Company Name: Motorola, Inc.
Public Availability Date: January 9, 2007
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER]
December 14, 2007
Securities and Exchange Commission
Office of Chief Counsel
Division of Corporation Finance
100 F. Street, N.E.
Washington D.C. 20549
Re: Omission of Shareholder Proposal Submitted by Mr. William Steiner and his
proxy, John Chevedden
Ladies and Gentlemen:
Motorola, Inc. ("Motorola" or the "Company") has received from William Steiner
and his proxy, John Chevedden ("Proponents"), a proposal and supporting
statement (the "Steiner Proposal") for inclusion in the Company's proxy
materials for the 2008 Annual Meeting of Stockholders (the "Proxy Materials").
The Company intends to omit the Steiner Proposal from its Proxy Materials
pursuant to Rule 14a-8(i)(11) because it substantially duplicates a proposal the
Company previously received from the American Federation of Labor and Congress
of Industrial Organizations ("AFL-CIO") which the Company intends to include in
its Proxy Materials.
In accordance with Rule 14a-8(j)(2), enclosed are six copies of this letter and
its attachments. Also in accordance with Rule 14a-8(j), a copy of this letter
and its attachments is being mailed on this date to each of the Proponents
informing them of the Company's intention to omit the Steiner Proposal from its
Proxy Materials. The Company currently intends to file its definitive Proxy
Materials with the Securities and Exchange Commission (the "SEC") on or about
March 14, 2008. Accordingly, this letter is being filed with the SEC, pursuant
to Rule 14a-8(j), no later than eighty calendar days before the Company files
its definitive Proxy Materials with the SEC. An additional copy is included,
which we ask that you use to acknowledge receipt of this submission by date
stamping and returning to the undersigned in the enclosed self-addressed
envelope.
The Company requests that the staff of the Division of Corporation Finance (the
"Staff") of the SEC indicate that it will not recommend enforcement action to
the SEC if the Company omits the Steiner Proposal.
The Proposals
On the evening of October 17, 2007 the Company received the Steiner Proposal.
The Steiner Proposal is included as Attachment A. We note that the Proponent's
letter is dated October 12, 2007. However, the Company did not receive the
Steiner Proposal until it was submitted by facsimile at 5:16 p.m. on October 17,
2007. (The receipt time is printed on the header of the facsimile.)
The Steiner Proposal is substantially duplicative of the proposal submitted by
the AFL-CIO ("AFL-CIO Proposal"), which was received by the Company on the
morning of October 17, 2007. The AFL-CIO Proposal is included as Attachment B.
We note that the AFL-CIO Proposal is dated October 16, 2007. It was sent by UPS
Next Day Mail and receipt by the Company was acknowledged by signature at 10:24
a.m. on the morning of October 17, 2007. The AFL-CIO subsequently satisfied the
procedural requirements of Rule 14a-8(b).
For your convenience, the resolution portions of the Steiner Proposal and the
AFL-CIO Proposal are set forth below.
Steiner Proposal:
RESOLVED, that shareholders of our company request our board to adopt a policy
that provides shareholders the opportunity at each annual meeting to vote on an
advisory resolution, proposed by management, to ratify the compensation of the
named executive officers ("NEOs") in the proxy statement's Summary Compensation
Table (the "SCT") and the accompanying narrative disclosure of material factors
provided to understand the SCT (but not the Compensation Discussion and
Analysis). The proposal submitted to the shareholders should make clear that the
vote is non-binding and would not affect any compensation paid to any NEO.
The AFL-CIO Proposal:
RESOLVED, that shareholders of Motorola, Inc. (the "Company") urge the Board of
Directors to adopt a policy that Company shareholders be given the opportunity
at each annual meeting of shareholders to vote on an advisory resolution, to be
proposed by Company's management, to ratify the compensation of the named
executive officers ("NEOs") set forth in the proxy statement's Summary
Compensation Table (the "SCT") and the accompanying narrative disclosure of
material factors provided to understand the SCT. The proposal submitted to
shareholders should make clear that the vote is non-binding and would not affect
any compensation paid or awarded to any NEO.
Analysis Supporting the Exclusion of the Steiner Proposal
Rule 14a-8(i)(11) provides that a proposal may be omitted if it "substantially
duplicates another proposal previously submitted to the company by another
proponent that will be included in the company's proxy materials for the same
meeting". The purpose for the rule "is to eliminate the possibility of
shareholders having to consider two or more substantially identical proposals
submitted to an issuer by proponents acting independently of each other".
Release No. 34-12999 (November 22, 1976), referring to Rule 14a-8(c)(11), the
predecessor to current Rule 14a-8(i)(ii). The Staff's view is that where
proposals are substantially duplicative, the previously submitted proposal
should be included. The AFL-CIO Proposal was received by the Company first and
the Company intends to include it in the Proxy Materials.
When two substantially duplicative proposals are received by a company, the
Staff has indicated that the company must include the first of the proposals in
its proxy materials, unless it may otherwise be excluded. See, e.g., Great Lakes
Chemical Corp. (available March 2, 1998). The AFL-CIO Proposal was received the
morning of October 17, 2007, during the Company's business hours and has
satisfied the procedural requirements of Rule 14a-8. The Steiner Proposal was
received the evening of October 17, 2007, by facsimile, after the close of
business. Consequently, if Motorola is required to include the Proposal
submitted by the AFL-CIO in its Proxy Materials, then the Steiner Proposal is
properly omitted as substantially duplicative of the AFL-CIO Proposal.
The standard applied by the Staff in determining whether stockholder proposals
are substantially duplicative is whether the core issues are the same, even if
the stockholder proposals are not identical. See, e.g., Baxter International
(available February 7, 2005; determining that two proposals are substantially
duplicative of one another when one proposal requested that the board of
directors be reorganized into one class subject to annual election and a second
proposal requested that the board take steps to require each director is elected
annually). The core issues addressed by the Steiner Proposal and the AFL-CIO
Proposal are the same, which is to adopt a policy which will provide the
Company's stockholders annually with a "say-on-executive pay".
Each proposal requests that the board adopt a policy that provides stockholders
the opportunity at each annual meeting to vote on an advisory resolution
proposed by management to ratify the compensation of the named executive
officers ("NEOs") in the proxy statement's Summary Compensation Table ("SCT")
and the accompanying narrative disclosure of material factors provided to
understand the SCT. Both the Steiner Proposal and the AFL-CIO Proposal provide
that the proposal should make it clear that the vote is non-binding and would
not affect any compensation paid to any NEO.
The Staff has consistently taken the position that proposals need not be
identical in their terms and scope in order to be considered substantially
duplicative. Rather, the Staff has looked to whether the proposals present the
same "principal thrust" or "principal focus". See, e.g., Comcast Corporation
(available March 22, 2005; a proposal requesting that the company's board amend
the company's charter to require that the chairman of the board be an
independent director who has not previously served as an executive officer of
the company was substantially duplicative of a proposal requesting that the
company's board adopt a resolution requiring that the chairman of the board
serve in that capacity only have no management duties, titles, or
responsibilities). The Steiner Proposal and the Proposal submitted by the
AFL-CIO are essentially identical. In fact, the language of the Steiner Proposal
and the AFL-CIO Proposal is the same except for minor differences, none of which
impacts the principal thrust or principal focus of each of the proposals.
Motorola believes that if it were to include both proposals in its Proxy
Materials, the identical nature of the Steiner Proposal and the AFL-CIO Proposal
would create potential confusion for its stockholders. In this case, the Steiner
Proposal was received by the Company after the AFL-CIO Proposal and addresses
the same subject matter as the AFL-CIO Proposal. Consistent with the Staff's
previous interpretations of Rule 14a-8(i)(11), the Company believes that the
Steiner Proposal may be excluded as substantially duplicative of the AFL-CIO
Proposal, which Motorola intends to include in its Proxy Materials.
Conclusion
On the basis of the foregoing, the Company respectively requests the concurrence
of the Staff that the Steiner Proposal may be excluded from the Proxy Materials.
Based on the Company's timetable for the 2008 Annual Meeting, a response by the
Staff before February 1, 2007 would be of great assistance.
If you have any questions or would like any additional information regarding the
foregoing, please do not hesitate to contact the undersigned at 847.576.5006.
Thank you for your time and consideration.
Sincerely,
/s/
Jennifer M. Lagunas
Corporate Counsel
Cc: Mr. William Steiner, 112 Abbottsford Gate, Piermont, NY 10968
John Chevedden, 2215 Nelson Avenue, No. 205, Redondo Beach, CA 90278
[INQUIRY LETTER]
December 18, 2007
Securities and Exchange Commission
Office of Chief Counsel
Division of Corporation Finance
100 F. Street, N.E.
Washington D.C. 20549
Re: Omission of Shareholder Proposal Submitted by Mr. William Steiner and his
proxy, John Chevedden
Ladies and Gentlemen:
Motorola, Inc. ("Motorola" or the "Company") has received from John Chevedden,
as proxy for William Steiner (the "Proponents"), a letter dated December 17,
2007 (the "Chevedden Response Letter") alleging that Motorola did not provide
evidence of the order of receipt in the request of no-action from the Securities
and Exchange Commission (the "SEC") dated December 14, 2007 (the "Original
No-Action Request). The Original No-Action Request seeks the concurrence of the
staff of the SEC that it will not recommend enforcement action to the SEC if the
proposal and supporting statement submitted by Proponents (the "Steiner
Proposal") are omitted from the Company's proxy materials for the 2008 Annual
Meeting of Stockholders (the "Proxy Materials") on the basis of duplication
under Rule 14a-8(i)(11).
Reattaching Proof of the Order of Receipton October 17\th/, the AFL-CIO
Proposal was received at 10:24 a.m. and the Steiner Proposal was received at
5:16 p.m.
As already stated in the Original No-Action Request, the AFL-CIO proposal was
sent by UPS Next Day Mail and receipt by the Company was acknowledged by
signature at 10:24 a.m. on the morning of October 17, 2007 (the "AFL-CIO
Proposal"); whereas, the Steiner Proposal was submitted by facsimile at 5:16
p.m. on October 17, 2007. See Attachment A for tracking information for the
AFL-CIO Proposal. As indicated in the header on the Steiner Proposal (and
included both in the Original No-Action Request and again here for convenience
as Attachment B), the Steiner Proposal was not received until 5:16 p.m.
Therefore, it is clear that the AFL-CIO Proposal was received before the Steiner
Proposal.
The Company Informed Mr. Chevedden of the Duplicative Proposals and Requested
that the Proponents Withdraw Their Proposal
The Company informed Mr. Chevedden of the duplicative proposals and the order of
receipt (as evidenced by the email correspondence included as Attachment C dated
November 21, 2007, November 26, 2007, and November 27, 2007). Motorola informed
the Proponents of the situation and afforded them an opportunity to avoid
unnecessarily wasting effort and resources on the part of each of the
Proponents, the Company and the SEC, by withdrawing the duplicative proposal.
Proponents did not. As evidenced by the email correspondence, Mr. Chevedden
requested a number of documents from the Company, which the Company gladly
provided. As no point did he request evidence of receipt of the AFL-CIO's
proposal. If he had, it would have been gladly provided. Therefore, Proponents'
assertion in the Chevedden Response Letter that the "company had from
mid-October until mid-December to produce such evidence" is misleading and
dishonest.
Rule 14a-8(i)(11) Clearly Permits Omission of a Duplicative Proposal
Because the Steiner Proposal was received after the AFL-CIO Proposal, as
explained above, the Steiner Proposal may be properly omitted from the Company's
Proxy Materials. Likely in light of the nearly identical proposals, the
Proponent does not offer any argument against the duplicative nature of the two
shareholder proposals. We respectfully refer to our argument in the Original
No-Action Request.
Rule 14a-8(i)(11) provides that a proposal may be omitted if it "substantially
duplicates another proposal previously submitted to the company by another
proponent that will be included in the company's proxy materials for the same
meeting". The purpose for the rule "is to eliminate the possibility of
shareholders having to consider two or more substantially identical proposals
submitted to an issuer by proponents acting independently of each other".
Release No. 34-12999 (November 22, 1976), referring to Rule 14a-8(c)(11), the
predecessor to current Rule 14a-8(i)(ii). The Staff's view is that where
proposals are substantially duplicative, the previously submitted proposal
should be included. The AFL-CIO Proposal was received by the Company first and
the Company intends to include it in the Proxy Materials.
When two substantially duplicative proposals are received by a company, the
Staff has indicated that the company must include the first of the proposals in
its proxy materials, unless it may otherwise be excluded. See, e.g., Great Lakes
Chemical Corp. (available March 2, 1998). The AFL-CIO Proposal was received the
morning of October 17, 2007, during the Company's business hours and has
satisfied the procedural requirements of Rule 14a-8. The Steiner Proposal was
received the evening of October 17, 2007, by facsimile, after the close of
business. Consequently, if Motorola is required to include the Proposal
submitted by the AFL-CIO in its Proxy Materials, then the Steiner Proposal is
properly omitted as substantially duplicative of the AFL-CIO Proposal.
Any Implication that the Company has a Reason to Prefer One Proposal over
Another is Unfounded
As previously stated, the Company received the AFL-CIO Proposal first. Pursuant
to Rule 14a-8(i)(11), a second duplicative proposal may be omitted. The Company
does not have any subjective influence over such a purely factual determination.
Conclusion
On the basis of the Original No-Action Request and the foregoing, the Company
respectfully requests the concurrence of the Staff that the Steiner Proposal may
be excluded from the Proxy Materials. Based on the Company's timetable for the
2008 Annual Meeting, a response by the Staff before February 1, 2007 would be of
great assistance.
In accordance with Rule 14a-8(j)(2), enclosed are six copies of this letter and
its attachments. Also in accordance with Rule 14a-8(j), a copy of this letter
and its attachments is being mailed on this date to each of the Proponents. The
Company currently intends to file its definitive Proxy Materials with the
Securities and Exchange Commission (the "SEC") on or about March 14, 2008. An
additional copy is included, which we ask that you use to acknowledge receipt of
this submission by date stamping and returning to the undersigned in the
enclosed self-addressed envelope.
If you have any questions or would like any additional information regarding the
foregoing, please do not hesitate to contact the undersigned at 847.576.5006.
Thank you for your time and consideration.
Sincerely,
/s/
Jennifer M. Lagunas
Corporate Counsel
Cc: Mr. William Steiner, 112 Abbottsford Gate, Piermont, NY 10968
John Chevedden, 2215 Nelson Avenue, No. 205, Redondo Beach, CA 90278
Attachments
[INQUIRY LETTER]
December 17, 2007
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
Motorola, Inc. (MOT) Shareholder Position on Company No-Action Request Rule
14a-8 Proposal: Shareholder Say on Executive Pay William Steiner
Ladies and Gentlemen:
The company submitted no evidence of the date or time that the AFL-CIO rule
14a-8 proposal was received. Therefore there is no means to determine whether
the AFL-CIO rule 14a-8 proposal was received before or after Mr. Steiner's
proposal. Plus the company had from mid-October until mid-December to produce
such evidence.
For these reasons it is respectfully requested that concurrence not be granted
to the company on the purported basis of duplication. It is also respectfully
requested that the shareholder have the last opportunity to submit material in
support of including this proposalsince the company had the first opportunity.
Sincerely,
John Chevedden
cc: William Steiner
Jeffrey Brown<Jeff.Brown@motorola.com>
Senior Corporate Counsel
[INQUIRY LETTER]
December 27, 2007
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
# 2 Motorola, Inc. (MOT) Shareholder Position on Company No-Action Request Rule
14a-8 Proposal: Shareholder Say on Executive Pay William Steiner
Ladies and Gentlemen:
The company still has submitted no conclusive evidence of the date or time that
the AFL-CIO rule 14a-8 proposal was receivedeven after a second opportunity.
The belted "tracking detail" provided by the company has absolutely no
indication of the sender or the recipient. The company compounded its failed
secondchance submission by gratuitously including a defamatory charge of
"dishonest" in regard to the shareholder party. How much patience is the
professional staff of a major corporation expected to be given?
Therefore there is no means to determine whether the AFL-CIO rule 14a-8 proposal
was received before or after Mr. Steiner's proposal. Plus the company had from
mid-October until late-December to produce such evidence. I do not believe the
company should be given a third-chance.
For these reasons it is respectfully requested that concurrence not be granted
to the company. It is also respectfully requested that the shareholder have the
last opportunity to submit material in support of including this proposalsince
the company had the first opportunity.
Sincerely,
John Chevedden
cc: William Steiner
Jeffrey Brown<Jeff.Brown@motorola.com>
Senior Corporate Counsel
[INQUIRY LETTER]
William Steiner
112 Abbottsford Gate
Piermont, NY 10968
Mr. Edward J. Zander
Motorola, Inc. (MOT)
1303 E. Algonquin Road
Schaumberg, IL 60196
Rule 14a-8 Proposal
Dear Mr. Zander,
This Rule 14a-8 proposal is respectfully submitted in support of the long-term
performance of our company. This proposal is submitted for the next annual
shareholder meeting. Rule 14a-8 requirements are intended to be met including
the continuous ownership of the required stock value until after the date of the
respective shareholder meeting and the presentation of this proposal at the
annual meeting. This submitted format, with the shareholder-supplied emphasis,
is intended to be used for definitive proxy publication. This is the proxy for
John Chevedden and/or his designee to act on my behalf regarding this Rule 14a-8
proposal for the forthcoming shareholder meeting before, during and after the
forthcoming shareholder meeting. Please direct all future communication to John
Chevedden at:
olmsted7p (at) earthlink.net
(In the interest of company cost savings and efficiency please communicate via
email.)
PH: 310-371-7872
2215 Nelson Ave., No. 205
Redondo Beach, CA 90278
Your consideration and the consideration of the Board of Directors is
appreciated in support of the long-term performance of our company. Please
acknowledge receipt of this proposal by email.
Sincerely,
/s/
William Steiner
cc: A. Peter Lawson
Corporate Secretary
PH: 847-576-5008
Phone: 847 576-5000
Fax: 847 576-5372
FX: 847-576-3628
[APPENDIX]
[MOT: Rule 14a-8 Proposal, October 17, 2007]
3Shareholder Say on Executive Pay
RESOLVED, that shareholders of our company request our board to adopt a policy
that provides shareholders the opportunity at each annual shareholder meeting to
vote on an advisory resolution, proposed by management, to ratify the
compensation of the named executive officers ("NEOs") in the proxy statement's
Summary Compensation Table (the "SCT") and the accompanying narrative disclosure
of material factors provided to understand the SCT (but not the Compensation
Discussion and Analysis). The proposal submitted to shareholders should make
clear that the vote is non-binding and would not affect any compensation paid to
any NEO.
Mr. William Steiner, 112 Abbottsford Gate, Piermont, NY 10968 sponsors this
proposal.
Investors are increasingly concerned about mushrooming executive pay which often
appears insufficiently aligned with the creation of shareholder value. As a
result, in 2007 shareholders filed more than 60 "say on pay" resolutions,
averaging a 42% vote. In fact, seven resolutions exceeded a majority vote. Aflac
(AFL) announced it would submit such a resolution to a 2009 shareholder vote. A
bill to provide for annual advisory votes on executive pay passed in the U.S.
House of Representatives by a 2-to-1 margin.
This proposal topic won our 54%-support at our 2007 annual meeting. "Boards
should take actions recommended in shareowner proposals that receive a majority
of votes cast for and against," according to The Council of Institutional
Investors.
I believe this topic is more relevant to our company now due to news since our
54%-supporting vote in May 2007. The Corporate Library,
http://www.thecorporatelibrary.com, an independent investment research firm,
said a securities class action suit was filed against Motorola and some of its
officers and directors in August 2007 for violation of the Securities Exchange
Act of 1934.
The complaint alleges that during the second half of 2006, Motorola tried to
"artificially inflate" its depressed stock price by making a series of "false
and misleading" statements about the company's business and prospects. The
complaint states that investors were told to expect strong growth in sales and
revenues, but instead received news of missed sales and revenue projections and
4th quarter results were below expectations. The complaint estimates that the
missed targets resulted in stock price declines totaling 15%.
Motorola executive pay represents high concern for shareholders. Total actual
pay for Edward Zander. CEO, was $11 million in 2006more than 20% greater than
median total actual compensation at other similarly sized firms. This suggests
that Mr. Zander's interests are not closely tied to the interests of
shareholders. Of the $11 million paid to Mr. Zander in 2006, about two-thirds or
$7.4 million was due to vesting of stock. This does not look good in light of
the complaint's reference to "artificially" inflated share prices and "false and
misleading" statements.
Because boards should take actions recommended in shareowner proposals that
receive a majority of votes cast, please vote yes:
Notes:
Mr. William Steiner, 112 Abbottsford Gate, Piermont, NY 10968 sponsors this
proposal.
The above format is requested for publication without re-editing or
re-formatting.
The company is requested to assign a proposal number (represented by "3" above)
based on the chronological order in which proposals are submitted. The requested
designation of "3" or higher number allows for ratification of auditors to be
item 2.
This proposal is believed to conform with Staff Legal Bulletin No. 14B (CF),
September 15, 2004 including:
Accordingly, going forward, we believe that it would not be appropriate for
companies to exclude supporting statement language and/or an entire proposal in
reliance on rule 14a-8(i)(3) in the following circumstances:
the company objects to factual assertions because they are not supported;
the company objects to factual assertions that, while not materially false or
misleading, may be disputed or countered;
the company objects to factual assertions because those assertions may be
interpreted by shareholders in a manner that is unfavorable to the company, its
directors, or its officers; and/or
the company objects to statements because they represent the opinion of the
shareholder proponent or a referenced source, but the statements are not
identified specifically as such.
See also: Sun Microsystems, Inc. (July 21, 2005).
Please note that the title of the proposal is part of the argument in favor of
the proposal. In the interest of clarity and to avoid confusion the title of
this and each other ballot item is requested to be consistent throughout all the
proxy materials.
Please advise if there is any typographical question.
Stock will be held until after the annual meeting and the proposal will be
presented at the annual meeting.
Please acknowledge this proposal by email within 14-days and advise the most
convenient fax number and email address to forward a broker letter, if needed,
to the Corporate Secretary's office.
[STAFF REPLY LETTER]
January 9, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Motorola, Inc. Incoming letter dated December 14, 2007
The proposal requests that the board adopt a policy that shareholders be given
the opportunity at each annual meeting of shareholders to vote on an advisory
resolution to ratify the compensation of the named executive officers set forth
in the Summary Compensation Table of the company's proxy statement.
There appears to be some basis for your view that Motorola may exclude the
proposal under rule 14a-8(i)(11) as substantially duplicative of a previously
submitted proposal that will be included in Motorola's proxy materials. In this
regard, we note your representation that another proposal was previously
submitted to Motorola by another proponent. Accordingly, we will not recommend
enforcement action to the Commission if Motorola omits the proposal from its
proxy materials in reliance on rule 14a-8(i)(11).
Sincerely,
/s/
Peggy Kim
Attorney-Adviser
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