Company Name: Procter & Gamble Co.
Public Availability Date: July 27, 2006
Document Sections:
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
VIA FEDERAL EXPRESS
June 6, 2006
U.S. Securities and Exchange Commission
Division of Corporate Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, D.C. 20549
RE: The Procter & Gamble Company / Proposal Submitted by John J. Crapo
Ladies and Gentlemen:
This letter and the enclosed materials are submitted on behalf of The Procter &
Gamble Company (the "Company") in accordance with Rule 14a-8(j) under the
Securities Exchange Act of 1934, as amended (the "Exchange Act").
The Company received a shareholder proposal from John Jennings Crapo (the
"Proponent") in a handwritten submission dated March 6, 2006 (the "Proposal"),
received to the Secretary's Office on March 14th. Mr. Crapo requested inclusion
of the proposal in the Company's Proxy Statement for its 2006 Annual Meeting of
shareholders. Because this submission exceeded 500 words, the Company timely
requested that Mr. Crapo submit a revised proposal that complied with the
requirements of Rule 14a-8. Mr. Crapo failed to respond to our request.
The Company intends to omit the Proposal under Rule 14a-8(f)(1) on the ground
that the Proponent has not complied with the word limit requirements of
paragraph (d). The Company respectfully requests the Staff's concurrence that no
enforcement action will be recommended if the Company omits the Proposal.
Pursuant to Rule 14a-8(j) under the Exchange Act, please find enclosed six
copies of the Proposal by Mr. Crapo, this letter, and our correspondence with
the Proponent concerning his proposal. The Company is simultaneously providing a
copy of this submission to Mr. Crapo.
The Proposal fails to comply with Rule 14a-8(d).
Rule 14a-8(f)(1) provides that a company may exclude a shareholder proposal if
the proponent fails to comply with the eligibility or procedural requirements,
provided that the company timely notifies the proponent of the deficiency and
the proponent fails to correct the deficiency within the required time. Rule
14a-8(d) states that "the proposal, including any accompanying statement, may
not exceed 500 words." The Staff has explained that "any statements that are, in
effect, arguments in support of the proposal constitute part of the supporting
statement" for purposes of this word limit. Please see Staff Legal Bulletin No.
14 §C(2)(a) ("SLB 14") (July 13, 2001) (stating that any "title" or "heading"
that meets this test may be counted towards the 500 word limit).
1. The Proposal exceeds 500 words.
Mr. Crapo's handwritten Proposal contains over 800 words, well-exceeding the 500
word limit. Please see Exhibit A.
2. The Company timely notified Mr. Crapo of this procedural deficiency and he
failed to respond.
Accordingly, within 14 days of receipt of the proposal, the Company notified Mr.
Crapo of this deficiency by letter dated March 22, 2006. Please see Exhibit B.
This letter noted that the Proponent's proposal and statement consisted of more
than 500 words and invited Mr. Crapo to submit a revised submission that
complied with the required limit. The Company's letter clearly explained:
the requirement of Rule 14a-8(d) that a proposal, together with any supporting
statement, not exceed 500 words; and
the requirement that a conforming response had to be postmarked or submitted
electronically within 14 days of receipt of the Company's notice.
Consistent with SLB 14, the Company enclosed a copy of Rule 14a-8 in its March
notice. The Company subsequently received a return receipt from the U.S. Postal
Service confirming that the Proponent received the March 22 letter on March 28,
2006. To date, the Company has received no response from Mr. Crapo, and the
allotted 14 days have long since passed.
3. The Proposal does not comply with the procedural requirements.
The Proponent is a seasoned shareholder, experienced with the procedural
requirements of Rule 14a-8(d). See, e.g., Bank of America Corp. (Jan. 27, 2005)
(concurring that Mr. Crapo's proposal may be excluded because it exceeded 500
words); The Procter & Gamble Co. (Aug. 10, 2004) (concurring that one of Mr.
Crapo's proposals may be excluded for exceeding 500 words). Following our notice
of March 22, 2006, Mr. Crapo had an opportunity to revise the statement. That is
all that is required by Rule 14a-8. See, e.g., Amgen, Inc. (Jan. 12, 2004)
(proponent was given the opportunity to reduce the length of a submission to 500
words but failed to do so, resulting in exclusion of the proposal)
(reconsideration request denied, Feb. 10, 2005); Northrop Grumman Corp. (Mar.
17, 2000) (same). Despite notice and an opportunity to cure, the proposal does
not comply with the 500 word limit required by Rule 14a-8(d).
Accordingly, since the Proponent failed to reduce the length of the proposal and
supporting statement within 14 days as provided in Rule 14a-8(f)(1), the Company
respectfully requests that you concur in its view that, in accordance with Rule
14a-8(j), it may properly exclude the Proposal from its Proxy Materials for the
2006 Annual Meeting. Your confirmation that the Staff will not recommend
enforcement if the Proposal is omitted from the 2006 Proxy Statement is
respectfully requested.
The Company also notes that there are substantive bases for objection to the
Proposal under 14a-8(i) of the Exchange Act. In light of the procedural
deficiency discussed in this letter, the Company refrains from raising
substantive objections at this time. We respectfully reserve our right to raise
such objections should the relief requested herein not be granted by the Staff.
Should you have any questions regarding this matter or require additional
information, please contact me at 513-983-7695. Please acknowledge receipt of
this letter by date-stamping the enclosed additional copy of this letter and
returning it to me in the enclosed envelope.
Very truly yours,
/s/
Susan S. Whaley
Senior Counsel
Enclosures
Hand written text will be available August 9, 2006.
Hand written text will be available August 9, 2006.
Hand written text will be available August 9, 2006.
Hand written text will be available August 9, 2006.
[STAFF REPLY LETTER]
July 27, 2006
Response of the Office of Chief Counsel Division of Corporation Finance
Re: The Procter & Gamble Company Incoming letter dated June 6, 2006
The proposal requests an explanation of the procedures for including shareholder
proposals in proxy statements.
There appears to be some basis for you view that Procter & Gamble may exclude
the proposal under rule 14a-8(f). We note in particular that the proposal
appears to exceed the 500-word limitation imposed by rule 14a-8(d). Accordingly,
we will not recommend enforcement action to the Commission if Procter & Gamble
omits the proposal from its proxy materials in reliance on rules 14a-8(d) and
14a-8(f).
Sincerely,
/s/
Ted Yu
Special Counsel
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