Company Name: Borders Group, Inc.
Public Availability Date: January 31, 2006
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER] January 6, 2006
Via Federal Express
Securities and Exchange Commission
Division of Corporate Finance
Office of Chief Counsel
100 F Street, N.E.
Washington, DC 20549
Re: Shareholder Proposal Submitted to Borders Group, Inc. by the Massachusetts
State Carpenters Pension Fund
Ladies and Gentlemen:
Borders Group, Inc. (the "Company") has received a shareholder proposal from the
Massachusetts State Carpenters Pension Fund (the "Fund") for consideration at
the Company's 2006 Annual Meeting of Shareholders, which is scheduled to be held
on May 25, 2006. The Fund's proposal (the "Proposal") requests that the Board of
Directors of the Company initiate the appropriate process to amend the Company's
articles of incorporation to provide that director nominees shall be elected by
the affirmative vote of a majority of votes cast at an annual meeting of
shareholders. For the reasons set forth below, the Company intends to omit the
Proposal from the proxy statement and form of proxy for the 2006 Annual Meeting
because it has substantially implemented the Proposal within the Rule
14a-8(j)(10).
Pursuant to Rule 14a-8(j) promulgated under the Securities Exchange Act of 1934,
enclosed are: (i) the original and five copies of this letter, which includes an
explanation of why the Company believes it may exclude the Proposal; and (ii)
six copies of the Proposal. A copy of this letter is also being sent to the Fund
to notify it that the Company intends to omit the Proposal from the Company's
proxy statement for its 2006 annual meeting. In accordance with Rule 14a-8(j),
this letter is being filed with the Commission no later than eighty (80)
calendar days before the Company files its definitive 2006 proxy materials with
the Commission.
On September 16, 2005, the Board of Directors of the Company adopted the
following policy (the "BGI Policy"), which is included in the Company's
Corporate Governance Guidelines:
VOTING FOR DIRECTORS
Any nominee for Director in an uncontested election who receives a greater
number of "withheld" votes than "for" votes shall tender his or her resignation
for consideration by the Nominating and Corporate Governance Committee. The
Nominating and Corporate Governance Committee shall recommend to the Board the
action to be taken with respect to such tendered resignation. The Board shall
promptly act with respect to each such tender of resignation.
The Company is incorporated in the State of Michigan. The provisions Michigan
Business Corporation Act that are relevant in comparing the application of the
Proposal and the BGI Policy are as follows: (i) Section 1441(2), which provides
that, except as otherwise provided in the articles, directors shall be elected
by a plurality of the votes cast at an election; (ii) Section 1505(1), which
provides that a director shall serve until his or her successor is elected and
qualified, (iii) Section 1511, which provides that only shareholders, and in
certain instances a court, may remove directors, and (iv) Section 1515a(1)(b),
which permits the Board to fill any vacancy occurring on the board. Applying
these provisions, the following table compares the application of Proposal and
the BGI Policy: |[NCCDEF] |[UCA1] |[TDC4,MP1,QL,Vu] |[TCC4,MP1,QL,VU]
|[TCC4,MP1,QL,VU] |[TCC4,MP1,QL,VU] |[XT] |[RN249,0,5D] |[DRR1,LC1-.6,249]
|[DRR2,CG2,249] |[DRR3,CG3,249] |[DRR4,CG4,249] |[DRR5,RC4+.6,249]
|[ST]|[LC10]|[BVR1,R2,R3,R4,R5]|[HRH249,R1,R5] |[ST]|[LC3] |[TA]|[RS6]PROPOSAL
|[TA]BGI POLICY |[TA]COMPARISON |[ST]|[LC5]|[BVR1,R2,R3,R4,R5]|[HRH249,R1,R5]
|[ST]|[LC3]|[RS5]Incumbent Director |[TA]|[RS4]Nominee is elected |[TA]Nominee
is elected |[TA]No difference |[ST1,1]|[LC3]a. Receives a majority of yes votes
|[TA] |[TA] |[TA] |[ST]|[LC5]|[BVR1,R2,R3,R4,R5]|[HRH249,R1,R5] |[ST1,1]|[LC3]b.
Receives more `'withheld'' votes than yes votes |[TA]Nominee remains a director
until his or her successor is elected and qualified |[TA]Nominee is elected but
must submit his or her resignation |[TA]The BGI Policy is more favorable to
shareholders, since the director must submit his or her resignation
|[ST]|[LC5]|[BVR1,R2,R3,R4,R5]|[HRH249,R1,R5] |[ST]|[LC3]|[RS5]New nominee
|[TA]|[RS4]Nominee is elected |[TA]Nominee is elected |[TA]No difference
|[ST1,1]|[LC3]a. Receives a majority of yes votes |[TA] |[TA] |[TA]
|[ST]|[LC5]|[BVR1,R2,R3,R4,R5]|[HRH249,R1,R5] |[ST1,1]|[LC3]b. Receives more
`'withheld'' votes than `'for'' votes |[TA]Nominee is not elected |[TA]Nominee
is elected but must submit his or her resignation |[TA]In either case, the Board
ultimately designates the director, since it would fill the vacancy in the case
of the Proposal and, in the case of the BGI Policy, would determine whether to
accept the resignation of the director and, if it did so, it would fill the
vacancy |[ST]|[LC5]|[BVR1,R2,R3,R4,R5]|[HRH249,R1,R5] |[ET]
The foregoing comparison supports the Company's belief that the BGI Policy not
only addresses the issue presented in the Proposal, but is in fact superior to
the Proposal in that it achieves the same or a similar result as the Proposal in
each instance while providing greater flexibility to the Board in dealing with
unanticipated situations.
Both the Proposal and the BGI Policy reflect a basic philosophy that only those
nominees receiving a majority of the votes cast should be entitled to serve as
directors of the Company.
The supporting statement provides that the "proposal is not intended to limit
the judgment of the Board in crafting the requested governance change." In fact
however, the Proposal does limit the judgment of the Board, since it requires
that the governance change be implemented by the adoption of an amendment to the
articles of incorporation at a time when the Board believes that the adoption of
the BGI Policy is a preferable method of implementation.
The high level of interest in the implementation of majority voting in the
election of directors is a relatively new development. If an amendment to the
articles were required at this time, the Company would have to prospectively
formulate rules that will apply to all future situations, many of which are not
easily identified or anticipated, and certain of which may involve unresolved
legal issues. By adopting the BGI Policy, the Board can monitor developments and
maintains the flexibility to either address specific situations as they arise or
to propose an amendment to the articles of incorporation after the issues
relating to majority voting are identified and clarified.
To illustrate, the Board's response to the failure of a nominee to receive a
majority vote may be different if more than one nominee, or even more
significantly, if all of the nominees, in a particular election receive less
than a majority vote. In each situation, the Board must address the impact of
such failure or failures in light of New York Stock Exchange and Commission
rules governing the composition of the board and its committees, contractual and
benefit plan provisions relating to a change in control and other facts and
circumstances. The board's power to address these situations may involve legal
issues, such as the extent, if any, that a company may unilaterally alter the
status of a holdover director, that are not resolved at this time. Under these
circumstances, the Company believes that adopting a policy that is to be applied
until these issues are clarified or resolved is preferable to an amendment to
the articles to implement a voting standard for directors that is not
specifically addressed in, and arguably conflicts in certain ways with, the
Michigan Business Corporation Act.
On the basis of the foregoing, it is the Company's position that the Proposal
may be omitted from the Company's proxy materials for the 2006 Annual Meeting
pursuant to Rule 14a-8(i)(10). Borders Group, Inc. respectfully requests the
concurrence of the staff of the Commission in this position.
If you have any questions concerning this matter, please contact the undersigned
at 734-477-1977 or via email at tcarney@bordersgroupinc.com.
Sincerely,
/s/
Thomas D. Carney
Vice President and General Counsel
TDC:kk
Enclosures
cc: Massachusetts State Carpenters Pension Fund
[INQUIRY LETTER] December 13, 2005
[SENT VIA FACSIMILE 734-477-1370]
Thomas D. Carney
Senior Vice President, General Counsel
and Secretary
Borders Group, Inc.
100 Phoenix Drive
Ann Arbor, Michigan 48108
Dear Mr. Carney:
On behalf of the Massachusetts State Carpenters Pension Fund ("Fund"), I hereby
submit the enclosed shareholder proposal ("Proposal") for inclusion in the
Borders Group, Inc. ("Company") proxy statement to be circulated to Company
shareholders in conjunction with the next annual meeting of shareholders. The
Proposal relates to the issue of the vote standard in director elections. The
Proposal is submitted under Rule 14(a)-8 (Proposals of Security Holders) of the
U.S. Securities and Exchange Commission proxy regulations.
The Fund is the beneficial owner of approximately 1,700 shares of the Company's
common stock that have been held continuously for more than a year prior to this
date of submission. The Fund intends to hold the shares through the date of the
Company's next annual meeting of shareholders. The record holder of the stock
will provide the appropriate verification of the Fund's beneficial ownership by
separate letter. Either the undersigned or a designated representative will
present the Proposal for consideration at the annual meeting of shareholders.
If you have any questions or wish to discuss the Proposal, please contact Ed
Durkin, at (202) 546-6206 ext. 221 or at edurkin@carpenters.org. Copies of any
correspondence related to the proposal should be forwarded to Mr. Durkin at
United Brotherhood of Carpenters, Corporate Affairs Department, 101 Constitution
Avenue, NW, Washington D.C. 20001 or faxed to 202-543-4871.
Sincerely,
/s/
Mark Erlich
Fund Chairman
cc. Edward J. Durkin
Enclosure
[APPENDIX]
Director Election Majority Vote Standard Proposal
Resolved: That the shareholders of Borders Group, Inc. ("Company") hereby
request that the Board of Directors initiate the appropriate process to amend
the Company's articles of incorporation to provide that director nominees shall
be elected by the affirmative vote of the majority of votes cast at an annual
meeting of shareholders.
Supporting Statement: Our Company is incorporated in Michigan. Among other
issues, Michigan corporate law addresses the issue of the level of voting
support necessary for a specific action, such as the election of corporate
directors. Michigan law provides that unless a company's articles of
Incorporation provide otherwise, a plurality of all the votes cast at a meeting
at which a quorum is present is sufficient to elect a director. (Michigan
Business Corporation Act, Chapter 450, Act 284 of 1972, Chapter 4, Section
450.1441(2).)
Our Company presently uses the plurality vote standard to elect directors. This
proposal requests that the Board initiate a change in the Company's director
election vote standard to provide that nominees for the board of directors must
receive a majority of the vote cast in order to be elected or re-elected to the
Board.
We believe that a majority vote standard in director elections would give
shareholders a meaningful role in the director election process. Under the
Company's current standard, a nominee in a director election can be elected with
as little as a single affirmative vote, even if a substantial majority of the
votes cast are "withheld" from that nominee. The majority vote standard would
require that a director receive a majority of the vote cast in order to be
elected to the Board.
The majority vote proposal received high levels of support last year, winning
majority support at Advanced Micro Devices, Freeport McMoRan, Marathon Oil,
Marsh & McLennan, Office Depot, Raytheon, and others. Leading proxy advisory
firms recommended voting in favor of the proposal.
Some companies have adopted board governance policies requiring director
nominees that fail to receive majority support from shareholders to tender their
resignations to the board. We believe that these policies are inadequate for
they are based on continued use of the plurality standard and would allow
director nominees to be elected despite only minimal shareholder support. We
contend that changing the legal standard to a majority vote is a superior
solution that merits shareholder support.
Our proposal is not intended to limit the judgment of the Board in crafting the
requested governance change. For instance, the Board should address the status
of incumbent director nominees who fail to receive a majority vote under a
majority vote standard and whether a plurality vote standard may be appropriate
in director elections when the number of director nominees exceeds the available
board seats.
We urge your support for this important director election reform.
[STAFF REPLY LETTER] January 31, 2006
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Borders Group, Inc. Incoming letter dated January 6, 2006
The proposal requests that the board initiate the appropriate process to amend
Borders' articles of incorporation to provide that director nominees shall be
elected by the affirmative vote of the majority of votes cast.
We are unable to concur in your view that Borders may exclude the proposal under
rule 14a-8(i)(10). Accordingly, we do not believe that Borders may omit the
proposal from its proxy materials in reliance on rule 14a-8(i)(10).
Sincerely,
/s/
Ted Yu
Special Counsel
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