
We are unable to concur in your view that Merrill Lynch may exclude the proposal
under rule 14a-8(i)(7). Accordingly, we do not believe that Merrill Lynch may
omit the proposal from its proxy materials in reliance on rule 14a-8(i)(7).
Sincerely,
/s/
John R. Fieldsend
Attorney-Adviser
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