Company Name: JPMorgan Chase & Co.
Public Availability Date: February 8, 2005
Document Sections:
INQUIRY LETTER
APPENDIX
INQUIRY LETTER
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
January 7, 2005
Via Electronic Mail
Office of Chief Counsel
Division of Corporate Finance
Securities and Exchange Commission
Office of Chief Counsel
450 Fifth Street, N.W.
Washington, D.C. 20549
Re: Omission of Stockholder Proposal by JPMorgan Chase & Co. Pursuant to Rule
14a-8: As You Sow Foundation, as representative for Adelaide Gomer
Ladies and Gentleman:
On behalf of JPMorgan Chase & Co. (the "Company"), a Delaware corporation, and
pursuant to Rule 14a-8(j) promulgated under the Securities Exchange Act of 1934,
as amended, I hereby notify the Securities and Exchange Commission (the "SEC")
that the Company intends to omit from its notice of meeting, proxy statement and
form of proxy (the "Proxy Materials") for its 2005 Annual Meeting of
Stockholders a proposal and supporting statement submitted to the Company by As
You Sow Foundation, on behalf of Adelaide Gomer (the "Proponent"), by letter
dated December 21, 2004 (the "Proposal"), received on December 24, 2004. The
Proposal is attached hereto as Exhibit A.
The Company intends to omit the Proposal in its Proxy Materials pursuant to Rule
14a-8(e) and Rule 14a-8(f) because the Proposal was received by the Company
after the December 22, 2004 deadline for receipt by the Company of stockholder
proposals to be presented at its 2005 Annual Meeting of Stockholders.
Our 2005 Annual Meeting of Stockholders is scheduled to be held on May 17, 2005,
and we currently intend to mail to stockholders definitive proxy materials for
the meeting on or about March 31, 2005. Accordingly, this filing complies with
Rule 14a-8(j)(1). I am the Secretary of the Company.
We are simultaneously providing the Proponent with a copy of this letter and
notifying the Proponent of our intention to omit the Proposal from our Proxy
Materials, in accordance with Rule 14a-8(j). A copy of this letter has been
e-mailed to cfletters@sec.gov in compliance with the instructions found at the
Commission's website and in lieu of our providing six additional copies of this
letter pursuant to Rule 14a-8(j)(2).
Grounds for Omission
The Proposal was received by the Company after the deadline provided in Rule
14a-8(e)(2) and therefore the Company may exclude the Proposal from its Proxy
Materials.
Under Rule 14-a-8(e)(2), a shareholder proposal being submitted for a company's
annual meeting must be received at the company's principal executive offices
"not less than 120 calendar days before the date of the company's proxy
statement released to shareholders in connection with the previous year's annual
meeting;" provided that a different deadline applies "if the company did not
hold an annual meeting in the previous year, or if the date of this year's
annual meeting has been changed by more than 30 days from the date of the
previous year's meeting."
Rule 14a-8(e)(1) states that a shareholder's proposal for a company's annual
meeting must be submitted by the deadline found in the company's prior year
proxy statement. Further, Rule 14a-8(e)(1) provides that shareholder proposals
should be submitted by methods that permit the shareholder to prove the date of
delivery. Rule 14a-8(f)(1) permits a company to exclude from its proxy materials
any shareholder proposal submitted after the deadline for submitting shareholder
proposals.
The proxy statement for the Company's 2004 Annual Meeting of Stockholders that
was held on May 25, 2004, was dated April 19, 2004, and was first mailed to
stockholders on April 21, 2004. As stated above, the Company's next Annual
Meeting of Stockholders is scheduled for May 17, 2005, a date that is within 30
days of the date on which the 2004 Annual Meeting of Stockholders was held.
Because the Company held an annual meeting for its stockholders in 2004 and
because the 2005 Annual Meeting of Stockholders is scheduled for a date that is
within 30 days of the date of the Company's 2004 Annual Meeting, under Rule
14a-8(e)(2) all stockholder proposals were required to be received by the
Company not less than 120 calendar days before the date the company's proxy
statement for its 2004 Annual Meeting of Stockholders was released to
stockholders. Pursuant to Rule 14a-5(e), this deadline of December 22, 2004 was
disclosed in the Company's proxy statement for its 2004 Annual Meeting of
Stockholders under the caption "Stockholder Proposals", which states that
"proposals which stockholders seek to have included in the proxy statement for
the next Annual Meeting of Stockholders of JPMorgan Chase must be received by
the Secretary of JPMorgan Chase not later than December 22, 2004."
The Proposal was received by the Company after the December 22, 2004 deadline
established under the terms of Rule 14a-8. As shown on a copy of DHL's delivery
and receipt records furnished to the Company by the Proponent, DHL picked up the
Proposal from the Proponent on December 21, 2004 for next day delivery, but the
Proposal was not delivered to the Company by DHL until December 24, 2004.
According to a letter dated December 31, 2004 from DHL to the Proponent
furnished to the Company, delivery of the proposal to the Company was delayed
because of a winter storm. A copy of DHL's receipt and delivery records and
DHL's December 31 letter, as furnished to the Company by the Proponent, are
attached to this letter as Exhibit B. The Company was open for business on
December 22, 2004 and could have received the Proposal by other means (e.g., fax
or e-mail) had the Proponent chosen such other means.
The Staff has strictly enforced the deadline for submission of shareholder
proposals and has consistently held that proposals received after the Rule
14a-8(e)(2) deadline may be omitted from a company's proxy materials. The Staff
has applied this position even when the proposal is received one day after the
required date. See, e.g., American Express Company (December 21, 2004); Viacom
Inc. (March 10, 2003); and Thomas Industries Inc. (January 15, 2003). Because
actual receipt is required under Rule 14a-8(e), the reason why a proposal is
received after the required date is not relevant. The onus is on the shareholder
to make sure the proposal is received by the company by the required date. In
Thomas Industries Inc. (January 14, 2003) the shareholder in question had mailed
the proposal one day before the deadline for next day delivery, but the company
did not actually receive the proposal until the day after the deadline. The
company in question in that letter noted that it was open for businesses on the
required date and could have received the proposal in question by other means
had the shareholder chosen such other means.
Under Rule 14a-8(f), within 14 calendar days of receiving a proposal, the
recipient company must notify the person submitting the proposal of any
procedural or eligibility deficiencies, unless the deficiency cannot be remedied
(such as a failure to submit the proposal by the Company's properly determined
deadline). As noted above, the Proponent's submission was not timely for
inclusion in the Proxy Materials. Accordingly, under Rule 14a-8(f), the Company
was not required to notify the Proponent of such deficiency because it could not
be remedied.
For the reasons set forth above, the Company respectfully requests the Staff to
advise that it will not recommend enforcement action if the Proposal is omitted
from our Proxy Materials. Should the Staff not agree with our conclusions or
require any additional information in support or clarification of our position,
please contact me prior to issuing your response. Your consideration is
appreciated.
Very truly yours,
/s/
cc: As You Sow Foundation, as representative for Adelaide Gomer
Adelaide Gomer
Jeremiah Thomas, Esq.
[APPENDIX]
CLIMATE CHANGEJP MORGAN CHASE & CO.
Whereas:
Global climate change threatens to affect companies across a wide variety of
industries. Reports from respected scientific bodies such as the
Intergovernmental Panel on Climate Change and the National Academy of Science
confirm that climate change is real and will cause a variety of profound changes
in the earth's climate if not arrested.
Regulatory responses to climate change have been adopted, and more are likely.
The Kyoto Protocol, which recently came into force, requires signatory nations
to reduce greenhouse gas emissions on average 5.2% below 1990 levels. U.S.
states including California have proposed emissions-reduction initiatives. These
regulatory measures present both challenges and opportunities for regulated
entities and the users of their products and services.
Companies with significant income from investments in companies or fees derived
from investments in companies that are themselves affected by climate change
could see a reduction in income from those investments.
JP Morgan Chase was the top financer of the US oil and gas industry in 2002,
lending $18 billion and accounting for 33% of the market (Oil and Gas Investor).
JPMorgan Partners and other private equity groups recently acquired the oil,
gas, and petrochemical business of ABB Ltd. More than half of all greenhouse gas
emissions in the U.S. are from oil and gas combustion. Industry leaders such as
Royal Dutch/Shell, BP, and ConocoPhillips are taking actions to reduce exposure
to climate related risks, including assuming a cost for carbon in their
strategic planning, reporting on and reducing greenhouse gas emissions, engaging
in emissions trading, and investing in renewable energy.
Our company is also a lender of choice to the logging sector, including
MeadWestvaco, Weyerhaeuser, and International Paper. Forests are central both to
global warming problem and its solution. Forests act as carbon sinks, or giant
reservoirs of carbon. Deforestation releases vast amounts of carbon into the
atmosphere. Twenty percent of global carbon emissions come from deforestation.
Slowing deforestation would dramatically reduce carbon emissions.
Competitors Citigroup and Bank of America have developed policies designed to
curb greenhouse gas emissions and deforestation of endangered forest areas. Both
companies have agreed to report on greenhouse gas emissions from their power
sector, energy or utilities project finance portfolios, and to identify
investments in renewable energy focusing on greenhouse gases and energy
efficiency. Both companies have agreed not to finance commercial logging
operations in primary tropical moist forests and to carefully evaluate
environmental impact before providing financing to projects in critical natural
habitats and endangered forest areas.
RESOLVED: That stockholders request that the Board of Directors report to
shareholders by October 2005 on the effect on the company's business strategy of
the challenges created by global climate change. The report should include, but
need not be limited to, a discussion of the effects of (a) rising public and
regulatory pressures to limit the emission of greenhouse gases, and (b) changes
in the physical environment. The report should be prepared at reasonable cost
and omit proprietary information.
[INQUIRY LETTER]
Dec. 21, 2004
William B. Harrison, Jr.
CEO
J.P. Morgan Chase & Co.
270 Park Avenue
New York, NY 10017-2070
Dear Mr. Harrison:
As You Sow Foundation is a non-profit organization whose mission is to promote
corporate social responsibility. We represent Adelaide Gomer, a shareholder of
J.P. Morgan Chase stock.
We are concerned about the lack of policies to deal with the challenges posed by
climate change. We appreciate the fact that the company has appointed a Director
of Environmental Affairs and a board-level policy committee to oversee
environmental affairs. However, the urgency of the climate change issue and more
advanced commitments by banking competitors in this area have prompted our
interest in seeing the company move more expeditiously to address this issue.
As You Sow is a member of the Interfaith Center on Corporate Responsibility (ICCR)
and the Coalition for Environmentally Responsible Economies (CERES), a group of
socially concerned shareholders who are conducting dialogues on climate change
issues at many publicly traded companies, including those in the banking sector.
I am submitting the enclosed shareholder proposal for inclusion in the 2005
proxy statement, in accordance with Rule 14a-8 of the General Rules and
Regulations of the Securities Exchange Act of 1934.
Also attached is a client authorization letter and proof of ownership letter. A
representative of the filer will attend the stockholders' meeting to move the
resolution as required by SEC rules.
Please contact me if you have questions or would like to discuss this matter
further.
Sincerely,
/s/
Conrad B. MacKerron
Director
Corporate Social Responsibility Program
Attachments
[INQUIRY LETTER]
January 27, 2005
Securities & Exchange Commission
450 Fifth Street, N.W.
Washington, D.C. 20549
Att: Heather Maples, Esq.
Office of the Chief Counsel
Division of Corporation Finance
Re: Shareholder Proposal Submitted to JP Morgan Chase
Via fax
Dear Sir/Madam:
As You Sow filed a resolution with JP Morgan Chase relating to climate change on
behalf of beneficial shareholder Adelaide Gomer. I am responding to a Jan. 7,
2005 letter sent to the SEC by Anthony Horan, Corporate Secretary, JP Morgan
Chase, stating that it intends to omit the resolution from its proxy because it
arrived after the deadline date.
I respectfully submit that we utilized the only means for filing that the
Company made publicly available in its 2004 proxy statement. We filed the
resolution before the stated deadline utilizing an overnight delivery service
that has performed faithfully the filing of many similar resolutions.
Mr. Horan states previous instances in which SEC has allowed filings that
arrived late to be omitted regardless of the reason. Acts of God such as a
snowstorm should be given consideration as an allowable exception. Thousands of
other documents (and people) on those planes also did not reach their
destination on the evening of Dec. 21, 2004. Are all the time-sensitive
contracts and agreements contained in those documents null and void because of
the weather? What if I had been on that airplane en route to a meeting with the
Company? Would the company have said, "You had one chance to meet with us. But
you're grounded in Ohio due to bad weather. There is no second chance."
It is myopic and a dangerous erosion of shareholders' rights to allow a
resolution to be routinely omitted if it arrives after the deadline without any
regard as to the reason.
Securities & Exchange Commission, p. 2
The Company has seized upon a technicality to seek to deprive its shareholders
the ability to publicly voice their opinions on the important issue of climate
change (which ironically is linked to increasingly severe weather events).
The proponents did their best based on the information made available by the
Company and filed before the deadline in good faith using a service that
routinely guarantees overnight delivery. Mr. Horan's letter states that the
Company "could have received the proposal by other means (e.g. fax or email) had
the proponents chosen such other means." The Company did not make available to
its shareholders in its proxy statement, annual report or website any
information regarding the ability to file by fax or email. To state this
opportunity after the fact is disingenuous.
In conclusion, I request the Staff to inform the Company that Staff denies the
Company's no action request. I would appreciate your telephoning the undersigned
with respect to any questions in connection with this matter or if the staff
wishes any further information.
Very truly yours
/s/
Conrad B. MacKerron
Director, Corporate Social Responsibility Program
cc:
Anthony Horan
Adelaide Gomer
[STAFF REPLY LETTER]
February 8, 2005
Response of the Office of Chief Counsel Division of Corporation Finance
Re: JPMorgan Chase & Co.
Incoming letter dated January 7, 2005
The proposal relates to climate change.
There appears to be some basis for your view that
JPMorgan Chase may exclude the proposal under rule 14a-8(e)(2) because JPMorgan
Chase received it after the deadline for submitting proposals. Accordingly, we
will not recommend enforcement action to the Commission if JPMorgan Chase omits
the proposal from its proxy materials in reliance on rule 14a-8(e)(2).
Sincerely,
/s/
Mark F. Vilardo
Special Counsel
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