Company Name: International Paper Co.
Public Availability Date: February 19, 2008
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER]
January 18, 2008
VIA HAND DELIVERY
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
Re: Shareholder Proposal of California Public Employees' Retirement System
Exchange Act of 1934Rule 14a-8
Dear Ladies and Gentlemen:
This letter is to inform you that our client, International Paper Company (the
"Company"), intends to omit from its proxy statement and form of proxy for its
2008 Annual Meeting of Shareholders (collectively, the "2008 Proxy Materials") a
shareholder proposal and statements in support thereof (the "Proposal") received
from California Public Employees' Retirement System (the "Proponent").
Pursuant to Rule 14a-8(j), we have:
enclosed herewith six (6) copies of this letter and its attachments;
filed this letter with the Securities and Exchange Commission (the
"Commission") no later than eighty (80) calendar days before the Company intends
to file its definitive 2008 Proxy Materials with the Commission; and
concurrently sent copies of this correspondence to the Proponents.
Rule 14a-8(k) provides that shareholder proponents are required to send
companies a copy of any correspondence that the proponents elect to submit to
the Commission or the staff of the Division of Corporation Finance (the
"Staff"). Accordingly, we are taking this opportunity to inform the Proponent
that if the Proponent elects to submit additional correspondence to the
Commission or the Staff with respect to this Proposal, a copy of that
correspondence should concurrently be furnished to the undersigned on behalf of
the Company pursuant to Rule 14a-8(k).
BASIS FOR EXCLUSION
We hereby respectfully request that the Staff concur in our view that the
Proposal may be excluded from the 2008 Proxy Materials pursuant to Rule
14a-8(i)(11) because the Company previously received a substantially similar
proposal, which it intends to include in its 2008 Proxy Materials.
THE PROPOSALS
On November 30, 2007, the Proponent submitted the Proposal for inclusion in the
2008 Proxy Materials, which the Company received on December 3, 2007. A copy of
the Proposal, as well as related correspondence with the Proponent, is attached
hereto as Exhibit A. The Proposal requests that the Company "take all steps
necessary, in compliance with applicable law, to remove the supermajority vote
requirements in its Certificate of Incorporation, including but not limited to,
the eighty percent supermajority vote requirements necessary to approve certain
business combinations, remove a board member, or declassify its Board of
Directors."
The Proposal is substantially duplicative of a shareholder proposal the Company
received on November 20, 2007, from William Steiner (the "Prior Proposal," and
together with the Proposal, the "Proposals"), which the Company intends to
include in its 2008 Proxy Materials. A copy of the Prior Proposal and supporting
statement, as well as related correspondence with Mr. Steiner's representative,
is attached hereto as Exhibit B. The Prior Proposal asks the Company to "take
all steps necessary, in compliance with applicable law, to fully adopt simple
majority vote requirements in our Charter and By-laws."
ANALYSIS
The Proposal May Be Excluded under Rule 14a-8(i)(11) as Substantially
Duplicative of a Previously Submitted Proposal.
Rule 14a-8(i)(11) provides that a shareholder proposal may be excluded if it
"substantially duplicates another proposal previously submitted to the company
by another proponent that will be included in the company's proxy materials for
the same meeting." The Commission has stated that "the purpose of Rule
14a-8(i)(11) is to eliminate the possibility of shareholders having to consider
two or more substantially identical proposals submitted by proponents acting
independently of each other." Exchange Act Release No. 12999 (Nov. 22, 1976).
When two substantially duplicative proposals are received by a company, the
Staff has indicated that the company must include the first of the proposals in
its proxy materials, unless it may otherwise be excluded. See, e.g., Gannet Co.,
Inc. (avail. Dec. 21, 2005); Great Lakes Chemical Corp. (avail. Mar. 2, 1998);
Pacific Gas and Electric Co. (avail. Jan. 6, 1994); Atlantic Richfield Co.
(avail. Jan. 11, 1982). The Company received the Prior Proposal thirteen days
prior to receiving the Proposal. Consequently, since the Company intends to
include the Prior Proposal in its 2008 Proxy Materials, the Proposal may be
omitted as substantially duplicative of the Prior Proposal.
The standard applied by the Staff in determining whether proposals are
substantially duplicative is whether the core issues are the same, even if the
proposals are not identical. See, e.g., General Motors Corp. (avail. Apr. 5,
2007) (determining that two proposals were substantially duplicative of one
another when one proposal requested a report outlining the company's political
contribution policy along with a statement of non-deductible political
contributions made during the year and a second proposal requested an annual
statement of each contribution made with respect to a political campaign,
political party, or attempt to influence legislation); Baxter International
(avail. Feb. 7. 2005) (determining that two proposals were substantially
duplicative of one another when one proposal requested that the board of
directors be reorganized into one class subject to annual election and a second
proposal requested that the board take steps to require that each director be
elected annually). The core issues addressed by the Proposal and the Prior
Proposal are the same. Each proposal is directed at modifying the Company's
voting standards to lower supermajority thresholds to a simple majority vote
standard.
The Staff consistently has taken the position that proposals need not be
identical in their terms and scope in order to be considered substantially
duplicative. Rather, the Staff has looked to whether the proposals present the
same principal thrust or principal focus. See Motorola, Inc. (avail. Jan. 9,
2008); Bank of America (avail. Feb. 25, 2005); Home Depot (avail. Feb. 28,
2005); Pacific Gas & Electric Co. (avail. Feb. 1, 1993). Minor differences do
exist between the Proposal and the Prior Proposal, but the principal focus of
the Proposal and the Prior Proposal is the same in that both Proposals seek to
lower voting thresholds for shareholder actions requiring more than majority
approval. The Staff also has taken the position that differences in
implementation methodology between proposals that contain the same core issues
or that have the same principal thrust or principal focus may be deemed
substantially duplicative for the purposes of Rule 14a-8(i)(11). See, e.g.,
Weyerhaeuser Co. (avail. Jan. 18, 2006); Metromedia International Group, Inc.
(avail. Mar. 27, 2001). The proposals are essentially identical; however, there
is a slight procedural difference in that the Proposal is couched in terms of
removing supermajority requirements from the Certificate of Incorporation,
whereas the Prior Proposal is presented in terms of adopting a simple majority
vote in the Charter and Bylaws. Yet, ultimately, both Proposals request the same
implementation to alter the existing voting standard for shareholder actions
requiring more than majority approval.
Moreover, the Staff has previously considered in the context of Rule
14a-8(i)(11) a pair of proposals extremely similar to the Proposal and Prior
Proposal and determined that there was a basis for exclusion. See Time Warner,
Inc. (avail. Mar. 3, 2006). In fact, the proposals in Time Warner were submitted
by the same proponents who submitted the Proposal and Prior Proposal currently
under consideration. As with the Proposal, one of the proposals in Time Warner
requested that the company amend its bylaws in order to remove a voting
requirement that required 80% of outstanding shares in order to amend the
company's bylaws, and as with the Prior Proposal, the other proposal in Time
Warner recommended that the company take each step necessary for a simple
majority vote to apply on each issue subject to shareholder vote. Thus, just as
in Time Warner, the Proposals are substantially duplicative, and accordingly it
is appropriate for the Company to exclude the Proposal on the basis of Rule
14a-8(i)(11).
Finally, if the Company were to include both the Proposal and Prior Proposal in
its 2008 Proxy Materials, the duplicative nature of the Proposals would create
potential confusion for shareholders, and if the voting results on the Proposals
differed, for the Company as well. In keeping with the Staff's previous
interpretations of Rule 14a-8(i)(11), the Company believes that the Proposal may
be excluded as substantially duplicative of the Prior Proposal which the Company
intends to include in its 2008 Proxy Materials.
CONCLUSION
Based upon the foregoing analysis, we respectfully request that the Staff concur
that it will take no action if the Company excludes the Proposal from its 2008
Proxy Materials. We would be happy to provide you with any additional
information and answer any questions that you may have regarding this subject.
Moreover, the Company agrees to promptly forward to the Proponent any response
from the Staff to this no-action request that the Staff transmits by facsimile
to the Company only.
If we can be of any further assistance in this matter, please do not hesitate to
call me at (202) 955-8671 or Joseph R. Saab of the Company's Legal Department,
at (901) 419-4331.
Sincerely,
/s/
Ronald O. Mueller
ROM/jlk
Enclosures
cc: Joseph R. Saab, International Paper Company
Peter H. Mixon, California Public Employees' Retirement System
[INQUIRY LETTER]
William Steiner
112 Abbottsford Gate
Piermont, NY 10968
Mr. John Faraci
Chairman
International Paper Company (IP)
6400 Poplar Ave.
Memphis TN 38197
Rule 14a-8 Proposal
Dear Mr. Faraci,
This Rule 14a-8 proposal is respectfully submitted in support of the long-term
performance of our company. This proposal is submitted for the next annual
shareholder meeting. Rule 14a-8 requirements are intended to be met including
the continuous ownership of the required stock value until after the date of the
respective shareholder meeting and the presentation of this proposal at the
annual meeting. This submitted format, with the shareholder-supplied emphasis,
is intended to be used for definitive proxy publication. This is the proxy for
John Chevedden and/or his designee to act on my behalf regarding this Rule 14a-8
proposal for the forthcoming shareholder meeting before, during and after the
forthcoming shareholder meeting. Please direct all future communication to John
Chevedden at:
olmsted7p (at) earthlink.net
(In the interest of company cost savings and efficiency please communicate via
email.)
PH: 310-371-7872
2215 Nelson Ave., No. 205
Redondo Beach, CA 90278
Your consideration and the consideration of the Board of Directors is
appreciated in support of the long-term performance of our company. Please
acknowledge receipt of this proposal by email.
Sincerely,
/s/
William Steiner
Date 10/12/07
cc: Maura A. Smith
Corporate Secretary
PH: 901-419-7000
Fax: 901-419-4539
Fax: 203-541-8200
Fax: 203-541-8255
Fax: 901-214-1234
[APPENDIX]
[IP: Rule 14a-8 Proposal, November 20, 2007]
3 - Adopt Simple Majority Vote
RESOLVED, Shareowners urge our company to take all steps necessary, in
compliance with applicable law, to fully adopt simple majority vote requirements
in our Charter and By-laws. This includes any special solicitations needed for
adoption.
Simple majority vote will facilitate the adoption of annual election of each
director. Annual election of each director won our overwhelming 79%-support at
our 2006 annual meeting. The Council of Institutional Investors www.cii.org
recommends adoption of shareholder proposals upon receiving their first majority
vote.
These directors received large withhold votes in part because the annual
election of each director proposal was not adopted after our 79%-supporting
vote: |[NCCDEF] |[UCA1] |[TDC4,MP1,QL,I5] |[TCC4,MP1,QL] |[XT]
|[ST]|[LC15]|[RS4]Ms. Brooks |[TA]26%-withhold |[ST]Mr. Townsend
|[TA]38%-withhold |[ET]
Simple majority vote won a remarkable 72% yes-vote average at 24 major companies
in 2007. Currently a 1%-minority can frustrate the will of our 79%-shareholder
majority under our multiple supermajority provisions of 80%. Also our
supermajority vote requirements can be almost impossible to obtain when one
considers abstentions and broker non-votes.
For example, a Goodyear (GT) proposal for annual election of each director
failed to pass even though 90% of votes cast were yes-votes. While companies
often state that the purpose of supermajority requirements is to protect
minority shareholders, supermajority requirements are arguably most often used
to block initiatives opposed by management but supported by most shareowners.
The Goodyear vote is a perfect illustration.
William Steiner, Piermont, NY, said the merits of adopting this proposal should
also be considered in the context of our company's overall corporate governance
structure and individual director performance. For instance in 2007 the
following structure and performance issues were identified (and certain concerns
are noted):
We had no Independent Chairman or Lead Director - Independent oversight
concern.
Shareholders were only allowed to vote on individual directors once in 3-years
- Accountability concern.
And one yes-vote from our 400 million shares could elect a director for
3-years under our obsolete plurality system.
An awesome 80% shareholder vote was required to make certain key changes -
Entrenchment concern.
Our directors still had a $1 million death gift program - Independence
concern.
We had no shareholder right to:
1) Cumulative voting.
2) Act by written consent.
3) Call a special meeting.
Additionally:
Four of our directors also served on boards rated D or F by The Corporate
Library: |[NCCDEF] |[UCA1] |[TDC4,MP1,QL,I5] |[TCC4,MP1,QL] |[XT]
|[ST]|[LC15]|[RS4]1) Mr. Faraci |[TA]United Technologies (UTX) |[ST]2) Mr.
Turner |[TA]Ashland Inc. (ASH) |[ST]3) Mr. Gibara |[TA]Dana (DCNAQ) |[ST]4) Mr.
McHenry |[TA]Coca-Cola (KO) |[ET]
Six of our directors were designated "Accelerated Vesting" directors by The
Corporate Library due to service on a board that sped up the stock option
vesting to avoid recognizing the related cost:
Ms. Brooks
Mr. McHenry
Mr. Walter
Mr. Faraci
Mr. Gibara
Mr. Turner
The above concerns show there is room for improvement and reinforces the reason
to take one step forward to encourage our board to respond positively to this
proposal:
The above shareholder proposal text is subject to a more independent vetting
process for accuracy and truthfulness than the management comments that follow.
Notes:
William Steiner, 112 Abbottsford Gate, Piermont, NY 10968 sponsors this
proposal.
This is to confirm that the above text is part of the rule 14a-8 proposal:
"The above shareholder proposal text is subject to a more independent vetting
process for accuracy and truthfulness than the management comments that follow."
The above format is requested for publication without re-editing, re-formatting
or elimination of text, including beginning and concluding text, unless prior
agreement is reached. It is respectfully requested that this proposal be
proofread before it is published in the definitive proxy to ensure that the
integrity of the submitted format is replicated in the proxy materials. Please
advise if there is any typographical question.
Please note that the title of the proposal is part of the argument in favor of
the proposal. In the interest of clarity and to avoid confusion the title of
this and each other ballot item is requested to be consistent throughout all the
proxy materials.
The company is requested to assign a proposal number (represented by "3" above)
based on the chronological order in which proposals are submitted. The requested
designation of "3" or higher number allows for ratification of auditors to be
item 2.
This proposal is believed to conform with Staff Legal Bulletin No. 14B (CF),
September 15, 2004 including:
Accordingly, going forward, we believe that it would not be appropriate for
companies to exclude supporting statement language and/or an entire proposal in
reliance on rule 14a-8(i)(3) in the following circumstances:
the company objects to factual assertions because they are not supported;
the company objects to factual assertions that, while not materially false or
misleading, may be disputed or countered;
the company objects to factual assertions because those assertions may be
interpreted by shareholders in a manner that is unfavorable to the company, its
directors, or its officers; and/or
the company objects to statements because they represent the opinion of the
shareholder proponent or a referenced source, but the statements are not
identified specifically as such.
See also: Sun Microsystems, Inc. (July 21, 2005).
Stock will be held until after the annual meeting and the proposal will be
presented at the annual meeting.
Please acknowledge this proposal promptly by email and advise the most
convenient fax number and email address to forward a broker letter, if needed,
to the Corporate Secretary's office.
[STAFF REPLY LETTER]
February 19, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: International Paper Company Incoming letter dated January 18, 2008
The proposal urges the company to remove the supermajority vote requirements in
its certificate of incorporation.
There appears to be some basis for your view that International Paper may
exclude the proposal under rule 14a-8(i)(11), as substantially duplicative of a
previously submitted proposal that will be included in International Paper's
2008 proxy materials. Accordingly, we will not recommend enforcement action to
the Commission if International Paper omits the proposal from its proxy
materials in reliance on rule 14a-8(i)(11).
Sincerely,
/s/
William A. Hines
Special Counsel |