Company Name: Burlington Northern Santa Fe Corp.
Public Availability Date: February 20, 2008
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER]
February 19, 2008
Burlington Northern Santa Fe Corporation - Shareholder Proposal Submitted by the
International Brotherhood of Teamsters' General Fund
Ladies and Gentlemen:
This letter is submitted on behalf of Burlington Northern Santa Fe Corporation
("BNSF") to inform the Staff that BNSF hereby formally withdraws its motion for
reconsideration, dated January 25, 2008. BNSF is withdrawing its motion for
reconsideration in accord with the International Brotherhood of Teamsters
General Fund's (the "Proponent") decision to withdraw the proposal it submitted
for inclusion in BNSF's 2008 proxy statement and other proxy materials. A letter
from the Proponent stating that it has withdrawn the proposal it submitted to
BNSF is enclosed.
If the Staff has any questions with respect to the foregoing, please contact me
at (212) 474-1131.
Very truly yours,
/s/
William V. Fogg
Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
Encl.
EMAIL
[INQUIRY LETTER]
January 25, 2008
Burlington Northern Santa Fe Corporation - Shareholder Proposal Submitted by the
International Brotherhood of Teamsters' General Fund
Ladies and Gentlemen:
This letter is submitted on behalf of Burlington Northern Santa Fe Corporation
("BNSF" or the "Company") in response to a letter dated December 27, 2007, that
BNSF received from the Division of Corporation Finance, in which the Staff
denied BNSF's request for no action with respect to a shareholder proposal
submitted to BNSF by the International Brotherhood of Teamsters' General Fund
(the "Proponent") for inclusion in BNSF's 2008 proxy statement and other proxy
materials (the "2008 Proxy Materials"). In a letter dated November 19, 2007 (the
"No-Action Request"), BNSF submitted a request to the Staff for a no-action
letter on the ground that the Proponent's proposal (the "Proposal") was
excludable under Rule 14a-8(i)(7) and Rule 14a-8(i)(3) under the Securities
Exchange Act of 1934 (the "Exchange Act"). The Proponent subsequently submitted
a letter to the Staff dated December 7, 2007 (the "Proponent's Response"),
addressing the No-Action Request. In response to such letter, BNSF submitted a
letter to the Staff dated December 19, 2007 ("BNSF's Response"). The Proponent's
Proposal is attached as Exhibit A, the No-Action Request is attached as Exhibit
B, the Proponent's Response is attached as Exhibit C, and BNSF's Response is
attached as Exhibit D.
BNSF hereby respectfully requests that the Staff reconsider the position taken
in its letter dated December 27, 2007. In support of such request, we have
identified additional arguments and lines of analysis that were not addressed by
the No-Action Request or BNSF's Response. Based on such analysis, we urge the
Staff to confirm that it will not recommend any enforcement action to the
Commission if, in reliance on certain provisions of Commission Rule 14a-8 under
the Exchange Act, BNSF excludes the Proposal from its 2008 Proxy Materials.
In accordance with Rule 14a-8(j), we are filing six copies of this letter and
the Exhibits. We are simultaneously forwarding a copy of this letter via
overnight courier, with copies of all enclosures, to the Proponent as additional
notice of the Company's intention to exclude the Proposal from the Company's
2008 Proxy Materials.
The Proposal states:
Resolved: That the shareholders of Burlington Northern Santa Fe Corporation
("BNSF" or "Company") hereby request that the Board of Directors make available,
omitting proprietary information and at reasonable cost, in BNSF's annual proxy
statement, by the 2009 annual meeting, information relevant to the Company's
efforts to safeguard the security of their operations arising from a terrorist
attack and/or other homeland security incidents.
We believe that the Proposal may be properly omitted from BNSF's 2008 proxy
materials pursuant to Rule 14a-8 for the reasons set forth below.
BASES FOR EXCLUSION
I. BNSF may exclude the Proposal in reliance on Rule 14a-8(i)(2) because the
Proposal, if implemented, would cause BNSF to violate federal law.
A shareholder proposal may be properly excluded under Rule 14a-8(i)(2) "if the
proposal would, if implemented, cause the company to violate any state, federal
or foreign law to which it is subject." In this case, the Proposal makes a very
broad request for information, specifically "information relevant to the
Company's efforts to safeguard the security of [its] operations arising from a
terrorist attack and/or other homeland security incidents." The information in
BNSF's possession that meets this request, however, has been deemed "Sensitive
Security Information," the disclosure of which would violate a variety of
federal regulations and statutes to which BNSF is subject. Therefore,
implementation of the proposal would force BNSF to violate federal law.
A. Compliance with the Proposal would require BNSF to violate federal
regulations pertaining to Sensitive Security Information.
In the wake of the September 11, 2001 terrorist attacks on New York and
Washington, the United States Congress took a variety of actions to prevent a
similar tragedy. Pursuant to the Aviation and Transportation Security Act,
Congress established the Transportation Security Administration (the "TSA") as
an "administration of the Department of Transportation" ("DOT"). 49 U.S.C.
114(a). The TSA was subsequently given the authority to "prescribe regulations
prohibiting the disclosure of information obtained or developed in carrying out
security ... [if it] decides that disclosing the information would ... be
detrimental to the security of transportation." 49 U.S.C. 114(s).
1. The TSA has authority to classify information as Sensitive Security
Information, and it has confirmed that BNSF's security plan is Sensitive
Security Information
Using the authority granted to it by Congress, the TSA enacted a set of federal
regulations that pertain to the protection and non-disclosure of certain
information that the TSA has "determined to be Sensitive Security Information"
("SSI"). 49 C.F.R. 1520.1. Under these regulations, SSI is defined as
"information obtained or developed in the conduct of security activities,
including research and development, the disclosure of which TSA has determined
would ... [b]e detrimental to the security of transportation." 49 C.F.R.
1520.5(a). The regulation goes on to specify that SSI includes "[a]ny security
program or security contingency plan issued, established, required, received, or
approved by DOT or [the Department of Homeland Security ("DHS")]." 49 C.F.R.
1520.5(b)(1). After listing a number of other categories of SSI, the regulations
further provide that "[a]ny information not otherwise described in [49 C.F.R.
1520.5] that TSA determines is SSI" will qualify as SSI for the purposes of
these regulations. See 49 C.F.R. 1520.5(b)(16). This subsection, therefore,
gives the TSA broad discretion to classify information as SSI. The TSA in turn
has developed detailed procedures for determining whether specific information
and types of information are SSI, and it has communicated these protocols and
internal policies to its staff members and other parties (including private
parties) through a variety of sources. For example, these procedures are
outlined in the Department of Homeland Security's Management Directive Number
11056 (12/16/2005) and also in a report from the United States Government
Accountability Office titled "Transportation Security Administration's Processes
for Designating and Releasing Sensitive Security Information." These documents
are attached to this letter as Exhibits E and F respectively. These internal
policies demonstrate that only specially-trained TSA employees are entrusted
with the responsibility of designating information as SSI, and that a great deal
of time and energy goes into each such designation. The TSA does not make such
classifications haphazardly or hastily, and when information does receive the
SSI classification there is a bona fide justification for that determination:
specifically, if such information were to be broadly disseminated, it would
significantly compromise transportation security.
In the years since the TSA implemented this system for classifying certain
information as SSI, BNSF has had many discussions and other communications with
the TSA regarding the secrecy of its overall Security Management Plan. For
example, a letter confirming the TSA's review of this plan is attached as
Exhibit G. As confirmed by the last paragraph on page 1 of the TSA's letter, the
TSA has designated information relating to BNSF's Security Management Plan,
which by its very nature includes "information relevant to the Company's efforts
to safeguard the security of [its] operations arising from a terrorist attack
and/or other homeland security incidents," as SSI. Put differently, the TSA has
confirmed that disclosure of this information would compromise the security of
the railroad industry. Also, pursuant to the guidelines set forth in the letter
from the TSA, other materials that BNSF has submitted to the TSA have been
stamped with a label that includes "SENSITIVE SECURITY INFORMATION/FOR OFFICIAL
USE ONLY." Accordingly, BNSF is required by law to protect this SSI pursuant to
the strictures of the TSA regulations. Even without a specific SSI determination
by TSA, certain categories of information are identified by regulation as SSI,
and BNSF would be prohibited from disclosing SSI, including but not limited to
security plans and procedures, contingency plans, and vulnerability assessments.
2. Disclosure of SSI is specifically prohibited by federal law
In furtherance of the Congressional goals of protecting the country from
terrorist attacks and homeland security incidents, the relevant TSA regulations
safeguard SSI by prohibiting persons or entities with access to SSI (such as
BNSF) from making any unauthorized disclosure of such information. Specifically,
the regulations provide that SSI may only be disclosed to persons "who have a
need to know" the contents of the SSI. 49 C.F.R. 1520.9(a)(2) (emphasis added).
The regulations go on to detail exactly when somebody has a "need to know"
certain SSI. According to the regulations, a person who is not a federal
employee only has a "need to know" the information under the following
circumstances:
(1) When the person requires access to specific SSI to carry out transportation
security activities approved, accepted, funded, recommended, or directed by DHS
or DOT.
(2) When the person is in training to carry out transportation security
activities approved, accepted, funded, recommended, or directed by DHS or DOT.
(3) When the information is necessary for the person to supervise or otherwise
manage individuals carrying out transportation security activities approved,
accepted, funded, recommended, or directed by the DHS or DOT.
(4) When the person needs the information to provide technical or legal advice
to a covered person regarding transportation security requirements of Federal
law.
(5) When the person needs the information to represent a covered person in
connection with any judicial or administrative proceeding regarding those
requirements. 49 C.F.R. 1520.11(a).
Any disclosure of SSI to a person who does not fit into these categories
violates the regulations.
Based on these restrictions, if the Proposal were implemented, BNSF would be in
violation of 49 C.F.R 1520.9(a)(2), as it would be disclosing SSI to many people
who do not have a "need to know" such information, specifically the Proponent,
other BNSF shareholders, and the general public. The Proposal broadly requests
"information relevant to the Company's efforts to safeguard the security of
[its] operations arising from a terrorist attack and/or other homeland security
incidents." The information that meets this request, however, necessarily
includes SSI in the Company's possession, including the Security Management Plan
developed by the Company as a countermeasure to possible terrorist attacks and
other homeland security incidents (thereby making it clearly "relevant to the
Company's efforts to safeguard the security of [its] operations" against such
events). Compliance with the Proposal would therefore force BNSF to violate 49
C.F.R. 1520.9(a)(2), by publishing information that TSA has deemed SSI in its
annual proxy materials and thereby disseminating that information to the general
public.1
In giving the TSA broad authority to designate and protect SSI, Congress's
purpose was clear: to safeguard the country from future terrorist attacks by
preventing sensitive information from falling into the wrong hands.
Implementation of the Proposal would run counter to this important policy, as it
would place secret information in the public domain, thereby providing
terrorists with a blueprint to BNSF's most sensitive security procedures. The
regulations cited above were implemented to prevent such an outcome, and the
Proposal should therefore be excluded to prevent BNSF from having to choose
between making the requested disclosures or violating these regulations.
The steps that BNSF has already taken to comply with these regulations and
safeguard its SSI further illustrate the extreme sensitivity of the information
that the Proponent has requested. Because the Company can only legally
disseminate the information to those who have a "need to know," only a few BNSF
employees (no more than 10) have been given access to all of the information
that the Proponent would have BNSF place in its 2008 Proxy Materials. BNSF is
careful to ensure that only those employees whose job responsibilities require
that they have access to information protected as SSI receive that access;
furthermore, BNSF limits the access to the portion of the SSI relevant to their
job responsibilities. Not even BNSF's Board of Directors has access to all this
information because it does not have a "need to know" all the SSI pursuant to
federal regulations. Consistent with the detailed and careful steps BNSF has
taken to safeguard SSI internally, and in compliance with the applicable federal
laws and regulations, the Company should not be asked to provide public
disclosure of this type of information in its annual proxy materials (or
otherwise) and the Proposal should therefore be excluded.
B. Compliance with the Proposal would require BNSF to violate federal
regulations pertaining to hazardous materials.
Additionally, implementation of the Proposal would cause BNSF to violate various
other federal regulations that pertain to the transportation of hazardous
materials. Because BNSF regularly ships hazardous materials, including
toxic-by-inhalation, radioactive, and explosive materials, it is required to
"develop and adhere to a security plan" for the shipment of those materials
which complies with various strictures set forth by the DOT. See 49 C.F.R.
172.800, 172.802. BNSF has developed a security plan that complies with these
regulations. Information about BNSF's procedures and security plan to safeguard
the hazardous materials it transports would be covered by the Proposal as that
information is "relevant" and pertains to the Company's "efforts to safeguard
the security of [its] operations arising from a terrorist attack and/or other
homeland security incidents." One of the specific risks that BNSF considered in
developing this plan was the risk of a terrorist attack on trains that carry
hazardous materials. Therefore, if the Proposal were implemented, the Company's
security plan for hazardous materials would qualify as "information relevant to
the Company's efforts to safeguard the security" of its operations.
However, disclosure of the security plan for hazardous materials would violate
49 C.F.R. 17.802(b), which states that "copies of the security plan, or portions
thereof, must be available to employees who are responsible for implementing it,
consistent with personnel security clearance or background investigation
restrictions and a demonstrated need to know." 49 C.F.R. 17.802(b) (emphasis
added). As these regulations indicate, dissemination of this sensitive
information is limited to employees with appropriate clearances and a
demonstrated need to know the information. The regulations safeguard the
security of hazardous materials by limiting the distribution of information
relating thereto, and they would be violated by any public disclosure the
Company might make of its hazardous materials security plan. For this reason
also, the Proposal is properly excludable from the Company's proxy.
II. BNSF may exclude the Proposal in reliance on Rule 14a-8(i)(7) because it
relates to ordinary business operations.
Rule 14a-8(i)(7) permits a company to exclude a stockholder proposal if it
pertains to "a matter relating to the company's ordinary business operations."
According to the Commission release accompanying the 1998 amendments to Rule
14a-8, the term "ordinary business" refers to matters that are not necessarily
"ordinary" in the common meaning of the word, but instead the term "is rooted in
the corporate law concept of providing management with flexibility in directing
certain core matters involving the company's business and operations." Exchange
Act Release No. 40018 (May 21, 1998) (the "1998 Release"). In the 1998 Release,
the Commission described the two "central considerations" for the ordinary
business exclusion:
The first relates to the subject matter of the proposal. Certain tasks are so
fundamental to management's ability to run a company on a day-to-day basis that
they could not, as a practical matter, be subject to direct shareholder
oversight. Examples include the management of the workforce, such as the hiring,
promotion, and termination of employees, decisions on production quality and
quantity, and the retention of suppliers. However, proposals relating to such
matters but focusing on sufficiently significant social policy issues (e.g.,
significant discrimination matters) generally would not be considered to be
excludable, because the proposals would transcend the day-to-day business
matters and raise policy issues so significant that it would be appropriate for
a shareholder vote. The second consideration relates to the degree to which the
proposal seeks to "micro-manage" the company by probing too deeply into matters
of a complex nature upon which shareholders, as a group, would not be in a
position to make an informed judgment.
Thus, when examining whether a proposal may be excluded under Rule 14a-8(i)(7),
the first step is to determine whether the proposal raises any significant
social policy issue. If a proposal does not, then it may be excluded under Rule
14a-8(i)(7). If a proposal does raise a significant social policy issue, it is
not the end of the analysis. As discussed below, the Staff has concurred with
the exclusion of shareholder proposals that raise a significant social policy
issue when other aspects of the report or action sought in the proposals
implicate a company's ordinary business. We believe that most Rule 14a-8(i)(7)
determinations considered by the Staff do not revolve around whether the subject
matter of a proposal has raised a significant social policy issue, but instead
depend on whether the specific actions sought by the proposal or some other
aspect of the proposal involve day-to-day business matters.
The Staff also has stated that a proposal requesting the dissemination of a
report may be excludable under Rule 14a-8(i)(7) if the substance of the report
is within the ordinary business of the issuer. See Exchange Act Release No.
20091 (Aug. 16, 1983). In addition, the Staff has indicated, "[where] the
subject matter of the additional disclosure sought in a particular proposal
involves a matter of ordinary business ... it may be excluded under rule
14a-8(i)(7)." Johnson Controls, Inc. (Oct. 26, 1999).
A. BNSF's efforts to safeguard the security of its operations from terrorist
attacks and/or other homeland security incidents is a day-to-day activity.
The entirety of BNSF's business operations revolves around the transport of its
railcars and their cargo. A central feature of this service is ensuring the
safety of its customers' cargo. Because BNSF's ability to manage and ensure the
safety of its trains is so fundamental to the Company, it must evaluate and
review its safety procedures and policies every single day. This process focuses
on all risks and threats that the Company faces, including the risk of terrorist
attacks, incidents involving hazardous materials, and other matters that might
implicate homeland security. Terrorist attacks and other homeland security
incidents may well have a major effect on the general public and the environment
broadly, and for some companies these risks may involve nothing more than broad
social and political issues. However, because homeland security concerns are so
much a part of the regular and ordinary work of railroad companies, in BNSF's
case these risks require the Company's daily attention.
Moreover, the Proposal's reference to "homeland security incidents" encompasses
a wide range of security considerations separate from and in addition to a
potential "terrorist attack" that BNSF must address every day. In fact, the
security incidents over which the DHS has jurisdiction are broad. In creating
the DHS, Congress specified that two of the Department's "primary
responsibilities" are "border and transportation security" and "emergency
preparedness and response." Homeland Security Act of 2002, section 101(b)(2)(C)
and (D). Thus, among the responsibilities transferred to the DHS were the
Federal Emergency Management Agency ("FEMA"), the United States Customs Service
and the Animal and Plant Health Inspection Service. Homeland Security Act of
2002, sections 402 and 502. Recognizing that it is responsible for responding to
incidents that include but are not limited to potential terrorist attacks, FEMA
has established the National Incident Management System under which "first
responders from different jurisdictions and disciplines can work together to
respond to natural disasters and emergencies, including acts of terrorism." See
Summary, Draft Revised NIMS Document (August 2007), available at http://www.fema.gov/emergency/nims/nims_doc.shtm.
The DHS's FEMA operations assist in preparing for and responding to incidents
such as earthquakes, floods, hurricanes, landslides, thunderstorms, tornados,
wild fires and winter storms.2
In order to implement the Proposal by reporting on all of the Company's efforts
to safeguard its operations from homeland security incidents, the Company would
need to address:
its preparations for maintaining operations, avoiding injuries and assisting
in response to natural disasters such as earthquakes, floods, hurricanes,
landslides, thunderstorms, tornados, wild fires and winter storms;
its efforts to secure against incidents involving avoidance of tariffs and
customs duties or smuggling of contraband and counterfeit merchandise in
violation of U.S. customs rules; and
its actions to protect and inspect agricultural products and livestock that it
transports to ensure that there is not an incident where tainted or diseased
cargo crosses the borders into or is transported across our country.
Safeguarding the safety and security of the railroad against these types of
incidents is an important, but ordinary and day-to-day aspect, of the Company's
operations. As stated above, the Company dedicates considerable resources
towards efforts to avoid, prepare for, respond to and minimize any impact these
types of incidents could have on the Company, its employees, the communities it
serves, and our country. Thus, the implementation of security measures to
safeguard operations from the wide variety of incidents overseen by the
Department of Homeland Security is a central and routine element of the
Company's ordinary business. Regardless of whether the Company's efforts to
safeguard its assets from a potential terrorist attack transcends the Company's
ordinary business, the Proposal clearly also requests that the Company report on
actions it has taken to safeguard the security of its operations from incidents
and threats that are routine and that have been faced by railroads for more than
150 years. Therefore, given the unique features of the railroad industry, a
review of BNSF's safety procedures as they relate to terrorism and homeland
security is an ordinary business matter under Rule 14a-8(i)(7).
In addition to the precedents cited in the No-Action Request, we have identified
a number of SEC staff no-action precedents in which the respective proposals
could be read to implicate broad social policy issues, but because of the nature
of the companies' businesses, were held to pertain to ordinary business matters
that the companies dealt with on a daily basis. For example, in Verizon
Communications Inc. (Feb. 22, 2007), the proposal at issue asked Verizon to
publish "a report to shareholders in six months, at reasonable cost and
excluding confidential and proprietary information, which describes the
overarching technological, legal and ethical policy issues surrounding the
disclosure of customer records and communications content to (1) the Federal
Bureau of Investigation, NSA and other government agencies without a warrant and
(2) non-governmental entities (e.g. private investigators) and their effect on
the privacy rights of Verizon's MCI long-distance customers." This proposal was
made shortly after the enactment of various executive orders that gave
government agencies broad leeway to request companies like Verizon to disclose a
variety of private customer information. This proposal was held to be excludable
as pertaining to an ordinary business matter, because it related to the
protection of customer information, which is an activity that Verizon undertakes
on a daily basis. This decision is analogous to BNSF's case in two respects.
First, as a telecommunications company, Verizon is in the business of
facilitating conversations between its customers, and the efforts that it takes
to safeguard those communications is a matter that Verizon deals with on a daily
basis. Likewise, BNSF is in the business of transporting other people's cargo,
and the efforts that it takes to ensure the safety of that service is a matter
that it must analyze every day. Second, the Verizon decision demonstrates that
while a proposal may raise broad social issues, the manner in which a company
attempts to militate against the risks created by those issues on a daily basis
can qualify as an ordinary business matter. Specifically, the proposal in
Verizon related to information disclosures that the government asked of Verizon
as part of a focused effort to prevent future terrorist attacks. Ordinarily,
issues like dissemination of personal information and the right to informational
privacy are topics of broad social and ethical discussion. However, because the
safety of Verizon's customers' personal information is integral to Verizon's
day-to-day business, the steps that Verizon took to deal with the risk of
government requests for disclosure was held to be an ordinary business matter.
In this case, the threat of terrorism compromises the safety of BNSF's railroads
and the steps the Company takes to manage that risk is also an ordinary business
matter.
The proposal in Newmont Mining Corp. (Feb. 5, 2005) which was held excludable as
an ordinary business matter (specifically, as an evaluation of risk) is also
very similar to the Proposal in this case. In Newmont Mining, the proposal asked
management to "review its policies concerning waste disposal at its mining
operations in Indonesia, with a particular reference to potential environmental
and public health risks incurred by the company by these policies, and to report
to shareholders on the findings of this review." By focusing on "environmental
and public health risks," the proponent in Newmont Mining attempted to cast the
proposal as a significant social policy issue that could escape the ordinary
business matter exception. However, the Staff recognized that because waste
disposal was such a fundamental aspect of Newmont's day-to-day operations, the
proposal warranted exclusion. In this instance, the Proponent has likewise
attempted to focus on public and environmental risks and harm by giving
considerable attention to those matters in both the Proposal's supporting
statement and in the Proponent's Response. Regardless of other interests in
these matters, however, they are for the Company matters that require ordinary
and daily attention. As with the proposal in Newmont Mining, the Proposal
implicates an assessment of the risks faced by BNSF's operations in the course
of managing its regular business operations (as such an assessment is a
necessary component of its "efforts to safeguard the security of [its]
operations arising from a terrorist attack and/or other homeland security
incidents") and should therefore be excluded.
Additionally, the proposal in Wal-Mart Stores, Inc. (Mar. 24, 2006) also
provides a strong basis for comparison. That proposal asked the company to
"publish a report evaluating Company policies and procedures for systematically
minimizing customers' exposure to toxic substances in products" that Wal-Mart
sells to consumers. The SEC allowed Wal-Mart to exclude the proposal because it
pertained to an ordinary business matter. As Wal-Mart discussed in its no-action
request, even though the proposal touched on "a socially significant issue," it
could not possibly be viewed as a matter that was proper for shareholder
oversight because it dealt with an issue that was entirely wrapped up in the
company's complex daily operations. Wal-Mart sells a myriad of products, some of
which carry an inherent risk of exposing the user to toxins; the decisions that
Wal-Mart makes with respect to ensuring that its customers are not harmed by
those products are "complex business considerations that are outside the
knowledge and expertise of shareholders." Just as Wal-Mart was asked to prepare
a report on the steps it had taken to minimize its customers' exposure to the
dangers that are innate to its products, BNSF has been asked to report on the
steps it has taken to minimize its customers' exposure to one of the dangers
that is innate to the service that it provides. The efforts that BNSF has made
in this regard are likewise complex, and not a proper subject for shareholder
review.
Finally, the Staff has consistently concurred that a proposal may be excluded in
its entirety when it addresses both ordinary and non-ordinary business matters.
Recently, the Staff affirmed this position in Peregrine Pharmaceuticals Inc.
(July 31, 2007), concurring with the exclusion of a proposal under Rule
14a-8(i)(7) recommending that the board appoint a committee of independent
directors to evaluate the strategic direction of the company and the performance
of the management team. The Staff noted "that the proposal appears to relate to
both extraordinary transactions and non-extraordinary transactions. Accordingly,
we will not recommend enforcement action to the Commission if Peregrine omits
the proposal from its proxy materials." In General Electric Co. (Feb 10, 2000),
because a portion of the proposal related to ordinary business matters, the
Staff concurred with the exclusion of a proposal requesting that the company (i)
discontinue an accounting technique, (ii) not use funds from the GE Pension
Trust to determine executive compensation, and (iii) use funds from the trust
only as intended. See also Medallion Financial Corp. (May 11, 2004) (concurring
with the exclusion of a proposal requesting that the company consult an
investment bank to evaluate ways to increase shareholder value, and noting that
it "appears to relate to both extraordinary transactions and non-extraordinary
transactions"); Wal-Mart Stores, Inc. (Mar. 15, 1999) (concurring with the
exclusion of a proposal requesting a report to ensure that the company did not
purchase goods from suppliers using unfair labor practices because the proposal
also requested that the report address ordinary business matters). In this case,
the Proposal might touch on various non-ordinary matters, like public and
environmental harm, but the thrust of the resolution asks BNSF to report on "the
security of [its] operations" which, as demonstrated above, is clearly an
ordinary business matter. Because the Proposal's focus remains as such, it may
be excluded under Rule 14a-8(i)(7).
B. The Proposal is excludable because it seeks an evaluation and report on
actions BNSF has taken to minimize the risks and liabilities of its operations.
As illustrated by the precedents cited above, even if a given shareholder
proposal touches on broader social policy issues, it may be excluded if it also
implicates a company's ordinary business. Moreover, the fact that even one prong
of a proposal may invoke a significant policy issue does not automatically mean
that prong does not involve ordinary business matters. For example, in General
Motors Corp. (Apr. 4, 2007) the Staff excluded a proposal that addressed the
social policy issue of executive compensation, noting that "while the proposal
mentions executive compensation, the thrust and focus of the proposal is on
ordinary business matters." Indeed, the Staff established its standard for
determining whether shareholder proposals implicate social policy issues or
ordinary business matters in Staff Legal Bulletin 14C:
To the extent that a proposal and supporting statement focus on the company
engaging in an internal assessment of the risks or liabilities that the company
faces as a result of its operations that may adversely affect the environment or
the public's health, we concur with the company's view that there is a basis for
it to exclude the proposal under rule 14a-8(i)(7) as relating to an evaluation
of risk. To the extent that a proposal and supporting statement focus on the
company minimizing or eliminating operations that may adversely affect the
environment or the public's health, we do not concur with the company's view
that there is a basis for it to exclude the proposal under rule 14a-8(i)(7).
In light of this standard, the Staff has recently issued a number of no-action
letters with regards to proposals that are similar to the Proposal, in that they
focus on an "evaluation of risks" resulting from steps the companies were taking
to address issues that could be viewed as implicating significant social policy
matters. For example, in Centex Corp. (May 14, 2007), the Staff allowed the
company to exclude a shareholder proposal requesting a report on how Centex was
"responding to rising regulatory, competitive and consumer pressure to address
global warming," as that disclosure was simply an evaluation of risk. In The
Ryland Group, Inc. (Feb. 13, 2006), the Staff concurred that the company could
exclude a proposal requesting the company to assess its response to rising
regulatory, competitive and public pressure to increase energy efficiency. See
also Ace Ltd. (Mar. 19, 2007), (concurring in the exclusion of a proposal
requesting a report on "the company's strategy and actions related to climate
change, including ... steps taken by the company in response to climate
change").
Moreover, shareholder proposals need not explicitly request an "evaluation of
risk" to be excludable on that basis under Rule 14a-8(i)(7). For example, in
Pulte Homes Inc. (Mar. 1, 2007), the Staff concurred that the company could
exclude as relating to "evaluation of risk" a proposal requesting that the
company "assess its response" to rising regulatory, competitive, and public
pressure to increase energy efficiency. See also Wells Fargo & Co. (Feb. 16,
2006) (allowing exclusion of a proposal requesting a report on the effect on
Wells Fargo's business strategy of the challenges created by global climate
change called for an evaluation of risk); The Dow Chemical Co. (Feb. 23, 2005)
(concurring with the exclusion of a shareholder proposal requesting a report
describing the reputation and financial impact of the company's response to
pending litigation because it related to an evaluation of risks and
liabilities); American International Group, Inc. (Feb. 19, 2004) (concurring
that the company could exclude a proposal that requested the board of directors
to report on "the economic effects of HIV/AIDS, tuberculosis and malaria
pandemics on the company's business strategy," because it called for an
evaluation of risks and benefits).
As mentioned in the No-Action Request and in BNSF's Response, the Proponent has
tried to cast its Proposal as a social policy issue by avoiding all references
to financial risk. However, the thrust and focus of the Proposal remains on a
risk that the Company may face as a result of its daily operations. It does not
request a report on "minimizing or eliminating operations that may adversely
affect the environment or the public's health." Therefore, under the standard
set forth in Staff Legal Bulletin 14C, the Proposal qualifies as an evaluation
of risk and may be excluded under Rule 14a-8(i)(7).
III. BNSF may exclude the Proposal in reliance on Rule 14a-8(i)(10) because it
has been substantially implemented.
Rule 14a-8(i)(10) permits a company to exclude a stockholder proposal from its
proxy materials "[i]f the company has already substantially implemented the
proposal." The Commission stated in 1976 that the predecessor to Rule
14a-8(i)(10) was "designed to avoid the possibility of shareholders having to
consider matters which already have been favorably acted upon by the
management." Exchange Act Release No. 12598 (July 7, 1976). When a company can
demonstrate that it already has taken actions to address each element of a
stockholder proposal, the Staff has concurred that the proposal has been
"substantially implemented" and may be excluded as moot. See Hewlett-Packard
Company (Dec. 11, 2007); see, e.g., Exxon Mobil Corp. (Jan. 24, 2001); The Gap,
Inc. (Mar. 8, 1996); and Nordstrom, Inc. (Feb. 8, 1995). Moreover, a proposal
need not be "fully effected" by the company in order to be excluded as
substantially implemented. See Exchange Act Release No. 34-20091, at II.E.6.
(Aug. 16, 1983); see also Exchange Act Release No. 40018 at n.30 and
accompanying text (May 21, 1998);
As stated in Section I of this letter, BNSF believes that the Proposal would
require it to disclose information in violation of federal regulations and
should be excluded on those grounds. If, on the other hand, the Proposal had
been written to exclude disclosures that would violate the law, BNSF believes
that it would have substantially complied with the Proposal, as such information
has already been disclosed to the public.
Specifically, the Company already provides information that is responsive to the
Proposal on its website and through other media. It should not be required to
repackage or restate that same information in a proxy statement. Due to the
Proposal's lack of specificity as to the nature of the information requested,
the Company believes that the information it currently provides to the public
addresses each element of the Proposal and thus "substantially implements" the
Proposal.
The Company's website (www.bnsf.com) (under the "Customer Tools" tab) devotes an
entire section to "Resource Protection." The links and information found therein
detail a number of measures that BNSF has taken to ensure the safety of its
trains and the cargo that it transports, including its "On Guard Program" and
its "Trespasser Abatement Program," its participation in the e-RAILSAFE program
in which third-party contractors are screened, and its participation in the
Customs-Trade Partnership Against Terrorism (C-TPAT), a cooperative endeavor
with the U.S. Customs Service to develop, enhance, and maintain effective
security processes throughout the global supply chain. BNSF was also an industry
leader in developing the first community-based private citizen reporting program
called Citizens for Rail Security (CRS). This program includes security measures
that are pertinent to terrorist and/or other homeland security threats and
enlists the public in safely helping to address terrorist and other threats and
to protect the railroad by reporting security violations, trespassers or unusual
occurrences. Since its inception, more than 7,700 private citizens have joined
CRS in helping protect the railroad by reporting security violations,
trespassers or unusual occurrences. These programs, in addition to others listed
on this website, all relate to security measures that BNSF has taken to protect
its railroad from all kinds of safety risk, including terrorist threats. Also,
BNSF's website provides information regarding BNSF's Police Solutions Team and
its Load and Ride Solutions Team, both of which are in place to help mitigate
against unforeseen safety risks. BNSF's website also has a search function, and
when one runs a search for "Homeland Security," the function yields over 40
results, most of which are pertinent to the Proponent's information request.
Finally, information on BNSF security precautions as they relate to employees,
is available through BNSF employee publications which can be found on BNSF's
public website. All told, BNSF's website already reports on its commitment to
safeguard the security of its operations in the following areas:
Public safety,
Hazardous Materials Safety,
Track Maintenance and Crossing Safety;
Employee safety, and
Rail security.
As demonstrated on the website and other disclosures, the Company's efforts to
safeguard the security of its operations include a highly-specialized secure
network, which provides enhanced monitoring for state homeland security and law
enforcement officials with respect to the status of the Company's trains and
rail cars. The Company also provides for joint training among the Company's
experts and law enforcement officials trained to respond to security incidents.
Thus, the Company's employees, investors, and the public at-large have access at
any time to information that the Company believes would be responsive to the
Proposal. To require the Company to include this or more detailed Sensitive
Security Information again in its Proxy Statement is simply duplicative,
unnecessary and could potentially damage the Company's ability to effectively
protect its employees and critical infrastructure. BNSF continually monitors its
counter terrorism efforts and the disclosures it makes with respect thereto. It
strives to inform its shareholders with regard to these matters to the extent
that it can do so without violating the law or jeopardizing the safety of its
railroad. In that regard, BNSF intends to continue to provide such information,
as it becomes available, to the public through its website and other media.
IV. Conclusion
For the foregoing reasons, we request your confirmation that the Staff will not
recommend any enforcement action to the Commission if the Proposal is omitted
from BNSF's 2008 proxy materials
If the Staff has any questions with respect to the foregoing, or if for any
reason the Staff does not agree that BNSF may omit the Proposal from its 2008
proxy materials, please contact me at (212) 474-1131. I may also be reached by
facsimile at (212) 474-3700 and would appreciate it if you would send your
response to us by facsimile to that number as well as to BNSF at (817) 352-2397.
The Proponents' legal representative, C. Thomas Keegel, may be reached by
telephone at (202) 624-6800 and at the International Brotherhood of Teamsters,
25 Louisiana Avenue, NW, Washington, DC 20001. We request that the Staff notify
the undersigned if it receives any correspondence on the Proposal from the
Proponent or other persons, unless that correspondence has specifically
confirmed to the Staff that BNSF or its undersigned counsel have timely been
provided with a copy of the correspondence. In addition, we agree to promptly
forward to the Proponent any response from the Staff to this motion for
reconsideration that the Staff transmits by facsimile to us or BNSF only.
Please acknowledge receipt of this letter and the enclosures by date-stamping
the enclosed copy of this letter and returning it in the enclosed self addressed
stamped envelope.
Very truly yours,
/s/
William V. Fogg
Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
Encls.
UPS OVERNIGHT AND EMAIL
Copies w/encls. to:
Thomas J. Kim
Associate Director and Chief Counsel
Office of the Chief Counsel
Division of Corporation Finance
U.S. Securities and Exchange Commission
100 F Street, N.E.
Washington, D.C. 20549
Jonathan Ingram
Deputy Chief Counsel
Office of the Chief Counsel
Division of Corporation Finance
U.S. Securities and Exchange Commission
100 F Street, N.E.
Washington, D.C. 20549
C. Thomas Keegel
General Secretary-Treasurer
International Brotherhood of Teamsters
25 Louisiana Avenue, NW
Washington, D.C. 20001
Roger Nober
Executive Vice President Law and Secretary
Burlington Northern Santa Fe Corporation
2650 Lou Menk Drive, F12
Forth Worth, TX 76131
James Dunn
Deputy General Manager, Freight Rail
TSA-28
Transportation Security Administration
601 South 12th Street
Arlington, VA 22202-4220
-----FOOTNOTES-----
1 As an ancillary matter, we note that even if BNSF were to omit "proprietary
information" from the requested disclosure (as allowed by the Proposal), much of
the information that it would still have to include would qualify as SSI. Though
the Proponent makes no attempt to define "proprietary information," it is
generally used in BNSF's industry to refer to confidential business information
that is developed and exploited for commercial gain, like trade secrets. Much of
BNSF's confidential SSI would not qualify as proprietary information, as it
pertains to matters like threat response protocols or vulnerabilities in BNSF's
security systems. Thus, the Proposal, as written, would still require BNSF to
disclose SSI, which would mean that BNSF could be found in violation of federal
regulations.
2 Terrorism is only one of seventeen types of incidents that FEMA addresses, as
reported on its homepage. See http://www.fema.gov/index.shtm
[INQUIRY LETTER]
June 28, 2007
BY FACSIMILE: (817) 352-7171
BY UPS NEXT DAY
Mr. Roger Nober, Corporate Secretary
Burlington Northern Santa Fe Corporation
2650 Lou Menk Drive, F12
Fort Worth, TX 76131
Dear Mr. Nober:
I hereby submit the following resolution on behalf of the Teamsters General
Fund, in accordance with SEC Rule 14a-8, to be presented at the Company's 2008
Annual Meeting.
The General Fund has owned 60 shares of Burlington Northern Santa Fe Corporation
continuously for at least one year and intends to continue to own at least this
amount through the date of the annual meeting. Enclosed is relevant proof of
ownership.
Any written communication should be sent to the above address via U.S. Postal
Service, UPS, or DHL, as the Teamsters have a policy of accepting only Union
delivery. If you have any questions about this proposal, please direct them to
Louis Malizia of the Capital Strategies Department, at (202) 624-6930.
Sincerely,
/s/
C. Thomas Keegel
General Secretary-Treasurer
CTK/lm
Enclosures
[APPENDIX]
RESOLVED: That the shareholders of Burlington Northern Santa Fe Corporation
("BNSF" or "Company") hereby request that the Board of Directors make available,
omitting proprietary information and at reasonable cost, in BNSF's annual proxy
statement, by the 2009 annual meeting, information relevant to the Company's
efforts to safeguard the security of their operations arising from a terrorist
attack and/or other homeland security incidents.
SUPPORTING STATEMENT: Since BNSF is involved with the transportation, storage
and handling of hazardous materials including chemicals, explosives, radioactive
materials, gases, poisons and corrosives, it is critical that shareholders be
allowed to evaluate the steps the Company has taken to minimize risks to the
public arising from a terrorist attack or other homeland security incident.
The United States Naval Research Lab reported that one 90-ton tank car carrying
chlorine, if targeted by an explosive device, could create a toxic cloud 40
miles long and 10 miles wide, which could kill 100,000 people in 30 minutes.
Safeguarding U.S. security should be a priority for BNSF, especially since the
9/11 attacks have crystallized the vulnerability of our nation's transportation
infrastructure. Further, the train bombings in London and Madrid, where hundreds
of people died and thousands were injured, highlight the vulnerability of
railways as prime targets for terrorist attacks.
Citizens for Rail Safety, Inc. (CRS), a national non-profit public interest
organization comprised of transportation consultants and concerned citizens
advocating for national railroad safety and efficiency, unveiled a Penn State
University report on June 12, 2007, exposing glaring holes in rail security and
therefore, opportunities for terrorism in the U.S. system. The report, "Securing
and Protecting America's Rail System: U.S. Railroads and Opportunities for
Terrorist Threats" uncovered the need for an increase in terrorism preparedness
training for rail workers in order to improve rail security and protect the
public.
Rail workers throughout our Company report that BNSF has failed to implement
significant security improvements to deter or respond to a terrorist attack on
the U.S. rail network, which could potentially devastate communities in our
country and destroy our Company.
While other rail companies, such as Canadian Pacific Railway, have disclosed
extensive detail of both security actions taken to protect their infrastructure
and personnel and their cost, BNSF makes only passing mention in their 10-K of
efforts to improve security operations in order to tackle the threat to the
railroad in high risk areas like Chicago, Houston and San Francisco. These
disclosures are particularly important in light of BNSF's history of accidents
involving hazardous materials, which totaled 243, the highest number of
accidents at a U.S. rail company in 2006 [Gibbons, Timothy. CSX Hit with 3
Accidents Already this Year. 2/26/2007].
The lack of such information prevents shareholders from assessing crucial
information relating to the protection of our country, our Company and our
workers.
We urge you to support disclosure of homeland security measures at BNSF by
voting FOR this proposal.
[STAFF REPLY LETTER]
February 20, 2008
William V. Fogg
Cravath, Swaine & Moore LLP
Worldwide Plaza
825 Eighth Avenue
New York, NY 10019-7475
Re: Burlington Northern Santa Fe Corporation
Dear Mr. Fogg:
This is in regard to your letter dated February 19, 2008 concerning the
shareholder proposal submitted by the International Brotherhood of Teamsters
General Fund for inclusion in BNSF's proxy materials for its upcoming annual
meeting of security holders. Your letter indicates that the
proponent has
withdrawn the proposal, and that BNSF therefore withdraws its January 25, 2008
reconsideration request. Because the matter is now moot, we will have no further
comment.
Sincerely,
/s/
Jonathan A. Ingram
Deputy Chief Counsel
cc: Louis Malizia
Assistant Director
Capital Strategies Department
International Brotherhood of Teamsters
25 Louisiana Avenue, NW
Washington, DC 20001 |