Company Name: Merrill Lynch & Co., Inc.
Public Availability Date: February 12, 2008
Document Sections:INQUIRY LETTER
APPENDIX 1
APPENDIX 2
STAFF REPLY LETTER
[INQUIRY LETTER]
December 20, 2007
Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington D.C. 20549
Securities Exchange Act of 1934 - Rule 14a-8 Shareholder Proposal Submitted by
the Massachusetts Laborers' Pension Fund
Ladies and Gentlemen:
On behalf of Merrill Lynch & Co., Inc., a Delaware corporation ("Merrill Lynch"
or the "Company"), and in accordance with Rule 14a-8(j) under the Securities
Exchange Act of 1934, as amended (the "Exchange Act"), we are filing this letter
with respect to the shareholder proposal and supporting statement (together, the
"Proposal") attached as Exhibit I hereto that Merrill Lynch received from the
Massachusetts Laborers' Pension Fund ("MLPF") for inclusion by Merrill Lynch in
the proxy materials (the "2008 Proxy Materials") the Company intends to
distribute in connection with its 2008 annual meeting of shareholders (the "2008
Annual Meeting"). The Proposal was sent to Merrill Lynch under cover of a letter
dated November 9, 2007 which is also attached as part of Exhibit 1 hereto.
The Proposal
The Proposal requests that the board of directors of Merrill Lynch "initiate the
appropriate process to amend the Company's Corporate Governance Guidelines
("Guidelines") to adopt and disclose a written and detailed succession planning
policy, including the following specific features:
The CEO and the Board will collaborate on the CEO succession planning process
and will review the plan annually;
The Board and CEO will develop criteria for the CEO position which will
reflect the Company's business strategy and will use a formal assessment process
to evaluate candidates;
The Board and CEO will identify and develop internal candidates;
The Board will begin non-emergency CEO succession planning at least 3 years
before an expected transition and will maintain an emergency succession plan
that is reviewed annually;
The Board will annually produce a report on its succession plan and will
solicit feedback on the plan from key constituents, such as long-term investors,
analysts, customers or suppliers."
Merrill Lynch intends to omit the Proposal from the 2008 Proxy Materials
pursuant to Rule 14a-8(i)(7) promulgated under the Exchange Act because the
Proposal relates to Merrill Lynch's ordinary business operations.
We respectfully request the concurrence of the Staff (the "Staff") of the
Division of Corporation Finance of the Securities and Exchange Commission (the
"Commission") that it will not recommend any enforcement action if Merrill Lynch
omits the Proposal from the 2008 Proxy Materials.
The reasons that the Proposal may be properly omitted from the 2008 Proxy
Materials are discussed below. The factual information regarding Merrill Lynch
and its business in such discussion has been provided to us by Merrill Lynch.
The Proposal Relates to the Ordinary Business Operations of Merrill Lynch
Rule 14a-8(i)(7) provides that a company may omit a shareholder proposal from
its proxy materials "if the proposal deals with a matter relating to the
company's ordinary business operations."
The Commission has provided specific guidance on the policy rationale for the
ordinary business exclusion in Exchange Act Release No. 34-40018 (May 21, 1998)
(the "1998 Release"). In the 1998 Release, the Commission observed that the
general underlying policy of the ordinary business exclusion is consistent with
the policy of most state corporate laws: "to confine the resolution of ordinary
business problems to management and the board of directors, since it is
impracticable for shareholders to decide how to solve such problems at an annual
shareholders meeting." Id. The Commission then went on to identify the two
central considerations on which this underlying policy rests:
"The first relates to the subject matter of the proposal. Certain tasks are so
fundamental to management's ability to run a company on a day-to-day basis that
they could not, as a practical matter, be subject to direct shareholder
oversight. Examples include the management of the workforce, such as the hiring,
promotion, and termination of employees.
"The second consideration relates to the degree to which the proposal seeks to
`micro-manage' the company by probing too deeply into matters of a complex
nature upon which shareholders, as a group, would not be in a position to make
an informed judgment. This consideration may come into play in a number of
circumstances, such as where the proposal involves intricare detail, or seeks to
impose specific time frames or methods for implementing complex policies." Id.
The Proposal clearly falls within the ordinary business exclusion based upon the
application of the general underlying policy, including the two central
considerations on which it rests. The first central consideration identified by
the Commission states that the "management of the workforce, such as hiring,
promotion, and termination of employees" cannot as a practical matter be subject
to direct shareholder oversight. Further, by specifying detailed features of the
proposed succession policy, the Proposal seeks to micro-manage the Company's
management of the workforce, which is a complex matter that shareholders cannot
effectively supervise.
We note that the board of directors of the Company takes seriously its
responsibility to address CEO (and other senior management) succession, and has
taken steps to address the matter in the course of its ordinary business
operations. Specifically, it has established a Management Development and
Compensation Committee (the "Committee") which, as set forth in its charter (the
"Charter"), has "overall responsibility for executive succession planning,
management development, and approving and evaluating incentive compensation
plans, policies and programs of Merrill Lynch & Co., Inc. and its affiliates."
As discussed more fully below, the Charter contemplates periodic review of
management development processes, recommendation by the Committee of certain
senior management positions and periodic review by the Committee of succession
plans for senior management positions, including the CEO.
The Staff has applied the ordinary business exclusion in several no-action
letters involving proposals relating to Chief Executive Officer ("CEO")
employment and succession and has consistently taken the view that CEO
employment and succession, like that of other employees, falls within the scope
of a company's "management of the workforce." In Potomac Electric Power Company
(available February 2, 1993), a stockholder proposal recommended that the
company's board of directors take the necessary steps to ensure that "the
recommendations... concerning the annual salary administration for all exemp[t]
employees, including specific salary recommendation for senior officers and
employees, the Executive Incentive Compensation plan[,] the Long Term Incentive
Plan, the supplemental Executive Retirement Plan, the General Retirement Plan,
other benefit plans and officer and senior management succession are submitted
to the shareholders for approval." In response to the company's no-action
request letter, the Staff concluded that if the proponent submitted a revised
proposal that related "only to executive compensation" and not to "managerial
succession", the proposal could not be excluded under Rule 14a-8(c)(7) (as
dealing with a matter relating to ordinary business operations). The clear
inference from this conclusion is that, so long as the proposal related to
"managerial succession", it could be excluded under Rule 14a-8(c)(7). See also
Wachovia Corporation (available February 17, 2002) (stating that a stockholder
proposal instructing the board of directors to seek and hire a new CEO within
six months is excludible because the "termination, hiring, or promotion of
employees" relates to ordinary business operations); Willow Financial Bancorp,
Inc. (available August 16, 2007) (stating that a stockholder proposal
recommending the replacement of the CEO and Chief Financial Officer is
excludible because the "termination, hiring, or promotion of employees" relates
to ordinary business operations); The Bocing Company (available February 10,
2005) (stating that a stockholder proposal urging that independent directors
approve, rather than merely review, the hiring of certain senior executives is
excludible because the "termination, hiring, or promotion of employees" relates
to ordinary business operations). In each of these examples, the Staff's
position supported the view that a company's ordinary business operations
includes managing its CEO succession policies and practices, and we believe
supports that view that the Proposal may be omitted from the 2008 Proxy
Materials pursuant to Rule 14a-8(i)(7).
For the foregoing reasons, we believe that the Proposal is excludable from the
2008 Proxy Materials under Rule 14a-8(i)(7) because it deals with matters
relating to Merrill Lynch's ordinary business operations - namely, the
management of the Company's CEO succession policies and practices.
Conclusion
Based on the foregoing, Merrill Lynch intends to omit the Proposal from the 2008
Proxy Materials for the 2008 Annual Meeting. We respectfully request that the
Staff confirm that the Proposal may be omitted from such proxy materials.
Should you have any questions or would like any additional information regarding
the foregoing, please do not hesitate to contact the undersigned at (212)
848-7257. Thank you for your attention to this matter.
Pursuant to Rule 14a-8(j), we are enclosing herewith six copies of this letter
and the attachments hereto (including the Proposal), and a copy of this letter,
with attachments, is being sent simultaneously to MLPF as notification of
Merrill Lynch's intention to omit the Proposal from its 2008 Proxy Materials.
Merrill Lynch expects to file its definitive proxy materials with the Commission
on or about March 14, 2008. Pursuant to Rule 14a-8(j), this letter is being
filed with the Commission no later than 80 days before Merrill Lynch files its
definitive 2008 Proxy Materials. Please file-stamp the enclosed copy of this
letter and return it to me in the enclosed self-addressed postage-paid envelope.
Very truly yours,
/s/
Christa A. D'Alimonte
Attachment
cc w/ att: Thomas P. V. Masiello, Massachusetts Laborers' Pension Fund
Richard Alsop, Merrill Lynch & Co., Inc.
John J. Madden, Shearman & Sterling LLP
[APPENDIX 1]
December 20, 2007
Exhibit I
November 9, 2007
Via Facsimile
212-670-0420
Ms. Judith Witterschein
Corporate Secretary
Merrill Lynch & Company
4 World Financial Center, 250 Vesey Street
New York, NY 10080
Dear Ms. Witterschein:
On behalf of the Massachusetts Laborers' Pension Fund ("Fund"), I hereby submit
the enclosed shareholder proposal ("Proposal") for inclusion in the Merrill
Lynch & Company ("Company") proxy statement to be circulated to Company
shareholders in conjunction with the next annual meeting of shareholders. The
Proposal is submitted under Rule 14(a)-8 (Proposals of Security Holders) of the
U.S. Securities and Exchange Commission's proxy regulations.
The Fund is the beneficial owner of approximately 4,100 shares of the Company's
common stock, which have been held continuously for more than a year prior to
this date of submission. The Proposal is submitted in order to promote a
governance system at the Company that enables the Board and senior management to
manage the Company for the long-term. Maximizing the Company's wealth generating
capacity over the long-term will best serve the interests of the Company
shareholders and other important constituents of the Company.
The Fund intends to hold the shares through the date of the Company's next
annual meeting of shareholders. The record holder of the stock will provide the
appropriate verification of the Fund's beneficial ownership by separate letter.
Either the undersigned or a designated representative will present the Proposal
for consideration at the annual meeting of shareholders.
If you have any questions or wish to discuss the Proposal, please contact
Jennifer O'Dell, Assistant Director of Corporate Affairs, at 202-942-2359.
Copies of correspondence or a request. for a "no-action" letter should be
forwarded to Ms. O'Dell in care of the Laborers' International Union of North
America, 905 16\th/ Street, NW, Washington, DC 20006.
Sincerely,
/s/
Thomas P. V. Masiello
Administrator
TPVM/gdo
Enclosure
cc: Jennifer O'Dell
[APPENDIX 2]
Resolved: That the shareholders of Merrill Lynch, Inc. ("Company") hereby
request that the Board of Directors initiate the appropriate process to amend
the Company's Corporate Governance Guidelines ("Guidelines") to adopt and
disclose a written and detailed succession planning policy, including the
following specific features:
The CEO and the Board will collaborate on the CEO succession planning process
and will review the plan annually;
The Board and CEO will develop criteria for the CEO position which will
reflect the Company's business strategy and will use a formal assessment process
to evaluate candidates;
The Board and CEO will identity and develop internal candidates;
The Board will begin non-emergency CEO succession planning at least 3 years
before an expected transition and will maintain an emergency succession plan
that is reviewed annually;
The Board will annually produce a report on its succession plan and will
solicit feedback on the plan from key constituents, such as long-term investors,
analysts, customers or suppliers.
Supporting Statement:
CEO succession is one of the primary responsibilities of the board of directors.
A recent study published by the NACD quoted a director of a large technology
firm: "A board's biggest responsibility is sucoession planning. It's the one
area where the board is completely accountable, and the choice has significant
consequences, good and bad, for the corporation's furure." (The Role of the
Board in CEO Succession: A Best Practices Study, 2006). The study also cited
research by Challenger, Gray & Christmas that "CEO departures doubled in 2005,
with 1228 departures recorded from the beginning of 2005 through November, up
102 percent from the same period in 2004."
In its 2007 study What Makes the Most Admired Companies Great: Board Governance
and Effective Hurnan Capital Management, Hay Group found that 85% of the Most
Admired Company boards have a well defined CEO succession plan to prepare for
replacement of the CEO on a long-term basis and that 91% have a well defined
plan to cover the emergency loss of the CEO that is discussed at least annually
by the board.
The NACD report also identified several best practices and innovations in CEO
succession planning. The report found that boards of companies with successful
CEO transitions are more likely to have well-developed succession plans that are
put in place well before a transition, are focused on developing internal
candidates and include clear candidate criteria and a formal assessment process.
Our Company's Guidelines contain only a general statement regarding succession
planning. We believe that the policy does not go far enough to protect
shareholders. Our proposal is intended to have the board adopt a written policy
containing several specific best practices in order to ensure a smooth
transition in the event of another CEO's departure. We urge shareholders to vote
FOR our proposal.
[STAFF REPLY LETTER]
February 12, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Merrill Lynch & Co., Inc. Incoming letter dated December 20, 2007
The proposal requests that the board of directors initiate the appropriate
process to amend Merrill Lynch's corporate governance guidelines to adopt and
disclose a written and detailed succession planning policy, including features
specified in the proposal.
There appears to be some basis for your view that Merrill Lynch may exclude the
proposal under rule 14a-8(i)(7), as relating to Merrill Lynch's ordinary
business operations (i.e., the termination, hiring, or promotion of employees).
Accordingly, we will not recommend enforcement action to the Commission if
Merrill Lynch omits the proposal from its proxy materials in reliance on rule
14a-8(i)(7).
Sincerely,
/s/
John R. Fieldsend
Attorney-Adviser
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