Company Name: Ford Motor Co.
Public Availability Date: January 9, 2008
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
December 21, 2007
Securities and Exchange Commission
Division of Corporation Finance
Office of the Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
Re: Omission of Shareholder Proposal Submitted by Mr. Orlen Van Driessche
Ladies and Gentlemen:
Pursuant to Rule 14a-8(j) promulgated under the Securities Exchange Act of 1934,
as amended (the "Act"), Ford Motor Company ("Ford" or the "Company")
respectfully requests the concurrence of the staff of the Division of
Corporation Finance (the "Staff") of the Securities and Exchange Commission (the
"Commission") that it will not recommend any enforcement action to the
Commission if the shareholder proposal described below is omitted from Ford's
proxy statement and form of proxy for the Company's 2008 Annual Meeting of
Shareholders (the "Proxy Materials"). The Company's Annual Meeting of
Shareholders is scheduled for May 8, 2008.
Mr. Orlen Van Driessche (the "Proponent") has submitted for inclusion in the
2008 Proxy Materials a proposal that would require the Company to discontinue
awarding stock options to its employees (see Exhibit 1; the "Proposal"). The
Company proposes to omit the Proposal form its 2008 Proxy Materials for the
following reasons:
The Proposal is excludable under Rule 14a-8(i)(7) because it deals with
matters relating to the Company's ordinary business operations.
The Proposal is excludable under Rule 14a-8(i)(11) because it substantially
duplicates another proposal previously submitted to the Company by another
proponent that will be included in the Company's 2008 Proxy Materials.
The Proposal Deals with Matters Relating to the Company's Ordinary Business
Operations
Rule 14a-8(i)(7) permits a company to omit a proposal if it deals with a matter
relating to the company's ordinary business operations. In Exchange Act Release
No. 34-40018 (May 21, 1998), the Commission stated:
The policy underlying the ordinary business exclusion rests on two central
considerations. The first relates to the subject matter of the proposal. Certain
tasks are so fundamental to management's ability to run a company on a
day-to-day basis that they could not, as a practical matter, be subject to
direct shareholder oversight.
***
However, proposals relating to such matters but focusing on sufficiently
significant social policy issues (e.g., significant discrimination matters)
generally would not be considered to be excludable, because the proposals would
transcend the day-to-day business matters and raise policy issues so significant
that it would be appropriate for a shareholder to vote.
The second consideration relates to the degree to which the proposal seeks to
"micromanage" the company by probing too deeply into matters of a complex nature
upon which shareholders, as a group, would not be in a position to make an
informed judgment.
The Proposal relates to the awarding of stock options to all employees, not just
to Company executives. Because the Proposal relates to general employee
compensation matters, the Proposal deals with ordinary business operations and
may be properly excluded from the Proxy Materials.
In outlining its approach to Rule 14a-8(i)(7) regarding proposals concerning
equity or cash compensation, the Staff has drawn a clear distinction between
proposals that relate to (i) general employee compensation matters and (ii) only
senior executive and director compensation. See Staff Legal Bulletin No. 14A
(July 12, 2002). Based on this distinction, proposals that relate to senior
executive officers' and directors' compensation, without more, are not
excludable under Rule 14a-8(i)(7), while shareholder proposals addressing the
compensation of other employees of a company may be properly excluded. See
Plexus Corp. (September 4, 2007) (exclusion allowed where proposal requested the
company to discontinue the use of stock options for all employees) and Plexus
Corp. (November 4, 2004) (exclusion allowed where proposal requested the Board
to use performance-based cash incentives rather than stock options for all
employees).
The Proposal cannot be read to be limited to the Company's senior executives. It
simply states that the Company "will cease to offer any and all forms of what is
known as stock options." As such, we request the Staff to follow its
long-standing policy of not permitting proponents to revise overly-broad
shareholder proposals once it becomes apparent that they would be excludable
under Rule 14a-8(i)(7) because they address ordinary business operations. This
policy was affirmed in Staff Legal Bulletin No. 14 (July 13, 2001), where the
Staff stated that proposals excludable under Rule 14a-8(i)(7) may only be
revised "[i]f it is unclear whether the proposal focuses on senior executive
compensation or director compensation, as opposed to general employee
compensation." The Proposal clearly mandates the discontinued use of all stock
options regardless of whether such compensation is awarded to senior executives
or employees in general.
The Proposal Substantially Duplicates a Proposal to be Included in the Proxy
Materials
Rule 14a-8(i)(11) permits a company to exclude a proposal if such proposal
substantially duplicates another proposal previously submitted to the company by
another proponent that will be included in the company's proxy materials for the
same meeting. The Staff has consistently declined to recommend enforcement
action against companies that exclude proposals where the principal thrust or
focus of such proposals is substantially the same, even though the proposals may
differ somewhat in terms and breadth.
The Proposal was received by the Company on October 26, 2007, and calls for the
Company to discontinue granting stock options to all employees (see Exhibit 1).
On July 7, 2007, the Company received a proposal from Mrs. Evelyn Y. Davis
requesting the Board to take steps so that "NO future NEW stock options" be
awarded to senior executive officers (see Exhibit 2; the "Davis Proposal").
Although the Davis Proposal is focused on senior executives and also restricts
repricing of existing stock options, the basic thrust and focus of the proposals
are substantially the same. The Staff has consistently allowed companies to
exclude proposals where the principal thrust or focus of such proposals is
substantially similar to a previously submitted proposal. See Ford Motor Company
(February 19, 2004) (multiple proposals requesting adoption of fuel mileage and
greenhouse gas emission goals); Wal-Mart Stores, Inc. (April 3, 2002) (multiple
proposals requesting substantially the same information on gender discrimination
in different formats); Huntington Bancshares Incorporated (January 11, 2001)
(multiple proposals requesting the engagement of an investment banking firmone
to explore options to maximize shareholder value, including the sale of the
company, and the other to evaluate alternatives that could enhance shareholder
value, including merger or sale); and Stanhome, Inc. (January 26, 1998)
(multiple proposals calling for the sale of the company, but only one called for
a sale to the highest bidder).
Additionally, shareholders will likely be confused when asked to vote on two
separate proposals that relate to substantially the same subject matter. Indeed,
other than the Davis Proposal being limited to senior executives, the proposals
are almost identical in their call to eliminate the granting of stock options.
Accordingly, if both proposals were included in the Company's Proxy Materials,
shareholders would assume there must be substantive differences in two proposals
addressing substantially the same subject matter. It is clear, however, that the
only differences between the proposals are their breadth, not their principal
thrust and focus.
Ford believes that the underlying policy of Rule 14a-8(i)(11) is to eliminate
the likelihood of confusion by shareholders and the Company that would arise
from having duplicative proposals in proxy materials. To allow the Proposal and
the Davis Proposal to be included in Ford's Proxy Materials would frustrate that
policy. Accordingly, because Ford intends to include the Davis Proposal in its
Proxy Materials, the Company believes that the Proposal may be omitted under
Rule 14a-8(i)(11).
Conclusion
For the foregoing reasons, it is respectfully submitted that the Proposal may be
excluded from Ford's 2008 Proxy Materials. Your confirmation that the Staff will
not recommend enforcement action if the Proposal is omitted from the 2008 Proxy
Materials is respectfully requested.
In accordance with Rule 14a-8(j), the Proponent is being informed of the
Company's intention to omit the Proposal from its 2008 Proxy Materials by
sending him a copy of this letter and its exhibit. Seven copies of this letter
are enclosed. Please acknowledge receipt by stamping and returning one copy in
the enclosed self-addressed stamped envelop.
If you have any questions, require further information, or wish to discuss this
matter, please call Jerome Zaremba (313-337-3913) of my office or me
(313-323-2130).
Very truly yours,
/s/
Peter J. Sherry, Jr.
Enclosure
Exhibits
cc: Mr. Orlen Van Driessche (via Federal Express)
[INQUIRY LETTER]
June 26, 2007
Bill Ford, Chairman
FORD MOTOR COS.
Dearborn, Mich.
Dear Bill:
This is a formal notice to the management of FORD that Mrs. Evelyn Y. Davis, who
is the owner of 500 shares of common stock plans to introduce the following
resolution at the forthcoming Annual Meeting of 2008. I ask that my name and
address be printed in the proxy statement, together with the text of the
resolution and reasons for its introduction. I also ask that the substance of
the resolution be included in the notice of the meeting:
RESOLVED: "That the Board of Directors take the necessary steps so that NO
future NEW stock options are awarded to senior executive officers, nor that any
current stock options are repriced or renewed (unless there was a contract to do
so on some)."
REASONS: "Stock option awards have gotten out of hand in recent years, and some
analysts MIGHT inflate earnings estimates, because earnings affect stock prices
and stock options."
"There are other ways to "reward" senior executive officers, including giving
them actual STOCK instead of options.
"Recent scandals involving CERTAIN financial institutions have pointed out how
analysts manipulate earnings estimates and stock prices."
"If you AGREE, please vote YOUR proxy FOR this resolution."
Sincerely,
Bill: Please acknowledge
/s/
Mrs. Evelyn Y. Davis
CC: SEC in D.C.
[STAFF REPLY LETTER]
January 9, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Ford Motor Company Incoming letter dated December 21, 2007
The proposal provides that Ford shall cease to offer any and all forms of stock
options.
There appears to be some basis for your view that Ford may exclude the proposal
under rule 14a-8(i)(7), as relating to Ford's ordinary business operations
(i.e., general compensation matters). Accordingly, we will not recommend
enforcement action to the Commission if Ford omits the proposal from its proxy
materials in reliance on rule 14a-8(i)(7). In reaching this position, we have
not found it necessary to address the alternative basis for omission upon which
Ford relies.
Sincerely,
/s/
William A. Hines
Special Counsel
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