Company Name: International Paper Co.
Public Availability Date: February 5, 2008
Document Sections: INQUIRY LETTER
APPENDIX 1
APPENDIX 2
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
January 18, 2008
VIA HAND DELIVERY
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, N.E.
Washington, D.C. 20549
Re: Shareholder Proposal of Lucian Bebchuk Securities Exchange Act of 1934-Rule
14a-8
Dear Ladies and Gentlemen:
This letter is to inform you that our client, International Paper Company (the
"Company"), intends to omit from its proxy statement and form of proxy for its
2008 Annual Meeting of Shareholders (collectively, the "2008 Proxy Materials") a
shareholder proposal and statements in support thereof (the "Proposal") received
from Lucian Bebchuk (the "Proponent").
Pursuant to Rule 14a-8(j), we have:
enclosed herewith six (6) copies of this letter and its attachments;
filed this letter with the Securities and Exchange Commission (the
"Commission") no later than eighty (80) calendar days before the Company intends
to file its definitive 2008 Proxy Materials with the Commission; and
concurrently sent copies of this correspondence to the Proponents.
Rule 14a-8(k) provides that shareholder proponents are required to send
companies a copy of any correspondence that the proponents elect to submit to
the Commission or the staff of the Division of Corporation Finance (the
"Staff"). Accordingly, we are taking this opportunity to inform the Proponent
that if the Proponent elects to submit additional correspondence to the
Commission or the Staff with respect to this Proposal, a copy of that
correspondence should concurrently be furnished to the undersigned on behalf of
the Company pursuant to Rule 14a-8(k).
THE PROPOSAL
The Proposal states:
It is hereby RESOLVED that Article I of the Corporation's By-Laws is hereby
amended by adding the following new Section 8:
Section 8. Stockholder Proposals for a By-Law Amendment
To the extent permitted under federal law and state law, the Corporation shall
include in its proxy materials for an annual meeting of Stockholders any
qualified proposal for an amendment of the By-Laws submitted by a proponent, as
well as the proponent's supporting statement if any, and shall allow
stockholders to vote with respect to such a qualified proposal on the
Corporation's proxy card. For a proposal to be qualified, the following
requirements must be satisfied:
(a) The proposed By-Law amendment would be legally valid if adopted;
(b) The proponent submitted the proposal and supporting statement to the
Corporation's Secretary by the deadline specified by the Corporation for
Stockholder proposals for inclusion in the proxy materials for the annual
meeting;
(c) The proponent beneficially owned at the time of the submission at least
$2,000 of the Corporation's outstanding common stock for at least one year, and
did not submit other Stockholder proposals for the annual meeting;
(d) The proposal and its supporting statements do not exceed 500 words;
(e) The proposal does not substantially duplicate another proposal previously
submitted to the Corporation by another proponent that will be included in the
Corporation's proxy materials for the same meeting; and
(f) The proposal is not substantially similar to any other proposal that was
voted upon by the Stockholders at any time during the preceding three calendar
years and failed to receive at least 3% of the votes cast when so considered.
This By-Law shall be effective immediately and automatically as of the date it
is approved by the vote of Stockholders in accordance with Article X of the
Corporation's By-Laws.
A copy of the Proposal, as well as related correspondence with the Proponent, is
attached to this letter as Exhibit A.
BASES FOR EXCLUSION
We hereby respectfully request that the Staff concur in our view that the
Proposal may be excluded from the 2008 Proxy Materials pursuant to:
Rule 14a-8(i)(3) because the Proposal is inconsistent with the Commission's
proxy rules and Rule 14a-8(i)(10) because the Commission's proxy rules render
the Proposal moot;
Rule 14a-8(i)(8) because the Proposal would establish procedures relating to a
nomination or election for membership on the Company's Board of Directors (the
"Board");
Rule 14a-8(i)(7) because the Proposal deals with matters relating to the
Company's ordinary business operations; and
Rule 14a-8(i)(3) because the Proposal is impermissibly vague and indefinite so
as to be inherently misleading.
Alternatively, if the Staff does not concur that the Proposal may be excluded
under any of the bases set forth above, the Company intends to submit a proposal
to shareholders at its 2008 Annual Meeting to amend the Company's By-laws in a
manner that directly conflicts with the Proposal. Therefore, if the Staff does
not concur that the Proposal may be excluded under any of the bases set forth
above, we respectfully request that the Staff concur in our view that the
Proposal may be excluded from the 2008 Proxy Materials pursuant to Rule
14a-8(i)(9) because the Proposal directly conflicts with a proposal to be
submitted by the Company at its 2008 Annual Meeting.
ANALYSIS
I. The Proposal May Be Excluded under Rule 14a-8(i)(3)
Because It Is Inconsistent With the Commission's Proxy Rules and Rule
14a-8(i)(10) Because the Commission's Proxy Rules Render the Proposal Moot.
The Proposal would result in any "qualified proposal," as defined in the
Proposal (a "Qualified Proposal"), being included in the Company's proxy
materials. The issue presented by the Proposal is whether Rule 14a-8 can be used
to provide for access to a company's proxy materials to permit solicitations for
shareholder proposals that evade Rule 14a-8's limitations and the Commission's
disclosure requirements. Rule 14a-8(i)(3) permits the exclusion of a shareholder
proposal "if the proposal or supporting statement is contrary to any of the
Commission's proxy rules ...." The Proposal seeks to circumvent the Commission's
existing proxy rules by: (1) creating a process under which proposals would be
put to a vote of shareholders without the disclosures required under the
Commission's proxy rules; and (2) creating a new unregulated shareholder
proposal process that circumvents Rule 14a-8. Thus, as discussed further below,
the Proposal is excludable under Rule 14a-8(i)(3) because it is inconsistent
with the Commission's proxy rules.
In analyzing the Proposal, we believe it helpful to distinguish certain aspects
of the Proposal:
We note that, under the Proposal, any Qualified Proposal submitted to the
Company needs to be "legally valid if adopted." Thus, the issue here is not
whether any particular Qualified Proposal that could be brought before the
Company's shareholders as a result of implementation of the Proposal would be
permissible under applicable law. As discussed below, we believe that the
process the Proposal would establish for presenting a Qualified Proposal for a
shareholder vote violates the proxy rules and that the Proposal itself violates
the proxy rules. The "legally valid" provision of the Proposal does not remedy
the Proposal's deficiencies in this regard.
The Proposal does not deal with so-called "private ordering" under Rule 14a-8.
With respect to subjects and procedures for shareholder votes, most state
corporation laws provide that a company's charter or by-laws can specify the
types of proposals that are permitted to be brought before the shareholders for
a vote at an annual or special meeting. Rule 14a-8(i)(1) supports these
determinations by providing that a proposal that is not a proper subject for
action by shareholders under the laws of the jurisdiction of the company's
organization may be excluded from the company's proxy materials.1 Thus, a
proposal that is submitted under Rule 14a-8 may be excluded pursuant to Rule
14a-8(i)(1) if the proposal is not a proper subject for shareholder action under
state law. In contrast, as discussed below, this Proposal seeks to establish a
process under which Qualified Proposals would be put forward to shareholders
entirely outside of the carefully developed terms of Rule 14a-8 and outside of
the Commission's other proxy rules. It is well established that a company cannot
override the federal proxy rules by enacting a by-law that establishes a process
that violates the proxy rules.2
The Proposal also provides that a Qualified Proposal would be included in a
company's proxy materials only "[t]o the extent permitted under federal law." We
discuss in part I.B. below why this does not save the Proposal from exclusion.
A. The Proposal Permits Solicitations on Proposals Outside of Rule 14a-8 Without
the Required Disclosures.
Rule 14a-3 provides that, "[n]o solicitation subject to this regulation shall be
made unless each person solicited is concurrently furnished or has previously
been furnished with ... [a] publicly filed preliminary or definitive written
proxy statement containing the information specified in Schedule 14A ...." Note
B to Schedule 14A provides that, "[w]here any item calls for information with
respect to any matter to be acted upon at the meeting, such item need be
answered in the registrant's soliciting material only with respect to proposals
to be made by or on behalf of the registrant." (emphasis added)
Outside of the context of Rule 14a-8,3 the Commission's proxy rules do not
contemplate or accommodate having the registrant's proxy materials serve as the
soliciting documents in support of a proposal made by or on behalf of a
shareholder. Instead, the Commission's proxy rules contemplate that the
solicitation in support of the proposal will be accomplished through a separate
proxy statement filed by the proponent and as to which the proponent assumes
full legal responsibility and liability for the completeness and accuracy of its
disclosures.4 Rule 14a-8 provides a carefully crafted exception from this
framework for certain proposals. Indeed, the Commission has described Rule 14a-8
as a rule "that opens, and then regulates, a channel of communication among
shareholders and between shareholders and the management of their companies." 5
However, the Proposal would result in solicitations on Qualified Proposals
without the regulation provided for under Rule 14a-8 and, importantly, without
any accompanying disclosure of the information required under Schedule 14A with
respect to Qualified Proposals and the shareholders who submit them.
The Proposal thus would establish a process through the Company's By-laws for
solicitations on non-Rule 14a-8 proposals that circumvents the disclosure
requirements under the Commission's proxy rules. The Company's proxy statement
would constitute a "solicitation in opposition" (which is defined under Note 3
to Rule 14a-6(a) as a solicitation on a proposal that is (i) not supported by
the registrant, and (ii) not included in the registrant's proxy statement under
Rule 14a-8) to any Qualified Proposal. The Commission's proxy rules contemplate
that in this circumstance the proponent of a Qualified Proposal would file its
own proxy materials in support of the Qualified Proposal and would separately
seek proxies giving it voting authority to vote in support of the Qualified
Proposal.6 Rule 14a-3 would then require the proponent of a Qualified Proposal
to deliver to each person it solicits a preliminary or definitive written proxy
statement containing the information required under Schedule 14A.7 Those
required disclosures include important information that is necessary for
shareholders to make an informed decision about the proposal, including
information on the person who is making the solicitation8 and a description of
any substantial direct or indirect financial or other interest that the
proponent and other participants in the solicitation have in the proposal.
The Proposal, if implemented, would permit a proponent to solicit in favor of a
Qualified Proposal through the Company's proxy materials without having to file
its own proxy materials in support of the Qualified Proposal and disclosing to
shareholders the important information that otherwise would be required if the
proponent filed its own proxy materials in support of the Qualified Proposal.
For example, Item 5(a)(2) of Schedule 14A, which would require that a proponent
disclose any substantial direct or indirect financial interest that it has in a
Qualified Proposal, demonstrates the careful balance that exists under the
Commission's proxy rules. Rule 14a-8(i)(4) allows a registrant to exclude a
proposal in which the proponent has a special interest that is not shared by
other shareholders. The Proposal seeks to circumvent that limitation without
providing for disclosure of the proponent's interest in the proposal as required
under Item 5 of Schedule 14A and without complying with any of the other
requirements of the Commission's proxy rules. The procedures established by the
Proposal do not provide the Company with any assurance that the proponent will
satisfy its disclosure obligations under the proxy rules by distributing a
separately filed proxy statement containing all of the information that the
proxy rules would require. Rather, the Proposal would require the Company to
include any and all Qualified Proposals in its proxy materials.
The Commission previously has declined to adopt rules that would allow for a
regime similar to that which would be established under the Proposal.9 In
addition, as discussed in part I.C. below, the Commission previously has
affirmatively acted to prevent shareholders from circumventing the Commission's
proxy disclosure rules through a process similar to that which the Proposal
seeks to establish.10 Because implementation of the Proposal would thus result
in solicitations and voting on Qualified Proposals without compliance with the
procedural and disclosure requirements of the Commission's proxy rules and would
not afford the Company's shareholders the protections provided under the
Commission's proxy rules, implementation of the Proposal would violate the
Commission's proxy rules. The Staff has concurred that a company may exclude a
shareholder proposal under Rule 14a-8(i)(3) where the proposal, if implemented,
would establish a solicitation process that violates the Commission's proxy
rules. See General Electric Co. (avail. Feb. 7, 2007) (permitting exclusion
under Rule 14a-8(i)(3) of a shareholder proposal that, if implemented, would
have established a voting process that was contrary to Rule 14a-4(b)(1)).
Accordingly, because the Proposal would result in solicitations that violate
Rule 14a-3 and the Commission's other carefully designed proxy rules, the
Proposal is excludable under Rule 14a-8(i)(3) as contrary to the Commission's
proxy rules.
B. The "Savings Clause" Does Not Save the Proposal from Exclusion.
The Proposal is designed to allow shareholders who submit a Qualified Proposal
that would be excludable under Rule 14a-8 to be able to solicit in support of
the Qualified Proposal through the Company's proxy materials without the
shareholders separately satisfying Rule 14a-3 and the Commission's other proxy
rules.11 For the reasons discussed above, that process, which would be
established through implementation of the Proposal, violates the Commission's
proxy rules, and therefore the Proposal is excludable under Rule 14a-8(i)(3).
The Proposal, however, has a provision stating that a Qualified Proposal would
have to be included in the Company's proxy materials only "[t]o the extent
permitted under federal law." It is not clear that the Proponent intends this
"savings clause" to operate when the very process contemplated under the
Proposal would, if implemented, violate the Commission's proxy rules. However,
if the savings clause operates to prevent the Proposal from violating the
Commission's rules, it has the effect of re-establishing the existing regime
under the federal proxy rules, and thus moots the Proposal, resulting in the
Proposal being excludable under Rule 14a-8(i)(10).
There are three ways in which the savings clause could affect implementation of
the Proposal. First, the Company could include a Qualified Proposal in its proxy
statement but not provide shareholders with the ability to separately vote on
the Qualified Proposal through the Company's proxy card and instead exercise
discretionary voting authority to vote on the Qualified Proposal as the Company
determines appropriate. Under Rule 14a-4(c)(2), when a shareholder has timely
notified a company that it intends to present a proposal at the company's annual
meeting, the company may advise shareholders of the proposal by including the
proposal in its proxy statement, but need not provide for voting on the proposal
through the company's proxy card and may exercise discretionary voting authority
to vote as the company sees fit on the proposal unless the proponent:
(i) Provides the registrant with a written statement, within the time-frame
determined under paragraph (c)(1) of [Rule 14a-4], that the proponent intends to
deliver a proxy statement and form of proxy to holders of at least the
percentage of the company's voting shares required under applicable law to carry
the proposal;
(ii) Includes the same statement in its proxy materials filed under 240.14a-6;
and
(iii) Immediately after soliciting the percentage of shareholders required to
carry the proposal, provides the registrant with a statement from any solicitor
or other person with knowledge that the necessary steps have been taken to
deliver a proxy statement and form of proxy to holders of at least the
percentage of the company's voting shares required under applicable law to carry
the proposal.
Rule 14a-4(c)(2).
Alternatively, the Company could inform a shareholder submitting a Qualified
Proposal that the Company is "permitted under federal law" to include the
Qualified Proposal in the Company's proxy materials only if the shareholder
separately files a proxy statement with the Commission in compliance with Rule
14a-3.
Finally, a Qualified Proposal could be included in the Company's proxy materials
if the Qualified Proposal also satisfied all of the standards under Rule 14a-8
and the shareholder relied on that rule in submitting the Qualified Proposal to
the Company.
Applying any of these approaches under the savings clause therefore removes the
ability of a shareholder to use the Company's proxy statement and proxy card to
solicit on behalf of a Qualified Proposal and results in the shareholder being
subject to the same regime under the proxy rules that exists today, without
implementation of the Proposal. Without regard to whether this is what the
Proponent intended, giving any of these effects to the savings clause moots the
Proposal, because the existing federal proxy solicitation regime has the same
effect as the Proposal.12 It is well established that a company can rely on the
application of federal law in order to render a proposal moot and excludable
under Rule 14a-8(i)(10).13 Accordingly, the savings clause does not save the
Proposal from exclusion.
C. The Proposal Creates a New, Wholly Unregulated System for Submitting
Shareholder Proposals that Violates Rule 14a-8.
The Proposal is inconsistent with the mechanism the Commission has designed for
inclusion of shareholder proposals in company proxy materialsRule 14a-8. The
Proposal would establish a wholly unregulated mechanism that removes a critical
provision under Rule 14a-8 - the right of a company to seek to exclude a
proposal that is not a proper proposal under Rule 14a-8 - and bypasses the
oversight of the Commission by permitting shareholders to submit Qualified
Proposals that must be included in the Company's proxy materials and that the
Company's shareholders would vote on without any opportunity for Commission
involvement. The Proposal would permit any shareholder holding the requisite
number of shares to submit a Qualified Proposal at any annual meeting subject to
a limited number of restrictions. The Proposal eliminates the vast majority of
the exclusions permitted by Rule 14a-8, thereby significantly expanding the
Company's obligations by requiring the Company to include in its proxy materials
shareholder proposals that otherwise would be excludable under Rule 14a-8.
For example, under the Proposal, the Company would be required to include in its
proxy materials Qualified Proposals that relate to the redress of a personal
claim or grievance against the Company or any other person, or are designed to
result in a benefit to the shareholder, or to further a personal interest of the
shareholder, which is not shared by the other shareholders at large (Rule
14a-8(i)(4)).14 The Proposal likewise eliminates many of the other exclusions in
Rule 14a-8 that were adopted by the Commission after thoughtful deliberation.15
The Proposal's requirement that the Company include shareholder proposals in the
Company's proxy materials that are not required to be included under Rule 14a-8
flatly contravenes the carefully balanced shareholder proposal framework that
the Commission has established under Rule 14a-8, where both shareholders and the
Company have rights in determining whether shareholder proposals are included in
the Company's proxy statement.
The Commission previously has prevented shareholders from evading Rule 14a-8.
For example, in 1998, the Commission amended Rule 14a-4 to ensure that
shareholders seeking to obtain a vote on a non-Rule 14a-8 shareholder proposal
would be required to provide the disclosures required by the proxy rules. See
Exchange Act Release No. 40018 (May 21, 1998) (the "1998 Release"). Namely, the
amendment required a proponent of a non-Rule 14a-8 proposal to undertake to
prepare, file with the Commission and distribute a proxy statement, and to
provide evidence to the company that the proponent actually had solicited the
percentage of shareholder votes required to carry the proposal. At the same time
the Commission added this requirement, it declined to adopt a proposed rule that
would have required a company to include on its proxy card a box allowing
shareholders to withhold discretionary authority from management to vote on such
a proposal, in light of comments the Commission received expressing concern that
the "availability of the box would in effect create a new system for submitting
shareholder proposals without having to comply with the restrictions under rule
14a-8" and that it would "encourage the submission of more shareholder proposals
outside rule 14a-8's mechanisms." Thus, the Commission's actions evidence its
intent to prevent the submission of shareholder proposals that attempt to evade
the Commission's established Rule 14a-8 mechanisms where the proponent does not
distribute its own proxy materials.
In addition, the Commission and the Staff have repeatedly noted the Commission's
role as gatekeeper to the proxy statement and form of proxy. In this regard, the
Commission and the Staff have made clear that shareholder proposals that would
curtail or reduce the Commission's role are improper. See State Street Corp.
(avail. Feb. 3, 2004) (discussed below); see also Exchange Act Release No. 20091
(Aug. 16, 1983) (rejecting proposed rules that would have required the inclusion
of any shareholder proposal proper under state law, except those involving the
election of directors, based on a determination that "federal provision of [a
shareholder proposal process] is in the best interests of shareholders and
issuers alike" and that "the basic framework of current Rule 14a-8 provides a
fair and efficient mechanism for the security holder proposal process"). In the
1998 Release, the Commission explained that it considered, but did not adopt,
certain proposals that would have reduced the Commission's involvement in the
no-action letter process, stating: "[s]ome of the proposals we are not adopting
share a common theme: to reduce the Commission's and its [S]taff's role in the
process and to provide shareholders and companies with a greater opportunity to
decide for themselves which proposals are sufficiently important and relevant to
the company's business to justify inclusion in its proxy materials." The
Commission's refusal to adopt rules that reduce the Commission's oversight role
in the shareholder proposal process would make no sense if shareholders could
utilize that same process to eliminate the Commission's oversight role through
submissions such as the Proposal.
Moreover, the Staff previously has granted no-action relief in a similar
situation. In State Street Corp. (avail. Feb. 3, 2004), the Staff considered a
proposal that would have amended the company's by-laws to require that any
by-law amendment proposed by shareholders and timely submitted to the company be
included in the company's proxy statement and that every change to the proposed
by-law be included in the company's proxy statement for shareholder ratification
or rejection. The Staff concurred in the exclusion of the proposal under Rule
14a-8(i)(3) as contrary to the Commission's proxy rules. Although the Proposal
contains certain restrictions on what qualifies as a Qualified Proposal, both
the Proposal and the State Street proposal seek to use the Commission's Rule
14a-8 process to impose new obligations on the company and implement a mechanism
for shareholders to submit amendments to the company's by-laws that bypass
entirely the Commission's carefully crafted regulatory framework, thereby
eliminating the Commission's oversight role. Therefore, just as the Staff found
the proposal in State Street to be excludable under Rule 14a-8(i)(3), the
Proposal likewise is excludable under Rule 14a-8(i)(3) because it is contrary to
the Commission's proxy rules.
Similarly, the Staff has long maintained in granting no-action relief under Rule
14a-8 that a proposal does not become permissible by virtue of being framed as a
by-law amendment where the subject matter of the proposal is such that exclusion
of the proposal is permitted under Rule 14a-8. See The Chase Manhattan Corp.
(avail. Mar. 4, 1999); Shiva Corp. (avail. Mar. 10, 1998). The Proposal is
explicit in providing that the Company would be required to include in its proxy
materials Qualified Proposals addressing subject matters that may be excluded
under Rule 14a-8. Consequently, shareholders who would not be permitted to have
their proposals included in the Company's proxy materials under Rule 14a-8 could
simply re-characterize their proposals as By-law amendments and submit them as
Qualified Proposals, and the Company under the terms of the Proposal would be
required to include these proposals in its proxy materials. Consistent with the
Staff's treatment of other by-law amendment proposals under Rule 14a-8, the
Proposal cannot be used to circumvent the categories of proposals which, under
the provisions of Rule 14a-8(i), the Commission has determined may be excluded
from a company's proxy materials, and therefore the Proposal is excludable under
Rule 14a-8(i)(3).
Finally, it is important to note that the "savings" provisions in the Proposal
do not apply to the proposal itself, but only to Qualified Proposals that could
be presented if the Proposal were implemented. Consequently, because the
Proposal is inconsistent with the Commission's shareholder proposal regime, the
Proposal is excludable under Rule 14a-8(i)(3) as contrary to the Commission's
proxy rules.
II. The Proposal May Be Excluded under Rule
14a-8(i)(8) Because the Proposal Would Establish Procedures Relating to a
Nomination or Election for Membership on the Company's Board of Directors.
In December 2007, the Commission amended Rule 14a-8(i)(8) to state that a
shareholder proposal may be excluded if the proposal "relates to a nomination or
an election for membership on the company's board of directors or analogous
governing body or a procedure for such nomination or election." Although not
limited to Qualified Proposals relating to proxy access, the Proposal would
permit shareholders to submit Qualified Proposals in the form of a proxy access
By-law. Consequently, as discussed below, the Proposal is excludable under Rule
14a-8(i)(8) since the Proposal would establish procedures that relate to the
nomination and election of directors.16
A. Background.
In December 2007, following the analysis of comments received on its proposed
amendment to Rule 14a-8(i)(8) as set forth in Exchange Act Release No. 56161
(July 27, 2007) (the "Interpretive and Proposing Release"), the Commission
adopted an amendment to Rule 14a-8(i)(8), as proposed. See Exchange Act Release
No. 56914 (Dec. 6, 2007) (the "Rule 14a-8(i)(8) Adopting Release"). By doing so,
the Commission re-codified its longstanding position that shareholder proposals
that may result in a contested election of directors are excludable. The amended
Rule 14a-8(i)(8) provides that a proposal may be excluded if it "relates to a
nomination or an election for membership on the company's board of directors ...
or a procedure for such nomination or election." 17 In the Rule 14a-8(i)(8)
Adopting Release, the Commission emphasized that the term "procedures" in the
election exclusion "relates to procedures that would result in a contested
election either in the year in which the proposal is submitted or in any
subsequent year," thus evidencing the Commission's clear intent, consistent with
its longstanding interpretation, that the Rule 14a-8(i)(8) exclusion be applied
to exclude proposals that would result in a contested election of directors,
regardless of whether a contest would result immediately or subsequently. As the
Commission explained in the Rule 14a-8(i)(8) Adopting Release:
We are acting today to state clearly that the phrase "relates to an election" in
the election exclusion cannot be read so narrowly as to refer only to a proposal
that relates to the current election, or a particular election, but rather must
be read to refer to a proposal that "relates to an election" in subsequent years
as well. In this regard, if one looked only to what a proposal accomplished in
the current year, and not to its effect in subsequent years, the purpose of the
exclusion could be evaded easily.
Specifically, the purpose of the exclusion in Rule 14a-8(i)(8) is to prevent the
establishment of procedures that could circumvent those protections of the
federal proxy rules that are triggered only by a proxy contest. As the
Commission stated in the Rule 14a-8(i)(8) Adopting Release, "the requirements
regarding disclosures and procedures in contested elections do not contemplate
the presence of competing nominees in the same proxy materials." The Commission
further explained:
[W]ere the election exclusion not available for proposals that would establish a
process for the election of directors that circumvents the proxy disclosure
rules, it would be possible for a person to wage an election contest without
providing the disclosures required by the Commission's present rules governing
such contests. Additionally, false and misleading disclosure in connection with
such an election contest could potentially occur without liability under
Exchange Act Rule 14a-9 for material misrepresentations made in a proxy
solicitation.
In the Rule 14a-8(i)(8) Adopting Release, the Commission also emphasized the
need for clarity and certainty in the 2008 proxy season, stating, "It is our
intention that [this amendment] will enable shareholders and companies to know
with certainty whether a proposal may or may not be excluded under Rule
14a-8(i)(8)." The Commission further stated that the amendment "will facilitate
the [S]taff's efforts in reviewing no-action requests and interpreting Rule
14a-8 with certainty in responding to requests for no-action letters during the
2008 proxy season."
B. The Proposal Would Establish Procedures Relating to a Nomination or Election
for Membership on the Company's Board of Directors.
In furtherance of this goal, we request that the Commission concur that the
Proposal may be excluded under Rule 14a-8(i)(8) because it would establish a
procedure that relates to the nomination and election of the Company's
directors. The Proposal amends the By-laws to include a shareholder By-law
process, which provides that the Company shall include in its proxy materials
and allow shareholders to vote on "any qualified proposal [as defined in the
Proposal] for an amendment to the By-laws." Although not limited to director
nomination proxy access proposals, by eliminating the director election
exclusion, the Proposal would amend the Company's By-laws to require the Company
to include Qualified Proposals in the form of a proxy access proposal requiring
the names of shareholder-nominated director candidates to be included in the
Company's proxy materials. The Proposal thereby could lead to contested
elections of directors: Because the Board nominates a sufficient number of
candidates for all available seats on the Board, the Proposal could result in
the establishment of procedures that would require the Company to include in its
proxy materials additional candidates who would run in opposition to the Board's
candidates for those seats. As noted by the Commission in the Rule 14a-8(i)(8)
Adopting Release, the proxy rules "do not contemplate the presence of competing
nominees in the same proxy materials."
The Proposal further attempts to circumvent the Commission's recent amendments
to Rule 14a-8(i)(8), which made clear that proposals that establish procedures
relating to a nomination or election of directors are excludable under Rule
14a-8(i)(8). In the Rule 14a-8(i)(8) Adopting Release, the Commission emphasized
that the election exclusion should be applied to exclude proposals that would
result in a contested election of directors, regardless of whether a contest
would result immediately or subsequently because "if one looked only to what a
proposal accomplished in the current year, and not to its effect in subsequent
years, the purpose of the exclusion could be evaded easily." The Proposal
establishes a process that allows for that evasion. As described above, although
the Proposal would not lead to an immediate election contest, the Proposal would
permit Qualified Proposals that could lead to election contests in future years,
which would take place outside the realm of the protections of the federal proxy
rules. Thus, exclusion of the Proposal satisfies one of the primary objectives
of the election exclusionpreventing the establishment of procedures that could
circumvent the protections of the federal proxy rules that are triggered only by
a proxy contest.
Accordingly, we believe that the Proposal may properly be omitted from the 2008
Proxy Materials under Rule 14a-8(i)(8) because it seeks to establish procedures
that relate to a nomination or election for membership on the Board, and we
request that the Staff concur in our conclusion.
III. The Proposal May Be Excluded under Rule
14a-8(i)(7) Because It Deals with Matters Related to the Company's Ordinary
Business Operations.
A. Background.
Rule 14a-8(i)(7) permits the omission of a shareholder proposal dealing with
matters relating to a company's "ordinary business" operations. According to the
Commission release accompanying the 1998 amendments to Rule 14a-8, the term
"ordinary business" refers to matters that are not necessarily "ordinary" in the
common meaning of the word, but instead the term "is rooted in the corporate law
concept of providing management with flexibility in directing certain core
matters involving the company's business and operations." 1998 Release. In the
1998 Release, the Commission described the two "central considerations" for the
ordinary business exclusion. The first was that certain tasks are "so
fundamental to management's ability to run a company on a day-to-day basis" that
they could not be subject to direct shareholder oversight. The second
consideration is "the degree to which the proposal seeks to `micromanage' the
company by probing too deeply into matters of a complex nature upon which
shareholders, as a group, would not be in a position to make an informed
judgment."
The Staff consistently has concurred that a proposal may be excluded in its
entirety when it touches upon both ordinary and non-ordinary business matters.
Recently, the Staff affirmed this position in Peregrine Pharmaceuticals Inc.
(avail. July 31, 2007). In Peregrine Pharmaceuticals, the Staff concurred with
the exclusion under Rule 14a-8(i)(7) of a proposal recommending that the board
appoint a committee of independent directors to evaluate the strategic direction
of the company and the performance of the management team, noting that "the
proposal appears to relate to both extraordinary transactions and
non-extraordinary transactions." See also Medallion Financial Corp. (avail. May
11, 2004) (concurring with the exclusion of a proposal requesting that the
company consult an investment bank to evaluate ways to increase shareholder
value, and noting that it "appears to relate to both extraordinary transactions
and non-extraordinary transactions"); General Electric Co. (avail. Feb. 10,
2000) (concurring with the exclusion under Rule 14a-8(i)(7) of a proposal
requesting that the company: (i) discontinue an accounting technique; (ii) not
use funds from the the company's pension trust to determine executive
compensation; and (iii) use funds from the trust only as intended and as voted
on by prior shareholders, because a portion of the proposal related to ordinary
business matters); Wal-Mart Stores, Inc. (avail. Mar. 15, 1999) (concurring with
the exclusion of a proposal requesting a report to ensure that the company did
not purchase goods from suppliers using unfair labor practices because the
proposal also requested that the report address ordinary business matters).
In determining whether a proposal implicates ordinary business matters, the
Commission and the Staff look at whether the underlying subject matter of a
proposal implicates ordinary business matters, and not at the specific manner in
which a proposal is to be implemented. Thus, when examining whether a
shareholder proposal requesting the dissemination of information may be
excludable under Rule 14a-8(i)(7), the proper focus is on whether the substance
of the information sought is within the ordinary business of the company. See
Exchange Act Release No. 20091 (Aug. 16, 1983); Johnson Controls, Inc. (avail.
Oct. 26, 1999) (concurring in the exclusion under Rule 14a-8(i)(7) of a
shareholder proposal seeking additional financial information); see also
Crescent Real Estate Equities Co. (avail. Apr. 28, 2004) (concurring with the
exclusion of a shareholder proposal requesting a comprehensive policy regarding
related party transactions that would have required annual disclosure of
information relating to transactions between the company and any executive
officer or director because the proposal involved "reporting on transactions
related to [the company's] ordinary business operations"); Conseco, Inc. (avail.
Apr. 18, 2000); Westinghouse Electric Corp. (avail. Jan. 27, 1993).
Likewise, the fact that a proposal requests or mandates a by-law amendment will
not prevent the proposal from being excluded under Rule 14a-8(i)(7) when
implementation of the requested by-law implicates ordinary business matters. See
Ford Motor Co. (avail. Mar. 26, 1999, recon. denied June 14, 1999) (concurring
with the exclusion under Rule 14a-8(i)(7) of a mandatory proposal to amend the
by-laws to require that the company not repurchase common stock except under
certain circumstances where the company argued that the fact that the proposal
was in the form of a mandatory by-law amendment "should not change the analysis
under Rule 14a-8(i)(7)"); The Chase Manhattan Corp. (avail. Mar. 4, 1999)
(concurring with the exclusion under Rule 14a-8(i)(7) of a mandatory proposal to
amend the by-laws to require the company to disclose in its financial statements
certain information about taxes where the company noted that "[t]he Staff has
analyzed proposals presented in the form of a binding by-law amendment under the
same standards as precatory proposals"); LTV Corp. (avail. Nov. 25, 1998)
(concurring with the exclusion under Rule 14a-8(i)(7) of a mandatory proposal to
amend the by-laws to require certain disclosures about the outside auditor in
the financial statements, where the Staff previously had concurred in the
exclusion under Rule 14a-8(i)(7) of two proposals that were identical to the
proposal under consideration except for the fact that they were precatory rather
than mandatory proposals); Shiva Corp. (avail. Mar. 10, 1998, exclusion aff'd
May 1, 1998) (concurring with the exclusion of a mandatory proposal to amend the
by-laws to include a provision on option repricing).
Thus, the Commission and the Staff have confirmed that the Staff will look to
the underlying subject matter of a shareholder proposal, and will concur with
exclusion of a shareholder proposal in its entirety under Rule 14a-8(i)(7) where
the subject matter of the proposal touches upon both ordinary business matters
and non-ordinary business matters.
B. The Proposal Deals with Matters Relating to the Company's Ordinary Business
Operations.
As discussed above, in reviewing proposals under Rule 14a-8(i)(7), the
appropriate focus is upon whether implementation of the proposal implicates
ordinary business matters. This is consistent with the principal that the
Commission recently emphasized, in the context of Rule 14a-8(i)(8), that one
must look not only at the effect of a proposal in the current year, but also at
the consequences that the proposal could lead to in years to come. As the
Commission stated, "if one looked only to what a proposal accomplished in the
current year, and not to its effect in subsequent years, the purpose of the
exclusion could be evaded easily." Accordingly, in determining whether the
Proposal is excludable under Rule 14a-8(i)(7), one must consider not only the
Proposal itself, but also the consequences that would flow in future years from
adoption of the Proposal.
One of the effects of adoption of the Proposal would be the requirement that the
Company include in its proxy materials any Qualified Proposals dealing with
matters relating to the Company's ordinary business. For example, under the
procedures established by the Proposal, the Company could be required to include
in its proxy materials Qualified Proposals such as those relating to the
location of the Company's facilities, the Company's procedures for handling
customer complaints, retirement plans offered to Company employees and countless
other matters that relate to the day-to-day management of the Company. As the
Staff has concluded on numerous occasions, such matters are inappropriate
subjects for shareholder oversight. Although not all Qualified Proposals would
necessarily touch upon the Company's ordinary business operations, by
eliminating the Rule 14a-8(i)(7) exclusion, the Proposal would require the
Company to include in its proxy materials many Qualified Proposals that relate
to matters of ordinary business. The Staff previously has concurred that a
proposal could be excluded under Rule 14a-8(i)(7) when it would result in both
ordinary business matters and matters that were not ordinary business being
presented to a company. In The Kroger Co. (avail. Mar. 18, 2002), the proposal
requested that the company form a committee of shareholders that would
communicate with the company's board on shareholder proposals that had been
submitted to a vote and on other matters. Because the proposal could result in
ordinary business matters being considered by the committee, the Staff concurred
that the proposal could be excluded under Rule 14a-8(i)(7) as relating to the
company's ordinary business operations, specifically, "communications with
management on matters relating to Kroger's ordinary business operations." See
also Adobe Systems Inc. (avail. Feb. 1, 2002); E*TRADE Group, Inc. (Bemis)
(avail. Oct. 31, 2000).
Just as the proposal in The Kroger Co. would have resulted in ordinary business
matters being presented to management, here the Proposal could result in
proposals involving ordinary business matters being presented to the Company's
shareholders. Moreover, the Staff consistently has concurred that a company's
dealings and relationships with its shareholders implicate ordinary business
matters. See AmSouth Bancorp. (avail. Jan. 15, 2002); Niagara Mohawk Holdings,
Inc. (avail. Mar. 5, 2001); Chevron Corp. (avail. Feb. 8, 1998); Tucson Electric
Power Co. (avail. Feb. 12, 1997); U.S. West, Inc. (avail. Sept. 21, 1993);
Minnesota Power & Light Co. (avail. Mar. 12, 1992).
Accordingly, because a portion of the Proposal touches upon the Company's
ordinary business operations, regardless of whether the Proposal would result in
some Qualified Proposals not implicating ordinary business matters, the entire
proposal may be excluded under Rule 14a-8(i)(7).
IV. The Proposal May Be Excluded under Rule 14a-8(i)(3) Because It Is
Impermissibly Vague and Indefinite So As To Be Inherently Misleading.
Rule 14a-8(i)(3) provides that a company may exclude from its proxy materials a
shareholder proposal if the proposal or supporting statement is "contrary to any
of the Commission's proxy rules, including [Rule] 14a-9, which prohibits
materially false or misleading statements in proxy soliciting materials."
Because the Proposal contains unclear and ambiguous language regarding how the
Proposal would operate, the Proposal is impermissibly vague and indefinite so as
to be misleading and, therefore, is excludable under Rule 14a-8(i)(3).
The Staff consistently has taken the position that vague and indefinite
shareholder proposals are inherently misleading and therefore excludable under
Rule 14a-8(i)(3) because "neither the stockholders voting on the proposal, nor
the company in implementing the proposal (if adopted), would be able to
determine with any reasonable certainty exactly what actions or measures the
proposal requires." See Staff Legal Bulletin No. 14B (Sept. 15, 2004). Moreover,
the Staff has on numerous occasions concurred that a proposal was sufficiently
misleading so as to justify exclusion where a company and its shareholders might
interpret the proposal differently, such that "any action ultimately taken by
the [c]ompany upon implementation [of the proposal] could be significantly
different from the actions envisioned by stockholders voting on the proposal."
Fuqua Industries, Inc. (avail. Mar. 12, 1991); see also Bank of America Corp.
(avail. June 18, 2007).
The Proposal on its face requests that the Board amend its By-laws to provide:
To the extent permitted under federal law and state law, the Corporation shall
include in its proxy materials for an annual meeting of Stockholders any
qualified proposal for an amendment of the By-Laws submitted by a proponent, as
well as the proponent's supporting statement if any, and shall allow
Stockholders to vote with respect to such a qualified proposal on the
Corporation's proxy card.
The Proposal is vague and indefinite because the Proposal's operative text is
subject to varying interpretations, thereby making it "impossible for either the
board of directors or the stockholders at large to comprehend precisely what the
proposal would entail." Dyer v. SEC, 287 F.2d 773, 781 (8th Cir. 1961).
Specifically, at least three of the Proposal's provisions are unclear and are
subject to different interpretations:
First, the Proposal would require that any proposed amendment to the Company's
By-laws be "legally valid if adopted"; that is, valid under state law. Given the
uncertainty under state law regarding what constitutes a permissible by-law
amendment, shareholders cannot possibly know what matters would be addressed by
Qualified Proposals required to be submitted for a vote under the Proposal or
the consequences for the Company that may flow were the Proposal or a Qualified
Proposal adopted. Notably, at the Commission's recent proxy roundtables,
numerous participants echoed the view that there is uncertainty as to what types
of shareholder proposals are permissible under state law. See Jill E. Fisch,
Fordham University School of Law, Transcript of Roundtable Discussion on
Proposals for Shareholders, at 93-94, May 25, 2007 ("May 25th Roundtable")
("Just because something is in the form of a bylaw amendment doesn't
automatically make it a proper subject for a shareholder vote. And state law has
not addressed that question."); Donald C. Langevoort, Georgetown University Law
Center, May 25th Roundtable, at 95 (concurring with the statements made by Jill
E. Fisch); Leo E. Strine Jr., Vice Chancellor, Court of Chancery of the State of
Delaware, May 25th Roundtable, at 105-108 (discussing the recent amendment to
the Delaware constitution that permits the Commission to bring questions of law
directly to the Delaware Supreme Court, including questions regarding the
validity of by-law amendments under state law); Amy L. Goodman, Gibson Dunn &
Crutcher LLP, Transcript of Roundtable on the Federal Proxy Rules and State
Corporation Law, at 181, May 7, 2007 (noting "it's still not clear under state
law what is an appropriate subject for a shareholder bylaw").
Of special importance, there is no limitation under the Proposal on the ways in
which or degree to which the discretion of the Board in managing the Company's
business may be constrained by a Qualified Proposal, nor is there any
requirement that such matter be addressed by a Qualified Proposal. The Board
nevertheless would be divested under the Proposal of discretion as to whether or
not to include a Qualified Proposal in the Company's proxy materials, without
regard to the costs that would be incurred by the Company in doing so or in
implementing a Qualified Proposal. Consequently, shareholders voting on the
Proposal or a Qualified Proposal will not be in a position to make a judgment as
to whether the resulting limitation of the Board's discretion is desirable.
Second, the Proposal is vague as to what type of proposals would qualify for
inclusion in the Company's proxy materials, because the reference to a "proposal
for an amendment of the By-Laws" is vague. For example, proposals often ask a
company to take certain actions by adopting a charter amendment, by-law
amendment or corporate policy. When such a proposal includes a by-law amendment
as only one alternative means of implementation, it is unclear whether that
proposal is "for an amendment of the By-Laws." Likewise, it is vague and
uncertain whether a precatory proposal seeking an amendment to the Company's
By-laws would qualify as a "proposal for an amendment of the By-Laws" or whether
only a binding By-law amendment would so qualify.
Third, the Proposal states that Qualified Proposals submitted under procedures
established by the Proposal must be submitted to the Company's Secretary "by the
deadline specified by the Corporation for Stockholder proposals for inclusion in
the proxy materials for the annual meeting." It is unclear from the language of
this provision what deadline the Proposal is referring to. Rule 14a-5(e)
requires a company to include in its proxy statement the deadline "for
submitting shareholder proposals for inclusion in the registrant's proxy
statement and form of proxy for the registrant's next annual meeting, calculated
in the manner provided in" Rule 14a-8(e) and "[t]he date after which notice of a
shareholder proposal submitted outside the processes of 240.14a-8 is considered
untimely." Here, the Proposal would establish a process for Qualified Proposals
that are intended "for inclusion in the registrant's proxy statement" under Rule
14a-5(e)(i), but that are "submitted outside the processes of 240.14a-8" under
Rule 14a-5(e)(ii). Thus, the Proposal is vague as to how a critical aspect of
the procedures it establishes would work, as neither the Company nor its
shareholders would know whether the deadline for submitting a Qualified Proposal
is one calculated under Rule 14a-8(e), one determined in the procedure described
under Rule 14a-5(e)(ii) or a third deadline that could be established by the
Company.
As illustrated above, the Proposal's language is subject to varying
interpretations such that the Company and its shareholders would not be able to
determine how to interpret the Proposal if it was included in the 2008 Proxy
Materials. Thus, the Proposal is similar to other shareholder proposals that the
Staff has concurred are excludable as vague and indefinite for purposes of Rule
14a-8(i)(3) because they were subject to varying interpretations. See, e.g.,
Alaska Air Group Inc. (avail. Apr. 11, 2007) (proposal asking that the board
"amend the company's governance documents (certificate of incorporation and or
[sic] bylaws) to assert, affirm, and define the rights of owners of the company
to set the standards of corporate governance" was excludable under Rule
14a-8(i)(3) as vague and indefinite); International Business Machines Corp.
(avail. Feb. 2, 2005) (proposal asking that "the officers and directors
responsible for" a certain event have their "pay reduced to the level prevailing
in 1993" was excludable under Rule 14a-8(i)(3) because it was subject to
numerous interpretations); Bank Mutual Corp. (avail. Jan. 11, 2005) (shareholder
proposal asking that "a mandatory retirement age be established for all
directors upon attaining the age of 72 years" was subject to multiple
interpretations and thus excludable as vague and indefinite); Peoples Energy
Corp. (avail. Nov. 23, 2004) (proposal to amend the company's articles of
incorporation and by-laws to provide that officers and directors shall not be
indemnified from liability for acts or omissions involving gross negligence or
"reckless neglect" was excludable because it was vague and indefinite); Puget
Energy, Inc. (avail. Mar. 7, 2002) (proposal requesting that the board
"implement a policy of improved corporate governance" was excludable under Rule
14a-8(i)(3)); The Boeing Co. (avail. Mar. 18, 1998) (proposal requesting that
the board amend the by-laws to limit the number of terms directors can serve on
the board was vague and ambiguous).
Similarly, the Proposal is vague and indefinite because the uncertainty
regarding what constitutes compliance with the Proposal makes it inevitable that
shareholders would not know what they were voting upon. Consistent with the
Staff's findings on numerous occasions, the Company's shareholders "cannot be
expected to make an informed decision on the merits of the [p]roposal without at
least knowing what they are voting on." The Boeing Co. (avail. Feb. 10, 2004);
see also New York City Employees' Retirement System v. Brunswick Corp., 789 F.
Supp. 144, 146 (S.D.N.Y. 1992) ("Shareholders are entitled to know precisely the
breadth of the proposal on which they are asked to vote."); Capital One
Financial Corp. (avail. Feb. 7, 2003) (excluding a proposal under Rule
14a-8(i)(3) where the company argued that its shareholders "would not know with
any certainty what they are voting either for or against"); Occidental Petroleum
Corp. (avail. Feb 11, 1991) ("The staff, therefore, believes that the proposal
may be misleading because any action(s) ultimately taken by the [c]ompany upon
implementation of this proposal could be significantly different from the
action(s) envisioned by shareholders voting on the proposal.").
Accordingly, we believe that as a result of the vague and indefinite nature of
the Proposal, the Proposal is impermissibly misleading and, thus, excludable
under Rule 14a-8(i)(3).
V. The Proposal May Be Excluded under Rule 14a-8(i)(9)
Because It Directly Conflicts with a Proposal To Be Submitted by the Company at
its 2008 Annual Meeting.
Pursuant to Rule 14a-8(i)(9), a company may properly exclude a proposal from its
proxy materials "if the proposal directly conflicts with one of the company's
own proposals to be submitted to shareholders at the same meeting." The
Commission has stated that, in order for this exclusion to be available, the
proposals need not be "identical in scope or focus." 1998 Release at n. 27. If
the Staff does not concur that the Proposal may be excluded from the Company's
2008 Proxy Materials pursuant to the arguments under Rule 14a-8(i)(3), Rule
14a-8(i)(8) and Rule 14a-8(i)(7), the Company intends to submit a proposal to
shareholders at its 2008 Annual Meeting (the "Company Proposal") to amend the
Company's By-laws in a manner that directly conflicts with the Proposal.
Specifically, the Company Proposal would amend the By-laws to provide that any
proposal and supporting statement submitted by a shareholder will be included in
the Company's proxy materials for that meeting only if the proponent satisfies
the procedural requirements of Rule 14a-8 and the proposal is not excludable
under any basis set forth in Rule 14a-8(i). The Board is scheduled to meet in
mid-February 2008 to consider and approve the exact language of the Company
Proposal. We will supplementally notify the Staff after Board consideration of
this resolution.
The Staff consistently has permitted the exclusion under Rule 14a-8(i)(9) of
shareholder proposals seeking to amend a company's by-laws where the proposal
directly conflicted with a by-law amendment proposal to be submitted by the
company at the same meeting. See, e.g., Herley Industries, Inc. (avail. Nov. 20,
2007); H.J. Heinz Co. (avail. Apr. 23, 2007); Gyrodyne Company of America, Inc.
(avail. Oct. 31, 2005). In Herley Industries, the Staff concurred in the
exclusion under Rule 14a-8(i)(9) of a shareholder proposal seeking to amend the
company's by-laws to implement a majority vote standard for director elections.
In Herley Industries, the company argued, and the Staff agreed, that the
shareholder proposal conflicted with a company proposal asking shareholders to
amend the by-laws to maintain plurality voting and add a director resignation
policy that would apply in an uncontested election. In H.J. Heinz, the Staff
considered a shareholder proposal requesting that the company's board of
directors "take each step necessary to adopt a simple majority vote to apply to
the greatest extent possible," where the company's only supermajority voting
provisions were contained in its articles of incorporation and by-laws. The
Staff concurred in the exclusion of the shareholder proposal under Rule
14a-8(i)(9) based on the company's representation that it planned to submit to
shareholders at the annual meeting a company proposal to amend its articles of
incorporation and by-laws to reduce the supermajority voting provisions from 80
percent to 60 percent, whereas the shareholder proposal would have reduced the
supermajority voting provisions to 50 percent plus one. Similarly, in Gyrodyne
Company of America, the Staff concurred in the exclusion under Rule 14a-8(i)(9)
of a shareholder proposal to amend the by-laws to allow holders of not less than
15 percent of the shares to call a special meeting, where the company intended
to seek approval at the annual meeting of a company proposal to allow holders of
not less than 30 percent of the shares to call a special meeting. The Staff
noted that "the [shareholder] proposal and [the company proposal] present
alternative and conflicting decisions for shareholders and ... submitting both
proposals to a vote could provide inconsistent and ambiguous results." See also
Clevetrust Realty Investors (avail. Dec. 4, 1985) (concurring in the exclusion
under the predecessor to Rule 14a-8(i)(9) of a shareholder proposal requesting
that the number of shares required to call a special meeting for the purpose of
removing company trustees be reduced from 20 percent to five percent where the
company intended to submit to shareholders at the same meeting a proposal to
amend the "Declaration of Trust" to increase the amount of shares required to
call a special meeting from 20 percent to 35 percent).
As in the precedent cited above, the By-law amendment that the Proposal would
put in place conflicts both substantively and procedurally with the By-law
amendment that the Company Proposal would put in place, as the Proposal would
require the Company to include a number of categories of shareholder proposals
in the Company's proxy materials that would be excludable under the Company
Proposal. Because of this direct conflict between the Proposal and the Company
Proposal, inclusion of both proposals in the 2008 Proxy Materials would present
alternative and conflicting decisions for the Company's shareholders and create
the potential for inconsistent and ambiguous results if both the Proposal and
the Company Proposal were approved. For example, as discussed above, under the
Proposal, the Company would be required to include in its proxy materials
Qualified Proposals that relate to the redress of a personal claim or grievance
against the Company or any other person, or are designed to result in a benefit
to the shareholder, or to further a personal interest of the shareholder, which
is not shared by the other shareholders at large. In contrast, under the Company
Proposal, the Company would not be required to include such proposals because
they are excludable under Rule 14a-8(i)(4). Thus, because the restrictions
imposed by the Company Proposal on what shareholder proposals the Company may
exclude from its proxy materials directly conflict with those under the
Proposal, there is potential for conflicting outcomes if the Company's
shareholders consider and adopt both the Company Proposal and the Proposal.
Therefore, because a direct conflict exists between the Company Proposal and the
Proposal, the Proposal is properly excludable under Rule 14a-8(i)(9).
CONCLUSION
Based upon the foregoing analysis, we respectfully request that the Staff concur
that it will take no action if the Company excludes the Proposal from its 2008
Proxy Materials. We would be happy to provide you with any additional
information and answer any questions that you may have regarding this subject.
Moreover, the Company agrees to promptly forward to the Proponent any response
from the Staff to this no-action request that the Staff transmits by facsimile
to the Company only.
If we can be of any further assistance in this matter, please do not hesitate to
call me at (202) 955-8671 or Maura A. Smith, the Company's Senior Vice
President, General Counsel and Corporate Secretary, at (901) 419-3829.
Sincerely,
/s/
Ronald O. Mueller
Enclosures
cc: Maura A. Smith, International Paper Company Lucian Bebchuk
-----FOOTNOTES-----
1 Exchange Act Release No. 56914 at n.5 (Dec. 6, 2007) (the "Rule 14a-8(i)(8)
Adopting Release")
2 SEC v. Transamerica Corp.,
163 F.2d 511 (3rd Cir. 1947) (invalidating a by-law
that attempted to override now-repealed rule X-14A-7, an early predecessor to
Rule 14a-8).
3 The Proposal would permit Qualified Proposals to be presented by persons who
do not qualify under Rule 14a-8 - for example, by shareholders who submitted a
proposal the previous year but did not appear to introduce the proposal - and
would permit Qualified Proposals to be presented on topics that would be
excludable under Rule 14a-8 - for example, a Qualified Proposal that conflicts
with a proposal being introduced by the Company.
4 Exchange Act Release No. 40018 (May 21, 1998) (the "1998 Release"), at part
IV, describes the process provided for under the Commission's proxy rules if a
shareholder proponent chooses not to use Rule 14a-8's procedures as follows:
"This [a proponent choosing not to use Rule 14a-8's procedures] may occur if the
proponent notifies the company in advance of the meeting of his or her intention
to present the proposal from the floor of the meeting, and commences his or her
own proxy solicitation, without ever invoking rule 14a-8's procedures."
5 Exchange Act Release No. 39093 (Sept. 18, 1997) (text of Summary).
6 See Note 4, supra.
7 Rule 14a-7 does provide that in certain cases a registrant may elect to mail
copies of a shareholder's proxy statement, form of proxy or other soliciting
material to shareholders but, again, contemplates that the shareholder's
solicitation will be conducted through separate materials and not through the
registrant's proxy materials.
8 See Item 4 of Schedule 14A.
9 In 1982, the Commission proposed rules that would have permitted a company and
its shareholders to adopt a company-specific alternative procedure to govern the
shareholder proposal process. See Exchange Act Release No. 19135 (Oct. 14,
1982). In 1983, the Commission declined to adopt the proposed regime. See
Exchange Act Release No. 20091 (Aug. 16, 1983).
10 See the discussion below of amendments adopted to Rule 14a-4 in the 1998
Release.
11 The supporting statement suggests that this is the Proponent's intention, by
repeatedly referring to shareholder-initiated by-law proposals being placed on
"the corporate ballot," although the actual text of the By-law proposed under
the Proposal never refers to "the corporate ballot."
12 To be excludable under Rule 14a-8(i)(10), a shareholder proposal need only be
"substantially implemented," not "fully effected." See 1998 Release at n.30 and
accompanying text. The Staff further has stated, "a determination that the
company has substantially implemented the proposal depends upon whether [the]
particular policies, practices and procedures compare favorably with the
guidelines of the proposal." See Texaco, Inc. (avail. Mar. 28, 1991).
13 For example, in Johnson & Johnson (avail. Feb. 17, 2006), the Staff concurred
in the exclusion of a shareholder proposal as substantially implemented by
federal law. In Johnson& Johnson, the proposal requested that the company
"verify the employment legitimacy of all current and future U.S. workers and to
immediately terminate any workers not in compliance." The company noted that it
was required by the Immigration Reform and Control Act of 1986 (the "IRCA") to
verify the employment eligibility of each employee and that it was further
required by the Immigration and Nationality Act (the "INA") to terminate the
employment of individuals found to be ineligible to work in the United States.
The company argued that its compliance with these provisions of the IRCA and the
INA substantially implemented the proposal, and the Staff concurred in the
exclusion of the proposal under Rule 14a-8(i)(10) as substantially implemented.
See AMR Corp. (avail. Apr. 17, 2000) (permitting exclusion of a proposal
requiring members of "key board committees" to be independent where the
compensation/nominating committee complied with the definition of "non-employee
director" under Exchange Act Rule 16b-3(b)(3) and "outside director" under
Internal Revenue Code Section 162(m), and the audit committee complied with the
definition of independence under the New York Stock Exchange listing standards);
Eastman Kodak Co. (avail. Feb. 1, 1991) (concurring that a proposal could be
excluded under the predecessor to Rule 14a-8(i)(10) where the proposal requested
that the company disclose certain environmental compliance information and the
company represented that it complies fully with Item 103 of Regulation S-K,
which requires disclosure of substantially similar information); The Coca-Cola
Co. (avail. Feb. 24, 1988) (concurring that a proposal seeking, among other
things, that the company not make new investments or business relationships in
or within South Africa was substantially implemented where the company cited as
support for its implementation of that part of the proposal the fact that a
federal statute prohibited new investment in South Africa).
14 We note that because a Qualified Proposal would not be a Rule 14a-8 proposal
or a proxy contest, any solicitation made by the shareholder in support of the
Qualified Proposal about a matter in which the shareholder has a substantial
interest would not be exempt under Rule 14a-2 from the disclosures required by
the proxy rules. See Exchange Act Release No. 31326 (Oct. 16, 1992).
15 For example, the Proposal would not permit the Company to exclude a Qualified
Proposal that the Company has already substantially implemented (Rule
14a-8(i)(10)), thereby resulting in shareholders being required "to consider
matters which already have been favorably acted upon by the management."
Exchange Act Release No. 12598 (July 7, 1976). In addition, the Proposal would
not permit the Company to exclude a Qualified Proposal that directly conflicts
with one of the Company's own proposals to be submitted to shareholders at the
same meeting (Rule 14a-8(i)(9)), which would mislead shareholders as to the
effect of the proposal and result in shareholder confusion.
16 The Proposal would be excludable under Rule 14a-8(i)(8), even if that
provision had not been amended, in light of the provision's text and its
longstanding interpretation by the Commission, including the Commission's
authoritative interpretation in the recent rulemaking. See Exchange Act Release
No. 56161 (July 27, 2007) (the "Interpretive and Proposing Release") (confirming
the Commission's longstanding position that shareholder proposals that would
result in an election contest, either in the current year or a subsequent year,
may be excluded under Rule 14a-8(i)(8)); see also Rule 14a-8(i)(8) Adopting
Release (reiterating and codifying the Commission's longstanding interpretation
after public comment).
17 Prior to its amendment, Rule 14a-8(i)(8) permitted the exclusion of a
shareholder proposal that "relates to an election for membership on the
company's board of directors or analogous governing body." The Staff's
longstanding interpretation of this provision held it to apply to proposals that
would establish procedures that resulted in a contested election.
[APPENDIX 1]
December 6, 2007
VIA FACSIMILE AND OVERNIGHT MAIL
Ms. Maura A. Smith
Corporate Secretary
International Paper Company
6400 Poplar Avenue
Memphis, TN 38197
Re: Shareholder Proposal of Lucian Bebchuk
Dear Ms. Smith:
I am the owner of 80 shares of common stock of International Paper Company (the
"Company"), which I have continuously held for more than 1 year as of today's
date. I intend to continue to hold these securities through the date of the
Company's 2008 annual meeting of shareholders.
Pursuant to Rule 14a-8, I enclose herewith a shareholder proposal and supporting
statement (the "Proposal") for inclusion in the Company's proxy materials and
for presentation to a vote of shareholders at the Company's 2008 annual meeting
of shareholders.
Please let me know if you would like to discuss the Proposal or if you have any
questions.
Sincerely,
/s/
Lucian Bebchuk
[APPENDIX 2]
It is hereby RESOLVED that Article I of the Corporation's By-Laws is hereby
amended by adding the following new Section 8:
Section 8. Stockholder Proposals for a By-Law Amendment
To the extent permitted under federal law and state law, the Corporation shall
include in its proxy materials for an annual meeting of Stockholders any
qualified proposal for an amendment of the By-Laws submitted by a proponent. as
well as the proponent's supporting statement if any, and shall allow
Stockholders to vote with respect to such a qualified proposal on the
Corporation's proxy card. For a proposal to be qualified, the following
requirements must be satisfied:
(a) The proposed By-Law amendment would be legally valid if adopted;
(b) The proponent submitted the proposal and supporting statement to the
Corporation's Secretary by the deadline specified by the Corporation for
Stockholder proposals for inclusion in the proxy materials for the annual
meeting;
(c) The proponent beneficially owned at the time of the submission at least
$2.000 of the Corporation's outstanding common stock for at least one year, and
did not submit other Stockholder proposals for the annual meeting;
(d) The proposal and its supporting statement do not exceed 500 words;
(e) The proposal does not substantially duplicate another proposal previously
submitted to the Corporation by another proponent that will be included in the
Corporation's proxy materials for the same meeting; and
(f) The proposal is not substantially similar to any other proposal that was
voted upon by the Stockholders at any time during the preceding three calendar
years and failed to receive at least 3% of the votes cast when so considered.
This By-Law shall be effective immediately and automatically as of the date it
is approved by the vote of Stockholders in accordance with Article X of the
Corporation's By-Laws.
SUPPORTING STATEMENT:
Statement of Professor Lucian Bebchuk: In my view, the ability to place a By-Law
amendment proposal on the corporate ballot could in some circumstances be
essential for Stockholders' ability to use their power under state law to
initiate By-Law amendments. In the absence of ability to place such a proposal
on the corporate ballot. the costs involved in obtaining proxies from other
Stockholders could deter a Stockholder from initiating a proposal even if the
proposal is one that would obtain Stockholder approval were it to be placed on
the corporate ballot. Current and future SEC rules may in some cases allow
companiesbut do not currently require them to exclude proposals from the
corporate ballot. In my view, even when SEC rules may allow exclusion, it would
be desirable for the Corporation to place on the corporate ballot proposals that
satisfy the requirements of the proposed By-Law. Lurge even Stockholders who
believe that no changes in the Corporation's By-Laws are currently desirable to
vote for the proposal to facilitate Stockholders' ability to initiate proposals
for By-Law amendments and to decide whether to adopt such proposals.
I urge you to vote for this proposal.
[INQUIRY LETTER]
February 5, 2008
VIA HAND DELIVERY
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, N.E.
Washington, D.C. 20549
Re: Withdrawal of No-Action Letter Request Regarding the Shareholder Proposal of
Lucian Bebchuk Exchange Act of 1934Rule 14a-8
Dear Ladies and Gentlemen:
In a letter dated January 18, 2008, we requested that the staff of the Division
of Corporation Finance of the Securities and Exchange Commission (the "Staff")
concur that International Paper Company (the "Company") could properly exclude
from its proxy materials for its 2008 Annual Meeting of Shareholders a
shareholder proposal and statements in support thereof (the "Proposal") received
from Lucian Bebchuk (the "Proponent").
Enclosed is a letter dated January 30, 2008, from the Proponent to the Company
stating that the Proponent voluntarily withdraws the Proposal (see Exhibit A),
and a letter dated January 30, 2008, from the Proponent's attorney to the Staff
confirming that the Proponent has voluntarily withdrawn the Proposal (see
Exhibit B). In reliance on these letters, we hereby withdraw the January 18,
2008, no-action request relating to the Company's ability to exclude the
Proposal pursuant to Rule 14a-8 under the Securities Exchange Act of 1934.
Please do not hesitate to call me at (202) 955-8671 or Maura A. Smith, the
Company's Senior Vice President, General Counsel and Corporate Secretary, at
(901) 419-3829 with any questions in this regard.
Sincerely,
/s/
Ronald O. Mueller
ROM/smr
Enclosure
cc: Maura A. Smith, International Paper Company Lucian Bebchuk
[STAFF REPLY LETTER]
February 5, 2008
Ronald O. Mueller
Gibson, Dunn & Crutcher LLP
1050 Connecticut Avenue, N.W.
Washington, DC 20036-5306
Re: International Paper Company
Dear Mr. Mueller:
This is in regard to your letter dated February 5,
2008 concerning the shareholder proposal submitted by Lucian Bebchuk for
inclusion in International Paper's proxy materials for its upcoming annual
meeting of security holders. Your letter indicates that the proponent has
withdrawn the proposal, and that International Paper therefore withdraws its
January 18, 2008 request for a no-action letter from the Division. Because the
matter is now moot, we will have no further comment.
Sincerely,
/s/
William A. Hines
Special Counsel
cc: Michael J. Barry
Grant & Eisenhofer P.A.
Chase Manhattan Centre
1201 North Market Street
Wilmington, DE 19801
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