Company Name: Bank of America Corp.
Public Availability Date: January 14, 2008
Document Sections:
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER]
December 13, 2007
Rule 14a-8
BY OVERNIGHT DELIVERY
Securities and Exchange Commission
Office of Chief Counsel
Division of Corporation Finance
100 F. Street, N.E.
Washington, DC 20549
Re: Stockholder Proposal Submitted by Jerry Tomasovic
Ladies and Gentlemen:
Pursuant to Rule 14a-8 promulgated under the Securities Exchange Act of 1934, as
amended (the "Exchange Act"), and as counsel to Bank of America Corporation, a
Delaware corporation (the "Corporation"), we request confirmation that the staff
of the Division of Corporation Finance (the "Division") will not recommend
enforcement action if the Corporation omits from its proxy materials for the
Corporation's 2008 Annual Meeting of Stockholders (the "2008 Annual Meeting")
for the reasons set forth herein, the proposal described below. The statements
of fact included herein represent our understanding of such facts.
GENERAL
The Corporation has received a proposal and supporting statement dated October
16, 2007 (the "Proposal") from Jerry Tomasovic (the "Proponent") for inclusion
in the proxy materials for the Corporation's 2008 Annual Meeting of Stockholders
(the "2008 Annual Meeting"). The Proposal is attached hereto as Exhibit A. The
2008 Annual Meeting is scheduled to be held on or about April 23, 2008. The
Corporation intends to file its definitive proxy materials with the Securities
and Exchange Commission (the "Commission") on or about March 13, 2008.
Pursuant to Rule 14a-8(j) promulgated under the Exchange Act, enclosed are:
1. Six copies of this letter, which includes an explanation of why the
Corporation believes that it may exclude the Proposal; and
2. Six copies of the Proposal.
A copy of this letter is also being sent to the Proponent as notice of the
Corporation's intent to omit the Proposal from the Corporation's proxy materials
for the 2008 Annual Meeting.
SUMMARY OF PROPOSAL
The Proposal requests that "the Board of Directors meeting attendance records
for the prior year be displayed in the `Notice of Annual Meeting of
Stockholders' report."
REASONS FOR EXCLUSION OF PROPOSAL
The Corporation believes that the Proposal may be properly omitted from the
proxy materials for the 2008 Annual Meeting pursuant to Rule 14a-8(i)(3), Rule
14a-8(i)(7) and Rule 14a-8(i)(10). The Proposal may be excluded pursuant to Rule
14a-8(i)(3) because it is in violation of the proxy rules. The Proposal may be
excluded pursuant to Rule 14a-8(i)(7) because it deals with a matter relating to
the Corporation's ordinary business operations. Finally, the Proposal may be
excluded pursuant to Rule 14a-8(i)(10) because it has been substantially
implemented.
1. The Corporation may omit the Proposal pursuant to
Rule 14a-8(i)(3) because it is in violation of the proxy rules.
Rule 14a-8(i)(3) permits the exclusion of a proposal if it or its supporting
statement is contrary to any of the Commission's proxy rules and regulations,
including Rule 14a-9, which prohibits the making of false or misleading
statements in proxy soliciting materials or the omission of any material fact
necessary to make statements contained therein not false or misleading, and Rule
14a-5, which requires that information in a proxy statement be "clearly
presented." In addition, the Division has recognized that a proposal and/or
supporting statement may be excluded under Rule 14a-8(i)(3) if it is so vague
and indefinite that shareholders voting on the proposal would not be able to
determine with reasonable certainty exactly what action or measures would be
required in the event the proposal was adopted. See
Bank of America
(February 17, 2006); Sara Lee Corporation (March 31, 2004); Bank of America
(March 10, 2004); Philadelphia Electric Co. (July 30, 1992); IDACORP, Inc.
(January 9, 2001); and Northeast Utility Service Company (April 9, 2001).
The Proposal is false and misleading in violation of Rule 14a-9. The Proposal
requires disclosure of "the Board of Directors meeting attendance records for
the prior year..." The Proposal is false and misleading because the Corporation
already provides disclosure regarding the meeting attendance record of the
members of the Board of Directors. In addition, detailed information meetings
and director attendance is required to be disclosed under Item 407(b) of
Regulation S-K ("Item 407(b)"). Pursuant to Item 407(b), the Corporation
discloses the (i) number of meetings held by the Board of Directors, (ii) number
of meetings held by committees the Board of Directors, Board meetings, (iii)
Director attendance at the annual meeting and (iv) the name of each Director
that attended fewer than 75% of the aggregate Board and committee meetings held
in the prior fiscal year. Accordingly, the Proposal is misleading because it
falsely implies that the Corporation does not provide meeting attendance records
for its Board of Directors. If the Proposal has another meaning, it is unclear
on its face.
In addition, the Proposal is vague and indefinite because it is not drafted with
precision. As noted above, the Corporation already discloses meeting attendance
records. Based on the supporting statement language, the Proposal may be seeking
disclosure on an individual Director basisalthough this is not clear from the
language Proposal itself. The supporting statement indicates that "[t]his was
information once provided in biographies until 2006 when in was removed for
unknown reasons." (emphasis added). While this adds some clarity to the goal of
the Proposal, the statement incorrect. The proxy materials for the Corporation's
2007, 2006, 2005, 2004 and 2003 Annual Meeting of Stockholders all provided
substantially similar disclosure regarding Director meeting attendance, but they
do not provide Director attendance records on an individual basis. The type of
information noted in the supporting statement has not been provided in proxy
statements for the last five years.1 The Proposal and supporting statement
falsely state that individual Director attended records have always been given
until 2006.
Accordingly, the Proposal is not drafted with precision, and stockholders cannot
be expected to guess what disclosure the Proposal is seeking. In addition, the
supporting statement is incorrect and further confuses the Proposal's intent.
The supporting statement provides an incorrect date which would require
stockholders to search prior years' proxy statements to determine what
disclosure is purported to be different in each year. Unless stockholders
searched through six or more years of proxy statements, they would never find
the disclosure vaguely referred to in the Proposal. The Proposal is not clearly
presented, as required under the proxy rules. The Corporation believes that the
Proposal is vague, indefinite and misleading, that the Proposal may be omitted
under Rule 14a-8(i)(3), as both a violation of Rule 14a-9 and Rule 14a-5.
2. The Corporation may omit the Proposal under Rule
14a-8(i)(7) because it deals with a matter relating to the Corporation's
ordinary business operations.
Rule 14a-8(i)(7) allows a company to omit a proposal that deals with a matter
relating to the conduct of its ordinary business operations. The Commission has
determined that proposals dealing with matters of ordinary business are
generally excludable because (a) certain activities are "so fundamental to
management's ability to run a company on a day-to-day basis that they could not,
as a practical matter, be subject to direct shareholder oversight" and (b) such
proposals seek to "micro-manage the company." See Exchange Act Release No. 34-40018 (May 21, 1998). The Corporation believes that the Proposal may properly
be excluded under Rule 14a-8(i)(7) because the Proposal seeks to "micro-manage"
(a) certain aspects of the Corporation's Board of Directors and (b) the
Corporation's compliance with its public disclosure obligations. The
Commission's disclosure rules are designed to provide investors with necessary
material information regarding directors to ensure that informed voting
decisions can be made. In addition, the anti-fraud provisions of the Exchange
Act and related Commission rules prohibit the omission of material information
not otherwise specifically required by the Commission's rules and regulations.
Proposals that relate to the voluntary disclosure of detailed meeting attendance
of individual directors, beyond what is required to satisfy the detailed
requirements of the Commission, relate to ordinary business and are excludable.
Compliance with the specific and general materiality disclosure requirements, as
well as determinations regarding the appropriate level of voluntary disclosures,
are well within the Corporation's day-to-day operations.
The Division has consistently found proposals regarding director or nominee
board meeting preparation and attendance, outside activities and time
commitments, as well as voluntary disclosure of the foregoing, to be excludable
under 14a-8(i)(7) (and its predecessor, Rule 14a-8(c)(7)) because they
constitute the day-to-day ordinary business of the Corporation. In American
Electric Power Company (January 27, 2003) ("AEP"), a proposal dealt with
director preparation and attendance at board meetings. In AEP, the proposal
required that each director expend a minimum of twenty hours each month to
attend and prepare for formal monthly board meetings. The Division found the
proposal in AEP excludable under Rule 14a-8(i)(7) because it dealt with director
preparation and board attendance, time commitments of directors and director
activities, which are matters of ordinary business. Similarly, the Proposal
relates the time commitments of directors and whether they are "actively
participating in scheduled meetings." In addition, in
McKesson Corporation
(April 1, 2004), a proposal requested detailed information about the board of
directors including, the actions taken by the board and all committees thereof
in the prior year, the agenda items on which the board and each committee voted
and the existence of any non-unanimous board or committee vote, identifying the
director or directors whose votes were not in accord with the majority. The
Division concurred with the company in McKesson Corporation that the proposal
could be excluded under Rule 14a-8(i)(7) because it related to matters of
ordinary businessi.e., "reporting on board actions." Implementation of the
proposal in McKesson Corporation would have resulted in the disclosure of
attendance records of directors at each meeting, as proposed by the Proposal.
The disclosure of individual director attendance is no more or less significant
than the individual director voting records for each board and committee meeting
and all of these detailed disclosures relate to matters of ordinary business.
Similarly, with respect to outside activities of directors, in
NSTAR
(January 4, 2005), a proposal requested that the company publish in its proxy
statement "information concerning the personal investments of each trustee." The
proponent in NSTAR argued that this information was relevant to a voting
decision and should consequently be disclosed. The Division did not agree and
found that the proposal in NSTAR could be excluded under 14a-8(i)(7) since it
related to ordinary business matters (i.e., certain investment information of
trustees). See also, Chittenden Corporation (March 10, 1987) (omitting a
proposal seeking disclosure of biographical information not required by law
including, the director's stock ownership, partnerships interests and
solely-owned business investments). The Corporation believes that the
responsibility for determining the appropriate level of disclosure and
compliance with applicable disclosure requirements is a complex task with
respect to which shareholders are not in the best position to make an informed
judgment.
In addition, the Division has consistently found proposals requesting additional
disclosure or the presentation of information in filings with the Commission to
be excludable under 14a-8(i)(7) (and its predecessor, Rule 14a-8(c)(7)) because
they constitute the day-to-day ordinary business of the Corporation. See
AmerInst Insurance Group, Ltd. (April 14, 2005) ("AmerInst"). In AmerInst, a
proposal requested that the board provide "a full, complete and adequate
disclosure of the accounting, each calendar quarter, of the line items and
amounts of Operating and Management expenses of the Company." In AmerInst, the
proponent's supporting statement argued that while the company "may be in
compliance with the minimum disclosure requirements required for SEC purposes,
we AmerInst shareholders are interested in, and entitled to, significant detail
by which to gauge their management of our investment." The Division did not
agree and found that the proposal in AmerInst could be excluded under
14a-8(i)(7) since it related to ordinary business matters (i.e., the disclosure
of certain financial information). See also,
NiSource, Inc. (March 10, 2003)
(omitting a proposal seeking disclosure of certain financial information of the
Company's subsidiaries in its annual report); and General Electric Company
(January 21, 2003) (omitting a proposal seeking disclosure in annual report of
(a) a directory listing of all of the company's businesses; (b) the gross
earnings, profits and losses, assets and liabilities of these businesses; and
(c) the major investments, activities and risks of these businesses).
The Proposal requests detailed disclosure regarding individual board attendance
records in addition to the required disclosure regarding board attendance
records already provided by the Corporation. It raises no significant policy
issues. Matters relating to voluntary disclosure and compliance with the
securities laws are a matter of ordinary business. The Corporation believes that
it is clear that the Proposal addresses ordinary business matters that are part
of the day-to-day exercise of management responsibility. Accordingly, the
Corporation believes that the Proposal may be omitted from its proxy materials
for its 2008 Annual Meeting based on Rule 14a-8(i)(7).
3. The Corporation may omit the Proposal pursuant to
Rule 14a-8(i)(10) because it has been substantially implemented.
The Corporation believes that the Proposal may be properly omitted from the
proxy materials for the 2008 Annual Meeting pursuant to Rule 14a-8(i)(10), which
permits the omission of a shareholder proposal if "the company has already
substantially implemented the proposal." The "substantially implemented"
standard replaced the predecessor rule, which allowed the omission of a proposal
that was "moot." The current rule also clarifies the Commission's interpretation
of the predecessor rule that the proposal need not be "fully effected" by the
company to meet the mootness test, so long as it was substantially implemented.
The Proposal seeks additional disclosure regarding the individual director
attendance records. As noted above, the Corporation believes that through
compliance with the disclosure rules adopted by the Commission, the Corporation
has substantially implemented the Proposal. Under the current disclosure
requirements, the Corporation currently discloses the (i) number of meetings
held by the Board of Directors, (ii) number of meetings held by committees the
Board of Directors, board meetings, (iii) Director attendance at the annual
meeting and (iv) the name of each Director that attended fewer than 75% of the
aggregate Board and committee meetings held in the prior fiscal year. The
Corporation believes that the cumulative result of these disclosure requirements
provides all material information regarding the activities of its director
meeting attendance. In addition, if a director's attendance materially impacts
his or her ability to serve or actual service as a director, the anti-fraud
provisions of the federal securities laws would require such matters to be
disclosed. The only part of the Proposal that has not been implemented relates
solely to immaterial information regarding the individual director attendance.
The Corporation does not believe that the Division or the Commission would
intend for the disclosure of immaterial information to satisfy the substantially
implemented standard under Rule 14a-8(i)(10).
As noted above, through compliance with these disclosure requirements, and
general anti-fraud disclosure requirements, the Corporation has substantially
implemented the Proposal. The Division has consistently found proposals
excludable under Rule 14a-8(i)(10) under similar facts in the past. See
Wal-Mart Stores, Inc.
(March 28, 2007) (permitting exclusion of a proposal seeking disclosure of the
company's relationships with its executive compensation consultants or firms,
including the matters specified in the proposal because it was already
substantially required under Regulation S-K); and Verizon Communications Inc.
(February 21, 2007) (permitting the exclusion of a proposal seeking disclosure
of the material terms of all relationships between each director nominee deemed
to be independent and the company, or any of its executive officers, that were
considered by the board in determining whether such nominee was independent
because it was already substantially required under Regulation S-K).
As was the case in Wal-Mart Stores and Verizon Communications, through
compliance with the disclosure requirements of the Commission, the Corporation
already provides all material information regarding the activities of its
director nominees. For this reason, the Proposal may be omitted from its proxy
materials for the 2008 Annual Meeting pursuant to Rule 14a-8(i)(10).
CONCLUSION
On the basis of the foregoing and on behalf of the Corporation, we respectfully
request the concurrence of the Division that the Proposal may be excluded from
the Corporation's proxy materials for the 2008 Annual Meeting. Based on the
Corporation's timetable for the 2008 Annual Meeting, a response from the
Division by February 3, 2008 would be of great assistance.
If you have any questions or would like any additional information regarding the
foregoing, please do not hesitate to contact the undersigned at 704-378-4718 or,
in my absence, Teresa M. Brenner, Associate General Counsel of the Corporation,
at 704-386-4238.
Please acknowledge receipt of this letter by stamping and returning the enclosed
receipt copy of this letter. Thank you for your prompt attention to this matter.
Very truly yours,
/s/
Andrew A. Gerber
cc: Teresa M. Brenner Jerry Tomasovic
-----FOOTNOTES-----
1 Following historical practices, the proxy materials for the Corporation's 2002
Annual Meeting of Stockholders (and prior years) included voluntary disclosure
regarding the meeting attendance records of individual Directors. As part of the
Corporation's day to day operations and disclosure management, the Corporation
determined that this level of detail was not meaningful or material and was not
required by the Commission's disclosure rules.
[APPENDIX]
EXHIBIT A
12612 Catamaran Place
Tampa, FL 33618
October 16, 2007
Bank of America Corporation
Attention: Corporate Secretary
101 South Tryon Street
NC 1-002-29-01
Charlotte, NC 28255
Dear Bank of America Corporation:
Please consider the following attached proposal in the proxy statement for the
2008 Annual Meeting.
Please let me know if there are any questions.
Thank you,
/s/
Jerry Tomasovic
813-960-9584 (evening)
813-639-5237 (daytime)
RESOLVED: Shareholders request that the Board of Directors meeting attendance
records for the prior year be displayed in the "Notice of Annual Meetings of
Stockholders" report. This is key information when determining a "For" or
"Against" vote on the Election of Directors. This was information once provided
in the biographies until 2006 when it was removed for unknown reasons. An
effective board is one in which elected members actively participate in
scheduled meetings.
[STAFF REPLY LETTER]
January 14, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Bank of America Corporation Incoming letter dated December 13, 2007
The proposal requests the disclosure of the board of directors meeting
attendance records for the prior year.
There appears to be some basis for your view that
Bank of America may exclude the proposal under rule 14a-8(i)(10). Accordingly,
we will not recommend enforcement action to the Commission if Bank of America
omits the proposal from its proxy materials in reliance on rule 14a-8(i)(10). In
reaching this position, we have not found it necessary to address the
alternative bases for omission upon which Bank of America relies.
Sincerely,
/s/
Craig Slivka
Attorney-Adviser
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