Company Name:Boston Properties, Inc.
Public Availability Date: January 14, 2008
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER]
December 11, 2007
Via Federal Express
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
Re: Boston Properties, Inc. - Omission of Stockholder Proposal of the United
Brotherhood of Carpenters Pension Fund Pursuant to Rule 14a-8
Ladies and Gentlemen:
Boston Properties, Inc., a Delaware corporation (the "Company"), has received a
stockholder proposal (the "Proposal") from the United Brotherhood of Carpenters
Pension Fund (the "Proponent"). The Proposal is attached hereto as Exhibit A. I
write this letter to advise the Staff of the Division of Corporation Finance
(the "Staff") of the Securities and Exchange Commission (the "Commission") that
the Company intends to exclude the Proposal from the definitive proxy materials
(the "Proxy Materials") for the 2008 Annual Meeting of Stockholders. The Company
respectfully requests confirmation from the Staff that it will not recommend
enforcement action if the Company omits the Proposal from such Proxy Materials
for the reasons set forth in this letter.
The Company intends to file the Proxy Materials with the Commission and mail
such materials to the Company's stockholders no earlier than 80 days after the
date of this letter. In accordance with Rule 14a-8(j), by copy of this letter,
the Company has notified the Proponent of the Company's intention to omit the
Proposal from the Proxy Materials. The Company has also enclosed six copies of
this letter and the exhibits hereto.
I. Summary
The Proposal asks the stockholders of the Company to amend Section 2.7 of the
Bylaws of the Company (the "Bylaws") to replace the third sentence thereof with
the following: "Elections of directors shall be decided by a majority of the
votes cast, with a plurality vote standard used in those director elections in
which the number of nominees exceeds the number of directors to be elected." The
Company believes the Proposal may be omitted:
Pursuant to Rule 14a-8(i)(2), because it would cause the Company to violate
the laws of Delaware, which is the Company's jurisdiction of incorporation;
Pursuant to Rule 14a-8(i)(1), because it is not a proper subject for action by
the Company's stockholders under Delaware law; and
Pursuant to Rule 14a-8(i)(6), because the Company lacks the power to implement
the Proposal.
II. The Proposal May Be Omitted Because It Would, If Implemented, Cause The
Company To Violate Delaware Law.
The Proposal may be omitted from the Proxy Materials pursuant to Rule
14a-8(i)(2) because, if implemented, it would cause the Company to violate
Delaware law. As more fully described in the opinion of the Delaware law firm
Morris, Nichols, Arsht & Tunnell LLP (the "Delaware Law Firm Opinion"), attached
hereto as Exhibit B, the Proposal urges the Company's stockholders to adopt a
bylaw that would be inconsistent with the Company's Amended and Restated
Certificate of Incorporation (the "Certificate"), attached hereto as Exhibit C,
and therefore such bylaw would violate the Delaware General Corporation Law (the
"DGCL").
Article VI, D of the Certificate provides that "At each annual meeting of
stockholders, the successor or successors of the class of directors whose term
expires at that meeting shall be elected by a plurality of the votes of the
shares present in person or represented by proxy at such meeting and entitled to
vote on the election of directors..." If the Proposal is adopted by the
stockholders, the Bylaws would contain a provision that directly conflicts with
Article VI, D of the Certificate. Section 109(b) of the DGCL expressly prohibits
adoption of bylaws that are inconsistent with a corporation's certificate of
incorporation. Section 109(b) provides: "The bylaws may contain any provision,
not inconsistent with law or with the certificate of incorporation, relating to
the business of the corporation, the conduct of its affairs, and its rights or
powers or the rights or powers of its stockholders, directors, officers or
employees." (emphasis added).
The Company respectfully advises the Staff that Rule 14a-8(i)(2) (and its
predecessor provision) has previously been employed by the Staff as a basis for
not recommending enforcement action where a proposal is excluded because it
urges the adoption of a bylaw that conflicts with the certificate of
incorporation. See Northrop Grumman Corporation, SEC No-Action Letter, 2007 WL
817461 (Mar. 13, 2007) (declining to recommend enforcement action regarding
omission of a proposal urging the directors to adopt a bylaw that would give
holders of 10% to 25% of the outstanding common stock the power to call a
special stockholder meeting because such bylaw would conflict with provisions in
the certificate of incorporation resulting in a violation of 109(b) of the DGCL);
AlliedSignal, Inc., SEC No-Action Letter, 1999 WL 44511 (Jan. 29, 1999)
(declining to recommend enforcement action regarding omission of a proposed
bylaw that would require a simple majority vote in order for stockholders to
take action on all matters because such bylaw would conflict with the provisions
in the certificate of incorporation and the DGCL that require a greater vote on
certain actions); Weirton Steel Corporation, SEC No-Action Letter, 1995 WL
107126 (Mar. 14, 1995), and confirmed, 1995 WL 150685 (Apr. 3, 1995) (declining
to recommend enforcement action regarding omission of a proposal asking
stockholders to amend the bylaws to allow stockholders to fill director
vacancies because the certificate of incorporation provided that only directors
could fill such vacancies). Similarly, because the Proposal clearly conflicts
with the Certificate and its adoption would result in a violation of the DGCL,
it should likewise be omitted from the Proxy Materials pursuant to Rule
14a-8(i)(2).
III. The Proposal May Be Omitted Because It Is Not A Proper Subject For Action
By Stockholders Under Delaware Law.
As described in the Delaware Law Firm Option, the Proposal may also be omitted
from the Proxy Materials pursuant to Rule 14a-8(i)(1). If the Proposal was
implemented it would cause the Company to violate Delaware law, and it is
therefore not a proper subject for stockholder action.
IV. The Proposal May Be Omitted Because The Company Lacks The Power To Implement
It.
The Proposal may be omitted from the Proxy Materials pursuant to Rule 14a
8(i)(6) because the Company lacks the power to implement it. As noted in the
Delaware Law Firm Opinion, a bylaw that conflicts with the certificate of
incorporation of a Delaware corporation is "void" and a "nullity." Accordingly,
because the proposed bylaw is inconsistent with Article VI, D of the Certificate
and, if implemented, would violate Delaware law, the stockholders, and therefore
the Company, lack the power to implement it.
V. The Proponent Should Not Be Permitted To Revise The Proposal.
The Company recognizes that the Staff, on occasion, will permit proponents to
cure defects in their proposals by revising and resubmitting their proposals in
precatory form, so long as the revisions are "minor in nature and do not alter
the substance of the proposal." See Corporation Finance: Staff Legal Bulletin
No. 14 (E)(2) (July 13, 2001). However, for the reasons set forth below, the
Company respectfully requests that the Staff decline to grant the Proponent the
opportunity to recast its Proposal as a recommendation to the board of directors
of the Company (the "Board").
In Staff Legal Bulletin No. 14 the Staff noted that it adopted the practice of
allowing proponents to revise proposals to "deal with proposals that generally
comply with the substantive requirements of the rule, but contain some
relatively minor defects that are easily corrected." The Company respectfully
suggests that a proposal that would, if implemented, be invalid under the law of
the state of incorporation would be aptly described as containing major (and not
minor) defects. Far from curing a minor defect, in order to correct the defects
in the Proposal, the Proponent would need to completely overhaul the Proposal to
recast it as a recommendation to the Board to "initiate the appropriate process"
to provide for majority voting in director elections. Such a revision would
change the substance of the Proposal by transforming it from a proposed bylaw
amendment into a recommendation that the Board, in addition to drafting and
adopting a new bylaw, also draft and propose an amendment to the Certificate and
obtain the requisite stockholder approval thereof.
The Proponent is a sophisticated player within the field of proposals relating
to majority voting in director elections and has submitted more than 60 such
proposals during the 2007 proxy season alone.1 The Proponent had ample time
before the Rule 14a-8 deadline expired to draft a proposal that complies with
that Rule and could have done so with minimal additional effort. The Proponent
also could have drafted the Proposal to ask the Board to "initiate the
appropriate process," to avoid the risk that the Proposal would be excluded
under Rule 14a-8(i)(1), (2) or (6), as it has in a number of proposals it has
submitted to companies in the past. See Kohl's Corp., SEC No-Action Letter, 2007
WL 1125497 (Mar. 30, 2007); Raytheon Co., SEC No-Action Letter, 2006 WL 129323
(Jan. 12, 2006); Hewlett-Packard Co., SEC No-Action Letter, 2006 WL 39271 (Jan.
5, 2006). Nonetheless, the Proponent failed to recognize, or chose to disregard,
that its Proposal was inconsistent with the Certificate and would, if
implemented, be invalid under Delaware law. The Company and the Staff should not
be required to expend their time and resources to perform the Proponent's due
diligence. Permitting the Proponent to revise the Proposal effectively shifts
the burden of ensuring that its proposals can be legally implemented to the
Company and the Staff. The Proponent submits numerous stockholder proposals to
companies each year and should be required to bear the costs of drafting
proposals that comply with the relevant law.
Furthermore, determining not to permit the Proponent to revise the Proposal
would also be consistent with the Staff's position in Northrop Grumman
Corporation, SEC No-Action Letter, 2007 WL 817461 (Mar. 13, 2007). In Northrop
Grumman, the Staff denied a sophisticated proponent the opportunity to revise
his proposal where he had submitted a stockholder proposal to approve a bylaw
amendment that clearly conflicted with Northrop Grumman's certificate of
incorporation and, if implemented, would have violated Delaware law. The present
situation is very similar to that presented in Northrop Grumman (i.e. the
Proponent, a very sophisticated party, has submitted a proposal to approve a
bylaw that clearly would violate Delaware law if implemented because it
conflicts with the Certificate). Accordingly, the same result should follow and
the Proponent should be denied the opportunity to revise the Proposal.
VII. Conclusion.
For the foregoing reasons, the Company respectfully requests that the Staff
confirm that it would not recommend enforcement action if the Company omits the
Proposal from the Proxy Materials. If you have any questions, or if the Staff is
unable to concur with the Company's conclusions without additional information
or discussions, the Company respectfully requests the opportunity to confer with
members of the Staff prior to the issuance of any written response to this
letter. Please do not hesitate to contact the undersigned at (617) 236-3354.
Please transmit the response letter via facsimile to the Company at (617)
421-1556 and to the Proponent at (202) 543-4871.
Respectfully submitted,
/s/
Eric G. Kevorkian
Vice President, Corporate Counsel
cc: Daniel P. Adams
Goodwin Procter LLP
-----FOOTNOTES-----
1 RiskMetrics Group, 2007 Postseason Report: A Closer Look at Accountability and
Engagement, p. 17 (October 2007).
[INQUIRY LETTER]
October 17, 2007
Frank D. Burt
Corporate Secretary
Boston Properties, Inc.
111 Huntington Avenue
Suite 300
Boston, MA 02199-7610
Dear Mr. Burt:
On behalf of the United Brotherhood of Carpenters Pension Fund ("Fund"), I
hereby submit the enclosed shareholder proposal ("Proposal") for inclusion in
the Boston Properties, Inc. ("Company") proxy statement to be circulated to
Company shareholders in conjunction with the next annual meeting of
shareholders. The Proposal relates to the issue of the vote standard in director
elections. The Proposal is submitted under Rule 14(a)-8 (Proposals of Security
Holders) of the U.S. Securities and Exchange Commission proxy regulations.
The Fund is the beneficial owner of 1,875 shares of the Company's common stock
that have been held continuously for more than a year prior to this date of
submission. The Fund intends to hold the shares through the date of the
Company's next annual meeting of shareholders. The record holder of the stock
will provide the appropriate verification of the Fund's beneficial ownership by
separate letter. Either the undersigned or a designated representative will
present the Proposal for consideration at the annual meeting of shareholders.
At the Company's recent annual meeting, a significant number of Company
shareholders registered their disappointment with the Board by withholding their
support for those members of the Board standing for election. The board's
failure to declassify the board in light of the strong shareholder votes on the
issue in recent years appears to have prompted the significant withhold votes.
While the Fund is not an advocate of board declassification and other governance
changes designed to promote an active market for corporate control, the Board's
apparent lack of response on the declassification issue prompts us to submit the
proposal to establish a majority vote director election. The Board's inaction on
the declassification issue that has received majority shareholder support
suggests to us that the binding form of the Proposal is appropriate.
If you would like to discuss the Proposal, please contact Ed Durkin at edurkin@carpenlers.org
or at (202)546-6206 x221 to set a convenient time to talk. Please forward any
correspondence related to the proposal to Mr. Durkin at United Brotherhood of
Carpenters, Corporate Affairs Department, 101 Constitution Avenue, NW,
Washington D.C. 20001 or via fax to (202) 543-4871.
Sincerely,
/s/
Douglas J. McCarron
Fund Chairman
cc Edward J. Durkin
Enclosure
[APPENDIX]
Director Election Majority Vote Standard Proposal
Resolved: That the shareholders of Boston Properties, Inc. ("Company") hereby
amend Section 2.7 (Action at Meeting) of the Company's Bylaws to provide for a
majority vote standard for director elections. Specifically, the third sentence
of Section 2.7 is amended to read as follows:
"Elections of directors shall be decided by a majority of the votes cast, with a
plurality vote standard used in those director elections in which the number of
nominees exceeds the number of directors to be elected."
Supporting Statement: In order to provide shareholders a meaningful role in
director elections, our company's director election vote standard should be
changed to a majority vote standard. A majority vote standard would require that
a nominee receive a majority of the votes cast in order to be elected. The
standard is particularly well-suited for the vast majority of director elections
in which only board nominated candldates are on the ballot. We believe that a
majority vote standard in board elections would establish a challenging vote
standard for board nominees and improve the performance of individual directors
and entire boards. Our Company presently uses a plurality vote standard in all
director elections. Under the plurality vote standard, a nominee for the board
can be elected with as little as a single affirmative vote, even if a
substantial majority of the votes cast are "withheld" from the nominee.
In response to strong shareholder support for a majority vote standard in
director elections, an increasing number of companies, including intel, General
Electric, Wal-Mart, Safeway, Home Depot, Capital One and General Dynamics, as
well as numerous real estate investment trusts, such as Liberty Property Trust,
Duke Realty, General Growth Properties, Host Hotels, Archstone-Smith and Federal
Realty Investment Trust have adopted a majority vote standard in company
by-laws. Additionally, these companies have adopted director resignation
policies in their bylaws or corporate governance policies to address
post-election issues related to the status of director nominees that fail to win
election.
We believe the critical first step in establishing a meaningful majority vote
policy is the adoption of a majority vote standard in Company governance
documents. Our Company needs to join the growing list of companies that have
taken this action. With a majority vote standard in place, the board can then
consider action on developing post election procedures to address the status of
directors that fail to win election. A comblnation of a majority vote standard
and a post-election director resignation policy would establish a meaningful
right for shareholders to elect directors, while reserving for the board an
important post-election role in determining the continued status of an unelected
director. We feel that this combination of the majority vote standard with a
post-election policy represents a true majority vote standard.
[STAFF REPLY LETTER]
January 14, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Boston Properties, Inc. Incoming letter dated December 11, 2007
The proposal would amend the bylaws to provide for a majority vote standard for
director elections.
There appears to be some basis for your view that Boston Properties may exclude
the proposal under rule 14a-8(i)(2). We note that in the opinion of your
counsel, implementation of the proposal would cause Boston Properties to violate
state law. Accordingly, we will not recommend enforcement action to the
Commission if Boston Properties omits the proposal from its proxy materials in
reliance on rule 14a-8(i)(2). In reaching this position, we have not found it
necessary to address the alternative bases for omission upon which Boston
Properties relies.
Sincerely,
/s/
Craig Slivka
Attorney-Adviser
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