Company Name: Schering-Plough Corp. (Recon.)
Public Availability Date: March 9, 2005
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
February 23, 2005
By Hand
Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
450 Fifth Street, N.W.
Washington, DC 20549
Re: Schering-Plough Corporation - Shareholder Proposal Submitted by Chicago
Exhibitors Corporation, Stablecott Properties Ltd, Claude Brunet & Associes
Inc., Michele Lacroix & Associes, Benjamin J. Stein, and Joan C. Trombetta
Ladies and Gentlemen:
We are submitting this letter on behalf of Schering-Plough Corporation to
request reconsideration of the staff's conclusion, expressed in its letter to
the undersigned dated February 10, 2005, that the staff is unable to concur that
Schering-Plough may omit from its proxy materials for its 2005 annual meeting of
shareholders (the "Annual Meeting") a shareholder proposal (the "Proposal")
submitted by Chicago Exhibitors Corporation, Stablecott Properties Ltd, Claude
Brunet & Associes Inc., Michele Lacroix & Associes, Benjamin J. Stein, and Joan
C. Trombetta (collectively, the "Proponents"). We also wish to respond to the
Proponents' letter to the staff dated January 25, 2005. which was submitted in
opposition to our request to exclude the Proposal. We were surprised to see the
Proponents' letter among the attachments to the staff's letter denying
Schering-Plough's request to exclude the Proposal, since we had not previously
received a copy of the letter and were unaware of its existence.
Schering-Plough still intends to file its definitive proxy materials for the
Annual Meeting on March 14, 2005. In accordance with Rule 14a-8(j), six copies
of this letter and its exhibits are enclosed, and one copy of this letter and
its exhibits has been sent to Susan L. Hall by registered mail, return receipt
requested, at both 8506 Harvest Oak Drive, Vienna, VA 22182 and the offices of
People for the Ethical Treatment of Animals ("PETA"). Ms. Hall is the designated
representative of the Proponents and, according to the letterhead on which the
Proponents' letter to the staff was submitted, is associated with PETA.
Request for Reconsideration
We are requesting reconsideration of the staff's conclusion that the Proposal
may not be excluded under Rule 14a-8(d), which permits exclusion of a proposal
that exceeds 500 words. As we pointed out in our original letter, the number of
words included in the Proposal adds up to 509. The Proponents' statement that
the "resolution" is only 434 words is beside the point. Under years of staff
precedent, the "words" that make up a proposal include not only the words
comprising the resolution, but also the words in the supporting statement and
the words included in footnotes, including the footnote numbers themselves. See
Merrill Lynch & Co., Inc. (Feb. 6, 2004) (requiring proponent to add citations
and supporting language to an otherwise "false and misleading" proposal in spite
of the proponent's assertion that such language would cause it to violate the
500 word limit). In addition, the "words" of a proposal include numbers (see
American Express Co. (Jan. 18, 1995)) and abbreviated words or symbols (see
Aetna Life and Casualty Co. (January 18, 1995), which allowed exclusion of a
proposal where the proponent attempted to circumvent the 500-word limit by using
charts and graphs). The Proponents' argument that words should not be counted if
they are abbreviated or set forth as a symbol (e.g., "and" should not be counted
if it is set forth as an ampersand, and a name should not be counted if it is
set forth as an initial) not only is inconsistent with prior staff positions,
but also opens the door for future proponents to exceed the 500-word limit by
abbreviating words in their proposals to justify excluding them from the count.
We recognize that disputes over how to count the words comprising a proposal may
seem petty, and that the process of "doing the count" may seem trivial.
Nevertheless, despite the Proponents' denigration of the process, Rule 14a-8(d)
makes the counting of words important, and therefore every proponent and every
registrant must undertake a counting of words to assure compliance with the
rule. Historically, to bring certainty to the process for both proponents and
registrants, the staff has established "rules" for counting words and has
strictly enforced those rules. Strict enforcement based on objective criteria is
consistent with the view often expressed by the staff in public forums that,
while many of the exclusions in Rule 14a-8 require subjective judgments and
therefore will necessarily require staff mediation and interpretation, other
bases for exclusion, particularly the procedural ones, establish "bright-line"
tests which should be strictly enforced, both to provide certainty to proponents
and registrants and to minimize staff involvement in the shareholder proposal
process. The staff's decision to deny Schering-Plough's request to exclude the
Proposal under Rule 14a-8(d), despite the fact that the Proposal exceeds 500
words under word-counting guidelines established in prior staff no-action
letters, introduces new uncertainty into the annual word-counting process that
ultimately will work to the detriment of registrants, who will have to guess at
which numbers and abbreviated words should be counted against the limit, and the
staff, which will have to perform its own count based on whatever criteria the
staff chooses to apply in a particular year.
The staff has consistently allowed exclusion of proposals that exceed the
500-word limit, no matter how marginally the proposal exceeds the limit. See,
e.g., Amoco Corp. (January 22, 1997) (allowing exclusion of proposal that added
up to 501 words). It is inappropriate and ill-advised, we believe, for the staff
to abandon its long-standing position now. We therefore request that the staff
reconsider its denial of Schering Plough's request and allow exclusion of the
Proposal under Rule 14a-8(d).
Compliance with Rule 14a-8(j)
The Proponents argued in their letter to the staff that Schering-Plough's
request to exclude the Proposal should be disregarded entirely on the ground
that a copy of our letter to the staff requesting permission to exclude the
Proposal was not provided to the Proponents simultaneously, as required by Rule
14a-8(j). As the Proponents noted in their letter, the envelope in which they
received a copy of our letter was post-marked January 19, 2005. As discussed
below, however, a copy of Schering-Plough's letter was originally mailed to the
Proponents on December 22, 2004.
On December 22, 2004, the day after Schering-Plough's letter to the staff was
delivered to the staff by hand, we mailed a copy of the letter to Ms. Hall at
the address specified by each of the Proponents in their letters submitting the
Proposal: 2818 Connecticut Avenue, Washington, DC 20008. The staff already has
copies of each Proponent's submission requesting that correspondence be mailed
to that address. We sent the letter by registered mail, return receipt
requested. On January 19, 2005, the letter was returned as undeliverable. (A
copy of the envelope, stamped "return to sender," is enclosed as Exhibit A.) We
then sought to obtain a better address for Ms. Hall and found in our file a
letter from Ms. Hall to Schering-Plough dated November 11, 2004 which, while on
letterhead showing a return address of 2818 Connecticut Avenue, concluded with:
"After November 22, 2004, I can be reached at the following address: 8506
Harvest Oak Drive, Vienna, VA 22182." We promptly re-sent Schering-Plough's
letter to that address. While the letter may not have reached the Proponents
until January 22, we did attempt to mail it to the Proponents simultaneously
with our submission to the staff, at the address specified by the Proponents,
and we re-sent the letter immediately upon learning that it was undeliverable to
the Connecticut Avenue address.
Compliance with Rule 14a-8(k)
We recognize, that our response to the Proponents' letter could have been made
earlier, before the staff issued its denial of our no-action request, instead of
in a letter requesting reconsideration. Unfortunately, however, we did not know
that the Proponents had submitted a letter to the staff until the staff provided
us with a copy as an attachment to the staff's letter denying our request.
Rule 14a-8(k) requires proponents to send to the registrant a copy of any
correspondence to the staff responding to the registrant's request to exclude a
proposal. The last page of the Proponents' letter to the staff indicates that a
copy of the letter was provided to the undersigned "by e-mail." The undersigned
never received any such e-mail. Promptly after receiving from the staff a copy
of the Proponents' letter, the undersigned called Ms. Hall and left a voice mail
message requesting a return call regarding the e-mail address to which a copy of
the Proponents' letter might have been addressed. That message, now over a week
old, has not been returned.
Conclusion
We did attempt in good faith to deliver to the Proponents, on a prompt basis, a
copy of our original letter to the staff. In addition, we believe that the
staff's position that the Proposal may not be excluded under Rule 14a-8(d) is
inconsistent with precedent and with efficient administration of Rule 14a-8. We
therefore request that the staff reconsider its position and concur that the
Proposal may be omitted from Schering-Plough's Annual Meeting proxy materials.
If you would like to discuss the Proposal or any of the matters discussed in
this letter, please feel free to call me at (202) 637-5737.
Sincerely,
/s/
Alan L. Dye
2066364
Enclosures
ccs: Susan Ellen Wolf
Susan L. Hall (at home and at PETA offices)
[INQUIRY LETTER]
March 1, 2005
BY ELECTRONIC MAIL: cfletters@sec.gov
Office of the Chief Counsel
Division of Corporation Finance
U.S Securities and Exchange Commission
450 Fifth St., N.W.
Washington, D.C. 20549
Re: Shareholder Proposal by Concerned Members of People for the Ethical
Treatment of Animals ("PETA") for Inclusion in the 2005 Proxy Statement of
Schering-Plough Corporation
Ladies and Gentlemen:
This letter is filed in response to a letter dated February 23, 2005 (received
yesterday), submitted to the SEC by Schering-Plough Corporation urging the SEC
to reconsider its ruling of February 10, 2005, a copy of which is attached in
pdf. We write to correct the record and comment briefly on the meritsor lack
thereofin Schering's latest missive.
First, Schering's attorney Alan L. Dye has misinformed the Staff about not
having received our opposition to the Company's no action letter. I received a
telephone message on February 14\th/ from Mr. Dye in which he asked when I had
sent him our opposition to Schering's no action letter. I immediately responded
to Mr. Dye by e-mail, forwarding to him all of my prior e-mails, including the
one to which our January 24, 2005 opposition letter was attached. As the Staff
can see from the attached e-mails, I not only copied Mr. Dye on our opposition
letter, but I responded to his telephone call on the day I received it. The
allegations in Mr. Dye's letter are dishonest and professionally demeaning.
With respect to the word count, we will gladly disavow, abandon, discard,
disown, renounce, and forsake forever the following nine offending excess
"words":
2 middle initials in the proponents' names (a "J" and a "C")1
2 ampersands in the corporate sponsors' names (2 "&")
+5 paragraph enumerations (A, B, C, D, and E)
9
Hopefully Schering and its attorneys will now feel secure that our
constitutional democracy, as we know it, is no longer threatened with collapse
by non-compliance with Rule 14a-8(j).
Very truly yours,
/s/
Susan L. Hall
SLH/pc
cc: Alan L. Dye (via e-mail ALDYE@HHLAW.COM)
-----FOOTNOTES-----
1 The sponsors of the proposal are Chicago Exhibitors Corporation, Stablecott
Properties Ltd., Claude Brunet & Associ|pi|qes Inc., Michele Lacroix &
Associ|pi|qes, Benjamin J. Stein, and Joan C. Trombetta. As noted above, all
middle initials and ampersands are withdrawn.
[STAFF REPLY LETTER]
March 9, 2005
Alan L. Dye
Hogan & Hartson L.L.P.
Columbia Square
555 Thirteenth Street, NW
Washington, DC 20004-1109
Re: Schering-Plough Corporation
Incoming letter dated February 23, 2005
Dear Mr. Dye:
This is in response to your letter dated February 23, 2005 concerning the
shareholder proposal submitted to Schering-Plough by Chicago Exhibitors
Corporation, Stablecott Properties Ltd., Claude Brunet & Associ|pi|qes Inc.,
Michele Lacroix & Associ|pi|qes, Benjamin J. Stein, and Joan C. Trombetta. We
also have received a letter on the proponents' behalf dated March 1, 2005. On
February 10, 2005, we issued our response expressing our informal view that
Schering-Plough could not exclude the proposal from its proxy materials for its
upcoming annual meeting. You have asked us to reconsider our position.
After reviewing the information contained in your letter, we find no basis to
reconsider our position. In reaching this position, we have not considered the
statements of proponent's counsel regarding the nature of her interactions with
counsel for the company as, in this matter, we do not believe those statements
are relevant to our determination.
Sincerely,
/s/
Martin P. Dunn
Deputy Director
cc: Susan L. Hall
8506 Harvest Oak Drive
Vienna, VA 22182
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