Company Name: McGraw Hill Cos., Inc.
Public Availability Date: December 26, 2007
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER]
December 17, 2007
BY EMAIL TO cfletters@sec.gov
WITH COPIES BY COURIER
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
Re: The McGraw Hill Companies, Inc. Securities Exchange Act of 1934; Rule 14a-8
Ladies and Gentlemen:
This letter is submitted on behalf of The McGraw Hill Companies, Inc. (the
"Company"), a New York corporation, pursuant to Rule 14a-8(j) under the
Securities Exchange Act of 1934, as amended (the "Exchange Act"). On November
19, 2007, the Company received a letter, dated that same date, from Northstar
Asset Management, Inc. (the "Proponent") requesting that the Company include a
shareholder proposal (the "Proposal") in the Company's 2008 proxy statement. A
copy of the Proponent's letter and the Proposal is attached hereto as Exhibit A.
The resolution contained in the Proposal provides:
"Resolved, that the shareholders of The McGraw Hill Companies ("Company") hereby
request that the Company provide a report, updated semi-annually, disclosing the
Company's:
1. Policies and procedures for political contributions and expenditures (both
direct and indirect) made with corporate funds.
2. Monetary and non-monetary political contributions and expenditures not
deductible under Section 162(e)(1)B) of the Internal Revenue Code, including but
not limited to contributions to or expenditures on behalf of political
candidates, political parties, political committees and other political entities
organized and operating under 26 USC Sec. 527 of the Internal Revenue Code and
any portion of any dues or similar payments made to any tax exempt organization
that is used for an expenditure or contribution if made directly by the
corporation would not be deductible under section 162(e)(1)(B) of the Internal
Revenue Code. The report shall include the following:
a. an accounting of the Company's funds that are used for political
contributions or expenditures as described above;
b. identification of the person or persons in the Company who participated in ma
king the decisions to make the political contribution or expenditure; and
c. the internal guidelines or policies, if any, governing the Company's
political contributions and expenditures.
The report shall be presented to the board of directors' audit committee or
other relevant oversight committee and posted on the company's website to reduce
costs to shareholders."
This letter sets forth the reasons for the Company's belief that it may omit the
Proposal from the proxy statement and form of proxy (collectively, the "Proxy
Materials") relating to the Company's 2008 annual meeting of shareholders
pursuant to Exchange Act Rules 14a-8(b) and 14a-8(f). Pursuant to Exchange Act
Rule 14a-8(j)(2), enclosed are six (6) copies of this letter, including
exhibits. By copy of this letter, the Company is nodfying the Proponent of its
intention to omit the Proposal from the Proxy Materials.
The Company intends to file its definitive 2008 Proxy Materials with the
Securities and Exchange Commission (the "Commission") on or about March 20, 2008
and the annual meeting of the Company's shareholders is expected to occur on or
about April 30, 2008. Printing of the definitive proxy statement is expected to
begin on March 12, 2007. Pursuant to Rule 14a-8(j), this letter is being
submitted not less than 80 calendar days before the Company files its definitive
Proxy Materials with the Commission.
Discussion
The Proposal may be properly omitted in accordance with Rules 14a-8(b) and
14a-8(f) because the Proponent has failed to provide the Company, within the
period set forth in Rule 14a-8(f), adequate verification that the Proponent
satisfies the eligibility requirements of Rule 14a-8(b).
Rule 14a-8(b)(1) requires, among other things, that, in order to be eligible to
submit the Proposal, the Proponent "must have continuously held at least $2,000
in market value, or 1%, of the company's securities entitled to be voted on the
proposal at the meeting for at least one year" prior to the date on which the
Proponent submitted the Proposal. The Proponent's letter stated that it
satisfied the eligibility requirements of Rule 14a-8. The Proponent's letter,
however, did not enclose proof of such ownership but rather stated that "[p]roof
of ownership would be provided upon request."
According to the Company's records, the Proponent is not a record owner of the
Company's voting stock. Therefore, in accordance with Rule 14a-8(f), on November
19, 2007, the same day that the Company received the Proposal, the Company sent
a letter (the "Company Letter") via registered mail to the Proponent, requesting
proof that the Proponent's stockholdings satisfy the requirements of Rule
14a-8(b). In particular, the Company Letter notified the Proponent that, because
the Proponent was not a record holder of the Company's stock, the Proponent was
required to submit a written statement from the record holder of its securities
"verifying that, at the time Northstar submitted the proposal, Northstar
continuously held the securities for at least one year." The Company Letter also
included a copy of Rule 14a-8 and stated that the required documentation was
required to be submitted to the Company within 14 calendar days of the date of
receipt of the Company Letter. See Section C of Staff Legal Bulletin 14B of
September 15, 2004. A copy of the Company Letter is attached hereto as Exhibit
B.
In response to the Company Letter, on November 26, 2007, the Company received a
facsimile copy of a letter (the "Broker Letter"), dated November 12, 2007, from
Morgan Stanley stating that, "[a]s of November 12, 2007," Morgan Stanley held
3500 shares of common stock of the Company on behalf of the Proponent and that
it "continuously held these shares on behalf of Northstar prior to November 12,
2006." A copy of the Broker Letter is attached hereto as Exhibit C. As more
fully discussed below, the Broker Letter does not satisfy the Proponent's
obligation under Rule 14a-8(b)(2) because the Proponent submitted the Proposal
on November 19, 2007 but only provided proof of ownership as of November 12,
2007.
Rule 14a-8(b)(2) provides that a shareholder proponent who is not a registered
holder (and who has not filed a Schedule 13G, Form 3, Form 4 and/or Form 5) must
prove eligibility by submitting a written statement from the record holder of
the securities verifying that, at the time the shareholder submitted the
proposal, the shareholder continuously held the securities for at least one
year. Under Rule 14a-8(f), if a shareholder fails to follow an eligibility
requirement, a company may exclude the shareholder's proposal if (i) within 14
calendar days of receiving the proposal, the company provides the shareholder
with written notice of the defect, including the time for responding and (ii)
the shareholder fails to respond to this notice within 14 calendar days of
receiving notice of the defect or the shareholder timely responds but does not
cure the defect. See Staff Legal Bulletin No. 14 (July 13, 2001) ("SLB 14").
In the instant situation, the Proponent failed to include with the Proposal
proof that it satisfied the eligibility requirements of Rule 14a-8. The Company
sent the Proponent prompt, written notice of this procedural defect and
explicitly informed the Proponent what would constitute appropriate proof of
ownership: namely, a statement from the record holder "verifying that, at the
time Northstar submitted the proposal, Northstar continuously held the
securities for at least one year." The Broker Letter, however, is dated November
12, 2007 and explicitly speaks only "[a]s of November 12, 2007"; therefore, it
does not verify that the Proponent held the requisite number of securities for
at least one year as of the date the Proponent submitted the Proposal as it
provides no information about the Proponent's ownership of the Company's stock
from November 13, 2007 through November 19, 2007.1 Consequently, the Proposal is
excludable pursuant to Rule 14a-8(f). See, e.g., Exxon Mobil Corp (March 1,
2007) (permitting exclusion where proponent submitted proposal December 7, 2006
and a broker letter verifying ownership dated December 1, 2006); Milacron Inc
(December 21, 2004) (permitting exclusion where proponent submitted proposal
September 15, 2004 and a broker letter verifying ownership dated July 2, 2004).
Indeed, the Staff, in SLB 14, provide an illustration that squarely deals with a
substantially identical deficiency to the instant situation. In particular, the
Staff states:
(3) If a shareholder submits his or her proposal to the company on June 1, does
a statement from the record holder verifying that the shareholder owned the
securities continuously for one year as of May 30 of the same year demonstrate
sufficiently continuous ownership of the securities as of the time he or she
submitted the proposal?
No. A shareholder must submit proof from the record holder that the shareholder
continuously owned the securities for a period of one year as of the time the
shareholder submits the proposal.
For the foregoing reasons, the Proponent has not provided, within the period set
forth in Rule 14a-8(f), adequate verification that the Proponent satisfies the
eligibility requirements of Rule 14a-8(b).
Conclusion
We respectfully submit, for the foregoing reasons, that the Proposal may be
omitted in accordance with Rules 14a-8(b) and 14a-8(f). We respectfully request
that the Staff confirm that it will not recommend any enforcement action if the
Proposal is omitted in its entirety from the Company's 2008 Proxy Materials.
Should the Staff disagree with the Company's posi tion or require any additional
information, we would appreciate the opportunity to confer with the Staff
concerning these matters prior to the issuance of its response.
If you have any questions regarding this request or require additional
information, please contact the undersigned at (212) 403-1228 or fax (212)
403-2228.
Very truly yours,
/s/
Elliott V. Stein
cc: Julie N.W. Goodridge, President, Northstar Asset Management, Inc.
-----FOOTNOTES-----
1 We further note that the Broker Letter's statement that the shares were held
continuously for at least one year is also deficient an it states that Morgan
Stanley continuously held these shares on behalf of the Proponent "prior to
November 12, 2006": even if one were to use the date of the Broker Letter (i.c.,
November 12, 2007) as the appropriate date for verification, the relevant period
for the continuous bolding of the shares is the one-year period prior to
November 12, 2007, not 2006.
[INQUIRY LETTER]
November 19, 2007
Mr. Harold McGraw III
Chief Exccutive Officer
McGraw Hill Cos.
1221 Avenue of the Americas
New York, NY 10020-1095
Dear Mr. McGraw:
As a longtime sharcholder of McGraw Hill, we appreciate our company's commitment
to enhancing and protecting shareholder value and to good corporate citizenship.
Changes in federal statutes require corporations to report detailed and specific
information. Corporate transparency and accountability are key ingredients of an
effective compliance program. The shareholder proposal I submit to you today
seeks to enhance our Company's transparency and accountability.
Therefore as the benefieial owner, as defined under Rule 13(d)-3 of the General
Rules and Regulations under the Securities Act of 1934, of 3,500 shares of
McGraw Hill Cos. common stock, we are submitting for inclusion in the next proxy
statement, in accordance with Rule 14a-8 of these General Rules, the enclosed
shareholder proposal. The proposal asks the Board of Directors to disclose its
policies and procedures for making political contributions and an accounting of
the funds contributed.
As required by Rule 14a-8 we have held these shares for more than one year and
will continue to hold the requisite number of shares through the date of the
next stockholders annual meeting. Proof of ownership will be provided upon
request. One of the filing shareholders or our appointed representative will be
present at the annual meeting to introduce the proposal.
A commitment from McGraw Hill to adopt meaningful guidelines for its political
contributions and to require oversight by our Board of Directors of the
company's political spending and political spending guidelines would allow for
the withdrawal of the resolution. We believe that this proposal is in the best
interest of McGraw Hill and its sharcholders.
Sincerely,
/s/
Julie N. W. Goodridge,
President
[APPENDIX]
Corporate Political Contributions and Trade Association Payments
Resolved, that the shareholders of The McGraw Hill Companies ("Company") hereby
request that the Company provide a report, updated semi-annually, disclosing the
Company's:
1. Policies and procedures for political contributions and expenditures (both
direct and indirect) made with corporate funds.
2. Monetary and non-monetary political contributions and expenditures not
deductible under section 162 (e)(1)(B) of the Internal Revenue Code, including
but not limited to contributions to or expenditures on behalf of political
candidates, political parties, political committees and other political entities
organized and operating under 26 USC Sec. 527 of the Internal Revenue Code and
any portion of any dues or similar payments made to any tax exempt organization
that is used for an expenditure or contribution if made directly by the
corporation would not be deductible under section 162 (e)(1)(B) of the Internal
Revenue Code. The report shall include the following:
a. An accounting of the Company's funds that are used for political
contributions or expenditures as described above;
b. Identification of the person or persons in the Company who participated in
making the decisions to make the political contribution or expenditure; and
c. The internal guidelines or policies, if any, governing the Company's
political contributions and expenditures.
The report shall be presented to the board of directors' audit committee or
other relevant oversight committee and posted on the company's website to reduce
costs to shareholders.
Supporting Statement
As long-term shareholders of McGraw Hill, we support policies that apply
transparency and accountability to corporate spending on political activities.
Such disclosure is consistent with public policy and is in the best interest of
the Company's shareholders.
Company executives exercise wide discretion over the use of corporate resources
for political activities. These decisions involve political contributions,
called "soft money," and payments to trade associations and related groups that
are used for political activities. Most of these expenditures are not disclosed.
However, its payments to trade associations used for political activities are
undisclosed and unknown. These activities include direct and indirect political
contributions to candidates, political parties of political organizations;
independent expenditures; or electioneering communications on behalf of a
federal, state or local candidate. The result: shareholders and, in many cases,
management do not know how trade associations use their company's money
politically. The proposal asks the Company to disclose its political
contributions and payments to trade associations and other tax-exempt
organizations.
Absent a system of accountability, company assets can be used for political
objectives that are not shared by and may be inimical to the interests of the
Company and its shareholders. Relying on publicly available data does not
provide a complete picture of the Company's political expenditures. The
Company's Board and its shareholders need complete disclosure to be able to
fully evaluate the political use of oorporate assets. Thus, we urge your support
for this critical governance reform.
[STAFF REPLY LETTER]
January 3, 2008
Response of the Office of Chief Counsel Division of Corporation Finance
Re: The McGraw Hill Companies, Inc. Incoming letter dated December 17, 2007
The proposal relates to political contributions and expenditures.
There appears to be some basis for your view that McGraw Hill may exclude the
proposal under rule 14a-8(f). We note your representation that the proponent
failed to supply, within 14 days of receipt of McGraw Hill's request,
documentary support evidencing that it satisfied the minimum ownership
requirement for the one-year period as of the date that it submitted the
proposal as required by rule 14a-8(b). Accordingly, we will not recommend
enforcement action to the Commission if McGraw Hill omits the proposal from its
proxy materials in reliance on rules 14a-8(b) and 14a-8(f).
Sincerely,
/s/
Heather L. Maples
Special Counsel
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