Company Name: Chevron Corp.
Public Availability Date: February 19, 2008
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
December 20, 2007
By Overnight Delivery
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
RE: Excluding a Stockholder Proposal For Right of Stockholders to Call Special
Meetings
Dear Sir or Madam:
We are submitting this letter pursuant to Rule 14a-8(j) under the Securities
Exchange Act of 1934, as amended, and requesting that the Staff of the Division
of Corporation Finance (the "Staff") confirm that it will not recommend any
enforcement action if Chevron Corporation excludes a stockholder proposal (the
"2008 Proposal") submitted to it by Mr. Nick Rossi (the "Proponent") from
Chevron's 2008 definitive proxy materials. Chevron expects to file its 2008
definitive proxy materials on or about April 11, 2008. We are enclosing seven
copies of this letter and its attachments and are concurrently sending a
complete copy to Mr. John Chevedden, the Proponent's representative.
Summary
We respectfully submit that Chevron may exclude the 2008 Proposal from its 2008
definitive proxy materials under Rule 14a-8(i)(10) as "substantially
implemented" for the reasons discussed below. However, Chevron's Board of
Directors is not scheduled to meet to take any action until after Chevron's
deadline for submitting a no-action letter request. Accordingly, we are
requesting that, if the Board of Directors acts as described below to
substantially implement the 2008 Proposal, the Staff concur that Chevron may
exclude the 2008 Proposal from its 2008 definitive proxy materials. We intend to
supplement this request immediately following the next Board of Director's
meeting.
The 2008 Proposal
The 2008 Proposal requests that the Board of Directors amend Chevron's bylaws
"and any other appropriate governing documents to give holders of 10% to 25% of
[Chevron's] outstanding common stock the power to call [for] a special
shareholder meeting, in compliance with applicable law."
A copy of the 2008 Proposal, its supporting statement and the Proponent's
related correspondence is attached to this letter as Exhibit A.
Basis for ExclusionRule 14a-8(i)(10)
Rule 14a-8(i)(10) permits a company to exclude a stockholder proposal if the
company has substantially implemented the proposal. The Securities and Exchange
Commission (the "Commission") stated in 1976 that the predecessor to Rule
14a-8(i)(10) "is designed to avoid the possibility of stockholders having to
consider matters which have already been favorably acted upon by the
management." Exchange Act Release No. 34-12598 (July 7, 1976). The Commission
has refined Rule 14a-8(i)(10) over the years. In the 1983 amendments to the
proxy rules, the Commission indicated:
In the past, the [S]taff has permitted the exclusion of proposals under Rule
14a-8(c)(10) only in those cases where the action requested by the proposal has
been fully effected. The Commission proposed an interpretative change to permit
the omission of proposals that have been "substantially implemented by the
issuer." While the new interpretative position will add more subjectivity to the
application of the provision, the Commission has determined the previous
formalistic application of this provision defeated its purpose. Exchange Act
Release No. 34-20091, at II.E.5. (Aug. 16, 1983) (the "1983 Release").
The 1998 amendments to the proxy rules, which implemented current Rule
14a-8(i)(10), reaffirmed this position. See Exchange Act Release No. 40018 at
n.30 and accompanying text (May 21, 1998). Consequently, as noted in the 1983
Release, in order to be excludable under Rule 14a-8(i)(10), a stockholder
proposal need only be "substantially implemented," not "fully effected."
Applying this standard, the Staff has stated that "a determination that the
company has substantially implemented the proposal depends upon whether [the
company's] particular policies, practices and procedures compare favorably with
the guidelines of the proposal." Texaco, Inc. (available Mar. 28, 1991). In the
case of proposed amendments to a company's governing instruments, the Staff has
consistently permitted companies to exclude proposals under Rule 14a-8(i)(10)
when the company has already amended its governing instruments in the manner
suggested by the proposal. See, for example, Honeywell International Inc.
(available Jan. 31, 2007) (proposal requesting that board amend governing
instruments to require that any future or current poison pill be subject to
shareholder vote); The Dow Chemical Co. (available Mar. 2, 2006) (proposal
requesting that board amend governing instruments to declassify board);
Southwest Airlines Co. (available Feb. 10, 2005) (same); Sprint Corp. (available
Jan. 18, 2005) (same). The Staff has also consistently permitted companies to
exclude proposals under Rule 14a-8(i)(10) when the company's board has resolved
to seek stockholder approval at the next annual meeting to affect an amendment
in the manner requested by the proposal. See, for example, Chevron Corp.
(available Feb. 15, 2007) (proposal requesting that board amend governing
instruments to eliminate supermajority vote provisions); FedEx Corp. (available
June 26, 2006) (same); Pfizer Inc. (available Jan. 31, 2006) (same); Northrop
Grumman Corp. (available Mar. 22, 2005) (proposal requesting that the board
amend governing instruments to declassify board). Moreover, the Staff has
consistently granted no-action relief under Rule 14a-8(i)(10) where a company
intends to exclude a proposal on the grounds that its board of directors is
expected to take certain action that will substantially implement the proposal
and then supplements its request for no-action relief by notifying the Staff
after the action has been taken by the board. See, for example, Hewlett-Packard
Co. (avail. Dec. 11, 2007) (granting no-action relief where the company notified
the Staff of its intention to omit a stockholder proposal under Rule
14a-8(i)(10) because the board of directors was expected to take action that
substantially implemented the proposal and the company supplementally notified
the Staff of the board action); The Dow Chemical Co. (available Feb. 26, 2007)
(same); Johnson & Johnson (available Feb. 13, 2006) (same).
We expect that Chevron's Board of Directors will consider, at its next scheduled
meeting, an amendment to Chevron's By-Laws to permit stockholders owning at
least 25 percent of Chevron's common stock to call for a special meeting of
stockholders. The Board of Directors is not scheduled to meet, however, until
after Chevron's deadline for submitting a no-action letter request to exclude
the 2008 Proposal from its definitive proxy materials. Accordingly, we are
requesting that, if the Board of Directors adopts a By-Law amendment to permit
stockholders owning at least 25 percent of Chevron's common stock to call for a
special meeting of stockholders, the Staff concur that Chevron will have
substantially implemented the 2008 Proposal and thus may exclude the 2008
Proposal from Chevron's 2008 definitive proxy materials. We intend to supplement
this request immediately following the next Board of Director's meeting and will
at that time confirm whether the Board adopted a By-law amendment as described
above.
If the Staff has any questions with respect to the foregoing, please contact me
at 925-842-2796 or Rick E. Hansen at 925-842-2778. We may also be reached by
facsimile at 925-842-2846 and would appreciate it if you would send your
response to us by facsimile to that number. The Proponent's representative, Mr.
John Chevedden, can be reached by email at olmstead7p@earthlink.net.
Please acknowledge receipt of this letter and the enclosures by date-stamping
one of the enclosed copies of this letter and returning it to me in the enclosed
envelope.
Sincerely yours,
/s/
Christopher A. Butner
Assistant Secretary and Counsel
Enclosures
cc: Lydia I. Beebe
Charles A. James
[INQUIRY LETTER]
EXHIBIT A
P.O Box 249
Boonville, CA 95415-0249
Mr. David J. O'Reilly
Chairman
Chevron Corporation (CVX)
6001 Bollinger Canyon Rd
San Ramon CA 94583
Rule 14a-8 Proposal
Dear Mr. O'Reilly,
This Rule 14a-8 proposal is respectfully submitted in support of the long-term
performance of our company. This proposal is submitted for the next annual
shareholder meeting. Rule 14a-8 requirements are intended to be met including
the continuous ownership of the required stock value until after the date of the
respective shareholder meeting and the presentation of this proposal at the
annual meeting. This submitted format, with the shareholder-supplied emphasis,
is intended to be used for definitive proxy publication. This is the proxy for
John Chevedden and/or his designee to act on my behalf regarding this Rule 14a-8
proposal for the forthcoming shareholder meeting before, during and after the
forthcoming shareholder meeting. Please direct all future communication to John
Chevedden at:
olmsted7p (at) earthlink.net
(In the interest of company efficiency and cost savings please communicate via
email.)
PH: 310-371-7872
2215 Nelson Ave., No. 205
Redondo Beach, CA 90278
Your consideration and the consideration of the Board of Directors is
appreciated in support of the long-term performance of our company. Please
acknowledge receipt of this proposal by email.
Sincerely,
/s/
cc: Lydia I. Beebe
Corporate Secretary
PH: 925 842-1000
FX: 925 842-3530
F: 925-842-2846
Christopher Butner<cbutner@chevron.com>
Assistant Corporate Secretary
[CVX: Rule 14a-8 Proposal, October 21, 2007]
3 - Special Shareholder Meetings
RESOLVED, Shareholders ask our board to amend our bylaws and any other
appropriate governing documents to give holders of 10% to 25% of our outstanding
common stock the power to call a special shareholder meeting, in compliance with
applicable law. This proposal favors 10% from the above range.
Special meetings allow investors to vote on important matters, such as a
takeover offer, that can arise between annual meetings. If shareholders cannot
call special meetings, management may become insulated and investor returns may
suffer.
Shareholders should have the ability to call a special meeting when they think a
matter is sufficiently important to mefit expeditious consideration. Shareholder
control over timing is especially important in the context of a major
acquisition or restructuring, when events unfold quickly and issues may become
moot by the next annual meeting.
Fidelity and Vanguard are among the mutual funds supporting a shareholder right
to call a special meeting. The proxy voting guidelines of many public employee
pension funds, including the New York City Employees Retirement System, also
favor preserving this right. Governance ratings services, such as The Corporate
Library and Governance Metrics International, take special meeting rights into
account when assigning company ratings.
Eighteen (18) proposals on this topic averaged 56%-support in 2007 - including
74%-support at Honeywell (HON).
Nick Rossi, Boonville, Calif., who sponsored a number of proposals on this
topic, said the merits of adopting this proposal should also be considered in
the context of our company's overall corporate governance structure and
individual director performance. For instance in 2007 the following structure
and performance issues were reported (and certain concerns are noted):
We had no Independent Chairman - Independent oversight concern.
Poison pill: Our directors can adopt a poison pill and prevent us from ever
voting on it.
Cumulative voting was not allowed.
Mr. Nun and Mr. Armacost, holding titles of CEO or Chairman elsewhere, also
held 4 or 5 director seats each - Over-extension concern.
Mr. Armacost, our Lead Director, and Mr. Ginn had 25 years and 18 years tenure
respectively - Independence concern.
Our directors served on 8 boards rated F or D by The Corporate Library,
http://www.thecorporatelibrary.com. an independent investment research firm:
|[NCCDEF] |[UCA1] |[TDC4,M'00) Mr. SHARERS',QL,VU] |[TCC4,M'Coca-Cola Bottling
(COKE) (COKE)',QL,VU] |[TCC4,MP1,QL,G.24] |[XT] |[ST]|[LC15]|[RS4]1) Mr. Nun
|[TA]Coca-Cola (KO) |[TA]F-rated |[ST] |[TA]General Electric (GE) |[TA]D-rated
|[ST] |[TA]Dell (D) |[TA]D-rated |[ST]2) Mr. Sugar |[TA]Northrop (NOC)
|[TA]D-rated |[ST]3) Mr. Rice |[TA]Wells Fargo (WFC) |[TA]D-rated |[ST]4) Mr.
Ware |[TA]Coca-Cola Bottling (COKE) |[TA]D-rated |[ST]5) Mr. Sharer |[TA]Amgen
(AMGN) |[TA]D-rated |[ST] |[TA]Northrop (NOC) |[TA]D-rated |[ET]
Messrs. Nun, Sugar and Sharer were designated as "Accelerated Vesting"
directors by The Corporate Library due to their involvement with boards that
accelerated stock option vesting in order to avoid recognizing the related
expense.
The above concerns shows there is room for improvement and reinforces the reason
to take one step forward now and vote yes:
Notes:
Nick Rossi, P.O. Box 249, Boonville, Calif. 95415 sponsors this proposal.
The above format is requested for publication without re-editing or
re-formatting.
The company is requested to assign a proposal number (represented by "3" above)
based on the chronological order in which proposals are submitted. The requested
designation of "3" or higher number allows for ratification of auditors to be
item 2.
This proposal is believed to conform with Staff Legal Bulletin No. 14B (CF),
September 15, 2004 including:
Accordingly, going forward, we believe that it would not be appropriate for
companies to exclude supporting statement language and/or an entire proposal in
reliance on rule 14a-8(i)(3) in the following circumstances:
the company objects to factual assertions because they are not supported;
the company objects to factual assertions that, while not materially false or
misleading, may be disputed or countered;
the company objects to factual assertions because those assertions may be
interpreted by shareholders in a manner that is unfavorable to the company, its
directors, or its officers; and/or
the company objects to statements because they represent the opinion of the
shareholder proponent or a referenced source, but the statements are not
identified specifically as such.
See also: Sun Microsystems, Inc, (July 21, 2005).
Please note that the title of the proposal is part of the argument in favor of
the proposal. In the interest of clarity and to avoid confusion the title of
this and each other ballot item is requested to be consistent throughout all the
proxy materials.
Please advise if there is any typographical question.
Stock will be held until after the annual meeting and the proposal will be
presented at the annual meeting.
Please acknowledge this proposal promptly by email and advise the most
convenient fax number and email address to forward a broker letter, if needed,
to the Corporate Secretary's office.
[INQUIRY LETTER]
Via Electronic and Overnight Delivery
February 1, 2008
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
RE: Excluding a Stockholder Proposal For Right of Stockholders to Call Special
Meetings from Chevron Corporation's 2008 Definitive Proxy Materials
Dear Sir or Madam:
We refer you to our letter, dated December 20, 2007, requesting that the Staff
of the Division of Corporation Finance (the "Staff") confirm that it will not
recommend any enforcement action if Chevron Corporation excludes a stockholder
proposal (the "2008 Proposal") submitted to it by Mr. Nick Rossi (the
"Proponent") from Chevron's 2008 definitive proxy materials. The 2008 Proposal
requests that Chevron's Board of Directors amend Chevron's By-Laws "and any
other appropriate governing documents to give holders of 10% to 25% of
[Chevron's] outstanding common stock the power to call [for] a special
shareholder meeting, in compliance with applicable law."
In our original no-action letter request, we indicated that Chevron may exclude
the 2008 Proposal from its definitive proxy materials under Rule 14a-8(i)(10)
(substantially implemented) because Chevron's Board would be considering an
amendment to Chevron's By-Laws that would substantially implement the 2008
Proposal. The purpose of this supplemental letter is to confirm that at a
meeting on January 30, 2008, Chevron's Board approved an amendment to Chevron's
By-laws to allow holders of at least 25 percent of Chevron common stock to cause
the Chairman of the Board or Secretary to call a special meeting of stockholders
(the "By-Law Amendment," filed with the SEC as an exhibit to the Current Report
on Form 8-K on February 1, 2008, and attached hereto as Exhibit A).
The By-Law Amendment
The By-Law Amendment adopted by Chevron's Board on January 30, 2008, provides,
in relevant part, that:
special meetings of the stockholders shall be called by the Chairman of the
Board or the Secretary upon the written request of stockholders owning at least
25 percent of Chevron's common stock then outstanding and entitled to vote;
a written request for special meeting must satisfy certain requirements as to
form;
stockholders may revoke their written request for a special meeting at any
time; and
the Chairman of the Board or Secretary shall not call a special meeting of
stockholders if (i) the Board has called or calls for an annual meeting of
stockholders and the purpose of the annual meeting includes the purpose
specified in the written request for special meeting or (ii) an annual or
special meeting was held not more than 12 months before the request to call the
special meeting was received and such annual or special meeting included the
purpose specified in the request.
Basis for ExclusionRule 14a-8(i)(10) (Substantially Implemented)
As we discussed in our original no-action letter request, Rule 14a-8(i)(10)
permits a company to exclude a stockholder proposal if the company has
substantially implemented the proposal. Applying this standard, the Staff has
stated that "a determination that the company has substantially implemented the
proposal depends upon whether [the company's] particular policies, practices and
procedures compare favorably with the guidelines of the proposal." Texaco, Inc.
(available Mar. 28, 1991). Under Rule 14a-8(i)(10), substantial implementation
requires that a company's actions satisfactorily address the "essential
objective" of the proposal. See, for example, Hewlett-Packard Co. (available
Dec. 11, 2007) (same proposal as that at issue here); Honeywell International
Inc. (available Jan. 31, 2007) (proposal requesting that board amend governing
instruments to require that any current or future poison pill be subject to
stockholder vote); The Dow Chemical Co. (available Mar. 2, 2006) (proposal
requesting that board amend governing instruments to declassify board).
The By-Law Amendment substantially implements the 2008 Proposal and,
accordingly, the 2008 Proposal may be excluded from Chevron's definitive proxy
materials under Rule 14a-8(i)(10). The 2008 Proposal requests that Chevron's
Board amend Chevron's By-Laws "and any other appropriate governing documents to
give holders of 10% to 25% of [Chevron's] outstanding common stock the power to
call [for] a special shareholder meeting, in compliance with applicable law." As
described above, the By-Law Amendment provides that a special meeting of
stockholders shall be called by the Chairman of the Board or Secretary upon the
written request of the holders of at least 25 percent of Chevron's common stock
then outstanding and entitled to vote on the matter or matters to be brought
before the proposed special meeting. Thus, the "essential objective" of the 2008
Proposal is to permit the holders of 25 percent of Chevron's common stock to
cause a meeting of stockholders to be held, which the stockholders were not
empowered to do prior to the Board's adoption of the By-Law Amendment.
Consequently, the By-Law Amendment substantially implements the essential
objective of the 2008 Proposal by permitting the holders of at least 25 percent
of Chevron's common stock to cause a special meeting of the stockholders to be
held.
The only material difference between the 2008 Proposal and the By-Law Amendment
(which difference was not proscribed by the 2008 Proposal) is the limited
circumstances under which the Chairman of the Board or Secretary will not call a
special meeting of stockholderswhen
(i) the Board has called or calls for an annual meeting of stockholders and the
purpose of the annual meeting includes the purpose specified in the written
request for special meeting, or
(ii) an annual or special meeting was held not more than 12 months before the
request to call the special meeting was received and such annual or special
meeting included the purpose specified in the written request for special
meeting.
These reasonable limitations on the power of stockholders to call for a special
meeting were included in the By-Law Amendment to avoid the costs and burdens on
Chevron and its stockholders associated with holding a special meeting to
consider the same business that has recently been or is about to be considered
at an annual or special meeting. Chevron's Board, in adherence to its fiduciary
responsibilities to Chevron's stockholders, is responsible for conserving
company resources and costs when possible and, where necessary, minimizing the
number of meetings where stockholders are asked to consider the same or
substantially similar matters. The Securities and Exchange Commission (the
"Commission"), in adopting various substantive bases for the exclusion of
stockholder proposals, has noted similar concerns with stockholders having to
consider the same issues repeatedly. For example, the Commission stated in 1976
that the predecessor to Rule 14a-8(i)(10) was "designed to avoid the possibility
of shareholders having to consider matters which have already been favorably
acted upon by management." Exchange Act Release No. 12598 (July 7, 1976) (the
"1976 Release"). The Commission offered a similar reason for adopting Rule
14a-8(i)(11), which allows the exclusion of a proposal that "substantially
duplicates another proposal previously submitted to the company by another
proponent that will be included in the company's proxy materials for the same
meeting." In the 1976 Release, the Commission noted that the purpose of the
exclusion was to "eliminate the possibility of shareholders having to consider
two or more substantially identical proposals ...." Similarly, by adopting the
above described reasonable limitations on the power of stockholders to call for
a special meeting, Chevron's Board is seeking to avoid asking stockholders to
consider the same business that has recently been or is about to be considered
at an annual or special meeting.
We respectfully direct the Staff's attention to its recently issued decision in
Hewlett-Packard Co. (available Dec. 11, 2007). (For the Staff's convenience, we
have attached a copy of this letter as Exhibit B.) There the Staff permitted HP
to exclude from its forthcoming definitive proxy materials a proposal the same
as the 2008 Proposal. HP's Board adopted an amendment to the company's bylaws
permitting the holders of at least 25 percent of HP's stock to cause its board
to call a special meeting of stockholders. HP's bylaw amendment also included
reasonable limitations on the power of stockholders to call for a special
meetingwhere the board determines in good faith that the specific business
requested to be addressed at the proposed special meeting will be addressed at
an upcoming annual meeting within 90 days. Despite this apparent deviation from
the proposal (which was not proscribed by the proposal), the Staff concurred
that by proactively adopting a bylaw amendment, HP had substantially implemented
the proposal.
Conclusion
As noted above, the underlying purpose of Rule 14a-8(i)(10) is to "avoid the
possibility of shareholders having to consider matters which already have been
favorably acted upon by the management."
Exchange Act Release No. 12598 (July 7, 1976). We respectfully submit that an
objective comparison of the 2008 Proposal with Chevron's By-Law Amendment
demonstrates that Chevron has addressed the essential objective of the 2008
Proposal. Having done so, it is therefore unnecessary for stockholders to
consider the 2008 Proposal. We respectfully request that the Staff confirm that
it will not recommend any enforcement action if Chevron excludes the 2008
Proposal from its definitive proxy materials.
Pursuant to Rule 14a-8(j), enclosed herewith are six (6) copies of this
supplemental letter and its attachments. Also, in accordance with Rule 14a-8(j),
a copy of this supplemental letter and its attachments are being mailed on this
date to the Proponent's representative.
If the Staff has any questions with respect to the foregoing, please contact me
at 925-842-2796 or Rick E. Hansen at 925-842-2778. We may also be reached by
facsimile at 925-842-2846 and would appreciate it if you would send your
response to us by facsimile to that number. The Proponent's representative, Mr.
John Chevedden, can be reached at 310-371-7872.
Please acknowledge receipt of this letter and the enclosures by date-stamping
one of the enclosed copies of this letter and returning it to me in the enclosed
envelope.
Sincerely yours,
/s/
Christopher A. Butner
Assistant Secretary and Counsel
Enclosures
cc: Lydia I. Beebe
Charles A. James
[INQUIRY LETTER]
Via Electronic and Overnight Delivery
February 8, 2008
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
RE: Excluding a Stockholder Proposal For Right of Stockholders to Call Special
Meetings from Chevron Corporation's 2008 Definitive Proxy Materials
Dear Sir or Madam:
We refer you to our letters, dated December 20, 2007 and February 1, 2008,
requesting that the Staff of the Division of Corporation Finance (the "Staff")
confirm that it will not recommend any enforcement action if Chevron Corporation
excludes a stockholder proposal (the "2008 Proposal") submitted to it by Mr.
Nick Rossi (the "Proponent") from Chevron's 2008 definitive proxy materials. The
2008 Proposal relates to special meetings. In our prior letters to you we
indicated that Chevron may exclude the 2008 Proposal from its definitive proxy
materials under Rule 14a-8(i)(10) (substantially implemented) because Chevron's
Board had approved an amendment to Chevron's By-Laws that would substantially
implement the 2008 Proposal (the "By-Law Amendment").
We have received a copy of Mr. John Chevedden's correspondence to the Staff on
behalf of the Proponent, dated February 6, 2008. Mr. Chevedden argues that
Chevron has not substantially implemented the 2008 Proposal because the By-Law
Amendment (i) is too vague as it prescribes limited circumstances under which
the Chairman of the Board or Secretary shall not call a special meeting and (ii)
improperly empowers the Board to determine the date, time and place of the
special meeting.
Mr. Chevedden's arguments expand the nature and scope of the 2008 Proposal,
which requests only that: Chevron's Board amend Chevron's By-Laws "and any other
appropriate governing documents to give holders of 10% to 25% of [Chevron's]
outstanding common stock the power to call [for] a special shareholder meeting,
in compliance with applicable law." Neither the resolution nor the supporting
statement references a preferred form of bylaw amendment or any proscriptions on
the content or details of the bylaw amendment. Chevron's By-Law Amendment is
consistent with the "essential objective" and call of the 2008 Proposal.
As we noted in our February 1, 2008 letter to the Staff, under the By-Law
Amendment adopted by the Chevron Board, the Chairman of the Board or Secretary
will not call a special meeting of stockholders when (i) the Board has called or
calls for an annual meeting of stockholders and the purpose of the annual
meeting includes the purpose specified in the written request for special
meeting, or (ii) an annual or special meeting was held not more than 12 months
before the request to call the special meeting was received and such annual or
special meeting included the purpose specified in the written request for
special meeting.
Mr. Chevedden contends that these circumstances are too vague, that the "broad
term `purpose' seems to grant the company an unlimited license to deny a
shareholder-called special meeting because the same purpose could be applied to
widely different topics." The sole purpose of this provision is to avoid the
costs and burdens on Chevron and its stockholders associated with holding a
special meeting to consider the same business that has recently been or is about
to be considered at an annual or special meeting. The term "purpose" is
well-understood and would be limited by a "reasonable" interpretation in any
disagreements with stockholders on the application of that provision. The Staff
has previously rejected Mr. Chevedden's objections under similar circumstances
in Hewlett-Packard Co. (available Dec. 11, 2007).
Mr. Chevedden also contends that Chevron has not substantially implemented the
2008 Proposal because the By-Law Amendment improperly empowers the Board to
determine the date, time and place of a special meeting. Again, we note that the
2008 Proposal is devoid of any preference for or constraints on the timing of
any special meeting. In addition, the Staff has concurred under Rule
14a-8(i)(10) that a company has substantially implemented a proposal even if the
board has altered the time period for the action requested in the proposal. See,
for example, Honeywell International Inc. (available Jan. 31, 2007) (allowing
exclusion under Rule 14a-8(i)(10) of a proposal requesting that any poison pill
be put to a stockholder vote "as soon as possible" and "within 4-months" where
the company already had a poison pill policy with a sunset provision in place,
even though the proposal's supporting statement indicated that "[i]t is
essential that a sunset provision not be used as an escape clause from a
shareholder vote"). See also Sun Microsystems, Inc. (available Sept. 12, 2006);
General Motors Corp. (available Apr. 5, 2006). Similarly, the Staff has
permitted exclusion of stockholder proposals seeking to declassify a company's
board of directors "expeditiously" when the company has determined to phase-in
the declassification over a period of years. See, for example, Schering-Plough
Corp. (available Feb. 2, 2006); Northrop Grumman Corp. (available Mar. 22,
2005).
The "essential objective" of the 2008 Proposal is to permit the holders of 25
percent of Chevron's common stock to cause a meeting of stockholders to be held.
The By-Law Amendment does just that and therefore the 2008 Proposal may be
excluded from Chevron's definitive proxy materials under Rule 14a-8(i)(10). We
respectfully request that the Staff confirm that it will not recommend any
enforcement action if Chevron excludes the 2008 Proposal from its definitive
proxy materials.
Pursuant to Rule 14a-8(j), enclosed herewith are six (6) copies of this
supplemental letter and its attachments. Also, in accordance with Rule 14a-8(j),
a copy of this supplemental letter and its attachments are being mailed on this
date to Mr. Chevedden, the Proponent's representative.
If the Staff has any questions with respect to the foregoing, please contact me
at 925-842-2796 or Rick E. Hansen at 925-842-2778. We may also be reached by
facsimile at 925-842-2846 and would appreciate it if you would send your
response to us by facsimile to that number. Mr. John Chevedden, can be reached
at 310-371-7872.
Sincerely yours,
/s/
Christopher A. Butner
Assistant Secretary and Counsel
Enclosures
cc: Lydia I. Beebe
Charles A. James
[INQUIRY LETTER]
December 25, 2007
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
# 1 Chevron Corporation (CVX)
Shareholder Position on Company No-Action Request
Rule 14a-8 Proposal: Special Shareholder Meetings
Nick Rossi
Ladies and Gentlemen:
The overly vague company December 20, 2007 no action request is inadequate in
not even providing the date for the next Board of Directors meeting.
Additionally the company request is overly vague for the purpose of rule 14a-8
because the company only "expects" that the board will "consider" an action
somehow related to the topic of this rule 14a-8 proposal. Not even a rough draft
is provided of any text that is speculated to be considered.
Thus at some future date there will be a board meeting where an expectation
might not be fulfilled for the board to consider text somehow related to the
topic of this proposal. However if the expectation meets the first hurdle and is
considered, then the board could turnaround and reject text somehow related to
the topic of this proposal.
This company stalling period, with a blackout on any additional information,
will thus create a deadline burden for the Staff to make a decision on the eve
of the company's proxy publication. And the proponent will also have a deadline
burden in analyzing and responding to any text which the board might approve at
the last minute on the eve of proxy publication.
For these reasons it is respectfully requested that concurrence not be granted
to the company. It is also respectfully requested that the shareholder have the
last opportunity to submit material in support of including this proposal -
since the company had the first opportunity.
Sincerely,
John Chevedden
cc: Nick Rossi
Christopher A. Butner<CButner@chevron.com>
[INQUIRY LETTER]
February 5, 2008
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
Chevron Corporation (CVX)
# 2 Shareholder Position on Company No-Action Request
Rule 14a-8 Proposal: Special Shareholder Meetings
Nick Rossi
Ladies and Gentlemen:
The company December 20, 2007 no action request is finally now supplemented
about 40-days later on February 1, 2008. However the company information
provided is too vague for shareholders to determine whether they have a real
right to call a special shareholder meeting or such a right in name only with
vague and clever text subject to company-biased interpretation at the time it
would be acted upon.
More information will follow.
For these reasons, and the December 25, 2007 reasons and the further reasons to
be forwarded, it is respectfully requested that concurrence not be granted to
the company. It is also respectfully requested that the shareholder have the
last opportunity to submit material in support of including this proposal -
since the company had the first opportunity.
Sincerely,
John Chevedden
cc: Nick Rossi
Christopher A. Butner<CButner@chevron.com>
[INQUIRY LETTER]
February 6, 2008
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
Chevron Corporation (CVX)
# 3 Shareholder Position on Company No-Action Request
Rule 14a-8 Proposal: Special Shareholder Meetings
Nick Rossi
Ladies and Gentlemen:
The company December 20, 2007 no action request is finally now supplemented
about 40-days later on February 1, 2008. However the company information
provided is too vague for shareholders to determine whether or not they have a
real right to call a special shareholder meeting or such a right in name only
with vague and clever text, subject to company-biased interpretation at the very
time it would be acted upon.
The following company bylaw opt-out section is too vague for shareholders to
determine whether or not it simply provides a catchall excuse to deny special
meetings called for by shareholders under nearly all circumstances (bold added):
(i) the Board has called or calls for an annual meeting of stockholders and the
purpose of such annual meeting includes the purpose specified in the request, or
(ii) an annual or special meeting was held not more than 12 months before the
request to call the special meeting was received which included the purpose
specified in the request.
The company does not define whether its use of the term "purpose" to exclude a
special shareholder-called meeting is narrowly defined or broadly defined. For
instance does "purpose" refer to the exact same purpose or perhaps to a very
broad category of purpose even if represented by an entirely deferent topic and
sponsored by entirely different persons and entitles.
The company introduces the above bylaw section as "the limited circumstances."
However the broad term "purpose" seems to grant the company an unlimited license
to deny a shareholder-called special meeting because the same purpose could be
applied to widely different topics.
In other words if shareholders called for a special meeting, the company could
decide that the purpose of the meeting was to express dissatisfaction with
management. Then the company could claim that there was a particular rule 14a-8
proposal voted at the previous annual meeting and that the purpose of the rule
14a-8 proposal was also to express dissatisfaction with management. Hence any
shareholder-called special meeting could be denied if the purpose of such a
meeting could be broadly claimed as to express dissatisfaction with management.
Additionally, the bylaw section states, "A special meeting requested by
stockholders shall be held at such date, time and place as may be fixed by the
Board." Hence the board would seem to have the unlimited authority to delay the
scheduling of such a meeting until after its purpose became moot.
The company does not address its changes in text compared to the text of the
bylaw in Hewlett-Packard Co. (December 11, 2007). Plus the shareholder rebuttal
here is materially different than in Hewlett-Packard.
A copy of this letter is forwarded to the company in a non-PDF email. In order
to expedite the rule 14a-8 process it is requested that the company forward any
addition rule 14a-8 response in the same type format to the undersigned.
For these reasons, and the December 25, 2007 and February 5, 2008 reasons, it is
requested that the staff find that this resolution cannot be omitted from the
company proxy. It is also respectfully requested that the shareholder have the
last opportunity to submit material in support of including this proposal -
since the company had the first opportunity.
Sincerely,
John Chevedden
cc: Nick Rossi
Christopher A. Butner<CButner@chevron.com>
[INQUIRY LETTER]
February 11, 2008
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
# 4 Chevron Corporation (CVX)
Shareholder Position on Company No-Action Request
Rule 14a-8 Proposal: Special Shareholder Meetings
Nick Rossi
Ladies and Gentlemen:
One significant point in the company's February 8, 2008 supplement is that it
does not deny that this event (quoted from the proponent's February 6, 2008
letter) could occur under the company's window-dressing bylaw:
In other words if shareholders called for a special meeting, the company could
decide that the purpose of the meeting was to express dissatisfaction with
management. Then the company could claim that there was a particular rule 14a-8
proposal voted at the previous annual meeting and that the purpose of the rule
14a-8 proposal was also to express dissatisfaction with management. Hence any
shareholder called special meeting could be denied if the purpose of such a
meeting could be broadly claimed as to express dissatisfaction with management.
A copy of this letter is forwarded to the company in a non-PDF email. In order
to expedite the rule 14a-8 process it is again requested that the company
forward any addition rule 14a-8 response in the same type format to the
undersigned.
For these reasons, and the December 25, 2007, February 5, 2008 and February 6,
2008 reasons and the further reasons to be forwarded, it is respectfully
requested that concurrence not be granted to the company. It is also
respectfully requested that the shareholder have the last opportunity to submit
material in support of including this proposal - since the company had the first
opportunity.
Further information will follow.
Sincerely,
John Chevedden
cc:
Nick Rossi
Christopher A. Butner<CButner@chevron.com>
[INQUIRY LETTER]
February 18, 2008
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
# 5 Chevron Corporation (CVX)
Shareholder Position on Company No-Action Request
Rule 14a-8 Proposal: Special Shareholder Meetings
Nick Rossi
Ladies and Gentlemen:
An additional reason that the company bylaw amendment is moot is the text
stating:
A special meeting requested by stockholders shall be held at [any?] such date,
time and place as may be fixed by the Board.
Please compare this text to the text that another company used in 2008 on this
topic which gave a time limit:
(c) A special meeting shall be held at such date, time and place within or
without the state of Delaware as may be fixed by the board of directors;
provided, however, that the date of any special meeting to be called pursuant to
Section 3.03(b) shall be not more than ninety (90) days after the request to
call the special meeting is received by the secretary.
This continues the text of the February 11, 2008 shareholder response letter:
One significant point in the company's February 8, 2008 supplement is that it
does not deny that this event (quoted from the proponent's February 6, 2008
letter) could occur under the company's window-dressing bylaw:
In other words if shareholders called for a special meeting, the company could
decide that the purpose of the meeting was to express dissatisfaction with
management. Then the company could claim that there was a particular rule 14a-8
proposal voted at the previous annual meeting and that the purpose of the rule
14a-8 proposal was also to express dissatisfaction with management. Hence any
shareholder called special meeting could be denied if the purpose of such a
meeting could be broadly claimed as to express dissatisfaction with management.
A copy of this letter is forwarded to the company in a non-PDF email. In order
to expedite the rule 14a-8 process it is again requested that the company
forward any addition rule 14a-8 response in the same type format to the
undersigned.
For these reasons, and the December 25, 2007, February 5, 2008, February 6, 2008
and February 11, 2008 reasons, it is respectfully requested that concurrence not
be granted to the company. It is also respectfully requested that the
shareholder have the last opportunity to submit material in support of including
this proposal - since the company had the first opportunity.
Sincerely,
John Chevedden
cc:
Nick Rossi
Christopher A. Butner<CButner@chevron.com>
[STAFF REPLY LETTER]
February 19, 2008
Response of the Office of Chief Counsel
Division of Corporation Finance
Re: Chevron Corporation
Incoming letter dated December 20, 2007
The proposal asks the board to amend the bylaws and any other appropriate
governing documents to give holders of 10% to 25% of Chevron's outstanding
common stock the power to call a special shareholder meeting.
There appears to be some basis for your view that Chevron may exclude the
proposal under rule 14a-8(i)(10). Accordingly, we will not recommend enforcement
action to the Commission if Chevron omits the proposal from its proxy materials
in reliance on rule 14a-8(i)(10).
Sincerely,
/s/
Craig Slivka
Attorney-Adviser |