Company Name: Cincinnati Bell Inc.
Public Availability Date: January 7, 2008
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
December 19, 2007
VIA OVERNIGHT COURIER
Office of Chief Counsel
Division of Corporation Finance
U.S. Securities and Exchange Commission
100 F Street, N.E.
Washington, D.C. 20549
Re: Cincinnati Bell Inc. Request for a No-Action Letter With Respect to
Shareholder Proposal Submitted by Mr. Alexis J. Hannan, III
Dear Ladies and Gentlemen:
On behalf of Cincinnati Bell Inc., an Ohio corporation ("CBI"), and pursuant to
Rule 14a-8(j), we are submitting this letter in reference to CBI's intention to
omit from its proxy statement and form of proxy for its 2008 Annual Meeting of
Shareholders (collectively, the "2008 Proxy Materials") the shareholder proposal
described below (the "Proposal") and statements in support thereof received from
Mr. Alexis J. Hannan, III (the "Proponent"):
[] The proposal submitted by the Proponent and received by CBI on December 7,
2007, a copy of which is attached hereto as Exhibit A, proposes that CBI's Board
of Directors (the "Board") immediately engage an investment banking firm to
evaluate alternatives that could enhance shareholder value.
In accordance with Rule 14a-8(f) and concurrently with the submission of this
letter, CBI sent a letter on December 19, 2007, a copy of which is attached
hereto as Exhibit B (the "Objection Letter"), to the Proponent identifying
certain procedural and eligibility deficiencies with the Proposal.
We hereby notify the Division of Corporation Finance of CBI's intention to
exclude the Proposal from its 2008 Proxy Materials, and we respectfully request
that the staff of the Division of Corporation Finance (the "Staff") concur in
CBI's view that, on procedural grounds:
[] the Proposal is excludable pursuant to Rule 14a-8(e)(2) as it was not
received by CBI until after the deadline published in CBI's 2007 proxy statement
(the "2007 Proxy Statement"), and
[] the Proposal will be excludable pursuant to Rule 14a-8(b) if the Proponent
fails to supply, within 14 days of receipt of the Objection Letter, documentary
support sufficiently evidencing that the Proponent is eligible to submit the
Proposal,
or alternatively, that, on substantive grounds,
[] the Proposal is excludable pursuant to Rule 14a-8(i)(1) as it pertains to an
improper subject for shareholder action.
I. THE PROPOSAL.
The Proposal states:
RESOLVED, That the stockholders of Cincinnati Bell Inc., assembled at the annual
meeting in person and by proxy, hereby direct the Board of Directors to
immediately engage the services of an Investment Banking firm to evaluate
alternatives that could enhance shareholder value including, but not limited to,
a merger or outright sale of Cincinnati Bell Inc.
II. ANALYSIS.
A. The Proposal May Be Excluded Under Rule 14a-8(e)(2) as the Proposal Was Not
Timely Submitted.
The Company believes that the Proposal may be omitted from the 2008 Proxy
Materials pursuant to Rules 14a-8(e)(2) and (f). Under Rule 14a-8(e)(2), a
shareholder proposal must be received at the company's principal executive
offices not less than 120 calendar days before the date the company's proxy
statement was released to shareholders in connection with the previous year's
annual meeting. The keys dates:
[] November 24, 2007 - Deadline included in CBI's 2007 Proxy Statement for
submission of shareholder proposals for 2008 Annual Meeting of Shareholders and
inclusion in the 2008 Proxy Materials
[] December 4, 2007 - Date of Proposal
[] December 7, 2007 - Date Proposal received by CBI
Since the Proponent failed to timely submit the Proposal and CBI is following
the procedural requirements of Rule 14a-8(f) and, pursuant to Rule 14a-8(f)(1),
this deficiency cannot be cured by the Proponent, CBI believes it may properly
exclude the Proposal from the 2008 Proxy Materials.
The Staff has granted no-action relief with respect to the omission of a
proposal when a proponent has failed to meet the deadline for submitting
shareholder proposals as required by Rule 14a-8(e)(2). See, e.g., Wendy's Int'l,
Inc. (January 6, 2003); UGI Corporation (November 20, 2002); Oracle Corporation
(August 22, 2002); and Sara Lee Corporation (July 19, 2002).
CBI believes that, consistent with the Staff's positions in the letters cited
above, the Proposal may be excluded from the 2008 Proxy Materials under Rule
14a-8(e)(2) because the Proponent failed to submit the Proposal prior to the
deadline for shareholder proposals.
B. The Proposal May Be Excluded Under Rule 14a-8(b) if the Proponent Fails to
Provide Sufficient Evidence of Eligibility.
Rule 14a-8(b)(1) establishes the minimum ownership requirement for eligibility
to submit a shareholder proposal. In order to submit a proposal for
consideration, a proponent "must have continuously held at least $2,000 in
market value of the company's securities ... for at least one year by the date"
of the submission. A proponent must also make a written statement that they
intend to hold such securities through the date of the shareholder meeting.
The letter containing the Proposal indicated that the Proponent was the
beneficial owner of 9,940 securities of CBI. The records of CBI's transfer agent
do not identify the Proponent as a record owner and the submission did not
include documentary evidence sufficient to verify the Proponent's eligibility as
beneficial owner. The Proponent included with the letter a "Legal Proxy" dated
April 4, 2007 executed by Richard J. Daly of Charles Schwab & Co., Inc., a copy
of which is attached hereto as Exhibit C. The "Legal Proxy" does not clearly
indicate or verify that the Proponent is the beneficial owner of such
securities. In addition, the information in the "Legal Proxy" is as of April
2007 and is not current with the submission date of the Proposal to CBI.
Further, as of the date of this letter, the Proponent has not provided CBI with
any evidence or verification that he has held such securities for at least one
year prior to the submission of the Proposal. Also, the Proponent did not
include a statement that he intended to continue to hold such securities through
the date of the 2008 Annual Meeting of Shareholders.
Therefore, CBI sent the Objection Letter to the Proponent notifying him that he
had each failed to establish his eligibility to submit a shareholder proposal.
The Objection Letter, which included a copy of Rule 14a-8, requested that CBI be
furnished with evidence establishing ownership in the form required under Rule
14a-8(b).
Rule 14a-8(b)(2)(i) provides that a proponent may verify its stock ownership, if
it is not a record owner, by submitting a written statement from the record
holder of the securities stating that the shareholder has owned the securities
continuously for one-year as of the date the proposal was submitted. Instead,
the Staff stated in Staff Legal Bulleting No. 14 that a shareholder must submit
an affirmative written statement from the record holder of its securities that
specifically verifies that the shareholder owned the securities continuously for
a period of one year as of the time of submitting the proposal. Finally, Rule
14a(b)(2)(i) requires that the shareholder provide a written statement of intent
to hold the securities through the date of the shareholder meeting.
Since the Objection Letter is being sent to the Proponent concurrently with this
letter, the Proponent has not yet had the 14 days permitted under Rule
14a-8(f)(1) to respond and remedy any eligibility or procedural deficiency. If
the Proponent submits documentary evidence in response to the Objection Letter
within the time period required by Rule 14a-8(f)(1), CBI will promptly forward
such materials to the Staff. If the documentary support submitted by the
Proponent, either initially or in response to the Objection Letter, to evidence
his satisfaction of the Rule 14a-8(b) minimum ownership requirement clearly
fails to satisfy the standards consistently imposed by the Staff in no-action
letters and guidance, we respectfully request confirmation that the Staff will
not recommend enforcement action to the Commission if CBI excludes the Proposal
from its 2008 Proxy Materials in reliance on Rule 14a-8(b).
C. The Proposal May Be Excluded under Rule 14a-8(i)(1) as it is not a Proper
Subject of Shareholder Action Under the Laws of the State of Ohio.
Rule 14a-8(i)(1) permits a shareholder proposal to be omitted from a company's
proxy materials if the proposal is not a proper subject for action by
shareholders under the laws of the jurisdiction of the company's organization.
CBI is a corporation organized under the laws of the State of Ohio. General
corporate authority is vested in the board of directors of Ohio corporations
pursuant to Ohio Revised Code Section 1701.59(A), which states that "[e]xcept
where the law, the articles, or the regulations require action to be authorized
or taken by shareholders, all of the authority of a corporation shall be
exercised by or under the direction of its directors" [emphasis added]. Ohio
Revised Code Section 1701.59(A) further states that "[t]he selection for a time
frame for the achievement of corporate goals shall be the responsibility of the
directors" [emphasis added].
As a necessary corollary to the foregoing statutory provisions, it is clear that
shareholders may not require a board of directors to take any action the
discretion over which is committed exclusively to the board of directors itself.
Contrary to this premise, the Proposal would "direct the Board of Directors to
immediately engage the services of an Investment Banking firm ..." The mandatory
directive contained in the Proposal is in contravention of each of the Ohio
statutory provisions discussed above.
The Commission's position regarding the impermissible nature of proposals
usurping board power in contravention of state law is clear. The Note to Rule
14a-8(i)(1) states that proposals are generally considered improper under state
law if they would be binding on the company if approved by shareholders. In
addition, Staff Legal Bulletin No. 14 suggests that shareholder proponents
consider whether the proposal, if approved, would be binding on the company,
stating that binding proposals face a much greater likelihood of being improper
under state law and, therefore, excludable under Rule 14a-8(i)(1). The Staff has
consistently concurred that a shareholder proposal which mandates or directs a
company's board to take action is generally inconsistent with the discretionary
authority granted to a board of directors pursuant to state law, and thus
excludable under Rule 14a-8(i)(1). See DCB Financial Corp. (March 5, 2003)
(shareholder proposal requiring the engagement of investment banking firm may be
omitted if not revised); Keystone Inc. (March 15, 1999); Alaska Air Group, Inc.
(March 26, 2000); and Ford Motor Company (March 19, 2001). If ultimately
approved by shareholders, the resolution contained in the Proposal would compel
CBI's Board to retain an investment banking firm. Since the Proposal patently
usurps the authority Ohio law grants to the CBI's Board of Directors, it may be
excluded from the 2008 Proxy Materials pursuant to Rule 14a-8(i)(1).
III. CONCLUSION
Based on the foregoing, we hereby respectfully request, on behalf of CBI, that
the Staff not recommend any enforcement action if the Proposal is excluded from
the 2008 Proxy Materials. Pursuant to Rule 14a-8(j), enclosed herewith are six
copies of this letter and its attachments. Pursuant to Rule 14a-8(j), this
letter is being filed with the Commission no later than 80 calendar days before
CBI files its definitive 2008 Proxy Materials with the Commission. We hereby
agree to promptly forward to the Proponents any Staff response to this no-action
request that the Staff transmits by facsimile only to us or CBI.
Consistent with the provisions of Rule 14a-8(j), CBI will concurrently provide
copies of this correspondence to the Proponent. We recognize that the Staff has
not interpreted Rule 14a-8 to require proponents to provide CBI and its counsel
a copy of any correspondence that they submit to the Staff. Therefore, in the
interest of a fair and balanced process, we request that the Staff notify the
undersigned and CBI if it receives any correspondence on the Proposal from the
Proponent or other persons, unless that correspondence has specifically
confirmed to the Staff that CBI or its undersigned counsel have timely been
provided with a copy of the correspondence. If we can provide additional
correspondence to address any questions that the Staff may have with respect to
this no-action request, please do not hesitate to call me at (513) 651-6712.
Very truly yours,
FROST BROWN TODD LLC
By: /s/
Kevin L. Cooney
KLC:jss
Encls.
cc: Mr. Christopher J. Wilson, General Counsel of CBI
Mr. Alexis J. Hannan, III
EXHIBIT LIST
Exhibit A -Proposal
Exhibit B - Objection Letter
Exhibit C - Hannan Ownership Proxy
[INQUIRY LETTER]
December 4, 2007
Mr. Phillip R. Cox
Chairman of the Board
Cincinnati Bell Inc.
% Investor Relations Department
201 E 4\th/ Street
Cincinnati, OH 45202
Dear Mr. Cox:
For the reasons stipulated in my letter to you, dated February 24, 2007, I
submit the following shareholder proposal to be included in the proxy statement
for the next meeting of shareholders.
RESOLVED: That the stockholders of Cincinnati Bell Inc., assembled at the annual
meeting in person and by proxy, hereby direct the Board of Directors to
immediately engage the services of an Investment Banking firm to evaluate
alternatives that could enhance shareholder value including but not limited to a
merger or outright sale of Cincinnati Bell Inc.
As evidence of my eligibility to submit this shareholder proposal I offer the
attached copy of Legal Proxy signed by Mr. Richard J. Daly, Attorney-in-Fact for
Charles Schwab & Co., Inc. The document substantiates that I am beneficial owner
of 9,940 securities of Cincinnati Bell Inc.
Very truly yours,
/s/
Alexis J. Hannan, III
Shareholder
[STAFF REPLY LETTER]
January 7, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Cincinnati Bell Inc. Incoming letter dated December 19, 2007
The proposal relates to engaging an investment banking firm.
There appears to be some basis for your view that CBI may exclude the proposal
under rule 14a-8(e)(2) because CBI received it after the deadline for submitting
proposals. Accordingly, we will not recommend enforcement action to the
Commission if CBI omits the proposal from its proxy materials in reliance on
rule 14a-8(e)(2). In reaching this position, we have not found it necessary to
address the alternative bases for omission upon which CBI relies.
Sincerely,
/s/
William A. Hines
Special Counsel |