Company Name: Dean Foods Co.
Public Availability Date: March 25, 2005
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
January 25, 2005
U.S. Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
450 Fifth Street
Washington, D.C 20549
Re: Dean Foods Company - Notice of Intent to Omit Shareholder Proposal from
Proxy Materials Pursuant to Rule 14a-8 Promulgated under the Securities Exchange
Act of 1934, as amended, and Request for No-Action Ruling
Ladies and Gentlemen:
Dean Foods Company, a Delaware corporation ("Dean" or the "Company"), files this
letter under Rule 14a-8(j) under the Securities and Exchange Act of 1934, as
amended (the "Exchange Act"), to notify the Securities and Exchange Commission
(the "Commission") of Dean's intention to exclude a shareholder proposal and
supporting statement (the "Proposal") from the proxy materials for Dean's 2005
Annual Meeting of Shareholders (the "2005 Proxy Materials"). The Proposal was
submitted by the Comptroller of the City of New York, William C. Thompson, Jr.,
as the custodian and a trustee of the New York City Employees' Retirement
System, the New York City Teachers' Retirement System, the New York City Police
Pension Fund and the New York City Fire Department Pension Fund (collectively,
the "Proponents"). Dean asks that the staff of the Division of Corporation
Finance of the Commission (the "Staff") not recommend to the Commission that any
enforcement action be taken if Dean excludes the Proposal from its 2005 Proxy
Materials under:
1. Rule 14a-8(i)(3), because the Proposal is so vague, indefinite and misleading
that the shareholders and the Company would be unable to determine what further
action should be taken if it is adopted; and
2. Rule 14a-8(i)(7), because the Proposal deals with matters relating to the
Company's ordinary business operations.
Dean received the Proposal on December 13, 2004. A copy of the Proposal and
related correspondence is attached to this letter as Exhibit A. In accordance
with Rule 14a-8(j), six copies of this letter and its attachments are enclosed.
Also, in accordance with Rule 14a-8(j), a copy of this letter and its
attachments is being mailed on this date to the Proponents, informing them of
the Company's intention to omit the Proposal from its 2005 Proxy Materials.
Pursuant to Rule 14a-8(j), this letter is being submitted not less than 80 days
before the Company files its definitive 2005 Proxy Materials with the
Commission.
THE PROPOSAL
For the convenience of the Staff, the text of the Proposal is set forth below:
Whereas:
Disclosure of key information is a founding principle of our capital markets.
Investors increasingly seek disclosure of companies' social and environmental
practices in the belief that they impact shareholder value. Many investors
believe companies that are good employers, environmental stewards, and corporate
citizens will more likely prosper over the long term and be accepted in their
communities. The link between sustainability performance and long term
shareholder value is awakening mainstream financial companies to new tools for
understanding and predicting capital markets. According to environmental
research consultant Innovest, major investment firms including ABN-AMRO,
Neuberger Berman, Schroders, T. Rowe Price, and Zurich/Scudder subscribe to
information on companies' social and environmental practices to help make
investment decisions.
A growing number of companies are issuing sustainability reports. According to
the Dow Jones Sustainability Group, sustainability includes: "Encouraging long
lasting social well being in communities where they operate, interacting with
different stakeholders (e.g. clients, suppliers, employees, government, local
communities, and non-governmental organizations) and responding to their
specific and evolving needs, thereby securing a long-term `license to operate,'
superior customer and employee loyalty, and ultimately superior financial
returns."
Companies increasingly recognize that transparency and dialogue about
sustainability are key to business success. For example, Ford Motor Company
states, "sustainability issues are neither incidental nor avoidable-they are at
the heart of our business." Baxter International sees sustainability reporting
as "a balanced way of thinking, acting and driving accountability across Baxter
each and every day." American Electric Power states that, "management and the
Board have a fiduciary duty to carefully assess and disclose to shareholders
appropriate information on the company's environmental risk exposure."
Moreover, many global organizations, like the European Union Framework for
Corporate Social Responsibility, support corporate sustainability reporting. The
national governments of Australia, Japan and the United Kingdom recommend
sustainability reporting. In addition, companies listed on the Johannesburg and
Paris Stock Exchanges are now required to report non-financial information
related to corporate social and environmental performance.
RESOLVED:
That shareholders request the company disclose its social, environmental and
economic performance to the public by issuing annual sustainability reports.
BACKGROUND
The Proposal requests that the Company prepare annual sustainability reports
disclosing its "social, environmental and economic performance." The Proponents
submitted a substantially similar proposal in December 2003 requesting that "the
company prepare a sustainability report (at reasonable cost and omitting
proprietary information) based on the Global Reporting Initiative's
sustainability reporting guidelines by September 2004." The Company requested no
action relief to exclude the earlier proposal from the proxy statement for its
2004 Annual Meeting of Shareholders, arguing, among other things, that the
December 2003 proposal was excludable as vague and indefinite and the Staff
concurred. See Dean Foods Company (February 25, 2004). The Proponents are now
attempting to resubmit substantially the same proposal by simply removing any
reference in either the resolution or the supporting statement to the Global
Reporting Initiative's sustainability reporting guidelines (the "GRI
Guidelines").
REASONS FOR EXCLUSION
1. The Company may exclude the Proposal under Rule 14a-8(i)(3) because it is
vague, indefinite and misleading.
The Company believes the Proposal is properly excludable under Rule 14a-8(i)(3)
because it is contrary to the Commission's proxy rules, "including Rule 14a-9,
which prohibits materially false or misleading statements in proxy soliciting
materials." The Staff has consistently taken the position that a company may
exclude a proposal pursuant to Rule 14a-8(i)(3) if the proposal is vague,
indefinite and, therefore, potentially misleading. A proposal is vague,
indefinite and misleading if a company and its shareholders might interpret the
proposal differently, such that any action(s) ultimately taken by the company
upon implementation of the proposal could be significantly different from the
action(s) envisioned by shareholders voting on the proposal. Occidental
Petroleum Corp. (February 11, 1991). While the Commission, in Staff Legal
Bulletin 14B (September 15, 2004), clarified the circumstances in which
companies will be permitted to exclude proposals pursuant to Rule 14a-8(i)(3),
it expressly reaffirmed that vague and indefinite proposals are still subject to
exclusion. According to Staff Legal Bulletin 14B:
There continue to be certain situations where we believe modification or
exclusion may be consistent with our intended application of rule 14a-8(i)(3).
In those situations, it may be appropriate for a company to determine to exclude
a statement in reliance on rule 14a-8(i)(3) and seek our concurrence with that
determination. Specifically, reliance on rule 14a-8(i)(3) to exclude or modify a
statement may be appropriate where:
***
the resolution contained in the proposal is so inherently vague or indefinite
that neither the stockholders voting on the proposal, nor the company in
implementing the proposal (if adopted), would be able to determine with any
reasonable certainty exactly what actions or measures the proposal requires -
this objection also may be appropriate where the proposal and the supporting
statement, when read together, have the same result.
The Company's belief that the Proposal is vague and indefinite is also
consistent with the analysis and reasoning of a number of recent no-action
letters in which the Staff permitted companies, including Dean, to exclude
similar proposals on vagueness grounds. See Smithfield Foods, Inc. (July 18,
2003), Dean Foods Company (February 25, 2004), Terex Corporation (March 1,
2004), Lowe's Companies, Inc. (March 3, 2004), The Kroger Co. (March 19, 2004)
and ConAgra Foods, Inc. (July 1, 2004))(exclusion of proposals requesting
preparation of GRI Guideline-based sustainability reports on the basis that the
proposals are vague and indefinite).
A. The Proposal does not inform shareholders of what the Company would be
required to do if the Proposal were approved.
The Company believes that the Proposal is so inherently vague and indefinite
that neither the shareholders voting on the Proposal, nor the Company in
implementing the Proposal if approved, would be able to determine with any
reasonable certainty what actions or measures the Proposal requires.
The Proposal requests that the Company issue annual "sustainability reports" but
it contains no definition or explanation of "sustainability reports," nor does
it provide any details or guidelines describing the type, quality or quantity of
disclosure the Proponents are seeking to be included in such reports. The
Proposal merely requests that the sustainability reports include disclosure of
the Company's "social, environmental and economic performance" without including
any criteria or basis by which the Company should measure its "performance" or
any guidance on what such disclosure of performance would entail. In addition,
since the Proposal lacks such guidance, neither the shareholders nor the Company
have any way to assess the expenses required to produce sustainability reports
and balance those costs against other business objectives. Without a definition
of "sustainability reports" or any details or guidance as to the type or extent
of disclosure to be included, the Company's shareholders would not have a clear
idea of what they were being asked to approve if the Proposal were included in
the 2005 Proxy Materials. Such a vague and indefinite Proposal would be open to
many different, and possibly conflicting, interpretations by the Company's
shareholders. If approved, due to the lack of guidance or certainty in the
Proposal, the Company would struggle with, among other things, what the report
must cover, which standards to apply in order to determine how the Company is
performing socially, environmentally and economically and how and to what degree
information should be presented. Overall, without more specific direction, the
Company will lack the information necessary to properly implement the will of
the shareholders if they were to approve the Proposal.
The Company believes that the Proposal is being submitted in an attempt to cure
the vagueness of the proposal submitted by the Proponents in December 2003. The
Staff considered a number of shareholder proposals for "sustainability reports"
based on the GRI Guidelines, including the Proponents' December 2003 proposal,
and consistently permitted companies to exclude such proposals from their proxy
materials under Rule 14a-8(i)(3) on the grounds of vagueness. See Smithfield
Foods, Inc. (July 18, 2003), Dean Foods Company (February 25, 2004), Terex
Corporation (March 1, 2004), Lowe's Companies, Inc. (March 3, 2004), The Kroger
Co. (March 19, 2004) and ConAgra Foods, Inc. (July 1, 2004).
The Staff's treatment of past shareholder proposals related to sustainability
reports as set forth in Smithfield Foods, Inc. (July 18, 2003), Dean Foods
Company (February 25, 2004), Terex Corporation (March 1, 2004), Lowe's
Companies, Inc. (March 3, 2004), The Kroger Co. (March 19, 2004) and ConAgra
Foods, Inc. (July 1, 2004), including the proposal submitted by the Proponents
in December 2003, is instructive in relation to the current Proposal. The
Company believes that since the Staff permitted those companies to exclude
proposals for "sustainability" reporting based on the GRI Guidelines on
vagueness grounds, it would follow that the current Proposal, without even so
much guidance as provided by a reference to the GRI Guidelines, would be more,
not less vague than the Proponents' former proposal.
The Proponents have submitted a Proposal substantially similar to that submitted
in December 2003. In looking at the Proposal, we first note that the second
through fourth paragraphs of both the December 2003 supporting statement and the
current supporting statement are almost identical in substance. Both supporting
statements include the same quote from the Dow Jones Sustainability Group and
the same information from an environmental research consultant. The Proponent
has rearranged the ordering of the paragraphs and expanded on some introductory
language but the paragraphs are substantively almost identical. The supporting
statements do, however, differ in one critical aspect. The remaining paragraphs
of the December 2003 supporting statement discuss the GRI Guidelines and how the
Guidelines provide a system for sustainability reporting whereas the current
supporting statement concludes by citing certain global organizations, foreign
governments and foreign stock exchanges that support or require sustainability
reports. The fact that these global organizations, foreign governments and
foreign stock exchanges support or require sustainability reports in no way
clarifies the vagueness of the Proposal since there is no indication of how such
sustainability reports are prepared or any details at all on what such reports
contain. Furthermore, the resolution itself does nothing to clarify the Proposal
since it too contains no guidelines for sustainability reporting. Looking at the
Proposal as a whole, nowhere do the Proponents give the shareholders or the
Company any guidance or explanation of what such "sustainability reports" are or
how they should be prepared.
In their December 2003 supporting statement, the Proponents themselves
acknowledge that reporting principles and guidance are necessary in order to
produce an effective sustainability report. Their December 2003 supporting
statement states that guidelines provide companies "reporting principles
essential to producing a balanced and reasonable report and ...guidance for
report content, including performance against core indicators in six
categories..." In the current Proposal, the Proponents have failed to provide
the Company and its shareholders any such principles or guidance regarding what
the proposed "sustainability reports" would be comprised of or how such reports
would be prepared. Their apparent attempt to cure the former proposal's
vagueness by deleting the reference to the GRI Guidelines rather than
clarifying, in either the supporting statement or the resolution, the GRI
Guidelines or outlining alternative reporting principles or guidance for the
content of the reports has resulted in a Proposal devoid of any principles or
guidance by which the Company or the shareholders are able to determine what is
being requested by the Proposal.
Because the shareholders will not understand what they are being asked to
consider based on the text of the Proposal (including the supporting statement),
the Proposal is vague, indefinite and misleading, and therefore may be excluded
under Rule 14a-8(i)(3).
B. If the Shareholders were to approve the Proposal, the Company would not be
able to determine with any reasonable certainty what action to take to fulfill
the request.
Assuming the Proposal is approved by shareholders and the Company determines to
prepare the reports, the Proposal gives no indication of what the Company should
do with the reports once they are prepared. Even assuming the Company was able
to determine the content of the reports, the Company cannot determine whether it
would be required to send the reports to shareholders, make them available upon
request or even to post them on its website. Given the vagueness of the Proposal
regarding what the Company should do with the reports after they are prepared,
it is very likely that the Company's shareholders would have various
expectations regarding what they are voting on when reviewing this Proposal and
the Company would have difficulty determining what course to take if the
Proposal was adopted and the Company determined to implement the Proposal.
In the absence of any guidance in the Proposal regarding this point, the Company
cannot determine with reasonable certainty what actions or measures the Proposal
requires. In Marriott International, Inc. (March 14, 2002), the Staff determined
a proposal was not vague and indefinite where the proposal specified the
requested information be disseminated "through appropriate means, whether it be
posted on the Company's website or sent via a written communication to
shareholders." See also Smithfield Foods, Inc. (July 18, 2003). The Proposal
does not give the Company any such guidance.
For these reasons, the Company believes that the Proposal is vague and
indefinite, and therefore excludable under Rule 14a-8(i)(3).
C. Johnson Controls, Inc. No-Action Letter (November 14, 2002) is
distinguishable.
In Johnson Controls, Inc. (November 14, 2002), a proposal was submitted
requesting that the company prepare "a report dealing with the social and
environmental issues related to sustainability." Johnson Controls argued, among
other things, that the proposal was vague and indefinite and excludable under
Rule 14a-8(i)(3) because the proposal failed to provide basic definitions making
it impossible for the shareholders to understand what the proposal entailed. The
Staff rejected Johnson Controls' arguments and refused to grant no-action for
exclusion under Rule 14a-8(i)(3). The Company believes that Johnson Controls,
Inc. (November 14, 2002) is distinguishable from the Proposal in that the
proposal in Johnson Controls, Inc. (November 14, 2002) did provide some guidance
to the company and its shareholders as to what the proposed report would be
comprised of and how such a report would be prepared. Unlike the current
Proposal, the supporting statement to the Johnson Controls, Inc. (November 14,
2002) proposal outlined various information that the proponent sought to have
included in the report, such as "[t]he company's operating definition of
sustainability...[a] review of current company policies and practices related to
social, environmental and economic sustainability...[and]...[a] summary of
longterm plans to integrate sustainability objectives throughout company
operations." Furthermore, the Johnson Controls, Inc. (November 14, 2002) letter
was prior to the analysis and reasoning of Smithfield Foods, Inc. (July 18,
2003), Dean Foods Company (February 25, 2004), Terex Corporation (March 1,
2004), Lowe's Companies, Inc. (March 3, 2004), The Kroger Co. (March 19, 2004)
and ConAgra Foods, Inc. (July 1, 2004). While the Company contends that the
minimal guidance provided in the proposal at issue in Johnson Controls, Inc.
(November 14, 2002) would likely be deemed inadequate under the analysis and
reasoning of the foregoing no-action letters, it is nonetheless more guidance
than what the Proponents have provided to the Company and its shareholders.
D. Hormel Foods Corporation No-Action Letter (October 22, 2004) is
distinguishable.
In Hormel Foods Corporation (October 22, 2004), a shareholder proposal requested
that the company prepare a sustainability report examining the environmental
impacts of the company's livestock operations. The company argued, among other
things, that the proposal was vague and indefinite and excludable under Rule
14a-8(i)(3) because the proposal provided no explanation of what was meant by a
sustainability report and no guidelines outlining what the Proponent sought to
have included in the report. The Staff rejected the company's arguments and
refused to grant no-action for exclusion under Rule 14a-8(i)(3). The Company
believes that Hormel Foods Corporation (October 22, 2004) is distinguishable
from the Proposal in that the proposal in Hormel Foods Corporation (October 22,
2004) provided guidance to the company and its shareholders as to what the
proposed report would be comprised of and how such a report would be prepared.
The proposal outlined in the supporting statement that the report should
"include information relating to water usage, significant air emissions, water
sources and other ecosystems affected by runoff and discharges, indices of fines
for non-compliance associated with environmental issues and the performance of
suppliers relative to environmental guidelines and programs currently used by
the company." The Proposal submitted to Dean does not include guidance of this
sort in either the Proposal or the supporting statement. Furthermore, Hormel
Foods Corporation (October 22, 2004) failed to cite or apply the analysis or
reasoning of Smithfield Foods, Inc. (July 18, 2003), Dean Foods Company
(February 25, 2004), Terex Corporation (March 1, 2004), Lowe's Companies, Inc.
(March 3, 2004), The Kroger Co. (March 19, 2004) and ConAgra Foods, Inc. (July
1, 2004) to the proposal under consideration.
2. The Company may exclude the Proposal under Rule 14a-8(i)(7) because it deals
with matters relating to the Company's ordinary business operations.
The Company believes that the Proposal is properly excludable under Rule
14a-8(i)(7) as it deals with matters relating to the Company's "ordinary
business operations." Although it is unclear what would be required to be
reported under the Proposal, it appears likely that the report would relate to
employment, environmental, supplier, financial performance and other matters. In
Exchange Act Release No. 40018 (May 21, 1998) (the "1998 Release"), the
Commission stated that the policy underlying the ordinary business exclusion is
to "confine the resolution of ordinary business problems to management and the
board of directions, since it is impracticable for shareholders to decide how to
solve such problems at an annual shareholders meeting." In the 1998 Release, the
Commission cited the subject matter of the proposal as one of the two central
considerations in applying the ordinary business exclusion stating that:
"Certain tasks are so fundamental to management's ability to run a company on a
day-to-day basis that they could not, as a practical matter, be subject to
direct shareholder oversight. Examples include the management of the workforce,
such as the hiring, promotion, and termination of employees, decisions on the
production quality and quantity, and the retention of suppliers. However,
proposals relating to such matters but focusing on sufficiently significant
social policy issues (e.g., significant discrimination matters) generally would
not be considered to be excludable, because the proposals would transcend the
day-to-day business matters and raise policy issues so significant that it would
be appropriate for a shareholder vote."
The Company believes that the Proposal is excludable because, by requesting
annual sustainability reports, part of the Proposal relates to ordinary
business. In Exchange Act Release No. 34-20091 (August 16, 1983), the Commission
stated that where proposals request that companies prepare reports on specific
aspects of their business, "the staff will consider whether the subject matter
of the special report...involves a matter of ordinary business" and "where it
does, the proposal will be excludable." In accordance with this directive, the
Staff has consistently permitted the exclusion of proposals seeking the
preparation of reports on matters of ordinary business. See, e.g., AT&T Corp.
(February 21, 2001); The Mead Corporation (January 31, 2001); Wal-Mart Stores,
Inc. (March 15, 1999); Nike, Inc. (July 10, 1997). In addition, the Staff has
historically taken the position that, where part of a proposal relates to
ordinary business, the proposal may be excluded in its entirety even though "the
proposal appears to address matters outside the scope of ordinary business." See
E*Trade Group, Inc. (October 31, 2000).
The Staff has reached the same conclusion in response to proposals requesting
that companies prepare reports on specific subjects. Where one or more of the
matters to be covered in a report relates to a company's ordinary business
operations, the Staff has taken the position that the proposal requesting the
report can be excluded in its entirety. Three companies sought to omit from
their proxy materials a proposal requesting that their respective boards of
directors report on the companies' actions to ensure that they did not purchase
from suppliers that use forced, convict or child labor or failed to comply with
laws protecting employees' rights. The Staff permitted all three of these
companies to exclude the proposal despite the fact that significant social
issues were raised in the proposals. In each instance, the Staff "noted in
particular that, although the proposal appears to address matters outside the
scope of ordinary business, paragraph 3 of the descriptions of matters to be
included in the report relates to ordinary business operations." See Wal-Mart
Stores, Inc. (March 15, 1999); Kmart Corporation (March 12, 1999); The Warnaco
Group, Inc. (March 12, 1999).
The Staff has a long-standing policy of not permitting proponents to revise
overly broad shareholder proposals once it becomes apparent that the proposals
would be excludable under Rule 14a-8(i)(7) because they address ordinary
business operations. See id. The no-action letters discussed above clearly
illustrate that, where a portion or part of a proposal relates to a company's
ordinary business operations, the company may properly exclude the entire
proposal. The Proposal by requesting disclosure related to the Company's social,
environmental and economic performance is so vague and broad that it could be
interpreted to require disclosure related to any and all areas of the Company's
ordinary business. Specifically, the introductory language in the Proposal
indicates that "sustainability" includes the Company's interactions with
clients, suppliers, employees and the government and as a result, the Proponents
likely envision that "sustainability reports" would cover these ordinary
business matters.
Matters related to employees, suppliers and vendors have all been deemed
ordinary business matters. The Commission has stated that proposals involving
"the management of the workforce, such as the hiring, promotion, and termination
of employees" relate to ordinary business matters. 1998 Release; see also Staff
Legal Bulletin No. 14A (July 12, 2002)(citing same). In addition, both the
Commission and the Staff have taken the position that proposals relating to a
company's relationships with suppliers and vendors are excludable because they
address matters of ordinary business. In the 1998 Release, the Commission cited
"retention of suppliers" as an example of a task that is "so fundamental to
management's ability to run a company on a day-to-day basis" that it cannot, "as
a practical matter, be subject to direct shareholder oversight." 1998 Release.
Consistent with the considerations underlying Rule 14a-8(i)(7), the Staff has
permitted the exclusion of proposals addressing the practices of a company's
suppliers. See, e.g., Seaboard Corporation (March 3, 2003)(permitting exclusion
of proposal requesting report on use of antibiotics by company's hog suppliers);
Hormel Foods Corporation (November 19, 2002)(permitting exclusion of proposal
requesting report on use of antibiotics by company's meat suppliers). Since the
Proposal likely covers, at the least, matters involving clients, suppliers and
employees, the Proposal addresses ordinary business matters and should be
excluded.
In addition, the Proposal seeks disclosure on the Company's "economic
performance." Although the Company has no way of determining what such
disclosure might entail, it is likely that the Proponents are seeking financial
information beyond what is reported in the Company's periodic reports since such
information is already publicly available. The Staff has consistently concurred
that proposals addressing financial reporting and accounting policies not
required by GAAP or by disclosure standards under applicable law may be excluded
as relating to a company's ordinary business operations. In Santa Fe Southern
Pacific Corp. (January 30, 1986), the Staff stated, in connection with a
proposal requiring the registrant to prepare current cost basis financial
statements for the registrant and its subsidiaries, that "the determination to
make financial disclosures not required by law" is considered to be a matter
relating to a company's ordinary business operations. See also American Stores
Company (April 7, 1992), Minnesota Mining & Manufacturing Company (March 23,
1988), The Chase Manhattan Corporation (March 4, 1999) and General Electric
Company (January 21, 2003). Because the Proposal requires information related to
the Company's economic performance, the Proposal addresses matters that relate
to the Company's ordinary business operations.
CONCLUSION
For the reasons set forth above, the Company hereby respectfully requests that
the Staff confirm that it will not recommend enforcement action if the Proposal
is excluded from the Company's 2005 Proxy Materials. Please do not hesitate to
call me at (214) 303-3412 if you require additional information or wish to
discuss this submission further. Please acknowledge receipt of this letter by
stamping the enclosed additional copy of this letter and returning it to me in
the enclosed stamped, self-addressed envelope.
Thank you for your attention to this matter.
Sincerely,
/s/
Lisa N. Tyson
Senior Vice President and Deputy General Counsel
Attachment: Exhibit A
Enclosures: As stated above
cc: Michelle P. Goolsby - Dean Foods Company
Meredith B. Cross - Wilmer Cutler Pickering Hale and Dorr LLP
Patrick Doherty - Office of the Comptroller of New York City
[INQUIRY LETTER]
December 1, 2004
Ms. Michelle P. Goolsby
Executive Vice President,
Chief Administrative Officer,
General Counsel and Corporate Secretary
Dean Foods Company
2515 McKinney Avenue, Ste. 1200
Dallas, TX 75201
Dear Mr. Goolsby:
The Office of the Comptroller of New York City is the custodian and trustee of
the New York City Employees' Retirement System, the New York City Teachers'
Retirement System, the New York City Police Pension Fund, and the New York City
Fire Department Pension Fund, and custodian of the New York City Board of
Education Retirement System (the "funds"). The funds' boards of trustees have
authorized me to inform you of our intention to offer the enclosed proposal for
consideration of stockholders at the next annual meeting.
I submit the attached proposal to you in accordance with rule 14a-8 of the
Securities Exchange Act of 1934 and ask that it be included in your proxy
statement.
Letters from Citibank and Bank of New York certifying the funds' ownership,
continually for over a year, of shares of Dean Foods common stock are enclosed.
The funds intend to continue to hold at least $2,000 worth of these securities
through the date of the annual meeting.
We would be happy to discuss this initiative with you. Should the board decide
to endorse its provisions as company policy, our funds will ask that the
proposal be withdrawn from consideration at the annual meeting. Please feel free
to contact me at (212) 669-2651 if you have any further questions on this
matter.
Very truly yours,
/s/
Patrick Doherty
Enclosures
[APPENDIX]
SUSTAINABILITY REPORT TO SHAREHOLDERS
Whereas:
Disclosure of key information is a founding principle of our capital markets.
Investors increasingly seek disclosure of companies' social and environmental
practices in the belief that they impact shareholder value. Many investors
believe companies that are good employers, environmental stewards, and corporate
citizens will more likely prosper over the long term and be accepted in their
communities. The link between sustainability performance and long term
shareholder value is awakening mainstream financial companies to new tools for
understanding and predicting capital markets. According to environmental
research consultant Innovest, major investment firms including ABN-AMRO,
Neuberger Berman, Schroders, T. Rowe Price, and Zurich/Scudder subscribe to
information on companies' social and environmental practices to help make
investment decisions.
A growing number of companies are issuing sustainability reports. According to
the Dow Jones Sustainability Group, sustainability includes: "Encouraging long
lasting social well being in communities where they operate, interacting with
different stakeholders (e.g. clients, suppliers, employees, government, local
communities, and non-governmental organizations) and responding to their
specific and evolving needs, thereby securing a long-term `license to operate,'
superior customer and employee loyalty, and ultimately superior financial
returns."
Companies increasingly recognize that transparency and dialogue about
sustainability are key to business success. For example, Ford Motor Company
states, "sustainability issues are neither incidental nor avoidablethey are at
the heart of our business." Baxter International sees sustainability reporting
as "a balanced way of thinking, acting and driving accountability across Baxter
each and every day." American Electric Power states that, "management and the
Board have a fiduciary duty to carefully assess and disclose to shareholders
appropriate information on the company's environmental risk exposure."
Moreover, many global organizations, like the European Union Framework for
Corporate Social Responsibility, support corporate sustainability reporting. The
national governments of Australia, Japan and the United Kingdom recommend
sustainability reporting. In addition, companies listed on the Johannesburg and
Paris Stock Exchanges are now required to report non-financial information
related to corporate social and environmental performance.
RESOLVED:
That shareholders request the company disclose its social, environmental and
economic performance to the public by issuing annual sustainability reports.
[INQUIRY LETTER]
March 3, 2005
BY EXPRESS MAIL
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
450 Fifth Street, N.W.
Washington, D.C. 20549
Re: Dean Foods Company;
Shareholder Proposal submitted by the New York City Pension Funds
To Whom It May Concern:
I write on behalf of the New York City Pension Funds (the "Funds") in response
to the January 25, 2005 letter submitted to the Securities and Exchange
Commission (the "Commission") by Lisa N. Tyson, inside counsel for Dean Foods
Company ("Dean Foods" or the "Company"), which seeks assurance that the Staff of
the Division of Corporation Finance of the Commission (the "Staff") will not
recommend any enforcement action if the Company excludes from its proxy
statement for the 2005 annual meeting the Funds' shareholder proposal (the
"Proposal"). I have reviewed the Proposal, as well as the January 25, 2005
letter. Based upon that review, as well as a review of Rule 14a-8, it is my
opinion that the Proposal may not be omitted from the Company's 2005 Proxy
Materials. Accordingly, the Funds respectfully request that the Commission deny
the relief that the Company seeks.
I. The Proposal
Following its "Whereas" Clause, which states that a founding principle of this
country's capital markets is the disclosure of key information, the Proposal
discusses the growing interest of both private and professional investors in
sustainability issues -companies' social and environmental practices and the
belief that those practices impact shareholder value. The Proposal explains
that, according to the Dow Jones Sustainability Group, "sustainability"
includes:
Encouraging long lasting social well being in communities where [companies]
operate, interacting with different stakeholders (e.g. clients, suppliers,
employees, government, local communities, and non-governmental organizations)
and responding to their specific and evolving needs, thereby securing a
long-term `license to operate,' superior customer and employee loyalty, and
ultimately superior financial returns.
The Proposal's "Resolved" clause states:
That shareholders request the company disclose its social, environmental and
economic performance to the public by issuing annual sustainability reports.
II. DISCUSSION
The Company has challenged the Proposal on the following grounds: (1) Rule
14a-8(i)(3) (vague or indefinite); and (2) Rule 14a-8(i)(7) (ordinary business).
For the reasons set forth below, the Funds submit that the Company has failed to
meet its burden of proving its entitlement to "no-action" relief.
A. The Proposal Is Not Vague or Indefinite Under Rule 14a-8(i)(3)
The Company argues that the Proposal may be excluded pursuant to Rule
14a-8(i)(3) as vague, indefinite or misleading. However, the Staff has decided
without exception that similar requests for sustainability reporting cannot be
excluded under Rule 14a-8(i)(3).
Starting with Johnson Controls, Inc. (Nov. 14, 2002), continuing with Wal-Mart
Stores. Inc. (Feb. 17, 2004) and Hormel Foods Corporation (Oct. 22, 2004), and
most recently in Burlington Resources, Inc. (Feb. 4, 2005), Wendy's
International, Inc. (Feb. 10, 2005), and Seaboard Corporation (Feb. 14, 2005),
the Staff has repeatedly refused to accede in the exclusion of proposals in the
form of the Proposal here, which request sustainability reports without seeking
to impose upon the company the complex Global Reporting Initiative ("GRI")
Guidelines for that report. The Staff has uniformly rejected companies' attempts
to argue that such proposals are "so inherently vague or indefinite that neither
the stockholders voting on the proposal, nor the company in implementing the
proposal (if adopted), would be able to determine with any reasonable certainty
exactly what actions or measures the proposal requires." Staff Legal Bulletin
14B (Sept. 15, 2002).
The Company now raises the identical argument under Rule 14a-8(i)(3), claiming
that the lack of detailed definitions or guidelines makes it impossible to
comply with the Proposal. These arguments, too, are the same as those raised
unsuccessfully by companies with respect to prior "non-GRI" sustainability
proposals. The Staff's uniform guidance, however, could not be clearer: such
proposals are not vague or indefinite under Rule 14a-8(i)(3). There is no
rationale presented for the Staff to depart here from those prior decisions. The
Proposal offers a short, plain statement as to the report being requested - "to
disclose its social, environmental and economic performance to the public by
issuing annual sustainability reports" - and the Company is fully able to
comply. That short, plain request in the Funds' Proposal distinguishes all of
the no-action letters, including Dean Foods Co. (Feb. 25, 2004), issued with
respect to the rather different proposals requesting a sustainability report
based on the lengthy and intricate GRI Guidelines.
Indeed, just last year, the Company had argued vigorously, and with success, to
have the Funds' 2003 proposal excluded because the Company said that the length,
complexity, and vagueness of the GRI Guidelines made it impossible for the
Company to fulfill that proposal's mandate. The Company does an ironic
about-face this year when, in effect, it faults the current Proposal for being
terse and to the point. That argument cannot succeed. The Proposal cannot be
faulted for having carefully remedied all the shortcomings of which Dean Foods
and other companies had previously complained.
For the above reasons, the Proposal's request for annual sustainability reports
is neither vague nor indefinite. The Company's arguments under Rule 14a-8(i)(3)
should be rejected.
B. The Proposal is not Ordinary Business under Rule 14a-8(i)(7)
The Company argues that it may exclude the Funds' Proposal calling for a
sustainability report because it deals with matters relating to the Company's
ordinary business operations. For reasons similar to those stated as to the
Company's Rule 14a-8(i)(3) arguments, the Company's Rule 14a-8(i)(7) arguments
must also fail.
Companies opposing similar sustainability proposals1 have put forth unsuccessful
Rule 14a-8(i)(7) arguments, contending that the proposals they wished to exclude
were unacceptable because they related to the companies' ordinary business
operations; sought to "micro-manage" the companies' business; and/or failed to
raise significant social policy concerns separate and apart from the companies'
day-to-day ordinary business operations. The Staff has uniformly rejected that
argument with respect to sustainability proposals similar to that here. See
Johnson Controls, Inc. (Nov. 14, 2002); Wal-Mart Stores, Inc. (Feb. 17, 2004);
Hormel Foods Corporation (Oct. 22, 2004); and Wendy's International, Inc. (Feb.
10, 2005). The Company, too, argues that the Proposal should be excluded as
"ordinary business", but has presented no reason why the Staff should depart
from its consistent, well-founded view. The Proposal here is founded upon
significant social policy issues, does not call for reporting that duplicates
the Company's ordinary reporting, and makes no effort to micro-manage any aspect
of the Company's affairs. Under the standards announced in Exchange Act Release
No. 34-40018 (May 21, 1998), such a proposal cannot be excluded on "ordinary
business" grounds.
As in the case of its Rule 14a-8(i)(3) argument, the Company is attempting an
about-face from the position it took last year in opposing the Funds' 2003
proposal for a report based on the GRI Guidelines. The Company criticized the
earlier proposal because the many specific items required under the Guidelines
appeared to fall under the rubric of ordinary business. Indeed, the Company last
year cited the shareholder proposal in Johnson Controls as a model of one that
did not fall afoul of Rule 14a-8(i)(7), because "the report requested in the
proposal in Johnson Controls was not based on the [GRI] Guidelines as the
company was allowed to determine how it wanted to report on sustainability
issues." The instant Proposal now gives Dean Foods that identical power, "to
determine how it wanted to report on sustainability issues," and does not so
much as refer to the GRI Guidelines. The Proposal has thus met the standard not
only of Staff's prior decisions, but also of the Company's own prior advocacy.
As the Funds' Proposal does not involve the Company's "ordinary business," the
Staff should reject the Company's request for relief on that ground.
III. Conclusion
For the reasons set forth above, the Funds respectfully request that the
Company's request for "no-action" relief be denied.
Thank you for your consideration.
Sincerely,
/s/
Marilyn Bodner
Associate General Counsel
Cc: Lisa N. Tyson, Esq.
Dean Foods Company
-----FOOTNOTES-----
1 Burlington Resources Inc. and Seaboard Corporation did not raise Rule
14a-8(i)(7) arguments.
[STAFF REPLY LETTER]
March 25, 2005
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Dean Foods Company
Incoming letter dated January 25, 2005
The proposal requests that Dean disclose its social, environmental and economic
performance by issuing annual sustainability reports.
We are unable to concur in your view that Dean may exclude the proposal under
rule 14a-8(i)(3). Accordingly, we do not believe that Dean may omit the proposal
from its proxy materials in reliance on rule 14a-8(i)(3).
We are unable to concur in your view that Dean may exclude the proposal under
rule 14a-8(i)(7). Accordingly, we do not believe that Dean may omit the proposal
from its proxy materials in reliance on rule 14a-8(i)(7).
Sincerely,
/s/
Daniel Greenspan
Attorney-Advisor
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