Company Name:City National Corp.
Public Availability Date: January 17, 2008
Document Sections:
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
December 20, 2007
Securities and Exchange Commission
Division of Corporation Finance
101 F Street, N.E.
Washington, D.C. 20549
Attention: Office Of Chief Counsel
Re: 2008 City National Corporation Proxy Statement Stockholder Proposal of
Gerald Armstrong
Ladies and Gentlemen:
Pursuant to Rule 14a-8(j) promulgated under the Securities Exchange Act of 1934,
as amended (the "Act"), City National Corporation ("CNC" or the "Company")
respectfully requests the concurrence of the staff of the Division of
Corporation Finance (the "Staff") of the Securities and Exchange Commission (the
"Commission") that it will not recommend any enforcement action to the
Commission if the shareholder proposal described below is omitted from CNC's
proxy statement and form of proxy (the "Proxy Materials") for the Company's
Annual Meeting of Shareholders scheduled for April 23, 2008. Gerald Armstrong
(the "Proponent") has submitted for inclusion in the 2008 Proxy Materials a
proposal and supporting statement requesting that the Board of Directors take
the steps necessary to eliminate classification of terms of the Board of
Directors and to require that all Directors stand for election annually (the
"Proposal"; see Exhibit A). The Company proposes to omit the Proposal from its
2008 Proxy Materials for the reasons set forth below.
Untimely Submission Under Rule 14a-8(e)
The Proposal was received after the deadline for submission of stockholder
proposals contained in the Company's 2007 Proxy Statement. With respect to a
proposal submitted for a regularly scheduled annual meeting, Rule 14a-8(e)(2)
provides that if the current year's annual meeting is within 30 days of the
previous year's annual meeting, the proposal must be received at the company's
principal executive offices not less than 120 calendar days before the date of
the company's proxy statement released to shareholders in connection with the
previous year's annual meeting. Pursuant to Rule 14a-8(e)(1), in its 2007 Proxy
Statement, CNC informed stockholders that the deadline for submission of
stockholder proposals for inclusion in the Company's Proxy Materials for its
2008 Annual Meeting of Stockholders was November 20, 2007 (see Exhibit B). CNC
calculated the deadline in accordance with Rule 14a-8(e). The date of this
year's annual meeting, April 23, 2008, is within 30 days of the date of last
year's annual meeting, April 25, 2007, so the 120-day standard applies. November
20, 2007 is 120 days before March 19, which is the date CNC released its 2007
Proxy Materials.
The Proponent sent the Proposal to CNC in Los Angeles, California via US
Certified Mail on November 13, 2007 from Denver, Colorado (USPS Certified Mail
Article.# 7004 2510 0004 8299 0982). (See Exhibit C). However, it was not
received by CNC until November 21, 2007, one day after the November 20, 2007
deadline. In this connection, Michael Sundifu, one of the Company's mail clerks,
signed a United States Postal Service Receipt for the Proposal showing the date
of delivery as November 21, 2007 (see Exhibit D). Moreover, entering Certified
Mail Article # 7004 2510 0004 8299 0982 into the United States Postal Service's
Internet "Tract and Confirm" website confirms conclusively that the Proposal was
not delivered to the Company until November 21, 2007 at 10:19 am, one day after
the Company's published deadline (see Exhibit E). As such, the Proposal was
untimely received, and is subject to exclusion under Rule 14a-8(e)(2).
The Staff has made it very clear that it will strictly enforce the deadline for
the submission of proposals without inquiring as to reasons for failure to meet
the deadline, even in cases where a proposal is received only one day late.
International Business Machines Corporation (December 5, 2006) and Smithfield
Foods, Inc. (June 4, 2007).
Mr. Armstrong is a very experienced stockholder proponent, having filed
proposals with many financial institutions and other public companies for more
than 30 years. As he points out himself in his Proposal, many of his submissions
to other public companies have been successful. However, in this case, he failed
to adhere to the submission deadline under Rule 14a-8(c)(2). As Mr. Armstrong
undoubtedly knows (see, e.g., RPM International, Inc. (October 26, 2007), in
which another of Mr. Armstrong's proposals was recently excluded for missing the
deadline), this is a deficiency that cannot be remedied under Rule 14a-8(f). As
such the Company now respectfully requests the concurrence of the Staff that the
Proposal may properly be excluded from the Company's Proxy Materials for its
2008 Annual Meeting under Rules 14a-8(e)(2) and (f).
We note that the Proponent sent a prior letter to the Company dated September
20, 2007 (see Exhibit F) asking that the Company's Board of Directors and its
Governance Committee consider the issue of electing directors annually rather
than for three year terms1. He indicated that depending on what the Board
determined, he may subsequently present a shareholder proposal at "the proper
time." Not only was this earlier letter not a proposal under Rule 14a-8, it also
demonstrates that Mr. Armstrong was aware that there was a "proper time" within
which to present a formal shareholder proposal, which he later attempted to do.
Failure to Meet Eligibility Requirements of Rule 14a-8(b) and Provide Evidence
of Eligible Share Ownership Under Rule 14a-8(f)(1)
Mr. Armstrong has also not provided evidence of his eligible share ownership of
the Company's stock. As a result, CNC believes that the Proposal may also be
omitted under Rule 14a-8(f)(1) because Mr. Armstrong did not provide evidence of
his eligibility to submit a proposal within the 14-day deadline provided.
Pursuant to Rule 14a-8(b)(1), in order to be eligible to submit a proposal a
shareholder must have continuously held at least $2,000 in market value, or 1%,
of the Company's securities entitled to be voted at the annual meeting for at
least one year by the date that the shareholder submitted the proposal. In the
cover letter submitted with the Proposal, Mr. Armstrong declared himself as (a)
"a shareholder for more than one year" and (b) "the owner in excess of $2,000.00
worth of voting stock, 297 shares" (see Exhibit A). Mr. Armstrong did not state
that he had held at least $2,000 of our stock continuously for one year. This is
probably because, as our subsequent review of our stock transfer records (as
maintained by Continental Stock Transfer & Trust Co, the Company's transfer
agent), suggests, Mr. Armstrong was the record holder of only 26 of our shares
throughout the one year period. He appears to have acquired the remainder of his
271 shares in either March or September 2007, in each case well into the one
year ownership period. The value of the 26 shares that Mr. Armstrong does appear
to have held of record for one year is less than $2,000 as calculated in
accordance with the guidance provided by the Division of Corporation Finance in
its Staff Legal Bulletin No. 14, Section C (1).
Pursuant to Rule 14a-8(f)(1), within 14 calendar days of receiving Mr.
Armstrong's Proposal, by letter dated November 30, 2007, the Company notified
Mr. Armstrong that it had not received evidence that he satisfied the ownership
requirement, and informed him of what would constitute appropriate documentation
under Rule 14a-8(b). (The Company also notified him of his failure to meet the
deadline for submissions, although it was not required to do so.) ("Notice of
Defect" see Exhibit H). The Notice of Defect was delivered to Mr. Armstrong by
Federal Express on December 4, 2007 (see Exhibit I). The deadline for Mr.
Armstrong to reply was December 18, 2007. To date, the Company has not received
any response to the Notice of Defect nor any other correspondence from Mr.
Armstrong regarding the Proposal. As a result, Mr. Armstrong has failed to
provide us with the requisite evidence that he has satisfied the ownership
requirement for at least one year. As noted above, Mr. Armstrong has over 30
years' experience submitting proposals, probably longer than any other proponent
active today, and therefore is surely well aware of the ownership requirements
and how to substantiate them, and presumably would have satisfied them if he
could.
The Staff regularly concurs with company's decisions to omit proposals when the
proponent fails to provide the requisite evidence of ownership. Recent examples
in which the Staff concurred in the exclusion of proposals in which, as in our
situation, the proponent ignored the company's notice of defect, include:
Occidental Petroleum Corporation (November 21, 2007) and Dell Inc. (April 2,
2007).
For the foregoing reasons, we intend to omit the Proposal from our 2008 Proxy
Materials, and we respectfully request your confirmation that the Staff will not
recommend enforcement action in connection therewith.
In accordance with Rule 14a-8(j), we are submitting this letter to the
Commission no later than 80 calendar days before March 17, 2008, the earliest
date the Company expects to file its definitive proxy statement and form of
proxy with the Commission. Also in accordance with Rule 14a-8(j), the Proponent
is being informed of the Company's intention to omit the Proposal from its 2008
Proxy Materials by sending him a copy of this letter and its exhibits. The
Proponent is respectfully requested to copy the undersigned on any response that
he may choose to make to the Staff. Seven copies of this letter are enclosed.
Please acknowledge receipt by stamping and returning one in the enclosed
self-addressed stamped envelope.
As noted above, CNC plans to begin mailing its Proxy Materials on or about March
17, 2008. In order to meet our printing schedule, we would appreciate receiving
your response no later than March 3, 2008. If you have any questions, require
further information, or wish to discuss this matter, please call me at
213-673-9516.
Very truly yours,
/s/
Jean A. Cooper
Senior Vice President and Senior Counsel
Enclosures
cc: Gerald Armstrong (w/encl.)
Michael B. Cabill, Esq. (w/ encl.)
820 Sixteenth Street, No. 705
Denver, Colorado 80202-3227
The Corporate Secretary
CITY NATIONAL CORPORATION
400 North Roxbury Drive
Beverly Hills, California 90210
Greatings:
Pursuant to Rule X-14 of the Securites and Exchange Commission, this letter is
formal notice to the management of City National corporation, at the coming
annual meeting in 2008, I, Gerald R. Armstrong, a shareholder for more than one
year and the owner of in excess of $2,000[text illegible] worth of voting stock,
[text illegible] shares, shares which I intend to own for all of my life, will
cause to be introduced from the floor of the meeting, the attached resolution.
I will be pleased to withdraw the resolution if a sufficient amendment is
supported by the board of directors and presented accordingly.
I ask that if management intends to oppose this resolution, my name, address,
and telephone Gerald R. Armstrong,820 Sixteenth Street, No. 705, Denver,
Colorado, 80202-3727, 303-355-1199, together with the number of shares owned by
[text illegible] recorded on the stock ledgers of the corporations be printed in
the proxy statements together with the text of the resolution and the statement
of reasons for introductions also ask that the substance of the resolution be
included in the notice of hte annual meeting and on managements from of proxy.
Yours for "Dividends and Democracy"
Gerald R. Armstrong, Shareholder
Certified mail No. 700 [text illegible] 0004 8299 0902
RESOLUTION
That the shareholders of CITY NATIONAL CORPORATION request its Board of
Directors to take the steps necessary to elimate classification of terms of the
Board of Directors to require that all Directores stand for election annually.
the board declassification shall be completed in a manner that does not affect
the unexpired terms of the previously-elected Directores.
STATEMENT
The proponent believes the election of directors is the stronest way that
shareholders [text illegible] the directores of any corporation. currently, our
board of directors is divided into three classes with each class serving
three-year teners. Because of this structure, shareholders may only vote for
sharholders because it requires accountability.
U.S. Bancorp, Associated Banc-Corp, Piper Jaffray Companies, Fifth-Third
Bancorp, Pan Pacific Retail Properites, Qwest Communications International, Xcel
Energy Creater, Bay Bancorp, North Valley Bancorp, Pacific Continental
Corporation Corporation, Regions Financial Corporation, CoBiz Financial Inc.,
Marshall's [text illegible] Corporaion and [text illegible]Financial, [text
illegible] amoung the corporaions electing direcors annually because of the
efforts of the proponent.
The performance of our management and our Board of Directors is now being more
strongly tested due to economic conditions and the accountability for
performance must be given to the shareholders whose [text illegible] has been
entrusted to the form of share investments.
A study by researchers at Harvard Business School and the University of
Pennsylvania's [text illegible] Schoole titled "Corporate Convernance and
Equility Prices" (Quarterly Journal of Economics, February [text illegible]
2003); looked at the relationship between corporate governance [text illegible]
(including classified boards) and firm performance. The study found a
significant positive link between governance and [text illegible] favoring
shareholders (such as annual directors election) and firm value.
While management may argue that directors need and deserve continuity management
should become aware that contibility and [text illegible] may be best assured
when their performance as directors is exemplanry and is deemed beneficial to
the best interest of the corporaion and its shareholders.
The proponent regards as unfounded the concern expressed by some that annual
election of all directors could leave complanies without experienced directors
in the event that all [text illegible] are voted out by shareholders in the
unlikely event that shareholdrs do vote to replace all directors such a decsion
would express dissatisfaction with the [text illegible] directores and [text
illegible] need for change.
If you agree that shareholders may benefit from greater accountablity [text
illegible] by annual election of all directors please vot "FOR" this proposal.
-----FOOTNOTES-----
1 The Chairman of the Compensation, Nominating & Governance Committee replied to
Mr. Armstrong in writing that the Governance Committee would discuss the issue
raised by him ("CNC Reply," see Exhibit G-1). The CNC Reply was delivered by
Federal Express to Mr. Armstrong's residence on November 1, 2007 (see Exhibit
G-2)
[STAFF REPLY LETTER]
January 17, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: City National Corporation
Incoming letter dated December 20, 2007
The proposal relates to the annual election of directors.
There appears to be some basis for your view that CNC may exclude the proposal
under rule 14a-8(e)(2) because CNC received it after the deadline for submitting
proposals. We note in particular your representation that CNC did not receive
the proposal until after this deadline. Accordingly, we will not recommend
enforcement action to the Commission if CNC omits the proposal from its proxy
materials in reliance on rule 14a-8(e)(2). In reaching this position, we have
not found it necessary to address the alternative basis for omission upon which
CNC relies.
Sincerely,
/s/
Heather L. Maples
Special Counsel
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