Company Name: Energy East Corp.
Public Availability Date: February 12, 2007
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
January 24, 2007
Via Federal Express
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
Re: Energy East CorporationStockholder Proposal for 2007 Annual Meeting
Ladies and Gentlemen:
We are writing on behalf of our client, Energy East Corporation (the "Company"),
pursuant to Rule 14a-8(j) under the Securities Exchange Act of 1934, as amended,
to respectfully request that the Staff of the Division of Corporation Finance
("Staff") of the Securities and Exchange Commission concur with the Company's
view that, for the reasons stated below, the stockholder proposal entitled
"Shareholder Vote on Executive Pay" (the "Proposal") purportedly submitted by
Mr. Emil Rossi (the "Proponent") may be omitted from the Company's proxy
materials used in connection with its 2007 Annual Meeting of Stockholders (the
"Proxy Statement").
As a preliminary matter, we must deal with an unusual procedural issue. The
Company became concerned that Mr. Rossi might not be the sponsor of the Proposal
when it noticed that the signature on the letter conveying the Proposal failed
to match the signature on prior correspondence that the Company has received
from Mr. Rossi. The letter forwarding the Proposal, purportedly signed by Mr.
Rossi, also states that the letter is the proxy for John Chevedden to act on his
behalf in shareholder matters, including the Proposal; and the Company has, in
fact, received communications from Mr. Chevedden (attached as Exhibit B).
Nevertheless, because of its concerns about what purports to be Mr. Rossi's
signature, the Company has twice written to Mr. Rossi (copies attached as
Exhibit C) to confirm his sponsorship. Mr. Rossi's son confirmed receipt of the
Company's second letter, but, to date, no one has responded to the substance of
the letters. Consequently, the Company has not been able to verify that Mr.
Rossi is the actual proponent of the Proposal. For this reason, the Company
requests that it be allowed to exclude the Proposal from its Proxy Statement.
The Company believes that the Proposal may be omitted for other reasons as well:
It violates Rule 14a-9, is not a valid stockholder proposal under Rule 14a-8(a),
and violates the procedural requirements of Rule 14a-8. The Proposal, a copy of
which is attached hereto as Exhibit A, reads as follows:
Shareholder Vote on Executive Pay
RESOLVED, shareholders ask our board of directors to adopt a policy that
shareholders be given the opportunity to vote on an advisory management
resolution at each annual meeting to approve the Compensation Committee report
in the proxy statement. Our CEO pay was $9 million in one year. $9 million is
hundreds of times the pay of many employees and could create employee morale
problems.
The policy should provide that appropriate disclosures will be made to ensure
that stockholders fully understand that the vote is advisory, will not affect
any person's compensation and will not affect the approval of any
compensation-related proposal submitted for a vote of stockholders at the same
or any other meeting of stockholders.
It is essential that the disclosure for this annual vote include disclosure of
the percentage of total executive pay and benefits that are peer
performance-basedmeaning linked to demonstrable performance criteria measured
by our company's performance compared to its peer companies.
The current rules governing senior executive compensation do not give
stockholders enough influence over pay practices. In the United Kingdom, public
companies allow stockholders to cast an advisory vote on the "directors
remuneration report." Such a vote is not binding, but allows stockholders a
clear voice that could help reduce excessive pay. Stockholders do not have any
mechanism for providing ongoing input at our company. See "Pay Without
Performance" by Lucian Bebchuk and Jesse Fried.
It is also important to take a step forward and support this one proposal since
our 2006 governance standards were not impeccable. For instance in 2006 it was
reported (and certain concerns are noted):
We had no Independent Chairman and not even a Lead DirectorIndependent
oversight concern.
Cumulative voting was not allowed.
The Chairman of our key Audit Committee had 19 years director
tenureIndependence concern.
A $250,000 Director's Gift Program, rewarding long-tenure for directors, was
established in June 2003Independence concern.
Directors can still be elected with one yes-vote from our 140 million shares
under our obsolete plurality voting.
The above status shows there is room for improvement and reinforces the reason
to take one step forward now and vote yes for:
Shareholder Vote on Executive Pay Yes on 3
I. The Proposal may be omitted pursuant to Rule 14a-8(i)(3) because it is
materially false and misleading in violation of Rule 14a-9.
Rule 14a-8(i)(3) provides that a registrant may omit a proposal from its proxy
statement "if the proposal or supporting statement is contrary to any of the
Commission's proxy rules, including Rule 14a-9, which prohibits materially false
or misleading statements in proxy soliciting materials." Staff Legal Bulletin
No. 14B (CF), (September 15, 2004) ("SLB 14B"), confirms that Rule 14a-8(i)(3)
permits a company to exclude a proposal if, among other things, "the resolution
contained in the proposal is so inherently vague or indefinite that neither the
stockholders voting on the proposal, nor the company in implementing the
proposal (if adopted), would be able to determine with any reasonable certainty
exactly what actions or measures the proposal requires." As discussed below,
there are numerous ways in which the Proposal is materially false and misleading
and inherently vague or indefinite.
In this letter, we refer to the resolution and the supporting statement as the
"Proposal." We take the resolution to consist of the first sentence in the
material quoted above; the remainder we treat as the supporting statement.
Although there are other ways of parsing the material, we consider this to be
the fairest.
1. The reference to the Compensation Committee report is materially misleading.
The Proposal calls for a stockholder vote on an advisory management resolution
at each annual meeting to approve the "Compensation Committee report" in the
proxy statement. The reference to the compensation committee report in the
resolution is to the old form of compensation committee report. Regulation S-K
Item 402(k) used to require a report from the compensation committee that
contained discussions of the committee's policies on executive compensation and
the relationship of corporate performance to such compensation. The Proponent's
stated intention is to provide stockholders a mechanism to provide input on
executive compensation matters.
However, the form of compensation committee report to which the Proposal refers
will not appear in the Company's 2007 Proxy Statement nor any of its subsequent
proxy statements. Under the executive compensation disclosure revisions adopted
in July 2006, compensation committee reports will no longer directly address
executive compensation. Instead, compensation committee reports will be required
to state only whether (a) the compensation committee has reviewed and discussed
the Compensation Discussion and Analysis ("CD&A") with management and (b) based
on such review and discussions, the compensation committee recommended to the
board of directors that the CD&A be included in the Company's annual report on
Form 10-K and, as applicable, the Company's proxy or information statement.
Therefore, the reference to this abbreviated report is materially misleading and
will lead to substantial confusion as to the effect of the Proposal.
The Proposal is substantially similar to the proposal received by Sara Lee
Corporation ("Sara Lee") and a number of sentences are identical. For reasons
like those set forth in the previous paragraph, Staff recently found that the
Sara Lee proposal could be omitted as materially false and misleading under Rule
14a-8(i)(3). Sara Lee Corp. (September 11, 2006). In its response to Sara Lee,
Staff noted that "shareholders would be voting on the limited content of the new
Compensation Committee Report, which relates to the review, discussions and
recommendations regarding the Compensation Discussion and Analysis disclosure
rather than the company's objectives and policies for named executive officers
described in the Compensation Discussion and Analysis."
While Staff in its response to Sara Lee allowed the proponent to amend its
proposal to provide for a vote on Sara Lee's CD&A, that leave was based on the
timing of the adoption of the final rules with respect to executive compensation
and the new CD&A, which occurred approximately two months after the deadline for
submitting stockholder proposals to Sara Lee. There is no similar reason to
permit a material modification to the Proposal. The new executive compensation
disclosure rules were published in August 2006 more than three months before the
December 20, 2006 deadline for submitting stockholder proposals to the Company.
The Proposal itself was sent via facsimile to the Company on December 11, 2006.
Staff, in a similar circumstance where a prior version of a statute had been
referenced in a stockholder proposal, agreed that the entire proposal could be
excluded and that the incorrect references caused the proposal to be misleading.
See State Street Corp. (March 1, 2005).
2. The statement regarding the CEO's pay is materially false and misleading.
The Proposal contains a materially false and misleading factual statement
regarding the level of the CEO's pay. The Proponent claims the CEO's pay was $9
million in one year. The most current year for which the CEO's compensation was
disclosed in the Company's proxy statements was 2005, when the CEO's total pay
was approximately $5.5 million, including the full grant date present value of
options granted to the CEO in 2005. The Proponent can only arrive at a figure of
$9 million for 2005 by adding amounts realized upon the exercise of stock
options. However, neither the prior summary compensation table nor the new
summary compensation table, which was designed with great care to include all
elements of compensation, includes the value realized upon the exercise of stock
options in total compensation, since that would double count the value of
options. SLB 14B supports the exclusion of statements when the company
demonstrates objectively that a factual statement is materially false or
misleading. The inclusion of materially incorrect compensation figures allows
the Proposal to appear to be a remedy for a problem that does not exist. In
accordance with SLB 14B, this materially false and misleading factual assertion
should be stricken from the Proposal.
3. The request for disclosure of compensation linked to peer performance is
vague and indefinite.
Where key terms of a proposal are not defined, the proposal may be inherently
vague and indefinite and excludable under Rule 14a-8(i)(3). See Wendy's
International, Inc. (February 24, 2006) (excluding a proposal where the key
terms "accelerating development" were undefined in a resolution calling for the
issuance of interim reports detailing the "progress made toward `accelerating
development'" of a more humane slaughter method); CBRL Group (September 6, 2001)
(excluding a proposal requesting "full and complete disclosure in its annual
report of all expenses relating to corporate monies being used for personal
benefit of the officers and directors and their friends" where the material
terms "full and complete disclosure", "personal benefit" and "friends" were not
adequately defined).
In the supporting statement, the Proponent requests that the Company disclose in
connection with the requested advisory vote "the percentage of total executive
pay and benefits that are peer performance-basedmeaning linked to demonstrable
performance criteria measured by our company's performance compared to its peer
companies." Several of the terms in this portion of the supporting statement are
so indefinite that neither the Company nor its stockholders could reasonably
determine what actions would be required to implement this aspect of the
supporting statement. For example, the term "benefits" could refer both to items
that constitute compensation and others, like healthcare, that do not.
Furthermore, many of these items are not easily capable of inter-company
comparison, nor is it discernible in many cases what constitutes a peer group
for these purposes. Therefore, the Proposal is so inherently vague and
indefinite that it should be excluded from the Company's Proxy Statement under
Rule 14a-8(i)(3).
4. The Proposal's title and concluding statement "Shareholder Vote on Executive
Pay" are materially misleading.
The title of the Proposal and its concluding statement falsely imply that the
Corporation's stockholders will be given a direct vote on executive pay. Staff
Legal Bulletin No. 14 (CF) (July 13, 2001) contemplates that titles can be part
of a proposal if they are, in effect, arguments in support of the proposal. In
addition, in SLB 14B Staff indicates that modification or exclusion is
appropriate where "substantial portions of the supporting statement are
irrelevant to a consideration of the subject matter of the proposal, such that
there is a strong likelihood that a reasonable stockholder would be uncertain as
to the matter on which she is being asked to vote." Because of their position
and typography, the title and concluding statement will likely be seen as fair
summaries of the Proposal. However, a "shareholder vote on executive pay" is not
the subject matter of the Proposal at all. That subject is an advisory vote on a
report on compensation.
5. The supporting statement is irrelevant to executive compensation and contains
a number of false and misleading statements.
The Proposal may be omitted from the Company's Proxy Statement pursuant to Rule
14a-8(i)(3) because a majority of the supporting statement is unrelated to the
Proposal and therefore misleading. SLB 14B affirms numerous Staff prior
determinations on the exclusion of irrelevant supporting statements. See
Burlington Northern Santa Fe Corp. (January 31, 2001) (permitting exclusion of
supporting statements involving racial and environmental policies as irrelevant
to a proposal seeking stockholder approval of poison pills); Boise Cascade Corp.
(January 23, 2001) (permitting exclusion of supporting statements regarding the
director election process, environmental and social issues and other topics
unrelated to a proposal calling for the separation of the CEO and chairman).
Staff has also subsequently applied the standards of SLB 14B to exclude
irrelevant supporting statements. See Bob Evans Farms, Inc. (June 26, 2006)
(supporting statement excludable where it "fail[ed] to discuss the merits" of
the proposal and did not aid stockholders in deciding how to cast their votes).
The Proposal purports to provide the Company's stockholders with some input on
executive compensation matters. Consequently, one would expect the supporting
statement to discuss executive compensation matters. However, the bulk of the
supporting statement discusses completely different topics. Only one paragraph
supports the executive compensation proposal. Two elaborate on the notion that
disclosure will be necessary to make future stockholders aware that their future
vote is only advisory and on the purported need to use peer-performance based
pay criteria in the Compensation Committee report. The longest and most detailed
paragraph focuses entirely on aspects of the Company's corporate governance.
The corporate governance paragraph contains five bullets, three of which address
director independence and independent oversight concerns. Another bullet
addresses cumulative voting and the last addresses plurality voting. Proponent
does not link these items to the Proposal or executive compensation. They are
thus irrelevant. They are also misleading, since adoption of the Proposal will
not impact any of the corporate governance items identified in the supporting
statement. The supporting statement should therefore be excluded under SLB 14B
because it may leave a reasonable stockholder "uncertain as to the matter on
which she is being asked to vote."
Furthermore, several of these bullets are simply incorrect as a matter of fact.
For example, as noted in the Company's proxy statement dated April 19, 2006, the
Company established the position of Lead Director in April 2006 and appointed a
Lead Director on June 8, 2006. Yet the Proponent claims that the Company has no
Lead Director. The Proponent also includes a bullet regarding a "Director's Gift
Program," something which does not exist. The Company does, however, maintain a
Charitable Giving Program under which, upon a director's death, the Company will
donate up to an aggregate of $250,000 over a ten-year period to up to two
qualifying charitable organizations designated by the director, with at least
50% of such future donations to be made to charitable organizations that are
located in a state in which one of its subsidiaries operates. The Company funds
the donations principally by obtaining life insurance policies on the
participating directors. Directors receive no financial benefit; the Company
retains the deductions for all charitable contributions. The program is also not
expected to result in any material cost to the Company. The Proponent's
mislabeling of this charitable giving program creates the false impression that
the Company is making gifts to its directors.
The Proponent then misleadingly implies that plurality voting is not the
standard for director elections at most corporations. However based on a recent
survey conducted as of October 5, 2006, only 36% of the S&P 500 had adopted some
form of majority voting in director elections.1 Moreover, plurality voting is
the default voting standard for the election of directors under the New York
Business Corporation Law (which is the law governing elections at the Company)
and the corporate statutes of the vast majority of other states, including
Delaware.
The Proponent is seeking to gain support for his executive compensation Proposal
by mischaracterizing the Company's record on corporate governance. In fact, the
Company has an extremely strong corporate governance record and was rated by
Institutional Shareholder Services as having a "Corporate Governance Quotient"
that, as of January 1, 2007, was better than 96% of S&P 400 companies. The
Company should be able to omit these misleading statements regarding corporate
governance from the supporting statement as they are irrelevant to the Proposal.
However, even if this corporate governance paragraph of the supporting statement
is deemed to be relevant, the identified statements should be excised as
materially misleading in violation of Rule 14a-9.
6. To be included in the Proxy Statement, the Proposal would require detailed
and extensive editing.
Each of the above discussed deficiencies in the Proposal constitutes a separate
and supportable basis to exclude the Proposal from the Proxy Statement under
Rule 14a-8(i)(3). One might argue that good editing could fix the individual
deficiencies. However, SLB 14B states the following: "when a proposal and
supporting statement will require detailed and extensive editing in order to
bring them into compliance with the proxy rules, [the Staff] may find it
appropriate for companies to exclude the entire proposal, supporting statement,
or both, as materially false or misleading." No simple fix would correct the
identified deficiencies. So many interlinking aspects of the Proposal violate
the Rules that the Proposal would have to be completely re-written.
However, in the event that Staff does not agree with this conclusion, we
respectfully request that Staff direct the Proponent to revise the Proposal to
eliminate or revise the materially false and misleading statements identified
above. Specifically, Proponent should be required to (i) correct the CEO's pay,
(ii) eliminate the statement regarding a lead director, (iii) revise the
reference to a Director's Gift Program and (iv) eliminate the bullet regarding
plurality voting.
II. The Proposal may be omitted pursuant to Rule 14a-8(a) because it seeks an
advisory vote, which is not a proper subject for shareholder proposals.
By failing to direct the Company to any particular action as required by Rule
14a-8(a), the Proposal seeks an impermissible advisory vote. According to Rule
14a-8(a), "a shareholder proposal is [the shareholder's] recommendation or
requirement that the company and/or its board of directors take action..."
(Emphasis added). The Commission's rulemaking history regarding Rule 14a-8(a)
further demonstrates that advisory votes are excludable. In the release
proposing the amendments under which Rule 14a-8(a) was adopted, the Commission
stated:
[R]evised rule 14a-8 would define a "proposal" as a request that the company or
its board of directors take an action. The definition reflects our belief that a
proposal that seeks no specific action, but merely purports to express
shareholders' views, is inconsistent with the purposes of rule 14a-8 and may be
excluded from companies' proxy materials. The Division [of Corporation Finance],
for instance, declined to concur in the exclusion of a "proposal" that
shareholders express their dissatisfaction with the company's earlier
endorsement of a specific legislative initiative. Under the proposed rule, the
Division would reach the opposite result, because the proposal did not request
that the company take action.
Proposed Rule: Amendments to Rules on Shareholder Proposals, Exchange Act
Release No. 34-39093 (September 18, 1997) (emphasis added).
Later, in the adopting release to the 1998 amendments, the Commission noted: "We
are adopting as proposed the answer to Question 1 of the amended rule defining a
proposal as a request or requirement that the board of directors take an
action." Final Rule: Amendments to Rules on Shareholder Proposals, Exchange Act
Release No. 34-40018 (May 21, 1998) (emphasis added). This definition of
"proposal" has been the basis for excluding stockholder proposals. In Sensar
Corp. (April 23, 2001), the Staff concurred in the registrant's view that it
could exclude a shareholder proposal that sought to allow shareholders to
"express displeasure" over the granting of options to certain individuals
because it "[did] not recommend or require that Sensar or its board of directors
take any action." The advisory stockholder vote called for by the Proposal
mirrors the substance of the proposal submitted to Sensar.
The fact that the Proposal is couched in terms of having the Board "adopt a
policy" does not require the board to take any real action. The so-called
"policy" is just a permanent right on the part of stockholders to issue a
remonstrance if they wish. Furthermore, the vote to be taken has no definite
content, nor does it urge any action whatsoever, specific or otherwise.
If submitted to stockholders, the Proposal would allow the Proponent to evade
the purpose of Rule 14a-8(a) by elevating form over substance. In Exchange Act
Release No. 20091, the Commission expressed a preference for evaluating
shareholder proposals based on substantive content. See Final Rule: Amendments
to Rule 14a-8 Under the Securities Exchange Act of 1934 Relating to Proposals by
Security Holders, Exchange Act Release No. 34-20091 (August 16, 1983) (adopting
an interpretative change to Rule 14a-8(c)(7) where the prior interpretation "raise[d]
form over substance and render[ed]" the relevant provision "largely a nullity").
Furthermore, in past no-action letters, Staff recognized that the substance of a
proposal should prevail over form. See Bristol-Myers Squibb Co. (March 9, 2006)
(granting reconsideration of previous Staff response denying no-action relief
where such response was "inconsistent with the history and purpose" of the Rule
14a-8 provision relied upon and "follow[ed] a `formalistic' form-over-substance
approach that the Commission rejected in adopting the rule"); Compuware Corp.
(July 7, 2003) (granting no-action where allowing multiple proposals under a
single recommendation "would exalt form over substance"); Johnson Controls, Inc.
(October 26, 1999) (affirming the substance-over - form approach articulated in
Exchange Act Release No. 34-20091). With proper focus on the substance of the
requested advisory vote, the Proposal clearly fails to present a proposal for
action under Rule 14a-8 and should be excluded from the Company's Proxy
Statement.
III. The request for future annual stockholder votes violates the procedural
requirements of Rule 14a-8.
Rule 14a-8 contemplates that an eligible stockholder may present at a meeting of
stockholders, a single proposal each year consisting of a recommendation or
requirement that the registrant or its board of directors take action. Rule
14a-8(c) provides that each shareholder may submit no more than one proposal to
a company for a particular stockholder's meeting. A stockholder submitting a
proposal must own at least $2,000 in market value, or 1% of the registrant's
common stock for at least a one-year period prior to making a proposal, hold
such shares through the date of the meeting at which the proposal will be
presented and be present at the annual stockholders meeting to present the
proposal. (14a-8(a)) A proposal for an unlimited number of annual stockholder
votes completely sidesteps these procedural requirements and is inconsistent
with the structure of Rule 14a-8.
The Proposal impermissibly puts the burden on the Company to submit the advisory
vote to stockholders each year, effectively requiring the Company to ignore the
procedural provisions of Rule 14a-8 for each such submission. The Proponent
thereby seeks to avoid the requirements that he holds the required shares beyond
the Company's 2007 Annual Meeting of Stockholders and that he be present to
present the matter for a vote. The Proponent does not state that he will meet
these procedural requirements beyond the 2007 Annual Meeting of Stockholders.
Furthermore, the Proponent would appear to be preserving his ability to make
additional proposals in future years, effectively avoiding the limitation in
Rule 14a-8(c).
The procedural requirements of Rule 14a-8 are based on practical policy
concerns. For example, in the adopting release for the 1983 amendments to Rule
14a-8, the Commission cited the need to require "shareholders who put the
[registrant] and other shareholders to the expense of including a proposal in a
proxy statement to have some measured economic stake or investment interest in
the [registrant]" in support of the eligibility requirements. Securities
Exchange Act Release No. 34-20091 (Aug. 16, 1983). The Proponent should not be
permitted to evade these requirements by requesting that the Company
indefinitely submit a matter to the Company's Stockholders each year.
Conclusion
The Proposal violates Rule 14a-9 by containing numerous materially false and
misleading statements and being inherently vague and indefinite. It also seeks
an advisory vote that is not a proper subject for a stockholder proposal under
Rule 14a-8(a), and the Proposal's application to future stockholder meetings
violates the procedural requirements of Rule 14a-8. The Proposal would require
detailed and extensive editing in order to bring it into compliance with the
proxy rules. As drafted, neither the Company's stockholders, in voting on the
Proposal, nor the Company in implementing the Proposal (if adopted), would be
able to determine with any reasonable certainty what actions or measures the
Proposal requires.
Based on the foregoing, we respectfully request that Staff concur with the
Company's view that the Proposal may be omitted from the Company's Proxy
Statement for its 2007 Annual Meeting of Stockholders.
Pursuant to Rule 14a-8(j)(2), we are enclosing six copies of this letter, the
Proposal (attached as Exhibit A) and prior correspondence with the Proponent
(attached as Exhibits B and C). In accordance with Rule 14a-8(j), a copy of this
submission and all attachments are being sent simultaneously to the Proponent.
This letter is being submitted more than 80 days prior to April 25, 2007, the
date on which the Company intends to file definitive copies of its proxy
materials relating to the Company's Annual Meeting to be held on or about June
14, 2007.
If you have any questions concerning this submission, please call the
undersigned at (212) 424-8064, or in my absence, Dan Brown at (212) 424-8382. In
the event that Staff disagrees with the conclusions expressed herein, or
requires any information in support or explanation of the Company's position, we
would appreciate an opportunity to confer with Staff prior to the issuance of
its response. Staff responses sent via fax to the undersigned at (212) 649-0462
will be promptly sent to the Proponent.
Kindly acknowledge receipt of the original and six copies of this letter with
attachments on the enclosed acknowledgment copy of this letter and return in the
enclosed self-addressed stamped envelope.
Very truly yours,
/s/
George M. Williams, jr.
Enclosures
cc: Mr. Emil Rossi
Mr. John Chevedden
-----FOOTNOTES-----
1 Study of Majority Voting in Director Elections Claudia H. Allen, updated
October 5, 2006.
[INQUIRY LETTER]
Em. I Rossi
P.O. Box 249
Boonville, CA 95415
Mr. Wesley W. von Schack
Chairman
Energy East Corporation (EAS)
1 Commerce Plaza Ste 1001
Albany NY 12260
Rule 14a-8 Proposal
Dear Mr. von Schack,
This Rule 14a-8 proposal is respectfully submitted in support of the long-term
performance of our company. This proposal is submitted for the next annual
shareholder meeting. Rule 14a-8 requirements are intended to be met including
the continuous ownership of the required stock value until after the date of the
respective shareholder meeting. This submitted format, with the
shareholder-supplied emphasis, is intended to be used for definitive proxy
publication. This is the proxy for Mr. John Chevedden and/or his designee to act
on my behalf in shareholder matters, including this Rule 14a-8 proposal for the
forthcoming shareholder meeting before, during and after the forthcoming
shareholder meeting. Please direct all future communication to Mr. Chevedden at:
2215 Nelson Ave., No. 205
Redondo Beach, CA 90278
T: 310-371-7872
olmsted7p@earthlink.net
(In the interest of saving company expenses please communicate via email.)
Your consideration and the consideration of the Board of Directors is
appreciated in support of the long-term performance of our company. Please
acknowledge receipt of this proposal.
Sincerely,
/s/
/s/
cc: Robert D. Kump
Corporate Secretary
PH: 207-688-6300
FX: 207-688-4354
[APPENDIX]
[Rule 14a-8 Proposal, December 11, 2006]
3Shareholder Vote on Executive Pay
RESOLVED, shareholders ask our board of directors to adopt a policy that
shareholders be given the opportunity to vote on an advisory management
resolution at each annual meeting to approve the Compensation Committee report
in the proxy statement. Our CEO pay was $9 million in one year. $9 million is
hundreds of times the pay of many employees and could create employee morale
problems.
The policy should provide that appropriate disclosures will be made to ensure
that stockholders fully understand that the vote is advisory, will not affect
any person's compensation and will not affect the approval of any
compensation-related proposal submitted for a vote of stockholders at the same
or any other meeting of stockholders.
It is essential that the disclosure for this annual vote include disclosure of
the percentage of total executive pay and benefits that are peer
performance-basedmeaning linked to demonstrable performance criteria measured
by our company's performance compared to its peer companies.
The current rules governing senior executive compensation do not give
stockholders enough influence over pay practices. In the United Kingdom, public
companies allow stockholders to cast an advisory vote on the "directors
remuneration report." Such a vote is not binding, but allows stockholders a
clear voice that could help reduce excessive pay. Stockholders do not have any
mechanism for providing ongoing input at our company. See "Pay Without
Performance" by Lucian Bebchuk and Jesse Fried.
It is also important to take a step forward and support this one proposal since
our 2006 governance standards were not impeccable. For instance in 2006 it was
reported (and certain concerns are noted):
We had no Independent Chairman and not even a Lead DirectorIndependent
oversight concern.
Cumulative voting was not allowed.
The Chairman of our key Audit Committee had 19 years director
tenureIndependence concern.
A $250,000 Director's Gift Program, rewarding long-tenure for directors, was
established in June 2003 - Independence concern.
Directors can still be elected with one yes-vote from our 140 million shares
under our obsolete plurality voting.
The above status shows there is room for improvement and reinforces the reason
to take one step forward now and vote yes for:
Shareholder Vote on Executive Pay Yes on 3
Notes:
Emil Rossi, P.O. Box 249, Boonville, Calif. 95415 sponsors this proposal.
The above format is requested for publication without re-editing or
re-formatting.
The company is requested to assign a proposal number (represented by "3" above)
based on the chronological order in which proposals are submitted. The requested
designation of "3" or higher number allows for ratification of auditors to be
item 2.
This proposal is believed to conform with Staff Legal Bulletin No. 14B (CF),
September 15, 2004 including:
Accordingly, going forward, we believe that it would not be appropriate for
companies to exclude supporting statement language and/or an entire proposal in
reliance on rule 14a-8(i)(3) in the following circumstances:
the company objects to factual assertions because they are not supported;
the company objects to factual assertions that, while not materially false or
misleading, may be disputed or countered;
the company objects to factual assertions because those assertions may be
interpreted by shareholders in a manner that is unfavorable to the company, its
directors, or its officers; and/or
the company objects to statements because they represent the opinion of the
shareholder proponent or a referenced source, but the statements are not
identified specifically as such.
See also: Sun Microsystems, Inc. (July 21, 2005).
Please note that the title of the proposal is part of the argument in favor of
the proposal. In the interest of clarity and to avoid confusion the title of
this and each other ballot item is requested to be consistent throughout all the
proxy materials.
Please advise if there is any typographical question.
Stock will be held until after the annual meeting and the proposal will be
presented at the annual meeting.
Please acknowledge this proposal by email within 14-days and advise the most
convenient fax number and email address to forward a broker letter, if needed,
to the Corporate Secretary's office.
[INQUIRY LETTER]
February 7, 2007
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
Energy East Corporation (EAS)
Shareholder Position on Company No-Action Request Rule 14a-8 Proposal:
Shareholder Vote on Executive Pay Emil Rossi
Ladies and Gentlemen:
This is an initial response to the company January 24, 2007 no action request.
The Staff said in Sara Lee Corporation (September 11, 2006) in regard to
permitting to a similarly worded rule 14a-8 proposals to be updated:
"Accordingly, a proposal that is revised to replace the phrase `report of the
Compensation and Employee Benefits Committee' with the phrase `the Compensation
Discussion and Analysis' may not be omitted under rule 14a-8(i)(3)."
Thus it appears that the Sara Lee precedent shows that the topic of this
proposal is a valid rule 14a-8 topic and sets a precedent to update the text of
rule 14a-8 proposals in conformance with recent rule changes. I believe that
such an opportunity to update rule 14a-8 proposal text should apply to at least
proposals submitted for the 2007 proxy season most of which were required to
already be submitted and were thus submitted within 3-months of the Sara Lee
definitive proxy date of September 22, 2006.
In discussing Rule 14a-8(i)(3) SLB 14B states: "We have had, however, a
long-standing practice of issuing no-action responses that permit shareholders
to make revisions that are minor in nature and do not alter the substance of the
proposal. We adopted this practice to deal with proposals that comply generally
with the substantive requirements of rule 14a-8, but contain some minor defects
that could be corrected easily."
Like Sara Lee this rule 14a-8 proposal should thus be allowed to conform to the
new disclosure rules because the change is minor in nature and does not alter
the substance of the proposal.
The company seems to incorrectly suggest that in drafting a rule 14a-8 proposal
a shareholder should be as currently informed on company executive compensation
disclosure rules as a company securities lawyer.
The company does not claim that the significance of Sara Lee Corporation
(September 11, 2006) was widely reported. The company does not claim that one
proxy season has elapsed since the new CD&A reporting requirement.
The company does not claim that the proponent of the Sara Lee rule 14a-8
proposal was given any special consideration because it was a small entity that
does not regularly retain attorneys.
The company does not claim that "only" prefaced this text in Sara Lee
Corporation (September 11, 2006): "because the requirements for the Compensation
Committee Report were revised following the deadline for submitting proposals,
we believe that the proposal may similarly be revised to make clear that the
advisory vote would relate to the description of the company's objectives and
policies regarding named executive officer compensation that is included in the
Compensation Discussion and Analysis."
Excluding this topic by disallowing an update of five words would seem to be
counter to the increasing interest of the Securities and Exchange Commission in
addressing excessive executive pay as highlighted in this article, "SEC puts
bosses' pay in spotlight," which includes a quote by SEC Chairman Christopher
Cox:
"SEC puts bosses' pay in spotlight
"10 Jan 2007
"Compensation & Benefits. CSR & Governance.
Investors in American corporations are to get a much clearer idea of the sorts
of rewards being lavished on top executives, and whether they are worth it,
under new disclosure rules.
"The pay and perks of America's top executives are to come under much closer
scrutiny following the agreement of new rules by the Securities and Exchange
Commission.
"The new system of disclosure is expected to show more clearly, and in much
greater detail, what sort of compensation, salaries and bonuses senior
executives in listed companies are taking home.
"The scorecard disclosures, outlined in annual reports and proxy statements,
will come closer than ever to a full accounting of total compensation for
companies' top two executives and the next three highest-paid executives, said
the Associated Press.
"`The new disclosure requirements will be easier for companies to prepare and
for investors to understand,' said SEC Chairman Christopher Cox.
"`The SEC, in a very short amount of time for a regulator, has pushed through
very sweeping pay disclosures that, for the first time, will give investors a
very clear picture of CEO pay,' added Amy Borrus, deputy director of the Council
of Institutional Investors. `The big picture is a very big win for investors.'
"Investors wondering whether top executives are earning their pay have always
been able to look for evidence in annual reports and proxies but key parts of
this information often were buried in footnotes."
The full text of the Sara Lee Staff Response Letter is:
September 11, 2006
Response of the Office of Chief Counsel Division of Corporation Finance Re: Sara
Lee Corporation Incoming letter dated June 29, 2006 The proposal urges the board
to adopt a policy that stockholders be given the opportunity at each annual
meeting to vote on an advisory resolution to approve the report of the
Compensation and Employee Benefits Committee.
There appears to be some basis for your view that the proposal may be materially
false or misleading under rule 14a-8(i)(3). In arriving at this position, we
note that the Board's Compensation Committee Report will no longer be required
to include a discussion of the compensation committee's "policies applicable to
the registrant's executive officers" (as required previously under Item
402(k)(1) of Regulation S-K) and, instead, will be required to state whether:
(a) the compensation committee has reviewed and discussed the Compensation
Discussion and Analysis with management; and (b) based on the review and
discussions, the compensation committee recommended to the board of directors
that the Compensation Discussion and Analysis be included in the company's
annual report on Form 10-K and, as applicable, the company's proxy or
information statement. The proposal's stated intent to "allow stockholders to
express their opinion about senior executive compensation practices" would be
potentially materially misleading as shareholders would be voting on the limited
content of the new Compensation Committee Report, which relates to the review,
discussions and recommendations regarding the Compensation Discussion and
Analysis disclosure rather than the company's objectives and policies for named
executive officers described in the Compensation Discussion and Analysis.
However, because the requirements for the Compensation Committee Report were
revised following the deadline for submitting proposals, we believe that the
proposal may similarly be revised to make clear that the advisory vote would
relate to the description of the company's objectives and policies regarding
named executive officer compensation that is included in the Compensation
Discussion and Analysis. Accordingly, a proposal that is revised to replace the
phrase "report of the Compensation and Employee Benefits Committee" with the
phrase "the Compensation Discussion and Analysis" may not be omitted under rule
14a-8(i)(3).
We are unable to concur in your view that Sara Lee may exclude the proposal
under rule 14a-8(i)(2). Accordingly, we do not believe that Sara Lee may omit
the proposal from its proxy materials in reliance on rule 14a-8(i)(2).
We are unable to concur in your view that Sara Lee may exclude the proposal
under rule 14a-8(i)(7). Accordingly, we do not believe that Sara Lee may omit
the proposal from its proxy materials in reliance on rule 14a-8(i)(7).
Sincerely,
/s/
Ted Yu
Special Counsel
According to The Corporate Library, accessed February 7, 2006, annual CEO
compensation was "$9,216,913." Source: http://www.boardanalyst.com/companies/custom/company_profile.asp?CompID=1341
5
In Hewlett-Packard Company (December 21, 2006) HPQ failed to obtain concurrence
on Rule 14a-8(i)(3) grounds. PACCAR Inc. (December 27, 2004) was cited by the
proponent with the following supporting information:
Supporting statements, with information that show that this proposal is
consistent with other efforts to improve the corporate governance of the
company, are relevant to this proposal. Additional evidence of lack of
accountability at the company is also relevant to this proposal because this
proposal is attempting to increase company accountability.
In other words, the more things that are broken at the company, the more
important it is to fix the one item at hand now.
Companies have often validated this very method of argument in their management
position statements in response to rule 14a-8 proposals. For instance, in
opposing a specific shareholder proposal, it is well-known that companies will
often elaborate on a list of existing good governance practices, unrelated to
the proposal at hand, that supposedly water down the need to make the one change
called for in the rule 14a-8 proposal.
The company is in effect demanding that only companies be able to cite the
quality level of a list of corporate governance practices to support their
position on rule 14a-8 proposal topics.
Thus the proponent should not be denied the opportunity to highlight the quality
level (or lack of quality) of a list of corporate governance practices, and thus
state that this is a good reason for the company to start here and adopt the one
proposed improvement in the rule 14a-8 proposal.
In PACCAR Inc. (December 27, 2004) text regarding additional defects in the
company corporate governance, which was argued to be irrelevant by the company,
did not receive Staff concurrence for exclusion. The company does not cite any
case involving the undersigned where PACCAR has been reversed.
According to The Corporate Library, accessed February 7, 2006, the company did
not have a lead director throughout 2006, the time period covered by the rule
14a-8 proposal text. Source: http://www.boardanalyst.com/companies/custom/company_profile.asp?CompID=1341
5
The company said that it has a Director's Gift Program by another name.
This rule 14a-8 proposal calls for the directors to act by stating: "RESOLVED,
shareholders ask our board of directors to adopt a policy that shareholders be
given the opportunity to vote on an advisory management resolution at each
annual meeting to approve the Compensation Committee report in the proxy
statement."
The company cites Sensar Corporation (April 23, 2001) as a purported key
precedent. The entire 49-word text of the Sensar proposal stated: "The
shareholders wish to express displeasure over the terms of the options on 2.2
million shares of Sensar that were recently granted to management, the board of
directors, and certain consultants, and the shareholders wish to express
displeasure over the seemingly unclear or misleading disclosures relating to
those options."
The following is the Sensor Staff Reply letter which includes the Staff
statement that the Sensar rule 14a-8 proposal "does not recommend or require
that Sensar or its board of directors take any action."
[STAFF REPLY LETTER]
April 23, 2001
Response of the Office of Chief Counsel
Division of Corporation Finance
Re: Sensar Corporation Incoming letter dated April 11, 2001
The proposal expresses shareholder displeasure over matters relating to stock
options.
There appears to be some basis for your view that Sensar may exclude the
proposal under rule 14a-8(a) because it does not recommend or require that
Sensar or its board of directors take any action. Accordingly, we will not
recommend enforcement action to the Commission of Sensar omits the proposal from
its proxy materials in reliance on rule 14a-8(a). In reaching this position, we
have not found it necessary to address the alternative basis for omission upon
which Sensar relies.
Sincerely,
Jonathan Ingram
Special Counsel
The company misunderstands this rule 14a-8 proposal at least for argumentative
purposes. The proposal does not ask that in future years a rule 14a-8 proposal
be placed on the ballot. This proposal asks that "our board of directors to
adopt a policy that shareholders be given the opportunity to vote on an advisory
management resolution at each annual meeting to approve the Compensation
Committee report in the proxy statement." Under the company argumentative
approach, a rule 14a-8 proposal to declassify the board could be interpreted to
trigger an annual rule 14a-8 proposal to vote on the election of each director.
Or a rule 14a-8 proposal for annual ratification of the auditors could be
interpreted to trigger an annual rule 14a-8 proposal for ratification of the
auditors.
For the above reasons it is respectfully requested that concurrence not be
granted to the company. In the Sara Lee precedent, the proponent did not even
ask for the opportunity "to make revisions" in accordance with SLB 14B, yet the
proponent was granted the opportunity.
It is also respectfully requested that the shareholder have the last opportunity
to submit material in support of including this proposal since the company had
the first letter.
Sincerely,
John Chevedden
cc:
Emil Rossi
Robert Kump<Robert.Kump@energyeast.com>
STAFF REPLY LETTER]
February 12, 2007
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Energy East Corporation Incoming letter dated January 24, 2007
The proposal asks the board to adopt a policy that shareholders be given the
opportunity at each annual meeting to vote on an advisory management resolution
to approve the report of the Compensation Committee in the proxy statement.
There appears to be some basis for your view that Energy East may exclude the
proposal under rule 14a-8(i)(3), as materially false or misleading under rule
14a-9. Accordingly, we will not recommend enforcement action to the Commission
if Energy East omits the proposal from its proxy materials in reliance on rule
14a-8(i)(3): In reaching this position, we have not found it necessary to
address the alternative bases for omission upon which Energy East relies.
Sincerely,
/s/
Gregory Belliston
Attorney-Adviser
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