Company Name: XM Satellite Radio Holdings, Inc.
Public Availability Date: May 14, 2007
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER]
March 29, 2007
BY HAND DELIVERY
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
Re: XM Satellite Radio Holdings, Inc. - Stockholder Proposal of Robert S. Adams
Ladies and Gentlemen:
On behalf of XM Satellite Radio Holdings Inc. ("XM" or the "Company"), we are
submitting this letter to notify the Securities and Exchange Commission (the
"Commission") of XM's intention to exclude from its proxy materials for its 2007
annual meeting of stockholders (the "Proxy Materials") a shareholder proposal
(the "Proposal") submitted by Robert S. Adams (the "Proponent"). A copy of the
Proposal and all correspondence between XM and the Proponent relating to the
Proposal, and other correspondence with the Proponent, are attached as Exhibit
A. XM currently intends to file definitive copies of the Proxy Materials with
the Commission on or about April 10, 2007. A copy of this letter also is being
provided simultaneously to the Proponent.
As discussed more fully below, we believe that the Proposal may be excluded from
the Proxy Materials pursuant to the following rules:
(a) Rule 14a-8(i)(4), because the Proposal relates to a personal grievance of
the Proponent against the Company; and
(b) Rule 14a-8(i)(7), because the Proposal deals with XM's ordinary business
operations; and
(c) 14a-8(i)(3), because the Proposal is vague and misleading.
I. THE PROPOSAL
The Proposal states:
"XMSR has shown a propensity to ignore and NOT RESPOND to shareholder letters of
inquiry. Such letters required time, energy and money of the shareholders to
write and send, and certainly deserve a PROMPT reply. While it may be
convenient, money and resource saving, and easy for the company to just read and
ignore incoming letters, such a corporate stance is both reprehensible and
despicable, and a VERY POOR business practice. It seems that there needs to be
established a formal MONETARY penalty on XMSR for such behavior. Consequently,
the XM Board of Directors is hereby requested to formally impose a monetary fine
upon the Company Officers for FAILING TO PROMPTLY RESPOND to shareholder
letters. A letter must be answered within 10 business days, or for every 10 days
of not answering, a money amount determined by the Board of Directors (say 10
cents per each share times the days beyond 10 of not responding) shall be sent
to the offended shareholder by XMSR check! On complicated shareholder issues or
requests, an interim letter response, will restart the 10 day countdown to money
payment. It appears that there needs to be a monetary fine to COMPEL XMSR to
answer shareholder letters. It might be motivating to the XM Action Staff
Officer who does not meet the letter response deadlines to deduct these monetary
fines from regular salary paycheck!"
II. REASONS FOR EXCLUSION
A. Rule 14a-8(i)(4) - The Proposal is Excludable under Rule 14a-8(i)(4) because
it Deals with a Personal Grievance of the Shareholder
As evidenced by Exhibit A to this letter, the Proponent has been sending letters
to the Company for some time and about many topics. The Proponent has expressed
dissatisfaction with the Company's responses on several occasions, including
that the CEO does not spend more time responding to the Proponent's complaints.
Although his latest complaint alleges that the Company is slow in responding to
shareholder letters, it offers no evidence of this other than that the Company
is not quick about responding to the Proponent's letters. The Proposal is
designed principally to benefit the Proponent, and reduced to its essence is a
request that Company personnel be punished for not make responding to his
letters a corporate priority. Under the Commission's rules, the Proposal is
excludable on this basis.
B. Rule 14a-8(i)(7) - The Proposal is Excludable under Rule 14a-8(i)(7) because
it Deals with the Company's Ordinary Business Operations
The Commission has said that "certain tasks are so fundamental to management's
ability to run a company on a day-to-day basis that they could not, as a
practical matter, be subject to direct shareholder oversight." See SEC Release
No. 34-40018 (May 21, 1998). The Commission has stated that the general
underlying policy of the ordinary business exclusion is "consistent with the
policy of most state corporate laws; to confine the resolution of ordinary
business problems to management and the board of directors, since it is
impracticable for shareholders to decide how to solve such problems at an annual
shareholders meeting." See SEC Release No. 34-40018 (May 21, 1998). Shareholder
proposals may be excluded when they seek to "micro-manage" the company with a
proposal that "involves intricate detail, or seeks to impose specific
time-frames or methods for implementing complex policies." See SEC Release No.
34-40018 (May 21, 1998).
Such is the case here. The Company has an Investor Relations department, the
responsibilities of which include communicating with and responding to
shareholders. The Proponent is recommending that the Board of Directors adopt a
policy that would set responding to communications with shareholders, something
the Company does routinely, as a top corporate priority. The Proposal therefore
is an attempt to revise how the Company conducts its ordinary business
operations, and is excludable on this basis.
Finally, we do not believe this proposal is appropriate because it relates to
compensation. While executive officer compensation alone may be proper subject
matter for a shareholder proposal, the Staff has determined that general
employee compensation is not a proper subject matter for the shareholder
proposal and may be excluded as relating to ordinary business operations. See
Comshare, Inc. (Sept. 5, 2001). Because the Proposal addresses "general
compensation matters" by providing for possible fines of employees, it relates
to the Company's "ordinary business operations" and is excludable under Rule
14a-8(i)(7).
C. Rule 14a-8(i)(3) - The Proposal is Misleading and Contrary to the
Commission's Proxy Rules
Rule 14a-8(i)(3) permits the exclusion of a proposal if it is contrary to the
Commission's proxy rules. Rule 14a-9 prohibits false or misleading statements in
proxy materials. The Commission may allow exclusion where the resolution in a
proposal is so vague or indefinite that stockholders voting on the proposal and
the company implementing the proposal would be unable to determine with any
reasonable certainty exactly what actions or measures the proposal requires. See
Division of Corporation Finance: Staff Legal Bulletin No. 14B (September 15,
2004).
The Proposal is so vague that it is unclear as to how the Company, or any
company, would implement it. The proposed fine is of uncertain amount, and there
is no guidance as to which letters from shareholders require a response. There
is no standard proposed as to what constitutes a satisfactory response in terms
of substance or means of delivery. It is not even clear which officer is
supposed to respond to a shareholder letter, whether the addressee, the investor
relations officer or one of the other personnel at the Company charged with
shareholder relations matters. This lack of clarity on its face makes the
Proposal properly excluded under Rule 14a-8(i)(3).
3. CONCLUSION
For the reasons set forth above, we believe XM may exclude the Proposal from the
Proxy Materials under Rules 14a-8(i)(3), (i)(4) and (i)(7). Should the Staff
have any questions, please feel free to call me at (202) 637-5736.
Sincerely,
/s/
Steven M. Kaufman
Enclosures
[INQUIRY LETTER]
5 January 2006
Mr. Joe Titlebaum, General Counsel
XM Satellite Radio
1500 Eckington Place, N.E.
Washington, D.C. 20002
CERTIFIED MAIL (No. 7099 3400 0015 6368 9299)
RETURN RECEIPT REQUESTED
Dear MrTitlebaum:
First, I would like to thank you for your nice letter of 30 December 2005 which
showed a good deal of careful thought.
Second, as you requested, let us take care of the bonafides regarding my
standing as a stockholder to make a proposal. I am including copies of certain
pages of the Consolidated 1099 from my ETrade Brokerage account no. 6412-2585
from years 2001 and 2002 showing that I have bought a total of 15,000 shares of
XMSR. I am also including my latest brokerage statement from ETrade, through 30
November 2005, which also reflects the 15,000 shares of XMSR. Lastly, I will
include an electronic printout of my account holdings from TODAY showing I still
hold 15,000 shares of XMSR. And in compliance with SEC regulations, I hereby
submit in writing that I plan to hold all these shares THROUGH and BEYOND the
upcoming Annual Shareholder Meeting. You are certainly welcome to call ETrade at
1-800-387 2331 and verify my account no. 6412-2585 and that I hold 15,000 shares
of XMSR and have held it for several years thereby qualifying me to make a
shareholder proposal. Please identify yourself as a company officer of XM
wishing to verify a stock holding for a stockholder proposal. I trust that you
will protect the privacy of my other stock holdings not related to XMSR.
Assuming we have verified my standing to make a proposal, I need further reasons
why you want to reject my proposal to limit spending to 80% of revenues. First,
it is a NON-BINDING proposal, and thereby XM would not have to abide by it
anyway. So it does not conflict with your legal management authority. Certainly
XM management has rights to make decisions regarding spending for the company.
However, I believe the Shareholders and SHAREOWNERS, I might emphasize, also
have at least a right to express a written request that you begin to earn a
PROFIT. There, I said it, that tough little word, "PROFIT." You are spending the
money of the Shareowners, lest you forget,it is OUR MONEY and we have a right
to demand that you begin to earn a profit for US. XM cannot continue to spend
BEYOND income for very long. Otherwise, bankruptcy will be on the horizon, and
we do not want that. Surely, you must REIGN IN the overspenders, and demand a
yearly PROFITI How long could you spend more than you take in? Not long, I bet!
Why not put the non-binding proposal to a shareholder vote? When a vast majority
(70-90%, I bet) of shareholders vote FOR such a spending limitation, I think
your management will get the message that it is NOW TIME TO BEGIN EARNING A
PROFIT!
I will await your response.
Very Respectfully,
/s/
Robert S. Adams Enclosures a/s
[APPENDIX]
NON-BINDING PROPOSAL TO ASSURE XM PROFITABILITY
As XM Satellite Radio (XMSR) is now a growing and mature company, it is
essential and the sense of shareholders that XM limit its spending to assure
profitability each year. XM Senior Officers, Employees, and its contractors
should not be able to spend more than 80% of the incoming actual revenue stream.
The remaining 20% would be retained by the company as profit with the ultimate
goal of a dividend to shareholders. XM should not be permitted to use clever
financing (e.g. issuing extra stock, borrowing at excessive rates, bond issuing,
preferred shares, stock options, etc.) which tends to dilute shareholder value.
While the shareholders wish this proposal were binding on the XM management, the
SEC rules permit exclusion of the proposal if it impacts Board of Director legal
authority. Spending for necessary large items (e.g. satellite replacement,
launches, etc.) can be saved up for over several quarters. Any extraordinary
expense item can be voted upon by shareholders. This policy is necessary because
no person or company can long survive by continuing to spend more than they take
in. Salary increases and bonuses should be deferred until profitability is
achieved. Please vote FOR this proposal if you support it.
[STAFF REPLY LETTER]
May 14, 2007
Response of the Office of Chief Counsel Division of Corporation Finance
Re: XM Satellite Radio Holdings Inc.
Incoming letter dated March 29, 2007
The proposal requests that the board "impose a monetary fine upon the Company
Officer for failing to promptly respond to shareholder letters."
There appears to be some basis for your view that XM may exclude the proposal
under rule 14a-8(i)(7), as relating to its ordinary business operations (i.e.,
procedures for improving shareholder communications). Accordingly, we will not
recommend enforcement action to the Commission if XM omits the proposal from its
proxy materials in reliance on rule 14a-8(i)(7). In reaching this position, we
have not found it necessary to address the alternative bases for omission upon
which XM relies.
Sincerely,
/s/
Tamara M. Brightwell
Special Counsel
|