Company Name: Exxon Mobil Corp. (Steiner)
Public Availability Date: March 7, 2007
Document Sections:
INQUIRY LETTER
APPENDIX 1
INQUIRY LETTER
APPENDIX 2
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
January 18, 2007
VIA Network Courier
U. S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, NE
Washington, D.C. 20549
RE: Securities Exchange Act of 1934Section 14(a); Rule 14a-8 Omission of
Shareholder Proposal Regarding Incentive Pay Recoupment
Gentlemen and Ladies:
Enclosed as Exhibit 1 are copies of correspondence between William Steiner and
Exxon Mobil Corporation regarding a shareholder proposal for ExxonMobil's
upcoming annual meeting. We intend to omit the proposal from our proxy material
for the meeting because the proposal has already been substantially implemented.
To the extent this letter raises legal issues, it is my opinion as counsel for
ExxonMobil.
The Proposal.
The proposal requests the board to adopt a bylaw to enable the company to recoup
all unearned incentive bonuses or other incentive payments to senior executives
to the extent that their corresponding performance targets were later reasonably
determined to have not been achieved.
Grounds for Omission.
Background. ExxonMobil's business is long-term and capital-intensive. Our
business is characterized by multi-billion-dollar projects that typically take
years to identify and develop and then have productive lives extending for
multiple decades. Our business is also commodity-based and thus highly cyclical.
To manage this kind of business successfully, ExxonMobil's senior executives
must have a correspondingly long-term perspective. Actions an executive takes
today may impact the company's business and financial performance many years in
the future, through a wide range of market conditions. Managing the risks
inherent in our business also requires a relentless focus on operational
excellence.
ExxonMobil's entire executive development and compensation system is designed to
foster the long-term management orientation the company requires. A fundamental
principle that informs virtually every aspect of this system is the principle
that executives must not be rewarded for short-term performance or results that
turn out not to be resilient over time, or in fact not to have been achieved.
We carry out this principle through a variety of compensation structures and
tools including the following:
All senior executives are "at will" employees. They do not have employment
contracts or a severance program.
The majority of a senior executive's annual pay is delivered in the form of
restricted stock subject to uniquely long vesting provisions. Specifically, half
of a senior executive's restricted stock award vests five years from the grant
date and the other half vests 10 years from grant or upon approved retirement,
whichever occurs later. These vesting provisions are not subject to acceleration
except in case of death. The result is that, at any given time and for up to
nine years after approved retirement, a substantial portion of an executive's
personal net worth remains at risk not only for events that adversely affect the
price of ExxonMobil stock but also at risk of forfeiture as described in more
detail below.
Payment of half of an executive's annual bonus is deferred by the company for
a period of up to three years, depending on the rate of future earnings
accumulation. During this period the unpaid bonus is at risk of forfeiture as
described below.
Under the provisions of ExxonMobil's long- and short-term incentive programs
(see Exhibits 2 and 3), if an executive terminates employment before age 65 all
outstanding incentive awards, including restricted stock, unexercised stock
options (which the company ceased granting after 2001), and unpaid bonus amounts
automatically expire and are forfeited unless the granting authority (which in
the case of senior executives would be the Compensation Committee of the Board
of Directors) affirmatively determines that such awards should not be forfeited.
This applies whether the executive resigns or is terminated by the company.
The company's long-term incentive program also includes a specific provision,
which the company has successfully enforced in actual cases, to require an
executive whose employment terminates before age 65 to repay to the company the
full spread realized on any stock option exercises within six months before the
termination.
In addition to automatic forfeiture of awards on termination, the long- and
short-term incentive programs also include provisions under which unvested or
unpaid incentive awards are subject to cancellation upon a determination that an
executive engaged in detrimental activity. "Detrimental activity" is broadly
defined for this purpose and includes any action deemed to be contrary to the
interests of ExxonMobil, such as a violation of ExxonMobil's conflict of
interest or other policies. This forfeiture provision applies during employment
and continues to apply to all outstanding incentive awards after retirement,
even in cases where the executive retired after reaching age 65 or where the
Compensation Committee otherwise determined that awards would not be forfeited
as a result of an early termination.
The company's long- and short-term incentive programs also include specific
provisions under which, if an executive is suspected of having engaged in
detrimental activity within the broad definition of the plans, payment or
settlement of incentive awards may be suspended pending an investigation of the
matter.
We recognize the staff has taken a relatively strict view of substantial
implementation in the context of shareholder proposals calling for incentive pay
recoupment. In particular, in Bristol-Meyers Squib Company (February 20, 2006)
(upheld by the staff on reconsideration, March 7, 2006), the staff took the view
that the company's recoupment policy did not substantially implement a related
shareholder proposal because, among other things, the company policy would only
have required recoupment in cases where an officer engaged in misconduct that
caused or partially caused a restatement, whereas the proposal could require
recoupment from all executives in case of a restatement or write-off. (But see
Pfizer Inc. (February 8, 2006) (initial staff denial of no-action request
reversed by the staff upon reconsideration, March 8, 2006)).
However, we believe there are key differences in both the substance of the
proposal and the company's facts and circumstances that warrant a different
conclusion in ExxonMobil's case, taking into account the administrative history
of Rule 14a-8(i)(10) (see in particular, Release No. 34-20,091, Section II. E. 5
(August 16, 1983)).
Unlike the proposal in Bristol-Meyers, the ExxonMobil proposal is not tied
specifically to financial restatements or write-offs. Rather, the ExxonMobil
proposal speaks more broadly of recoupment of incentive pay that is "reasonably
determined" to have been "unearned". We believe the policies and provisions
described above already provide ExxonMobil with more than enough tools to cancel
or recoup compensation under any scenario in which it could be "reasonably"
determined that a particular executive's compensation was "unearned," including
because performance results the Compensation Committee believed had been
achieved at the time of grant of an award later turn out not to have been
achieved. These provisions include the extremely long vesting period of our
restricted stock awards, which inherently subject every executive's net worth to
risk for a restatement or other event that negatively impacts our shareholders,
as well as the sweeping forfeiture and related provisions described above.
The proposal reflects little familiarity with ExxonMobil's actual executive
compensation structure. For example, the proposal speaks of recouping "unearned"
incentives where the "corresponding performance targets were later reasonably
determined not to have been achieved". As a review of the Compensation Committee
Report in any recent ExxonMobil proxy statement would clarify, ExxonMobil's
Compensation Committee does not award incentives on the basis of a quantitative
formula. Rather, the Committee determines awards based on a consideration not
only of an executive's performance on financial and operating measures but also
takes into account factors such as safety, health, and environmental
performance.
The supporting statement seeks the inclusion of "enabling or consistent text as
soon as feasibly possible" in applicable employment agreements and incentive
plans. However, as noted above and as also highlighted in our prior proxy
statements, ExxonMobil executives do not have employment or severance
agreements, and our incentive plans already incorporate broad flexibility for
the forfeiture or cancellation of awards.
Lastly the supporting statement makes reference to "the spreading scandal over
backdated options." Again, this reflects a lack of any specific consideration of
ExxonMobil by the proponent, as ExxonMobil has no backdated options and in fact
has granted no stock options at all for over five years.
The supporting statement specifically states that the proposal "is not intended
to unnecessarily limit our Board's judgment in crafting the requested change."
This is key to the analysis. Given the significant differences between
ExxonMobil's actual compensation policies and the supposed policies upon which
the proposal is predicated, application of the proposal to ExxonMobil inherently
requires Board judgment. ExxonMobil strongly believes that, viewed as a whole,
the corporation's unique "pay-at-risk" program goes well beyond the spirit and
intent of the proposal.1
The example cited by the proponent helps illustrate the argument. The supporting
statement speaks of misstated financial results and executives being subject to
criminal sanction. There is no question, under the pay-at-risk program described
above, that an ExxonMobil executive would be in a position to lose a large
portion of his or her compensation under far less egregious circumstances. We
believe this is the test that should be applied to determine whether ExxonMobil
has "substantially implemented" this proposal.2
If you have any questions or require additional information, please contact me
directly at 972-444-1478. In my absence, please contact Lisa K. Bork at
972-444-1473.
Please file-stamp the enclosed copy of this letter and return it to me in the
enclosed self-addressed postage-paid envelope. In accordance with SEC rules, I
also enclose five additional copies of this letter and the enclosures. A copy of
this letter and the enclosures is being sent to the proponent and the
proponent's designated representative.
Sincerely,
/s/
James Earl Parsons
JEP/clh
Enclosure
-----FOOTNOTES-----
1 The fact that the proposal requests a "by-law" is a matter of form, not
substance, since the express provisions of ExxonMobil's existing compensation
programs and awards already substantially accomplish the goals of the proposal.
2 "[A] determination that the company has substantially implemented the proposal
depends upon whether its particular policies, practices, and procedures compare
favorably with the guidelines of the proposal." Texaco Inc. (March 28, 1991).
[APPENDIX 1]
Proponent:
Mr. William Steiner
112 Abbottsford Gate
Piermont, NY 10968
Proponent's Representative:
Mr. John Chevedden
2215 Nelson Avenue
No. 205
Redondo Beach, CA 90278
[INQUIRY LETTER]
William Steiner
112 Abbottsford Gate
Piermont, NY 10968
Mr. Rex W. Tillerson
Chairman
Exxon Mobil Corporation (XOM)
5959 Las Colinas Blvd.
Irving TX 75039
Rule 14a-8 Proposal
Dear Mr. Tillerson,
This Rule 14a-8 proposal is respectfully submitted in support of the long-term
performance of our company. This proposal is submitted for the next annual
shareholder meeting. Rule 14a-8 requirements are intended to be met including
the continuous ownership of the required stock value until after the date of the
respective shareholder meeting. This submitted format, with the
shareholder-supplied emphasis, is intended to be used for definitive proxy
publication. This is the proxy for Mr. John Chevedden and/or his designee to act
on my behalf in shareholder matters, including this Rule 14a-8 proposal for the
forthcoming shareholder meeting before, during and after the forthcoming
shareholder meeting. Please direct all future communication to Mr. Chevedden at:
2215 Nelson Ave., No. 205
Redondo Beach, CA 90278
T: 310-371-7872
olmsted7p (at) earthlink.net
(In the interest of saving company expenses please communicate via email.)
Your consideration and the consideration of the Board of Directors is
appreciated in support of the long-term performance of our company. Please
acknowledge receipt of this proposal by email.
Sincerely,
/s/
William Steiner
Date 10/10/06
cc: Henry Hubble
Corporate Secretary
PH: 972 444-1000
T: 972-444-1538
FX: 972 444-1348
FX: 972-444-1505
James Parsons
T: 972-444-1478
[APPENDIX 2]
[Rule 14a-8 Proposal, December 11, 2006]
3 - Recoup Unearned Management Bonuses
"RESOLVED: Shareholders request our board to adopt a bylaw to enable our company
to recoup all unearned incentive bonuses or other incentive payments to senior
executives to the extent that their corresponding performance targets were later
reasonably determined to have not been achieved. This is to be adopted as a
bylaw unless such a bylaw format is absolutely impossible. If such a bylaw were
absolutely impossible, then adoption would be as a policy. The Securities and
Exchange Commission said there is a substantive distinction between a bylaw and
a policy. Restatements are one means to determine such unearned bonuses.
This would include that all applicable employment agreements and incentive plans
adopt enabling or consistent text as soon as feasibly possible. This proposal is
not intended to unnecessarily limit our Board's judgment in crafting the
requested change in accordance with applicable laws and existing contracts and
pay plans. Our Compensation Committee is urged - for the good of our company -
to promptly negotiate revised contracts that are consistent with this proposal
even if this means that our executives be asked to voluntarily give up certain
rights under their current contracts.
This proposal is similar to the proposal voted at the Computer Associates (CA)
August 2004 annual meeting. In October 2003 Computer Associates announced that
it had inflated income in the fiscal year ending March 31, 2000 by reporting
income from contracts before they were signed.
Bonuses for senior executives in that year were based on income exceeding goals.
Sanjay Kumar, then CEO, thus received a $3 million bonus based on Computer
Associates' supposedly superior performance. Subsequently Mr. Kumar did not
offer to return his bonus based on discredited earnings. Mr. Kumar was later
sentenced to 12-years in jail in regard to his employment at Computer
Associates.
There is no excuse for over-compensation based on discredited earnings at any
company. It is particularly important to support this proposal because of our
history of outrageous CEO pay. For instance our recent ex-CEO Mr. Raymond was
entitled to $350 million.
The spreading scandal over backdated stock options is yet one more reminder that
the executive class of many corporations seek over-compensation based on
undeserved earnings.
Notes:
William Steiner, 112 Abbottsford Gate, Piermont, NY 10968 sponsors this
proposal.
The above format is requested for publication without re-editing or
re-formatting.
The company is requested to assign a proposal number (represented by "3" above)
based on the chronological order in which proposals are submitted. The requested
designation of "3" or higher number allows for ratification of auditors to be
item 2.
This proposal is believed to conform with Staff Legal Bulletin No. 14B (CF),
September 15, 2004 including:
Accordingly, going forward, we believe that it would not be appropriate for
companies to exclude supporting statement language and/or an entire proposal in
reliance on rule 14a-8(i)(3) in the following circumstances:
the company objects to factual assertions because they are not supported;
the company objects to factual assertions that, while not materially false or
misleading, may be disputed or countered;
the company objects to factual assertions because those assertions may be
interpreted by shareholders in a manner that is unfavorable to the company, its
directors, or its officers; and/or
the company objects to statements because they represent the opinion of the
shareholder proponent or a referenced source, but the statements are not
identified specifically as such.
See also: Sun Microsystems, Inc. (July 21, 2005).
Please note that the title of the proposal is part of the argument in favor of
the proposal. In the interest of clarity and to avoid confusion the title of
this and each other ballot item is requested to be consistent throughout all the
proxy materials.
Please advise if there is any typographical question.
Stock will be held until after the annual meeting and the proposal will be
properly presented at the annual meeting.
Please acknowledge this proposal by email within 14-days and advise the most
convenient fax number and email address to forward a broker letter, if needed,
to the Corporate Secretary's office.
[INQUIRY LETTER]
January 23, 2007
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
Exxon Mobil Corporation (XOM)
Shareholder Position on Company No-Action Request Rule 14a-8 Proposal: Recoup
Unearned Management Bonuses William Steiner
Ladies and Gentlemen:
This is an initial response to the company January 18, 2007 no action request.
The company claims that it is due credit for "substantial implementation" by
doing absolutely nothing. The company fails to provide one precedent where a
company received credit under rule 14a-8 for substantial implementation by doing
nothing.
The company presents gratuitous public relations type material on its
compensation polices in general. Without specifics the company tries to give the
halo impression that it would be impossible for any individual executive to
collect an unearned bonus as a result of his own cooking of the books.
However, that is not specifically what the proposal calls for. The proposal asks
that all unearned incentive bonuses to senior executives be recouped. A hundred
employees can receive unearned bonuses if only one employee cooks the books. The
rule 14a-8 proposal does not limit the recoupment to only the senior executive
who cooks the books. The following is the text of the proposal:
"RESOLVED: Shareholders request our board to adopt a bylaw to enable our company
to recoup all unearned incentive bonuses or other incentive payments to senior
executives to the extent that their corresponding performance targets were later
reasonably determined to have not been achieved. This is to be adopted as a
bylaw unless such a bylaw format is absolutely impossible. If such a bylaw were
absolutely impossible, then adoption would be as a policy. The Securities and
Exchange Commission said there is a substantive distinction between a bylaw and
a policy. Restatements are one means to determine such unearned bonuses."
The company seems to imply that the Pfizer case involved a recoupment proposal.
To the contrary Pfizer concerns executive pensions.
Pfizer Inc. (Recon.)
WSB No.: 0313200615
Public Availability Date: Wednesday, March 8, 2006
Abstract:
... The staff reconsiders its position taken in Pfizer Inc., SEC No-Action
Letters Ind. & Summaries (WSB) #0213200620 (February 8, 2006), in which it held
that a shareholder proposal, which requests that this company's board seek
shareholder approval for executive pension benefits that exceed 100 percent of
their final salary, may not be omitted from the company's proxy material under
rule 14a-8 (i) (10). The staff now believes that the proposal may be omitted
under rule 14a-8(i)(10).
For the above reasons it is respectfully requested that concurrence not be
granted to the company. It is also respectfully requested that the shareholder
have the last opportunity to submit material in support of including this
proposal since the company had the first letter.
Sincerely,
John Chevedden
cc:
William Steiner
James Parsons<james.e.parsons@exxonmobil.com>
[STAFF REPLY LETTER]
March 7, 2007
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Exxon Mobil Corporation Incoming letter dated January 18, 2007
The proposal requests that the board adopt a bylaw to recoup all unearned
incentive bonuses or other incentive payments to senior executives to the extent
that their corresponding performance targets were later reasonably determined
not to have been achieved.
We are unable to concur in your view that ExxonMobil may exclude the proposal
under rule 14a-8(i)(10). Accordingly, we do not believe that ExxonMobil may omit
the proposal from its proxy materials in reliance on rule 14a-8(i)(10).
Sincerely,
/s/
Ted Yu
Special Counsel
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