Company Name: Procter & Gamble Co.
Public Availability Date: August 14, 2006
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
VIA ELECTRONIC MAIL to cfletters@sec.gov AND FEDERAL EXPRESS
August 3, 2006
Office of Chief Counsel
Division of Corporate Finance
U.S. Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
RE: The Procter & Gamble Company - Stockholder Proposal Submitted by Carolyn
Woodhouse
Ladies and Gentlemen:
This letter is submitted by The Procter & Gamble Company, an Ohio corporation
(the "Company"), pursuant to Rule 14a-8(j) under the Securities Exchange Act of
1934 (the "Exchange Act") to notify the Securities and Exchange Commission (the
"Commission") of the Company's intention to exclude from its proxy materials for
its 2006 annual meeting of stockholders (the "Annual Meeting") a stockholder
proposal, received on July 26, 2006 (the "Proposal") from Mrs. Carolyn B.
Woodhouse (the "Proponent"). The Company intends to exclude the Proposal from
its proxy materials in reliance on Rule 14a-8(e) on the basis that the Proponent
failed to timely submit the Proposal by the May 2, 2006 deadline for such
submissions.
Background
On July 26, 2006, the Company's Shareholder Services Department received a phone
call from the Proponent inquiring as to the status of a shareholder proposal the
Proponent believed she had submitted to the Company. Upon being informed that
the Company had not received any shareholder proposal or other correspondence
from the Proponent, the Proponent faxed to the Company a letter dated April 24,
2006 that appeared to submit the Proposal for inclusion in the Company's proxy
materials for its 2006 annual meeting of stockholders. When asked, the Proponent
indicated that she believed that she previously had mailed the Proposal, however
could not provide any documentation supporting her belief. Though the faxed
letter contained a date in April, the Company did not receive any letter other
than the letter faxed on July 26, 2006.
Discussion
In Staff Legal Bulletin No. 14 (July 13, 2001) ("SLB No. 14"), the staff of the
Division of Corporation Finance (the "Staff") indicated that the deadline for
submitting proposals for a regularly scheduled annual meeting should be
calculated in the following manner:
start with the release date disclosed in the previous year's proxy statement;
increase the year by one; and
count back 120 calendar days.
Applying this formula to the facts underlying the submission of the Proposal
yields the following results:
The release date for the Company's 2005 annual meeting of stockholders was
August 30, 2005.1
Therefore the release date for the Company's 2006 annual meeting of
stockholders would be August 30, 2006.
Day 120 is May 2, 2006.
The deadline for the 2006 annual meeting of stockholders is May 2, 2006. This
deadline was disclosed in the Company's proxy materials for the 2005 annual
meeting of stockholders.
As noted above, the Company received the Proposal on July 26, 2006, more than
two months after the deadline for submitting shareholder proposals had passed.
The Proponent has not provided any information demonstrating that the Proposal
was submitted prior to July 26, 2006.2 In this regard, the letter includes a
date in April, however, the Proponent has not provided any information that
demonstrates that she sent the letter to the Company in April or any other date.
In the absence of such information, the Company may exclude the Proposal in
reliance on Rule 14a-8(e). See, e.g., Datastream Systems, SEC No-Action Letter
(February 11, 2005) (granting relief under Rule 14a-8(e)(2) where the proponent
failed to demonstrate that the proposal had been submitted prior to the deadline
for submitting shareholder proposals); Xerox Corporation, SEC No-Action Letter
(May 2, 2005) (granting relief under Rule 14a-8(e) where the proponent submitted
the proposal to the wrong fax machine); Intel Corporation, SEC No-Action Letter
(March 5, 2004) (granting relief under Rule 14a-8(e) where the Company never
received the shareholder proposal, despite contentions by the shareholder that
he previously had submitted the proposal to the company).
Because the Proposal was received at such a late date, well past the deadline
for such submissions, we are notifying you of our intention to exclude the
Proposal. Separately, we request that the Staff confirm that it will not object
if we exclude the Proposal from our proxy materials in reliance on Rule
14a-8(e). Please be advised that the Proposal contains other procedural and
substantive deficiencies, and we hereby reserve the right to raise such
objections at a later date.
The Company intends to file its definitive proxy materials for the Annual
Meeting on or about August 29, 2006, but the proxy materials will be sent for
final printing on August 15, 2006. In accordance with Rule 14a-8(j), six copies
of this letter and its exhibits are enclosed, and the Company has sent one copy
to the Proponent. Included in the Proponent's copy of this letter will be a copy
of Rule 14a-8 as well as notification of the Company's deadline for shareholder
submissions next year.
Should you have any questions regarding this matter or require additional
information, please contact me at 513-983-7695.
Very truly yours,
/s/
Susan S. Whaley
Senior Counsel
Enclosure
-----FOOTNOTES-----
1 The 2006 meeting of stockholders is a "regular scheduled meeting" within the
meaning of Rule 14a-8(e)it is being held on October 10, 2006, which is one day
earlier than date upon which the 2005 annual meeting of stockholders was held.
2 As you know, the Staff generally has taken the position that a shareholder
bears the burden of demonstrating that his or her proposal was timely submitted.
For example, in SLB No. 14, the Staff stated in pertinent part:
If you are submitting your proposal for the company's annual meeting, you can in
most cases find the deadline in last year's proxy statement. ... In order to
avoid controversy shareholders should submit their proposals by means, including
electronic means, that permit them to prove the date of delivery. (emphasis
added).
SLB No. 14 also provides in Part C.3.d: "How does a shareholder know if his or
her proposal has been received by the deadline? A shareholder should submit a
proposal by a means that allows him or to determine when the proposal was
received at the company's principal executive offices."
[INQUIRY LETTER]
April 24, 2006
Ms. Susan S. Felder, Assistant Secretary
The Procter and Gamble Company
One Procter and Gamble Plaza
Cincinnati, Ohio 45202-3315
Re: Shareholder Proposal submitted by Mrs. Carolyn B. Woodhouse, 5931 Donjoy
Drive, Cincinnati, Ohio 45242
I propose: Wherever in the United States of America that Procter and Gamble
sponsor a news program in Spanish, that half of that program be incorporated
into an English language lesson.
This will be beneficial for our country and also for the people who are not
proficient in English.
/s/
[STAFF REPLY LETTER]
August 14, 2006
Response of the Office of Chief Counsel Division of Corporation Finance
Re: The Procter & Gamble Company Incoming letter dated August 3, 2006
The proposal relates to news programs.
There appears to be some basis for your view that Procter & Gamble may exclude
the proposal under rule 14a-8(e)(2) because Procter & Gamble received it after
the deadline for submitting proposals. We note in particular your representation
that Procter & Gamble did not receive the proposal until after this deadline.
Accordingly, we will not recommend enforcement action to the Commission if
Procter & Gamble omits the proposal from its proxy materials in reliance on rule
14a-8(e)(2).
Sincerely,
/s/
Ted Yu
Special Counsel
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