Company Name: Ford Motor Co.
Public Availability Date: February 12, 2008
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX 1
APPENDIX 2
STAFF REPLY LETTER
[INQUIRY LETTER]
December 21, 2007
Securities and Exchange Commission
Division of Corporation Finance
Office of the Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
Re: Omission of Shareholder Proposal Submitted by Mr. Carl Olson
Ladies and Gentlemen:
Pursuant to Rule 14a-8(j) promulgated under the Securities Exchange Act of 1934,
as amended (the "Act"), Ford Motor Company ("Ford" or the "Company")
respectfully requests the concurrence of the staff of the Division of
Corporation Finance (the "Staff") of the Securities and Exchange Commission (the
"Commission") that it will not recommend any enforcement action to the
Commission if the shareholder proposal described below is omitted from Ford's
proxy statement and form of proxy for the Company's 2008 Annual Meeting of
Shareholders (the "Proxy Materials"). The Company's Annual Meeting of
Shareholders is scheduled for May 8, 2008.
Mr. Carl Olson (the "Proponent") has submitted for inclusion in the 2008 Proxy
Materials a proposal that requests the Board to adopt a policy that the Company
publish in proxy statements a direct mailing address for each incumbent director
and for each nominee for director so that shareholders may communicate directly
with such persons (see Exhibit 1; the "Proposal"). The Company proposes to omit
the Proposal from its 2008 Proxy Materials for the following reason:
The Proposal is excludable under Rule 14a-8(i)(7) because it deals with
matters relating to the Company's ordinary business operations.
The Proposal Deals with Matters Relating to the Company's Ordinary Business
Operations
The Proposal may be omitted pursuant to Rule 14a-8(i)(7) because it encompasses
matters relating to the Company's ordinary business operations. Specifically,
the proposal requests that the Board adopt a policy whereby a direct mailing
address for each incumbent director and each nominee for director be published
in the Company's annual proxy statement. The Proposal provides that the address
must be "a direct one" so that no Company employee may handle or direct the
handling of any mail. The Proposal allows the Company to provide each director
with a budget to hire clerical staff to assist in the processing of the mail.
Importantly, the Proposal makes no distinction between communications to
directors on matters that contemplate ordinary business matters and those which
are outside of the Company's ordinary business concerns.
Rule 14a-8(i)(7) permits the omission of shareholder proposals dealing with
matters relating to the Company's "ordinary business" operations. According to
Release No 34-40018 (May 21, 1998) (the "Release"), the underlying policy of the
ordinary business exclusion is to "confine the resolution of ordinary business
problems to management and the board of directors, since it is impracticable for
shareholders to decide how to solve such problems at an annual meeting." The
Release recognizes that "certain tasks are so fundamental to management's
ability to run a company on a day-to-day basis" that they are not proper
subjects for shareholder proposals.
The Proposal is excludable under Rule 14a-8(i)(7) because it does not limit the
nature of the communications contemplated in the Proposal to other than ordinary
business matters. The Staff has consistently made this distinction in
determining whether or not a proposal that seeks to establish a method of direct
communication with board members is excludable. In the Staffs report entitled
Review of the Proxy Process Regarding the Nomination and Election of Directors
(July 15, 2003), this distinction was explained. The Staff denied no-action
relief in The Kroger Co. (April 11, 2003), where the proposal sought the
creation of a shareholder committee to communicate with the Kroger board about
the subject matter of shareholder proposals approved but not acted upon. In a
footnote, the Staff noted that no-action relief was denied under the ordinary
business exclusion because the proposal "limited the nature of the
communications to other than ordinary business" (emphasis added). In Kerr-McGee
Corp. (March 15, 2003), exclusion was denied when the proposal requested
establishment of an office of the board to enable direct communications with
board members on corporate governance matters. See also Amerada Hess Corp.
(March 15, 2004) and Unocal Corp. (March 16, 2004).
In contrast, the Staff has consistently granted no-action relief in situations
where proposals do not limit the nature of the communications to other than
ordinary business matters. In People Soft (Recon.) (March 15, 2004), the Staff
granted no-action relief where the proposal sought to establish an office of the
board to enable direct communications, including meetings, between
non-management directors and shareholders, based upon the applicable standard
adopted by the New York Stock Exchange. See also Washington Service Bureau, Inc.
(Recon.) (March 18, 2004); Checkfree Corporation (September 8, 2003); and
Comverse Technology, Inc. (September 8, 2003). In each of these letters, the
Staff reaffirmed its position that proposals that seek to establish a method of
direct communication with board members that do not limit the nature of
communications to other than ordinary business matters are excludable under Rule
14a-8(i)(7).
The Proposal does not in any way limit the nature of communications that may be
sent directly to board members. The Proposal's supporting statement discusses in
general terms the perceived necessity of direct communications between directors
and shareholders. It states that "[i]f you are unhappy with any corporate
policies, or have any suggestions for improvements, you need to be able to
communicate these views directly with our directors." (Emphasis added.) By its
terms, the Proposal invites shareholders to send communications of any type to
the Board, whether or not they are related to ordinary business matters. For
example, some communications could deal with the design of a door handle or the
type of engine to be used in certain vehicles, which obviously would implicate
the Company's ordinary business matters. Others could deal with the compensation
of executive officers, which arguably is not within the Company's ordinary
business. Because the Proposal does not limit the nature of shareholder
communications to matters other than the ordinary business of the Company, we
believe it is excludable under Rule 14a-8(i)(7) as relating to the Company's
ordinary business operations.
Additionally, the Company submits that the Commission's adoption of its rule on
communications between shareholders and boards of directors is relevant to the
Staff's consideration of the Proposal's exclusion under Rule 14a-8(i)(7). See
Exchange Act Release No. 34-48825 (November 24, 2003). In the final rule, the
Commission chose not to require companies to describe how security holders could
communicate directly with individual directors. This modification from the rule
originally proposed responded to the many comments that noted that such a
requirement would be inappropriate because "named directors could then be
targeted for inappropriate correspondence."
Conclusion
For the foregoing reasons, it is respectfully submitted that the Proposal may be
excluded from Ford's 2008 Proxy Materials. Your confirmation that the Staff will
not recommend enforcement action if the Proposal is omitted from the 2008 Proxy
Materials is respectfully requested.
In accordance with Rule 14a-8(j), the Proponent is being informed of the
Company's intention to omit the Proposal from its 2008 Proxy Materials by
sending him a copy of this letter and its exhibit. Seven copies of this letter
are enclosed. Please acknowledge receipt by stamping and returning one copy in
the enclosed self-addressed stamped envelop.
If you have any questions, require further information, or wish to discuss this
matter, please call Jerome Zaremba (313-337-3913) of my office or me
(313-323-2130).
Very truly yours,
/s/
Peter J. Sherry, Jr.
Enclosure
Exhibit
cc: Mr. Carl Olson
[INQUIRY LETTER]
January5, 2008
Office of Chief Counsel
Division on Corporation Finance
Securities and Exchange Commission
100 F Street NE
Washington, D. C. 20549
Re: Ford Motor Company stockowner proposal
Dear Chief Counsel:
This is in response to a letter of December 21, 2007, from Peter J. Sherry Jr.,
Secretary of Ford Motor Company, in which he indicates management's intention to
omit a proposal of mine from the proxy materials for the 2008 annual meeting.
His objection is spurious, and I urge you not to allow the intended omission.
He objects because my proposal on allowing direct mail communication between
stockowners and directors or nominees somehow involves something prohibited in
the term "ordinary business".
There are two distinct activities of a corporation. The first is corporate
governance, that is, relations between stockowners and the board and management
of the corporation. The other activity is the "ordinary business", that is, the
production and sale of goods and services to customers. Communications between
stockowners and directors/nominees is obviously part of corporate governance,
and not a part of "ordinary business".
Mr. Sherry makes the preposterous claim that anything the directors/nominees do
and think about the business operations of a company are completely beyond the
input and concern of stockowners. Directors have fiduciary duties, and they
violate these duties by refusing to be available to their constituent
stockowner.
Mr. Sherry apparently thinks that directors and nominees. at Ford are not
competent to deal with correspondence from stockowners regardless of the subject
matter. He is trying to prejudge that all correspondence from stockowners to
directors/nominees are "ordinary business", and that none have any corporate
governance content or purpose.
If it makes a crucial difference to you, I am willing amend my proposal so that
(1) the words "on corporate governance" be inserted after "send communications"
in the first sentence, and (2) in the third paragraph of the supporting
statement, the word "governance" be inserted between "corporate" and "policies"
in the. This should completely allay any and all "ordinary business" objections.
The integrity of the publicly-traded stock system of this country depends on the
free flow of best ideas between stockowners and their corporate boards. Please
do not allow the intended omission.
Sincerely,
/s/
Carl Olson
Cc: Peter J. Sherry Jr.
[APPENDIX 1]
EXHIBIT 1
October 1, 2007
Mr. Peter J. Sherry, Jr.
Secretary of the Corporation
Ford Motor Company
The American Road
Dearborn, Michigan 48126
Dear Mr. Secretary:
As a stockowner, I am submitting the enclosed "Resolution for Direct Stockowner
Communication with Directors" for the upcoming 2008 annual meeting. It and the
supporting statement should thus be published in the proxy statement for that
meeting.
I am the current owner of 437.4087 shares of Ford common stock. I have owned it
continuously for over a year. I intend to own these shares through the upcoming
2008 annual meeting. I intend to present the resolution either personally or by
representative.
Please let me know Ford management's position.
Sincerely,
/s/
Carl Olson
Encl: Resolution For Direct Stockowner Communication with Directors
[APPENDIX 2]
Resolution For Direct Stockowner Communication with Directors
Be it resolved by the stockowners to recommend that the Board of Directors adopt
the following policy for direct stockowner communication with directors:
In every proxy statement, there shall be published a U. S. postal mailing
address for each incumbent director and for each nominee for director so that
stockowners can send communications. The address shall be a direct one such that
no employee or other representative of the corporation (other than the director
or nominee) shall handle or direct the handling of any of the mail. In
implementing this policy, the Board may provide a budget to each director and
nominee personally to hire clerical help to process the incoming mail and any
replies.
Supporting Statement:
Directors can't properly represent us stockowner without hearing from us
directly. Directors are well paid to seek out the best interest of the
corporation and its stockowners. They should welcome all communications and
spend adequate time on them.
Directors need to have a direct business U. S. postal address. Directors don't
usually spend much time at the corporation headquarters, and thus a postal
address at the headquarters would not be appropriate and would only slow down
the communication. It would also be unwise for corporate employees and
management to open any mail that is addressed to any specific director, since a
director could not have any realistic expectation of privacy for communications
from us stockowners.
If you are unhappy with any corporate policies, or have any suggestions for
improvements, you need to be able to communicate these views directly with our
directors. Otherwise, the directors and nominees are unduly dependent upon the
management on what is the best course of action for our corporation.
Vote YES. If the management opposes this resolution, you should ask yourself why
they don't want the directors to hear directly from us stockowners.
[STAFF REPLY LETTER]
February12, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Ford Motor Company Incoming letter dated December 21, 2007
The proposal recommends that the board adopt a policy that every proxy statement
shall contain a direct postal mailing address for each director.
There appears to be some basis for your view that Ford may exclude the proposal
under rule 14a-8(i)(7), as relating to Ford's ordinary business operations
(i.e., procedures for enabling shareholder communications on matters relating to
ordinary business). Accordingly, we will not recommend enforcement action to the
Commission if Ford omits the proposal from its proxy materials in reliance on
rule 14a-8(i)(7).
Sincerely,
/s/
Heather L. Maples
Special Counsel
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