Company Name: Bank of America Corp.
Public Availability Date: February 16, 2006
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER] December 19, 2005
BY OVERNIGHT DELIVERY
Securities and Exchange Commission
Office of Chief Counsel
Division of Corporation Finance
100 F. Street, N.E.
Washington, DC 20549
Re: Stockholder Proposal Submitted by Nick Rossi
Ladies and Gentlemen:
Bank of America Corporation (the "Corporation") received a proposal on October
25, 2005 (the "Proposal") from Nick Rossi (the "Proponent"), for inclusion in
the proxy materials for the Corporation's 2006 Annual Meeting of Stockholders
(the "2006 Annual Meeting"). The Proposal is attached hereto as Exhibit A. The
Corporation hereby requests confirmation that the staff of the Division of
Corporation Finance (the "Division") will not recommend enforcement action if
the Corporation omits the Proposal from its proxy materials for the 2006 Annual
Meeting for the reasons set forth herein.
GENERAL
The 2006 Annual Meeting is scheduled to be held on or about April 26, 2006. The
Corporation intends to file its definitive proxy materials with the Securities
and Exchange Commission (the "Commission") on or about March 20, 2006 and to
commence mailing to its stockholders on or about such date.
Pursuant to Rule 14a-8(j) promulgated under the Securities Exchange Act of 1934,
as amended (the "Exchange Act"), enclosed are:
1. Six copies of this letter, which includes an explanation of why the
Corporation believes that it may exclude the Proposal; and
2. Six copies of the Proposal.
A copy of this letter is also being sent to the Proponent (and his appointed
representative (the "Representative")) as notice of the Corporation's intent to
omit the Proposal from the Corporation's proxy materials for the 2006 Annual
Meeting.
SUMMARY OF PROPOSAL
The Proposal requests that the Corporation's "Board of Directors change our
governing documents to require that the Chairman of our Board serve in that
capacity only and have no management duties, titles, or responsibilities."
REASON FOR EXCLUSION OF PROPOSAL
The Corporation believes that the Proposal may be properly omitted from the
proxy materials for the 2006 Annual Meeting pursuant to Rules 14a-8(b) and (f)
because the Proponent failed to provide the requested documentary support of his
stock ownership. Pursuant to Rule 14a-8(b), a proponent must have continuously
held at least $2,000 in market value of voting securities for at least one year
prior to submitting the proposal, and must continue to hold those securities
through the date of the meeting. Pursuant to Rule 14a-8(f), a registrant must
request documentary support of the proponent's ownership within 14 calendar days
of its receipt of the proposal, and the proponent must furnish such support
within 14 calendar days of his or her receipt of the registrant's request.
On October 25, 2005, the Corporation received the Proposal. The Corporation's
stockholder records did not reflect that the Proponent was a record holder.
Accordingly, by letter dated November 3, 2005, a copy of which is attached as
Exhibit B, the Corporation requested documentary support of the Proponent's
ownership in the Corporation (the "Request Letter"). The Request Letter was sent
certified mail, return receipt requested. The Representative was also sent a
copy of the Request Letter. Based on the return receipts received by the
Corporation, the Proponent received the Request Letter on November 7, 2005 and
the Representative received the Request Letter on November 8, 2005. A copy of
each return receipt is attached as Exhibit C. The Request Letter specifically
referenced the 14-day deadline and provided the relevant portions of Rule 14a-8.
More than 14 days have elapsed since the Proponent's (and his Representative's)
receipt of the Request Letter and the Proponent has not timely provided the
required evidence to document his ownership of at least $2,000 in market value
of the Corporation's common stock continuously for at least one year prior to
submitting the Proposal. See International Business Machines Corporation
(November 30, 2005) and The Home Depot, Inc. (August 5, 2005).
Since the Proponent failed to provide the requested documentary support of his
stock ownership within the required 14-day period, he has failed to comply with
the requirements of Rules 14a-8(b) and (f). Accordingly, the Proposal may
properly be omitted from the Corporation's proxy materials for the 2006 Annual
Meeting.
CONCLUSION
On the basis of the foregoing, the Corporation respectfully requests the
concurrence of the Division that the Proposal may be excluded from the
Corporation's proxy materials for the 2006 Annual Meeting. Based on the
Corporation's timetable for the 2006 Annual Meeting, a response from the
Division by February 3, 2006 would be of great assistance.
If you have any questions or would like any additional information regarding the
foregoing, please do not hesitate to contact the undersigned at 704-386-5083.
Please acknowledge receipt of this letter by stamping and returning the enclosed
receipt copy of this letter. Thank you for your prompt attention to this matter.
Very truly yours,
/s/
William J. Mostyn, III
Deputy General Counsel and Corporate Secretary
cc: Nick Rossi
John Chevedden
[INQUIRY LETTER] OCT 25 2005
Nick Ross,
P.O. Box 249
Boonville, CA 95415
Mr. Kenneth D. Lewis
Chairman
Bank of America Corporation (BAC)
Bank of America Corporate Center Fl 18
100 N Tryon St
Charlotte NC 28255
Dear Mr. Lewis,
This Rule 14a-8 proposal is respectfully submitted for the 2006 annual
shareholder meeting to support the long-term performance of our company. Rule
14a-8 requirements are intended to be met including ownership of the required
stock value until after the date of the applicable shareholder meeting. This
submitted format, with the shareholder-supplied emphasis, is intended to be used
for definitive proxy publication.
This is the proxy for Mr. John Chevedden and/or his designee to act on my behalf
in shareholder matters, including this shareholder proposal for the forthcoming
shareholder meeting before, during and after the forthcoming shareholder
meeting. Please direct all future communication to Mr. John Chevedden at:
PH: 310-371-7872
2215 Nelson Ave., No. 205
Redondo Beach, CA 90278
Your consideration and the consideration of the Board of Directors is
appreciated.
Sincerely,
/s/
cc: William J.. Mostyn III
Corporate Secretary
PH: 704 432-1000
FX: 704 386-6699
PH: 704-386-8486
FX: 704-386-6699
[APPENDIX]
[October 10, 2005]
3Independent Board Chairman
RESOLVED: Stockholders request that our Board of Directors change our governing
documents to require that the Chairman of our Board serve in that capacity only
and have no management duties, titles, or responsibilities. This proposal gives
our company an opportunity to cure our Chairman's loss of independence should it
occur after this proposal is adopted.
Nick Rossi, P.O. Box 249, Boonville, Calif. 95415 submitted this proposal.
When a person acts both as a company's Chairman and its CEO, a vital separation
of power is eliminatedand we as the owners of our company are deprived of both
a crucial protection against conflicts of interest and also of a clear and
direct channel of communication to our company through our Chairman.
Progress Begins with One Step
It is important to take one step forward in our corporate governance and adopt
the above RESOLVED statement since our 2005 governance standards were not
impeccable. For instance in 2005 it was reported (and certain concerns are
noted):
The Corporate Library, an independent investment research firm in Portland,
Maine rated our company:
"D" in Overall Board Effectiveness.
"D" in Board Composition.
"D" in CEO Compensation.
"D" in Litigation & Regulatory Problems.
"D" in Accounting.
Overall Governance Risk Assessment=High
We had no Independent Chairman or Lead DirectorIndependent oversight concern.
Cumulative voting was not allowed.
With 6 active CEOs there were too many CEOs on our board. Active CEOs are
often over-committed and may not be optimally independent of management's views.
We had 17 directorsUnwieldy board concern and potential CEO dominance.
But only 2 directors were on our key audit committee. And these two directors
had 11 and 20 years of director tenureIndependence concern.
Five of our directors had 17 to 36 years tenure eachIndependence concern.
With this record it is important to take one step forward and make our Board
more accountable by adopting an independent board chairman requirement.
Additionally
When a Chairman runs a company as Chairman and CEO, the information given to
directors may or may not be accurate. If a CEO wants to cover up corporate
improprieties, how difficult is it to convince Directors to go along. If
Directors disagree, with whom do they lodge complaints? The Chairman?
What stockholder-damaging conflicts of interest can be more serious than those
that so often occur when overseers are allowed to oversee themselves? When a
corporation's Chairman is also its CEO, such conflicts can and do happen.
It is well to remember that at Enron, WorldCom, Tyco, and other legends of mis-management
and/or corruption, the Chairman also served as CEO. And these dual roles helped
those individuals to achieve virtually total control.
Stockholders must continue to expect the unexpected until they help cause
company boards to be composed of substantial majorities of independent
directorsand until those directors select a chairman who is similarly
independent of management.
Notes:
The above format is the format submitted and intended for publication.
The company is requested to assign a proposal number (represented by "3" above)
based on the chronological order in which proposals are submitted. The requested
designation of "3" or higher number allows for ratification of auditors to be
item 2.
This proposal is believed to conform with Staff Legal Bulletin No. 14B (CF),
September 15, 2004 including:
Accordingly, going forward, we believe that it would not be appropriate for
companies to exclude supporting statement language and/or an entire proposal in
reliance on rule 14a-8(i)(3) in the following circumstances:
the company objects to factual assertions because they are not supported;
the company objects to factual assertions that, while not materially false or
misleading, may be disputed or countered;
the company objects to factual assertions because those assertions may be
interpreted by shareholders in a manner that is unfavorable to the company, its
directors, or its officers; and/or
the company objects to statements because they represent the opinion of the
shareholder proponent or a referenced source, but the statements are not
identified specifically as such.
Please note that the title of the proposal is part of the argument in favor of
the proposal. In the interest of clarity and to avoid confusion the title of
this and each other ballot item is requested to be consistent throughout the
proxy materials.
Please advise if there is any typographical question.
Stock will be held until after the annual meeting. Verification of stock
ownership will be forwarded.
[INQUIRY LETTER] December 29, 2005
BY OVERNIGHT DELIVERY
Securities and Exchange Commission
Office of Chief Counsel
Division of Corporation Finance
100 F. Street, N.E.
Washington, D.C. 20549
Re: Stockholder Proposal Submitted by Nick Rossi
Ladies and Gentlemen:
Bank of America Corporation (the "Corporation") previously submitted a letter to
the Office of Chief Counsel, dated December 19, 2005 (the "December 19 Letter"),
addressing the exclusion of a shareholder proposal, received on October 25, 2005
(the "Proposal") from Nick Rossi (the "Proponent"), from the proxy materials for
the Corporation's 2006 Annual Meeting of Stockholders (the "2006 Annual
Meeting"). The Proposal is attached hereto as Exhibit A. The bases for exclusion
cited in the December 19 Letter were Rules 14a-8(b) and (f), because the
Proponent failed to provide the requested documentary support of his stock
ownership. On December 24, 2005, the Corporation received an email from the
Proponent's appointed representative (the "Representative") claiming that the
requested documentary support of the Proponent's stock ownership was sent by
fax, twice, to the Corporation on November 8, 2005. The email is attached hereto
as Exhibit B. The Corporation has no record of receiving either of those faxes
and requests that the Proponent provide evidence that the Proponent's stock
ownership information was faxed to the Corporation in the form of an itemized
phone bill on phone company stationary showing the fax numbers called along with
the date, time, and duration of the calls. Because the Proponent has challenged
the Corporation's December 19 Letter, the Corporation hereby restates and
supplements the bases for exclusion set forth in the December 19 Letter. The
Corporation hereby again requests confirmation that the staff of the Division of
Corporation Finance (the "Division") will not recommend enforcement action if
the Corporation omits the Proposal from its proxy materials for the 2006 Annual
Meeting for the reasons set forth herein.
GENERAL
The 2006 Annual Meeting is scheduled to be held on or about April 26, 2006. The
Corporation intends to file its definitive proxy materials with the Securities
and Exchange Commission (the "Commission") on or about March 20, 2006 and to
commence mailing to its stockholders on or about such date.
Pursuant to Rule 14a-8(j) promulgated under the Securities Exchange Act of 1934,
as amended (the "Exchange Act"), enclosed are:
1. Six copies of this letter, which includes an explanation of why the
Corporation believes that it may exclude the Proposal; and
2. Six copies of the Proposal.
A copy of this letter is also being sent to the Proponent and the Representative
as notice of the Corporation's intent to omit the Proposal from the
Corporation's proxy materials for the 2006 Annual Meeting.
SUMMARY OF PROPOSAL
The Proposal requests that the Corporation's "Board of Directors change our
governing documents to require that the Chairman of our Board serve in that
capacity only and have no management duties, titles, or responsibilities."
REASON FOR EXCLUSION OF PROPOSAL
The Corporation believes that the Proposal may be properly omitted from the
proxy materials for the 2006 Annual Meeting pursuant to Rules 14a-8(b),
14a-8(f), 14a-8(i)(3), and 14a-(i)(6). The Proposal may be excluded pursuant to
Rules 14a-8(b) and (f) because the Proponent failed to provide the requested
documentary support of his stock ownership. The Proposal may be excluded
pursuant to Rule 14a-8(i)(3) because it contains statements that are false and
misleading due to vagueness and indefiniteness. The Proposal may be excluded
pursuant to Rule 14a-8(i)(6) because the Corporation lacks the power or
authority to implement the Proposal.
1. The Corporation may omit the Proposal pursuant to Rules 14a-8(b) and 14a-8(f)
because the Proponent failed to provide the requested documentary support of his
stock ownership.
Pursuant to Rule 14a-8(b), a proponent must have continuously held at least
$2,000 in market value of voting securities for at least one year prior to
submitting the proposal, and must continue to hold those securities through the
date of the meeting. Pursuant to Rule 14a-8(f), a registrant must request
documentary support of the proponent's ownership within 14 calendar days of its
receipt of the proposal, and the proponent must furnish such support within 14
calendar days of his or her receipt of the registrant's request.
On October 25, 2005, the Corporation received the Proposal. The Corporation's
stockholder records did not reflect that the Proponent was a record holder.
Accordingly, by letter dated November 3, 2005, a copy of which is attached as
Exhibit C, the Corporation requested documentary support of the Proponent's
ownership in the Corporation (the "Request Letter").
The Request Letter was sent certified mail, return receipt requested. The
Representative was also sent a copy of the Request Letter. Based on the return
receipts received by the Corporation, the Proponent received the Request Letter
on November 7, 2005 and the Representative received the Request Letter on
November 8, 2005. A copy of each return receipt is attached as Exhibit D. The
Request Letter specifically referenced the 14-day deadline and provided the
relevant portions of Rule 14a-8. More than 14 days have elapsed since the
Proponent's (and his Representative's) receipt of the Request Letter and the
Proponent has not timely provided the required evidence to document his
ownership of at least $2,000 in market value of the Corporation's common stock
continuously for at least one year prior to submitting the Proposal. See
International Business Machines Corporation (November 30, 2005) and The Home
Depot, Inc. (August 5, 2005).
Since the Proponent failed to provide the requested documentary support of his
stock ownership within the required 14-day period, he has failed to comply with
the requirements of Rules 14a-8(b) and (f). Accordingly, the Proposal may
properly be omitted from the Corporation's proxy materials for the 2006 Annual
Meeting.
2. The Proposal is Vague and Indefinite and Thus is Excludable under Rule
14a-8(i)(3) and Rule 14a-8(i)(6).
The Proposal is vague and indefinite and may be properly excluded under Rules
14a-8(i)(3) and 14a-8(i)(6). Rule 14a-8(i)(3) allows the exclusion of a
shareholder proposal if the proposal or supporting statement is contrary to any
of the Commission's proxy rules or regulations. The Staff has consistently taken
the position that vague and indefinite shareholder proposals are excludable
under Rule 14a-8(i)(3) because "neither the stockholders voting on the proposal,
nor the company in implementing the proposal (if adopted), would be able to
determine with any reasonably certainty exactly what actions or measure the
proposal requires." Staff Legal Bulletin No. 14B (Sept. 15, 2004). Moreover, a
proposal is sufficiently vague and indefinite so as to justify exclusion where a
company and its shareholders might interpret the proposal differently, such that
"any action ultimately taken by the [c]ompany upon implementation of the
proposal could be significantly different from the actions envisioned by the
shareholders voting on the proposal." Metromedia International Group, Inc.
(avail. Mar. 12, 1991). In addition, Rule 14a-8(i)(6) permits a company to
exclude a shareholder proposal if it is beyond the company's power to implement.
A company lacks the power or authority to implement a proposal and may properly
exclude it pursuant to Rule 14a-8(i)(6) when the proposal in question "is so
vague and indefinite that [the company] would be unable to determine what action
should be taken." Int'l. Business Machines Corporation (avail. Jan. 14, 1992).
On prior occasions, the Staff has concurred that companies may exclude proposals
that request actions that refer to terms or guidelines that are not adequately
described. See, e.g., Smithfield Foods, Inc. (avail. July 18, 2003) (proposal
requesting that management "prepare a report based upon the Global Reporting
Initiative" and that did not contain any definition or description of the Global
Reporting Initiative was so vague as to be false and misleading under Rule
14a-9, and therefore excludable under Rule 14a-8(i)(3)); Johnson & Johnson
(avail. Feb. 7, 2003) (proposal requesting a report regarding the company's
progress concerning "the Glass Ceiling Commission's business recommendations"
and that did not contain any description of the substantive provisions of the
Glass Ceiling Report was excluded under Rule 14a-8(i)(3) because it was vague
and indefinite). See also SI Handling Systems, Inc. (avail. May 5, 2000)
(proposal requesting the replacement of the company's bylaws with bylaws
existing prior to 1996 was excludable unless revised to specify the substance of
the proposed revisions to the by-laws).
In this case, each element of the Proposal is so vague that the Corporation's
shareholders would not be able to determine with certainty what standard is
intended to be imposed on the Chairman or how the Proposal would operate. For
example, the Proposal would require that the Chairman "serve in that capacity
only and have no management duties, titles, or responsibilities." What it means
to serve "in that capacity only" is inherently unclear to shareholders. Does it
mean that the Chairman could have no other duties on the Corporation's Board
(for example, that the Chairman could not also serve as chair of a Board
committee)? Does it mean that the Chairman must be a full-time Chairman with no
other activities and no other relationship with the Corporation or with any
other entity? Shareholders would be left to wonder.
This vagueness and ambiguity continues in the provision of the Proposal that
requires that the Chairman "have no management duties, titles, or
responsibilities." Does this mean that the Chairman would have no such
responsibilities at corporations other than the Corporation? Since the Proposal
is vague and ambiguous on whether its proscription on having any "management
duties, titles, or responsibilities" would apply only to having such
responsibilities at the Corporation or would also encompass management duties,
titles or responsibilities at any other corporation or organization,
shareholders would not be able to determine what they are voting on.
The Proposal also is vague because there is no clearly stated standard for
determining what constitutes "management duties, titles, or responsibilities."
There are a number of duties carried out by a Board Chairman that may or may not
be considered "management" responsibilities or duties. The Corporation is a
Delaware corporation and section 141 of the Delaware General Corporation Law
provides that "[t]he business and affairs of every corporation organized under
this chapter shall be managed by or under the direction of a board of
directors." Hence, it is difficult, if not impossible, under the Delaware
General Corporation Law to draw a clear line between management and board duties
and responsibilities. Indeed, under the Corporation's Governance Guidelines the
Board is responsible for "oversee[ing] the [Corporation's] businesses and
affairs, [by] exercising reasonable business judgment on behalf of the
[Corporation]." Additionally, the Board, through its committees, "review[s]
asset quality trends and performance of the Corporation and its subsidiaries"
(Asset Quality Committee Charter); "review[s] credit concentrations, credit risk
inherent in selected products and businesses, country risk and loan loss
reserves" (Asset Quality Committee Charter); "approves credit risk policies"
(Asset Quality Committee Charter); monitors the Corporation's system of internal
controls; monitors the integrity of the consolidated financial statements of the
Corporation; and monitors the Corporation's compliance with legal and regulatory
requirements. Any one of these duties could be considered a "management" duty,
since the management of the Corporation is also responsible for approving
fundamental financial and business strategies, assessing major risks facing the
company, and ensuring the integrity of financial statements and relationships
with customers. Similarly, it is clear under New York Stock Exchange listing
standards that the Board of Directors is responsible for establishing pay for
the Corporation's executives. Is that a management function? Neither
shareholders nor the Board would know whether the Chairman would cease to
satisfy the Proposal's standards if the Chairman were a member of the
Compensation Committee and approved compensation arrangements.
Separately, the Commission has also recognized that there is no clear
distinction between the responsibilities of the Board and of management. In
1976, the Commission proposed an amendment that would have treated a matter as
"ordinary business" under Rule 14a-8 if it entailed a "recommendation or request
that the management take action with respect to a matter relating to the conduct
of the ordinary business operations of the issue." The Commission suggested that
this proposed standardwhether a matter required only management actionwould
help distinguish ordinary business matters. Based on comment, however, the
Commission determined that board practices relating to the delegation of
authority to management personnel vary greatly, and accordingly concluded that
there was no reasonable basis for adopting a regulation that distinguished
between actions that would involve management instead of board action. See
Exchange Act Rel. No. 12999 (Nov. 22, 1976).
The second sentence of the Proposal is also vague and confusing. Without any
reference to "independence" in the prior sentence, the second sentence states
that the Proposal "gives our company an opportunity to cure our Chairman's loss
of independence should it occur after this proposal is adopted." The Proposal
does not explain what a "loss of independence" means. In The Boeing Corporation
(avail. February 10, 2004), the Staff agreed that the company could exclude as
vague and indefinite a proposal "requesting that Boeing amend its bylaws to
require that an independent director, as defined by the Council of Institutional
Investors, shall serve as chairman of the board of directors," because the
proposal failed to adequately define the term "independent director." Just as it
was not clear what the proposal in Boeing meant for a director to be
"independent," it is not clear here what it means for a Chairman to lose
"independence." Independence can have a number of different definitions, as
illustrated by the Proponent's own proposal submitted to another issuer last
year, which demanded that the Chairman be independent as defined by the Council
of Institutional Investors, which stated that "an independent director is a
person whose directorship constitutes his or her only connection to the
corporation." See General Electric Company (avail. Jan. 14, 2005) (hereinafter
"General Electric"). Because the Proposal fails to define "loss of independence"
and fails to identify the opportunity or mechanism that it asserts is available
to the Corporation to cure the "loss of independence," shareholders have no
basis for understanding the second and final sentence of the Proposal. See
Johnson & Johnson (avail. Feb. 7, 2003); Metromedia International Group, Inc.
(avail. Mar. 12, 1991).
In summary, we believe that each element of the Proposal is so vague and
indefinite that the Proposal does not adequately inform shareholders about what
they are voting on. Accordingly, consistent with the Staff's position in Boeing
and the other letters discussed above, we believe that the Proposal may be
excluded under Rule 14a-8(i)(3).
For similar reasons, we believe that the Proposal is excludable under Rule
14a-8(i)(6) because the Corporation is unable to determine what actions would be
required by the Proposal and, thus, lacks the power to implement the Proposal.
Because it would be impossible for the Corporation to determine when a director
satisfied or ceased to satisfy the standard set forth in the Proposal or what
action the Corporation would take if its chairman might cease to satisfy that
standard, the Corporation could not implement the Proposal, and thus the
Proposal also may be excluded from the 2006 Proxy Materials under Rule
14a-8(i)(6).
3. The Proposal may be Excluded under Rule 14a-8(i)(6) Because the Corporation
Lacks the Power to Implement the Proposal.
A company may exclude a shareholder proposal under Rule 14a-8(i)(6) "[i]f the
company would lack the power and authority to implement the proposal." We
believe that the Proposal is excludable under Rule 14a-8(i)(6) because the
Corporation cannot guarantee that the Chairman would not assume "management
duties, titles or responsibilities" or suffer a "loss of independence."
According to the Staff Legal Bulletin No. 14C (June 28, 2005), a proposal
seeking to impose independence requirements on directors is beyond the power or
authority of the company to implement if it requires that "its chairman or any
other director ... retain his or her independence at all times. As such, when a
proposal is drafted in a manner that would require a director to maintain his or
her independence at all times, we permit the company to exclude the proposal
under Rule 14a-8(i)(6) on the basis that the proposal does not provide the board
with an opportunity or mechanism to cure a violation of the standard requested
in the proposal." See also Cintas Corporation (avail. Aug. 27, 2004) (Staff
concurred with exclusion of a proposal requesting that the board adopt a policy
that the board chairman be an independent director who had not previously served
as an executive officer because the board did not have power to ensure that the
chairman would retain his or her independence at all times and the proposal did
not provide the board with an opportunity or mechanism to cure a violation of
the independence standard); Allied Waste Industries, Inc. (avail. Mar. 21, 2005)
(same). As discussed above, given the vagueness of the phrase "management
duties, titles or responsibilities," it is not within the Corporation's power to
ensure that its Chairman assumes no management duties, titles or
responsibilities at all times. At any time, the Chairman could take on
management duties at other companies or could assume what may be considered
management duties or responsibilities within the Corporation simply in the
course of fulfilling his or her director obligations, and the Corporation would
not have the power or authority to prevent those actions from occurring.
The Proposal asserts that it "gives our company an opportunity to cure our
Chairman's loss of independence should it occur after this proposal is adopted."
Because the term "independence" is not defined and the process for "curing" any
loss of independence is not described, it is not clear when or how such cure
would take place. Merely stating that the Proposal allows for a cure does not in
fact mean that the Proposal creates an actual or effective cure. Thus, this
sentence does not mitigate the Proposal's mandatory language, which "require[s]
that the Chairman of our Board serve in that capacity only," and does not
distinguish the Proposal from the one the Proponent submitted last year with the
same defect in General Electric. Just as with the Proponent's submission in
General Electric last year, the Proposal "does not provide the board with an
opportunity or mechanism to cure" a failure to satisfy the standard required
under the Proposal.
In contrast, as illustrated in the Staff Legal Bulletin No. 14C, when a proposal
recognizes that it is beyond a company's power to ensure that the chairman of
its board is and remains "independent" and accordingly expressly provides for
exceptions to the independence policy, the Staff has not concurred in the
exclusion of the proposal. See The Walt Disney Company (avail. Nov. 24, 2004)
(proposal not excludable where it requested the company to adopt a policy that
the board chairman would always be an independent director "except in rare and
explicitly spelled out, extraordinary circumstances"); Merck & Co., Inc. (avail.
Dec. 29, 2004) (proposal not excludable where it requested that the Board
establish a policy of separating the roles of CEO and Chairman, "whenever
possible"). Unlike the proposals addressed in The Walt Disney Company and Merck
& Co., the Proposal submitted to the Corporation contains no allowances for
circumstances when the Chairman would not be independent.
Accordingly, for the reasons set forth above, we believe that the Corporation
may exclude the Proposal under Rule 14a-8(i)(6), as the Corporation lacks the
power and authority to implement the Proposal.
4. The Proposal's Supporting Statement Contains False and Misleading Statements
and is Therefore Excludable under Rules 14a-8(i)(3) and 14a-9
The Proposal's supporting statement says, "It is well to remember that at Enron,
WorldCom, Tyco, and other legends of mis-management and/or corruption, the
Chairman also served as CEO. And these dual roles helped those individuals to
achieve virtually total control."
The Proposal falsely attempts to paint the Corporation with an overly broad
brush of corporate wrongdoing such as that which occurred at Enron, WorldCom and
Tyco. The Proposal implies that mismanagement and corruption are inherent at the
Corporation because its CEO is also its Chairman. According to Rule 14a-9, a
statement may be misleading if it "indirectly impugns character" or "indirectly
makes charges concerning improper ... or immoral conduct ... without factual
foundation." By drawing a parallel between the Corporation and Enron, WorldCom
and Tyco, and without stating that myriad companies, like the Corporation, are
run ethically and successfully without dividing the roles of Chairman and CEO,
the Proposal violates Rules 14a-8(i)(3) and 14a-9 and is therefore excludible,
either in whole or in part.
CONCLUSION
On the basis of the foregoing, the Corporation respectfully requests the
concurrence of the Division that the Proposal may be excluded from the
Corporation's proxy materials for the 2006 Annual Meeting. Based on the
Corporation's timetable for the 2006 Annual Meeting, a response from the
Division by February 3, 2006 would be of great assistance.
If you have any questions or would like any additional information regarding the
foregoing, please do not hesitate to contact the undersigned at 704-386-5083.
Please acknowledge receipt of this letter by stamping and returning the enclosed
receipt copy of this letter. Thank you for your prompt attention to this matter.
Very truly yours,
/s/
William J. Mostyn III
Deputy General Counsel and Corporate Secretary
cc: Nick Rossi
John Chevedden
[INQUIRY LETTER] December 23, 2005
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
450 Fifth Street, NW
Washington, DC 20549
Bank of America Corporation (BAC)
Shareholder Position on Company No-Action Request
Rule 14a-8 Proposal: Independent Board Chairman
Shareholder: Nick Rossi
Ladies and Gentlemen:
This is an initial response to the Bank of America December 19, 2005 no action
request. Its delivery was delayed until December 23, 2005.
The only issue raised is verification of stock ownership. The company never
contacted the proponent to check whether the verification had been sent. The
verification of ownership has been satisfied according to the following
information.
This is the fax confirmation information which is documented: Date 11/08 TIME
21:41 FAX NO./NAME 17043869330 DURATION 01:08 PAGE(S) 03 RESULT OK
This is the same fax number published on Mr. William Mostyn's no action request
letter.
This is further verified by a telephone bill listing of:
(704) 386-6699 North Carolina 11/08/2005 09:41:03 PM 00:01:18 and
(704) 386-9330 North Carolina 11/08/2005 09:42:58 PM 00:01:14
Additionally the original proposal, confirmed received by the company, was sent
to the same two above fax numbers.
The 3-page broker letter in the above two faxes was signed by Mark Christensen,
Morgan Stanley, T: 707-524-1070 and dated November 4, 2005. It stated:
All quantities continue to be held without interruption in Nick Rossi's account
as of the date of this letter.
Nick Rossi deposited the following certificates to his Morgan Stanley transfer
on death account (122-020137-70) on the respective dates: 452 shares Bank of
America Corp., bought an additional 248 shares on 11-25-2003 2 for 1 split
8-27-04 now owns 1400 shares
For the above reasons it is respectfully requested that concurrence not be
granted to the company. It is also respectfully requested that there be an
opportunity to submit additional material in support of the inclusion of the
rule 14a-8 proposal. Also that the shareholder have the last opportunity to
submit material since the company had the first opportunity.
Sincerely,
John Chevedden
cc:
Nick Rossi
William Mostyn III
william.mostyn@bankofamerica.com
[INQUIRY LETTER] February 1, 2006
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549
Bank of America Corporation (BAC)
#4 Shareholder Position on Company No-Action Request Rule 14a-8
Proposal: Independent Board Chairman
Shareholder: Nick Rossi
Ladies and Gentlemen:
This further addresses the only issue raised in the initial company December 19,
2005 no action request verification of stock ownership. A copy of Mr.
Rossi's November 4, 2005 broker letter was faxed to the Staff at FX:
202-772-9201 on February 1, 2006. This broker letter includes the November 8,
2005 label with the two company fax numbers that it was sent to on that day:
(704) 386-9330
(704) 386-6699
The company never contacted the proponent to check whether the verification had
been sent. The verification of ownership has been satisfied according to the
following information.
This is the fax confirmation information which is documented:
Date 11/08 TIME 21:41 FAX NO./NAME 17043869330 DURATION 01:08 PAGE(S) 03 RESULT
OK
This is the same fax number published on Mr. William Mostyn's no action request
letter.
This is further verified by a telephone bill listing of:
(704) 386-9330 North Carolina 11/08/2005 09:42:58 PM 00:01:14 and
(704) 386-6699 North Carolina 11/08/2005 09:41:03 PM 00:01:18
Additionally the original proposal, confirmed received by the company, was sent
to the same above two fax numbers.
The 3-page broker letter in the above two faxes was signed by Mark Christensen,
Morgan Stanley, T: 707-524-1070 and dated November 4, 2005. It stated:
"All quantities continue to be held without interruption in Nick Rossi's account
as of the date of this letter.
"Nick Rossi deposited the following certificates to his Morgan Stanley transfer
on death account (122-020137-70) on the respective dates: 452 shares Bank of
America Corp., bought an additional 248 shares on 11-25-2003 2 for 1 split
8-27-04 now owns 1400 shares"
A hard-copy of the supporting fax confirmation page and the corresponding
telephone bill can be forwarded to the Staff.
Additionally Burlington Northern Santa Fe Corporation (January 30, 2006) was in
favor of the proponent on the same topic as this proposal. The following is the
similar text of the rule 14a-8 proposal to Burlington Northern:
"3 Independent Board Chairman
"RESOLVED: Stockholders request that our Board of Directors change our governing
documents to require that the Chairman of our Board serve in that capacity only
and have no management duties, titles, or responsibilities.
This proposal gives our company an opportunity to cure our Chairman's loss of
independence should it occur after this proposal is adopted."
It is therefore respectfully requested that concurrence not be granted to the
company. It is also respectfully requested that the shareholder have the last
opportunity to submit material since the company had the first opportunity.
Sincerely,
John Chevedden
cc:
Nick Rossi
William Mostyn III
william.mostyn@bankofamerica.com
[INQUIRY LETTER] January 17, 2006
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
450 Fifth Street, NW
Washington, DC 20549
Bank of America Corporation (BAC)
#3 Shareholder Position on Company No-Action Request Rule 14a-8 Proposal:
Independent
Board Chairman
Shareholder: Nick Rossi
Ladies and Gentlemen:
It appears that after the December 23, 2005 shareholder position letter the
company seems to show a significant lack of confidence in its initial grounds of
stock ownership by adding two new purported grounds.
The company had more than 2-months to prepare the initial 2-1/2-page no action
request based only on stock ownership grounds. The company now proposes rule
14a-8(i)(3) and (i)(6) grounds.
In General Electric Company (January 10, 2006), GE did not receive concurrence
on rule 14a-8(i)(3) and (i)(6) grounds on a proposal with similar text.
The text of the proposal to GE proposal stated:
"3 Independent Board Chairman
"RESOLVED: Stockholders request that our Board of Directors change our governing
documents (Charter or Bylaws if practicable) to require that the Chairman of our
Board serve in that capacity only and have no management duties, titles, or
responsibilities. This proposal gives our company an opportunity to cure our
Chairman's loss of independence should it occur after this proposal is adopted."
The text of the proposal to Bank of America proposal similarly stated:
"3 Independent Board Chairman
"RESOLVED: Stockholders request that our Board of Directors change our governing
documents to require that the Chairman of our Board serve in that capacity only
and have no management duties, titles, or responsibilities.
This proposal gives our company an opportunity to cure our Chairman's loss of
independence should it occur after this proposal is adopted."
Additionally the company appears to claim that the above text is more difficult
to understand than the text it cites in two SLB 14C cases in which the staff did
not concur with the following companies:
Merck & Co., Inc.
"The shareholders ... request that the Board of Directors establish a policy of
separating the roles of Board Chair and Chief Executive Officer (CEO) whenever
possible, so that an independent director who has not served as an executive
officer of the Company serves as Chair of the Board of Directors."
The Walt Disney Co.
"[T]he shareholders ... urge the Board of Directors to amend the Corporate
Governance Guidelines, and take what ever other actions are necessary to set as
a company policy that the Chairman of the Board of Directors will always be an
independent member of the Board of Directors, except in rare and explicitly
spelled out, extraordinary circumstances."
The company attempts to build its argument regarding a core governance issue
based on nongovernance niche-issue cases. For instance a Global Reporting
Initiative case and a glass ceiling case are given high priority in the company
argument.
The company faults the proposal in the use of everyday business words because
there could be some discussion on precise meanings. Carried to its illogical
conclusion the company would claim that no rule 14a-8 proposal is possible
because there could be a discussion on precise meaning, such as boundaries
between management and board functions.
The company argument seems to be an unintentional admission that the Bank of
America Board is challenged or unable to make routine business judgements on
whether a function is a management or board function.
The company argues that "management duties, titles, or responsibilities"
proposal text could refer such functions outside the company. This argument
would seem to be a reach because it would be almost impossible to find many
directors of Fortune 500 companies who had absolutely no "management duties,
titles, or responsibilities" at any company, entity, business (home-based or
otherwise), consultancy, charity, hobby or household whatsoever.
The company does not claim Institutional Shareholder Service or other proxy
advisor service would be stumped as to the meaning of this proposal or has ever
claimed to be stumped by the meaning of proposals on this same topic on company
ballots.
The Corporate Library Board Analyst Profile on hundreds of major companies makes
it easy to determine whether this proposal topic is implemented. For instance on
the Board Analyst Profile for Bank of America, to the right of Mr. Kenneth D.
Lewis name is an "X" in the column for "CEO" and also in the column for "Chair."
Thus if this proposal were implemented the "X" in these two columns would be to
the right of two separate director names and the director who was the Chair
would have an "outside [director]" notation. Source:
http://www.boardanalyst.com/companies/company_profile.asp?ID=13089
The proposal clearly states in its "Resolved" statement:
"This proposal gives our company an opportunity to cure our Chairman's loss of
independence should it occur after this proposal is adopted."
SLB 14C states:
"In contrast, if the proposal does not require a director to maintain
independence at all times or contains language permitting the company to cure a
director's loss of independence, any such loss of independence would not result
in an automatic violation of the standard in the proposal and we, therefore, do
not permit the company to exclude the proposal under rule 14a-8(i)(6)."
Thus this proposal "contains language permitting the company to cure a
director's loss of independence" by stating, "This proposal gives our company an
opportunity to cure our Chairman's loss of independence should it occur after
this proposal is adopted."
SLB 14C does not state that the Walt Disney Company and Merck & Co. examples are
the only words to use in a proposal to meet the explicit SLB text which precedes
these two examples, "if the proposal does not require a director to maintain
independence at all times or contains language permitting the company to cure a
director's loss of independence S we, therefore, do not permit the company to
exclude the proposal under rule 14a-8(i)(6)."
The following text on this proposal topic was published in the 2005 Boeing
definitive proxy after Boeing exhaustively challenged it first in a no action
request and again in a Boeing request for reconsideration:
"RESOLVED: Shareholders request that our Board adopt a full-time policy that an
independent director shall serve as Chairman of the Board of Directors. In other
words that our Chief Executive Officer shall not concurrently serve as his own
Chairman of the Board. And formalize this as corporate governance policy or
bylaw."
The following is a summary of the failed Boeing no action request and request
for reconsideration:
Boeing Co.
WSB No.: 0207200521
Public Availability Date: Thursday, January 27, 2005
Abstract:
... A shareholder proposal, which requests that this company's board adopt a
policy that the chief executive officer shall not concurrently serve as chairman
of the board, may not be omitted from the company's proxy material under rule
14a-8(i)(6).
Boeing Co. (Recon.)
WSB No.: 0314200521
Public Availability Date: Thursday, March 10, 2005
Abstract:
... The staff finds no basis to reconsider its position taken in Boeing Co., SEC
No-Action Letters Ind. & Summaries (WSB) # 0207200521 (January 27, 2005), in
which it held that a shareholder proposal, which requests that this company's
board adopt a policy that the chief executive officer shall not concurrently
serve as chairman of the board, may not be omitted from the company's proxy
material under rule 14a-8(i)(6).
The illogical company conclusion is that any text that a company can label as
"inflammatory" without foundation, such as text illustrating how holding the
dual roles of CEO and Chairman helped certain CEOs to obtain too much power, is
excludable.
Also in Newmont Mining Corporation (January 13, 2006), Newmont Mining did not
receive concurrence under rule 14a-8(i)(6) on a proposal on the same topic as
the proposal to Bank of America.
It is therefore respectfully requested that concurrence not be granted to the
company. It is also respectfully requested that the shareholder have the last
opportunity to submit material since the company had the first opportunity.
Sincerely,
John Chevedden
cc:
Nick Rossi
William Mostyn III
william.mostyn@bankofamerica.com
[INQUIRY LETTER] December 23, 2005
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
450 Fifth Street, NW
Washington, DC 20549
Bank of America Corporation (BAC)
Shareholder Position on Company No-Action Request Rule 14a-8 Proposal:
Independent Board Chairman
Shareholder: Nick Rossi
Ladies and Gentlemen:
This is an initial response to the Bank of America December 19, 2005 no action
request. Its delivery was delayed until December 23, 2005.
The only issue raised is verification of stock ownership. The company never
contacted the proponent to check whether the verification had been sent. The
verification of ownership has been satisfied according to the following
information.
This is the fax confirmation information which is documented:
Date 11/08 TIME 21:41 FAX NO./NAME 17043869330 DURATION 01:08 PAGE(S) 03 RESULT
OK
This is the same fax number published on Mr. William Mostyn's no action request
letter.
This is further verified by a telephone bill listing of:
(704) 386-9330 North Carolina 11/08/2005 09:42:58 PM 00:01:18 and
(704) 386-6699 North Carolina 11/08/2005 09:41:03 PM 00:01:14
Additionally the original proposal, confirmed received by the company, was sent
to the same two above fax numbers.
The 3-page broker letter in the above two faxes was signed by Mark Christensen,
Morgan Stanley, T: 707-524-1070 and dated November 4, 2005. It stated:
All quantities continue to be held without interruption in Nick Rossi's account
as of the date of this letter.
Nick Rossi deposited the following certificates to his Morgan Stanley transfer
on death account (122-020137-70) on the respective dates: 452 shares Bank of
America Corp., bought an additional 248 shares on 11-25-2003 2 for 1 split
8-27-04 now owns 1400 shares
For the above reasons it is respectfully requested that concurrence not be
granted to the company. It is also respectfully requested that there be an
opportunity to submit additional material in support of the inclusion of the
rule 14a-8 proposal. Also that the shareholder have the last opportunity to
submit material since the company had the first opportunity.
Sincerely,
John Chevedden
cc:
Nick Rossi
William Mostyn III
william.mostyn@bankofamerica.com
[INQUIRY LETTER] January 2, 2006
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
450 Fifth Street, NW
Washington, DC 20549
Bank of America Corporation (BAC)
Shareholder Position on Company No-Action Request Rule 14a-8 Proposal:
Independent Board Chairman
Shareholder: Nick Rossi
Ladies and Gentlemen:
In response to the December 23, 2005 Shareholder Position on the initial Company
No-Action Request, which the company had more than 2-months to prepare the
2-1/2-page letter, the company then sent a second December 29, 2005 letter.
It is respectfully requested that there be a second opportunity to submit
information from the shareholder perceptive. Also that the shareholder have the
last opportunity to submit material since the company had the first opportunity.
Please advise if the staff is about to make its determination and has not yet
received the second opportunity to submit information from the shareholder
perceptive and this second equal opportunity to respond will be expedited.
Sincerely,
John Chevedden
cc:
Nick Rossi
William Mostyn III
william.mostyn@bankofamerica.com
[STAFF REPLY LETTER] February 16, 2006
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Bank of America Corporation Incoming letter dated December 19, 2005
The proposal relates to the chairman of the board.
There appears to be some basis for your view that Bank of America may exclude
the proposal under rule 14a-8(f). We note your representation that the proponent
appears not to have responded to Bank of America's request for documentary
support indicating that he has satisfied the minimum ownership requirement for
the one-year period required by rule 14a-8(b). Accordingly, we will not
recommend enforcement action to the Commission if Bank of America omits the
proposal from its proxy materials in reliance on rules 14a-8(b) and 14a-8(f). In
reaching this position, we have not found it necessary to address the
alternative bases for omission upon which Bank of America relies.
Sincerely,
/s/
Geoffrey M. Ossias
Attorney-Adviser
|