Company Name: Borders Group, Inc.
Public Availability Date: January 31, 2005
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
December 22, 2004
Via Federal Express
Securities and Exchange Commission
Division of Corporate Finance
Office of Chief Counsel
450 Fifth Street, N.W.
Washington, DC 20549
Re: Shareholder Proposal Submitted to Borders Group, Inc. by John Chevedden
Ladies and Gentlemen:
Borders Group, Inc. (the "Company") has received a shareholder proposal from Mr.
John Chevedden for consideration at the Company's 2005 Annual Meeting of
Shareholders, which is scheduled to be held on May 19, 2005. For the reason set
forth below, the Company intends to omit Mr. Chevedden's proposal (the
"Proposal") from the proxy statement and form of proxy for the 2005 annual
meeting.
Pursuant to Rule 14a-8(j) promulgated under the Securities Exchange Act of 1934,
enclosed are: (i) the original and five copies of this letter, which includes an
explanation of why the Company believes it may exclude the Proposal; and (ii)
six copies of the Proposal. A copy of this letter is also being sent to Mr.
Chevedden to notify him that the Company intends to omit the Proposal from the
Company's proxy statement for its 2005 annual meeting.
The Company intends to omit the Proposal for the following reason:
The Proposal requests that the Board seek shareholder approval for future golden
parachute payments for senior executives. On December 10, 2004, the Board of
Directors of the Company adopted the following Policy Statement on Executive
Severance Payments (the "Policy"):
"The Board of Directors of Borders Group, Inc. (the "Company") shall seek
shareholder approval of any severance agreement with any executive of the
Company that provides Benefits payable by the Company with a total estimated
present value exceeding 2.99 times the sum of the executive's annual base salary
plus target bonus for the year in which the severance occurs. `Severance
Agreements' shall include employment agreements containing severance provisions,
retirement or other termination agreements, and agreements renewing, modifying
or extending existing such agreements. Subject to the exclusions noted below,
`Benefits' include lump-sum cash payments (including payments in lieu of medical
and other benefits) and the estimated present value of periodic retirement
payments, welfare benefits and consulting fees or expenses to be paid to the
executive after termination of employment for a reason other than death or
disability, but shall not include (i) any payment of earned but unpaid salary
and bonus though the employment termination date; (ii) any benefits under any
longterm Incentive plan, non-qualified deferred compensation plan, tax-qualified
retirement or savings plan, group welfare plans or any similar plan in which
other employees participate, or (iii) any payment that a committee consisting
solely of independent directors determines in good faith, after consulting with
counsel selected by such committee, to be a reasonable settlement of any claim
made against the Company. If due to timing constraints or other reasons, a
committee consisting solely of independent directors determines that it would be
in the best interests of shareholders to enter into a severance agreement before
obtaining shareholder approval, the Board may seek approval after the material
terms have been agreed upon but the payment of any Benefit in excess of the
foregoing limits must be contingent upon shareholder approval of the severance
agreement. This Policy shall take effect upon adoption and apply only to
severance agreements adopted, amended or extended after that date."
The Company believes that the Board's adoption of the Policy on December 10,
2004 substantially implemented the Proposal within the meaning of Rule 14a-8(i).
The Policy incorporates the substance of the Proposal, and clearly defines the
benefits that are to be included in calculating the amount of permissible
payments under the Policy. In essence, we believe that the Policy provides the
shareholder rights sought by the Proposal, and thus the adoption of the Policy
has substantially implemented the Proposal within the meaning of Rule 14a-8(i).
On the basis of the foregoing, it is the Company's position that the Proposal
may be omitted from the Company's proxy materials for the 2005 annual meeting
pursuant to Rule 14a-8(i). Borders Group, Inc. respectfully requests the
concurrence of the staff of the Commission that the Proposal may be excluded
from the Company's proxy statement relating to its 2005 annual meeting.
The Company has provided a copy of the Policy to Mr. Chevedden and has requested
that he withdraw the Proposal. We will notify the Commission promptly if he
withdraws the Proposal.
The Company intends to release definitive copies of its proxy materials to its
shareholders on or about April 1, 2005.
If you have any questions concerning this matter, please contact the undersigned
at 734-477-1977 or via email at tcarney@bordersgroupinc.com.
Sincerely,
/s/
Thomas D. Carney
Vice President and General Counsel
TDC:kk
Enclosures
cc: John Chevedden
[INQUIRY LETTER]
Mr. Gregory Josefowicz
Chairman
Borders Group, Inc. (BGP)
100 Phoenix Drive
Ann Arbor, MI 48108
PH: 734-477-1100
FX: 734-477-4538
Dear Mr. Josefowicz,
This Rule 14a-8 proposal is respectfully submitted to advance the long-term
performance of our company. This proposal is submitted for the next annual
shareholder meeting. Rule 14a-8 requirements are intended to be met including
the continuous ownership of the required stock value until after the date of the
applicable shareholder meeting. This submitted format, with the
shareholder-supplied emphasis, is intended to be used for definitive proxy
publication.
Your consideration and the consideration of the Board of Directors is
appreciated.
Sincerely,
/s/
November 10, 2004
John Chevedden
Shareholder
cc: Thomas Carney
PH: 743-477-1100
FX: 734-477-1370
[APPENDIX]
[December 8, 2004]
3Golden Parachute Vote Provision
RESOLVED: Golden Parachute Vote Provision. Shareholders request that our Board
of Directors seek shareholder approval for future golden parachutes for senior
executives. This applies to benefits exceeding 299% of the sum of the
executive's base salary plus bonus. Future golden parachutes include agreements
renewing, modifying or extending existing severance or employment agreements
with golden parachute or severance provisions.
This includes that golden parachutes not be given for a change in control or
merger which is approved but not completed. Or for executives who transfer to a
successor company. This proposal would include to the fullest extent each golden
parachute that our company has or will have the power to grant or modify.
Our company would have the flexibility of seeking approval after the material
terms of a golden parachute were agreed upon.
John Chevedden, 2215 Nelson Ave., No. 205, Redondo Beach, Calif. 90278 submitted
this proposal.
51% Yes-Vote
The 26 shareholder proposals voted on this topic achieved an impressive 51%
average yes-vote in 2004.
Progress Begins with a First Step
I believe the reason to take the above RESOLVED step is reinforced by our
directors' vulnerability when compared to best practices in corporate
governance. For instance in 2004 it was reported (and concerns are inserted):
Two former officers of our company lingered on our board: Robert DiRomualdo
and George Mrkoniccould hold back our current CEO in making needed changes.
Our directors can still adopt a poison pill at virtually any time and
potentially deny a shareholder vote on such a poison pill until after a proxy
contest is decided contrary to shareholder value.
We had no Independent Board Chairmanindependence concern.
Our full Board met only 5-times in a full yearcommitment concern.
Our key Audit Committee met only 4-times in a full yearoversight concern.
Four directors were allowed to hold from 4 to 6 director seats
eachover-extension concern.
The Chairman of our key Audit Committee was allowed to hold 4 board seats.
This vulnerability of our corporate governance reinforces the reason to adopt
the one RESOLVED statement in this proposal.
Golden parachutes can allow our executives to walk away with millions even if
our shareholder value languishes during their tenure. One example was the $150
million in parachutes for Northrop Grumman executives after a proposed merger
with Lockheed Martin fell apart.
A shareholder approval requirement may induce restraint when parties negotiate
such agreements. Moreover, if a change in control situation does occur, the
reason may be that executives have not managed our company in ways that maximize
shareholder value.
Institutional investors such as the California Public Employees Retirement
System recommended shareholder approval of golden parachutes in their proxy
voting guidelines. The Council of Institutional Investors favored shareholder
approval if the amount payable exceeds 200% of the senior executive's annual
base salary.
Golden Parachute Vote Provision Yes on 3
Notes:
This proposal is believed to conform with Staff Legal Bulletin No. 14B (CF),
September 15, 2004 including:
Accordingly, going forward, we believe that it would not be appropriate for
companies to exclude supporting statement language and/or an entire proposal in
reliance on rule 14a-8(i)(3) in the following circumstances:
the company objects to factual assertions because they are not supported;
the company objects to factual assertions that, while not materially false or
misleading, may be disputed or countered;
the company objects to factual assertions because those assertions may be
interpreted by shareholders in a manner that is unfavorable to the company, its
directors, or its officers; and/or
the company objects to statements because they represent the opinion of the
shareholder proponent or a referenced source, but the statements are not
identified specifically as such.
Please note that the title of the proposal is part of the argument in favor of
the proposal. In the interest of clarity and to avoid confusion the title of
this and each other ballot item is requested to be consistent throughout the
proxy materials.
The above format is the format submitted and intended for publication. It is
requested that the company not toy with the formatted margins and indentations
or use white-space to separate heading from accompanying textas was the company
practice in 2003.
Please advise if there is any typographical question.
[INQUIRY LETTER]
January 3, 2005
Via Federal Express
Securities and Exchange Commission
Division of Corporate Finance
Office of Chief Counsel
450 Fifth Street, N.W.
Washington, DC 20549
Re: Shareholder Proposal Submitted to Borders Group, Inc. by John Chevedden
Ladies and Gentleman:
In reviewing my letter of December 22, 2004 to the Commission relating to the
Shareholder Proposal submitted to Borders Group, Inc. (the "Company") by Mr.
John Chevedden, I noticed that I omitted to include a complete reference to the
paragraph within Rule 14a-8 (i) that serves as the basis for the Company's
position that the Proposal may be excluded from our proxy statement. This will
clarify that our position is based upon Rule 14a-8(i)(10).
Sincerely,
/s/
Thomas D. Carney
Sr. Vice President and General Counsel
cc: John Chevedden
[INQUIRY LETTER]
January 7, 2005
6 Copies
7th Copy for Date-Stamp Return
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
450 Fifth Street, NW
Washington, DC 20549
Borders Group, Inc. (BGP)
Shareholder Position on Company No-Action Request
Rule 14a-8 Proposal: Golden Parachutes and Shareholder Vote
Proponent: John Chevedden
Ladies and Gentlemen:
The Rule 14a-8 proposal reads:
"RESOLVED: Golden Parachute Vote Provision. Shareholders request that our Board
of Directors seek shareholder approval for future golden parachutes for senior
executives. This applies to benefits exceeding 299% of the sum of the
executive's base salary plus bonus. Future golden parachutes include agreements
renewing, modifying or extending existing severance or employment agreements
with golden parachute or severance provisions.
"This includes that golden parachutes not be given for a change in control or
merger which is approved but not completed. Or for executives who transfer to a
successor company. This proposal would include to the fullest extent each golden
parachute that our company has or will have the power to grant or modify.
"Our company would have the flexibility of seeking approval after the material
terms of a golden parachute were agreed upon."
In contrast to the Rule 14a-8 text the company "Policy" does not address these
points in the rule 14a-8 proposal:
This includes that golden parachutes not be given for a change in control or
merger which is approved but not completed.
Or for executives who transfer to a successor company.
Furthermore the company does not argue that these points are immaterial.
The company introduces big loopholes in its "Policy" compared to the rule 14a-8
proposal and without explanation with "Benefits ... shall not include
(i) any payment of earned but unpaid salary and bonus through the employment
termination date;
(ii) any benefits under any long-term Incentive plan, non-qualified deferred
compensation plan, tax-qualified retirement or savings plan, group welfare plans
or any similar plan in which other employees participate, or
(iii) any payment that a committee consisting solely of independent directors
determines in good faith, after consulting with counsel selected by such
committee, to be a reasonable settlement of any claim made against the company."
There is no provision for notice to shareholders of this policy. Additionally
there is no provision for notice to shareholders if and when this policy is
materially relaxed. Thus this creates the impression that the company may have a
fleeting or transitory policy to last until the no action request period is
past.
The secrecy of the purported implementation gives the impression that the
company does not have a serious policy or does not want to follow its policy for
any length of time.
For the above reasons it is respectfully requested that concurrence not be
granted to the company.
Sincerely,
/s/
John Chevedden
cc: Thomas Carney
[INQUIRY LETTER]
January 19, 2005
Via Federal Express
Securities and Exchange Commission
Division of Corporate Finance
Office of Chief Counsel
450 Fifth Street, N.W.
Washington, DC 20549
Re: Shareholder Proposal Submitted to Borders Group, Inc. by John Chevedden
Ladies and Gentleman:
The purpose of this letter is to respond to the letter of January 7, 2005 from
Mr. John Chevedden to the Commission relating to Mr. Chevedden's shareholder
proposal to Borders Group, Inc. (the "Company"). Our response to the points made
in Mr. Chevedden's letter, which was received by the Company on January 18,
2005, is as follows:
1. Contrary to Mr. Chevedden's statement, the Borders Group Policy Statement on
Executive Severance Agreements (the "Policy") applies to all executive severance
agreements entered into by the Company, whether given in connection with a
change in control or merger, the transfer of an executive to a successor
company, or otherwise. The Policy is a blanket Policy covering all executive
severance agreements of the Company.
2. We have included a specific definition of the term "Benefits" in the Policy
to clearly specify the items that must be considered by the Company in entering
into agreements consistent with the Policy. Mr. Chevedden's proposal merely
refers to the term benefits without defining it, and thus is extremely unclear
as to what is covered and what is not covered by his proposal.
3. There is no element of secrecy in the adoption or implementation of the
Policy. The Policy will be posted on the Company's web site prior to the mailing
of our proxy materials to shareholders, and any future revisions to the Policy
also will be posted on our website. This approach is consistent with our past
practice, which has been to post all of our corporate governance documents and
policies, including our previously adopted Policy Statement on Poison Pills, on
our web site.
Please contact me at 734-477-1977 if you have questions or require any
additional information.
Sincerely,
/s/
Thomas D. Carney
Sr. Vice President and General Counsel
cc: John Chevedden
[INQUIRY LETTER]
January 21, 2005
6 Copies
7th Copy for Date-Stamp Return
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
450 Fifth Street, NW
Washington, DC 20549
Borders Group, Inc. (BGP)
Shareholder Position on Supplemental Company No-Action Request
Rule 14a-8 Proposal: Golden Parachutes and Shareholder Vote
Proponent: John Chevedden
Implemented or is it Scuttle the Issue
Ladies and Gentlemen:
The Rule 14a-8 proposal reads:
"RESOLVED: Golden Parachute Vote Provision. Shareholders request that our Board
of Directors seek shareholder approval for future golden parachutes for senior
executives. This applies to benefits exceeding 299% of the sum of the
executive's base salary plus bonus. Future golden parachutes include agreements
renewing, modifying or extending existing severance or employment agreements
with golden parachute or severance provisions."
The proposal asks that golden parachutes not be granted when an executive
retains his employment. The company inscrutably responds that the size of
retained executives' golden parachutes are governed by the new company policy.
The company made no EDGAR filing of its purported Policy. The information on the
company website can come down the same day that the Staff letter is issued or
even before. The company does not even claim that the purported company policy
will be announced as a new policy. The company gives no reason to expect that it
will do anything more than bury the information somewhere in its existing
website. The company does not commit to make a formal announcement if it
promptly discontinues its new purported policy.
The company argues that since it has a more detailed description of benefits it
can thus maximize the amount of benefits that escape coverage by its policy
compared to coverage intended by the shareholder proposal.
Scuttle an Issue
This company response could be another version of "scuttle the issue" responses
to shareholder proposals. One version of the guise of "scuttle the issue" is
companies putting shareholder proposal topics on their ballots with enormous
voting percentages required for adoption. For instance up to 80% of shares
outstandingin order to scuttle the issue. This is under the guise of
"substantially implemented."
Beth Young, co-author of the Shareholder Proposal Handbook, 2001, said some
companies set a high bar on shareholder votes in order to scuttle an issue.
"They want to have their cake and eat it too," Young said. "They can say, `We
were responsible to shareholder sentiment, but they couldn't get the vote
required.'" Young is currently Senior Research Associate at The Corporate
Library and authors TCL research reports in several disciplines, including
takeover defenses.
Reference: Puget Sound Business Journal, March 19, 2004
http://seattle.bizjournals.com/seattle/stories/2004/03/22/story6.html?t=printable
I do not believe the company should be allowed to scuttle the issue here with a
weak shadow of a policy that can be promptly terminated at any time by taking it
down from a website.
For the above reasons it is respectfully requested that concurrence not be
granted to the company.
Since the company has had the first word in the no action process it is
respectfully requested that the proponent have the opportunity for the last word
in the no action process.
Sincerely,
/s/
John Chevedden
cc: Thomas Carney
[STAFF REPLY LETTER]
January 31, 2005
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Borders Group, Inc.
Incoming letter dated December 22, 2004
The proposal requests that the board seek shareholder approval for future
"golden parachutes" with senior executives that provide "benefits" exceeding 299
percent of the sum of the executive's base salary plus bonus.
There appears to be some basis for your view that Borders may exclude the
proposal under rule 14a-8(i)(10). Accordingly, we will not recommend enforcement
action to the Commission if Borders omits the proposal from its proxy materials
in reliance on rule 14a-8(i)(10).
Sincerely,
/s/
Sara D. Kalin
Attorney-Advisor
|