Company Name: American International Group, Inc.
Public Availability Date: March 14, 2005
Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
STAFF REPLY LETTER
[INQUIRY LETTER]
January 13, 2005
Securities and Exchange Commission,
Division of Corporation Finance,
Office of Chief Counsel,
450 Fifth Street, N.W.,
Washington, D.C. 20549
Re: American International Group, Inc.Omission of Shareholder Proposal Pursuant
to Rule 14a-8
Ladies and Gentleman:
This letter is submitted by American International Group, Inc. (the "Company")
pursuant to Rule 14a-8(j) under the Securities Exchange Act of 1934, as amended
(the "Exchange Act"), with respect to a proposal, dated December 3, 2004 (the
"Proposal"), submitted for inclusion in the Company's proxy materials (the
"Proxy Materials") for its 2005 annual meeting of shareholders by the United
Brotherhood of Carpenters and Joiners of America Pension Fund (the "Proponent").
The Proposal and the accompanying supporting statement (the "Supporting
Statement") are attached to this letter as Annex A.
The Company believes that the Proposal and Supporting Statement should be
omitted from the Proxy Materials for the following reasons:
1. they exceed the Securities and Exchange Commission's ("Commission") 500word
limit;
2. the Company's shareholder records did not list the Proponent as a registered
shareholder and the Proponent failed to submit an adequate written statement
from the "record" holder verifying that the Proponent continuously held, from
December 6, 2003 through December 6, 2004, $2,000 in market value, or 1% of the
Company's common stock;
3. the Proposal improperly relates to the election of the Company's directors;
and
4. the Proposal is vague and indefinite.
In accordance with Rule 14a-8(j) under the Exchange Act, the Company hereby
gives notice of the Company's intention to omit the Proposal and Supporting
Statement from the Proxy Materials and hereby respectfully requests the staff of
the Division of Corporation Finance (the "Staff") of the Securities and Exchange
Commission (the "Commission") indicate that it will not recommend enforcement
action to the Commission if the Company omits the Proposal and the Supporting
Statement from the Proxy Materials.
This letter constitutes the Company's statement of the reasons why it deems this
omission to be proper. Enclosed are five additional copies of this letter,
including the annexed Proposal and Supporting Statement.
The Proposal
The Proposal states:
"RESOLVED: That the shareholders of American International Group ("Company")
hereby request that the Board of Directors initiate the appropriate process to
amend the Company's governance documents (certificate of incorporation or
bylaws) to provide that director nominees shall be elected by the affirmative
vote of the majority of votes cast at an annual meeting of shareholders."
Grounds for Omission
1. The Proposal and Supporting Statement exceed the Commission's 500-word limit
(Rule 14a-8(d))
The Proposal and Supporting Statement in the aggregate exceed the 500-word limit
imposed by Rule 14a-8(d). By letter dated December 17, 2004 (a copy of which is
enclosed as Annex B hereto), the Company informed the Proponent of this fact.
The letter also informed the Proponent that it had fourteen days from receipt of
the letter to reduce the length of the Proposal and Supporting Statement. The
notice was sent via facsimile and via UPS on December 17, 2004.
Proponent failed to reduce the material to conform to this requirement within
the fourteen day period provided by Rule 14a-8(f)(1) and no response has been
received with respect to this deficiency as of the date of this letter.
According to Rule 14a-8(f)(1), the Proponent was required to respond within
fourteen days of receipt of our response, or by December 31, 2004.
The Commission has upheld the exclusion of a proposal from a company's proxy
materials in circumstances where proponents have failed to respond within the
fourteen day period provided for in Rule 14a-8(f)(1). Wal-Mart Stores, Inc.
(March 27, 2001); Target Corporation (March 12, 2001).
For the foregoing reason, the Company believes it may omit the Proposal from the
Proxy Materials under Rule 14a-8(d).
2. The Proponent failed to submit an adequate written statement from the
"record" holder (Rule 14a-8(b)(2))
The Proponent is not listed as a registered shareholder in the records of the
Company. Pursuant to Rule 14a-8(b)(2), the Proponent was required to submit a
written statement from the "record" holder verifying that, at the time of
submission of the Proposal and Supporting Statement, the Proponent continuously
held, for a period of one year, $2,000 in market value, or 1% of the Company's
common stock.
Pursuant to Rule 14a-8(f), by letter dated December 17, 2004 (a copy of which is
enclosed as Annex B hereto), the Company informed the Proponent of this fact.
The letter also informed the Proponent that it had fourteen days from receipt of
the letter to submit such a written statement. The notice was sent via facsimile
and via UPS on December 17, 2004.
On December 21, 2004, the Company received a letter from the Proponent's
"record" holder, AmalgaTrust Company Inc (attached hereto as Annex C). The
letter failed to provide any specific dates regarding Proponent's stock
ownership or attesting that the Proponent held the requisite amount of the
Company's common stock from December 6, 2003 through December 6, 2004, the one
year period prior to the date of Proponent's submission. Instead, the "record"
holder asserted that the Proponent beneficially held the stock "continuously for
at least one year prior to the date of submission of the shareholder proposal."
Without any specific references to dates clarifying the parameters of this one
year period, the Company is unable to verify that the Proponent held the
requisite amount of stock for the required time period. In addition, the
fourteen day period for the Proponent's response, provided under Rule
14a-8(f)(1), elapsed on December 31, 2004.
In similar circumstances where proponents have failed to provide an appropriate
written response from the proponent's "record" holder within the fourteen day
period provided for in Rule 14a-8(f)(1), the Commission has upheld the exclusion
of a proposal from a company's proxy materials. See International Business
Machines Corporation (January 14, 2002); Eastman Kodak Company (February 7,
2001); Bank of America (February 12, 2001); Eastman Kodak Company (February 5,
2001); Bell Atlantic Corporation (July 21, 1999); Skaneateles Bancorp, Inc.
(March 8, 1999); International Business Machines Corporation (December 23,
1997).
For the foregoing reason, the Company believes it may omit the Proposal from the
Proxy Materials under Rule 14a-8(b)(2).
3. The Proposal improperly relates to the election of the Company's directors
(Rule 14a-8(i)(8))
Rule 14a-8(i)(8) allows a registrant to omit a shareholder proposal "if the
proposal relates to an election for membership on the company's board of
directors." The SEC has stated that the "principal purpose of [paragraph (c)(8)
(renumbered (i)(8))] is to make clear, with respect to corporate elections, that
Rule 14a-8 is not the proper means for conducting campaigns or effecting reforms
in elections of that nature, since the proxy rules, including [then existing]
Rule 14a-11, are applicable." Release No. 34-12598 (July 7, 1976).
The Staff has consistently held that proposals seeking to foster contested
elections are excludable under these grounds. See Citigroup Inc. (April 14,
2003) (proposal seeking automatic inclusion in proxy materials of director
nominees from shareholders with holdings of 3% or more held to be excludable);
Wilshire Oil Company (March 28, 2003) (similar "Ballot Access" proposal held to
be excludable").
The Proposal seeks to foster contested elections by requiring that each
individual director receive votes from a majority of the shares entitled to vote
in order to be elected. This proposed mechanism effectively transforms a failure
to vote, an abstention or a vote withheld into a vote against a board nominee.
In lieu of the established procedures for nominating candidates or conducting a
Rule 14a-12(c) proxy contest, the Proponent seeks to create a new procedure to
exclude nominees that will result in contested elections. In fact, the
Supporting Statement explicitly acknowledges the possibility of contested
elections if the proposal is adopted.
Indeed, if the Proposal were implemented, from time to time there may be fewer
or more directors elected than there are seats available on the Board. Such an
occurrence could require that new nominees be put forward, effectively resulting
in a "two-step" contested election. Therefore, both directly or indirectly, the
Proposal fosters contested elections.
In this respect, the Proposal is comparable to those addressed in Staff
interpretations seeking to require a company to include proxy advisory firm
voting recommendations in the company's proxy materials. If such a proposal were
implemented, from time to time the third-party advice would include a
recommendation to vote against one or more of the management's candidates. The
dissemination of such advice contrary to management's recommendations would
amount to an "election contest" in opposition to board nominees, circumventing
Rule 14a-12(c) and the other proxy rules governing election contests, which are
designed to protect shareholders by imposing disclosure obligations and other
procedural safeguards when a shareholder solicits against the company's board
nominees. Consequently, on multiple occasions within the past few years, the
Staff has concurred that proxy advisory proposals relate to the election of
directors and therefore may be omitted from proxy material under Rule
14a-8(i)(8). See Cirrus Logic, Inc. (July 18, 2000) (proposal seeking retention
of proxy firm to provide shareholders with analysis of all shareholder proposals
submitted held to be excludable); see also Gillette Co. (February 25, 2000);
Bristol-Myers Squibb Co. (February 24, 2000); Citigroup Inc. (February 24,
2000); Warner-Lambert Co. (February 24, 2000); Equus II Inc. (February 24,
2000); Pfizer. Inc. (February 22, 2000).
More recently, the Staff has held other analogous proposals to be excludable on
the ground that they foster contested elections. See, e.g., Visteon Corporation
(March 7, 2003) (proposal requesting the holders be offered the choice of voting
in the same manner as certain proxy advisors held to be excludable); The Bank of
New York (February 28, 2003) (proposal requiring that registrant include
500-word statement by shareholder nominees on why director should be elected
held to be excludable).
Similarly, the Proposal does not relate to the Company's general solicitation
process, but instead specifically addresses voting on Board nominees at the
Company's annual meetings and the Proposal's direct effect is to encourage votes
in opposition to the Company's director nominees.
For the foregoing reason, the Company believes it may omit the Proposal from the
Proxy Materials under Rule 14a-8(i)(8).
4. The Proposal is vague and indefinite (Rule 14a-8(i)(3))
Rule 14a-8(i)(3) permits the omission of a proposal or any statement in support
thereof if such proposal or statement is contrary to any proxy rule or
regulation, including Rule 14a-9, which prohibits materially false or misleading
statements in proxy soliciting material. The Company believes that the Proposal
violates Rule 14a-9 in that it contains impermissibly vague statements and is,
therefore, excludable under Rule 14a-8(i)(3). A proposal is sufficiently vague
and indefinite to justify its exclusion where "neither the stockholders voting
on the proposal, nor the company in implementing the proposal (if adopted),
would be able to determine with any reasonable certainty exactly what actions or
measures the proposal requires." Philadelphia Electric Co. (July 30, 1992).
The Staff has regularly applied this standard for vagueness in connection with
proposals involving the election of directors. See International Business
Machines Corporation (January 10, 2003) (proposal requiring two nominees for
each new member of the board excluded under Rule 14a-8(i)(3) as vague and
indefinite); Dow Jones & Company, Inc. (March 9, 2000) (proposal relating to
procedures for the election of directors excluded under Rule 14a-8(i)(3) as
vague and indefinite); Organogenesis, Inc. (April 2, 1999) (proposal relating to
the procedures for the nomination and election of directors excluded under Rule
14a-8(i)(3) as vague and ambiguous); and Faqua Industries, Inc. (March 12, 1991)
(proposal excluded where the meaning and application of terms and conditions in
the proposal "would have to be made without guidance from the proposal and would
be subject to differing interpretations").
As discussed below, the Proposal is vague and indefinite in important conceptual
respects in scenarios in which no director nominee receives the requisite vote
or the number of director nominees receiving the requisite vote is insufficient
to enable the Company to continue to comply with the listing standards of the
New York Stock Exchange (the "NYSE"). The Proposal is also vague and indefinite
in respect of the scenario where the number of director nominees receiving the
requisite vote exceeds the number of board seats.
Scenario 1. No Director Nominee Receives the Requisite Vote.
It is possible that, if the Proposal were adopted, there could be an election
(particularly in the context of a contested election) in which no director
nominee receives the vote of a majority of the shares entitled to vote and
present in person or by proxy. For example, if there were two slates of three
director nominees competing for three seats on the Board and 100,000,000 shares
present in person or by proxy entitled to vote on the matter, the outcome of the
election could be as follows: Director Nominees A, B and C receive 48,000,000
votes; Director Nominees D, E and F receive 45,000,000 votes; and there are
7,000,000 "withhold authority" votes from all of the Director Nominees. Although
the shareholders have clearly voted in favor of a particular slate of directors
and only a small percentage of shareholders has withheld support, the Proposal
suggests that none of the director nominees would be entitled to seats on the
Board.
Although the Proponent has chosen in the Supporting Statement to cite an example
in which 99.99% of the votes cast have been withheld, the example above
illustrates the same result in the more likely scenario where only a small
percentage of the votes cast has been withheld. In such circumstances, the
Proposal is unclear and confusing as to the consequences associated with such an
outcome.
Scenario 2. An Insufficient Number of Director Nominees Receives the Requisite
Vote.
There is a broad range of possible scenarios in which some director nominees
would receive a majority of the votes cast, but one or more director nominees
would not receive such a majority. If the Proposal were adopted, it is possible
that, following an election, certain of the Company's nominees, who have been
independent directors, would not receive the requisite vote in the Proposal and,
as a result, the Company would no longer be in compliance with the NYSE listing
standards.1
Despite these NYSE requirements, the Proposal does not specify what, if any,
procedures are to be taken by the Company if the shareholders fail to elect a
sufficient number of directors who comply with these standards. For example, it
is unclear whether the Proponent would require the Company to incur the
considerable expense of holding a special meeting of shareholders to vote on new
director nominees so as to continue to satisfy the NYSE requirements.
The circumstances in which some director nominees receive a majority of the
votes cast, but one or more director nominees do not receive such a majority,
become particularly likely when the number of director nominees exceeds the
number of available board seats.
In proposed rules regarding security holder director nominations (Release No.
34-48626), the Commission appears to recognize this problem. The Commission
notes that its proposed rule, which would, under certain circumstances, require
companies to include in their proxy materials security holder nominees for
election as directors, "is drafted assuming that in most cases plurality voting
would apply to an election of directors in which the inclusion of a security
holder nominee resulted in more nominees than available seats on the board of
directors." The Commission sought comment regarding the potential issues that
could arise in an election where a company's governing instruments provide for
other than plurality voting (e.g., majority voting).
In addition to recognizing the complexities associated with a majority voting
requirement, the Commission acknowledges the critical importance of complying
with the NYSE rules. The Commission's proposed rules not only require a
nominating security holder to represent that the nominee meets the objective
criteria for "independence" in the NYSE rules, but they also allow a company to
exclude a security holder nominee from its proxy materials if the nominee's
candidacy or, if elected, board membership, would violate rules of a national
securities exchange. Because the Proposal ignores all of these complexities, the
shareholders of the Company will not understand what they are being asked to
consider and the Board of Directors of the Company will not understand what they
are being asked to implement.
Scenario 3. The Number of Director Nominees Receiving the Requisite Vote Exceeds
the Number of Board Seats.
The Proposal is vague regarding the scenario in which the number of director
nominees receiving a majority of the shares entitled to vote and be present in
person or by proxy exceeds the number of available Board seats. Although the
Proposal is entitled the "Director Election Majority Vote Standard Proposal" and
there is one reference in the supporting statement to the Proposal being a
threshold vote, the Proposal remains vague and indefinite because there is no
explanation in the supporting statement that there must be a two-step mechanism
of first applying the majority vote threshold and then applying a requirement
(left unstated in the Proposal) that the director nominees receiving the
greatest number of votes would be elected.
For the foregoing reason, the Company believes it may omit the Proposal from the
Proxy Materials under Rule 14a-8(i)(3).
Conclusion
In accordance with Rule 14a-8(j), the Company is contemporaneously notifying the
Proponent, by copy of this letter including Annex A, Annex B, and Annex C, of
its intention to omit the Proposal and Supporting Statement from its Proxy
Materials.
The Company anticipates that it will mail its definitive Proxy Materials to
shareholders on or about April 5, 2004.
The Company hereby respectfully requests that the Staff indicate that it will
not recommend enforcement action to the Commission if the Proposal and
Supporting Statement are excluded from the Company's Proxy Materials for the
reasons set forth above.
If you have any questions regarding this request, or need any additional
information, please telephone the undersigned at (212) 770-5123 or, in my
absence, Eric N. Litzky at (212) 770-6918.
Please acknowledge receipt of this letter and the enclosed materials by stamping
the enclosed copy of the letter in the enclosed self-addressed, stamped
envelope.
Very truly yours,
/s/
Kathleen E. Shannon
(Enclosures)
cc: Ed Durkin
-----FOOTNOTES-----
1 Under Section 303A of the NYSE Listed Company Manual, a listed company must
have (i) a majority of independent directors, (ii) an audit committee, a
compensation committee and a nominating/corporate governance committee composed
entirely of independent directors, (iii) an audit committee that satisfies the
requirements of Rule 10A-3 under the Securities Exchange Act of 1934 (which
includes additional independence requirements) and (iv) an audit committee with
a minimum of three members meeting the NYSE financial literacy requirements and
one member having accounting or related financial management expertise.
[INQUIRY LETTER]
December 3, 2004
[SENT VIA FACSIMILE 212-785-1584]
Kathleen E. Shannon
Senior Vice President & Corporate Secretary
American International Group
70 Pine Street
New York, NY 10270
Dear Ms. Shannon:
On behalf of the United Brotherhood of Carpenters Pension Fund ("Fund"), I
hereby submit the enclosed shareholder proposal ("Proposal") for inclusion in
the American International Group ("Company") proxy statement to be circulated to
Company shareholders in conjunction with the next annual meeting of
shareholders. The Proposal relates to the issue of the Company's director
election vote standard. The Proposal is submitted under Rule 14(a)-8 (Proposals
of Security Holders) of the U.S. Securities and Exchange Commission proxy
regulations.
The Fund is the beneficial owner of approximately 42,500 shares of the Company's
common stock that have been held continuously for more than a year prior to this
date of submission. The Fund intends to hold the shares through the date of the
Company's next annual meeting of shareholders. The record holder of the stock
will provide the appropriate verification of the Fund's beneficial ownership by
separate letter. Either the undersigned or a designated representative will
present the Proposal for consideration at the annual meeting of shareholders.
If you have any questions or wish to discuss the Proposal, please contact Ed
Durkin, at (202) 546-6206 ext. 221 or at edurkin@carpenters.org. Copies of any
correspondence related to the proposal should be forwarded to Mr. Durkin at
United Brotherhood of Carpenters, Corporate Affairs Department, 101 Constitution
Avenue, NW, Washington D.C. 20001 or faxed to 202-543-4871.
Sincerely,
/s/
Douglas J. McCarron
Fund Chairman
cc: Edward J. Durkin
Enclosure
[APPENDIX]
Director Election Majority Vote Standard Proposal
Resolved: That the shareholders of American International Group ("Company")
hereby request that the Board of Directors initiate the appropriate process to
amend the Company's governance documents (certificate of incorporation or
bylaws) to provide that director nominees shall be elected by the affirmative
vote of the majority of votes cast at an annual meeting of shareholders.
Supporting Statement: Our Company is incorporated in Delaware. Among other
issues, Delaware corporate law addresses the issue of the level of voting
support necessary for a specific action, such as the election of corporate
directors. Delaware law provides that a company's certificate of incorporation
or bylaws may specify the number of votes that shall be necessary for the
transaction of any business, including the election of directors. (DGCL. Title
8, Chapter 1, Subchapter VII, Section 216). Further, the law provides that if
the level of voting support necessary for a specific action is not specified in
the certificate of incorporation or bylaws of the corporation, directors "shall
be elected by a plurality of the votes of the shares present in person or
represented by proxy at the meeting and entitled to vote on the election of
directors."
Our Company presently uses the plurality vote standard for the election of
directors. We feel that it is appropriate and timely for the Board to initiate a
change in the Company's director election vote standard. Specifically, this
shareholder proposal urges that the Board of Directors initiate a change to the
director election vote standard to provide that in director elections a majority
vote standard will be used in lieu of the Company's current plurality vote
standard. Specifically, the new standard should provide that nominees for the
board of directors must receive a majority of the vote cast in order to be
elected or re-elected to the Board.
Under the Company's current plurality vote standard, a director nominee in a
director election can be elected or re-elected with as little as a single
affirmative vote, even while a substantial majority of the votes cast are
"withheld" from that director nominee. So even if 99.98% of the shares
"withhold" authority to vote for a candidate or all the candidates, a 0.01%
"for" vote results in the candidate's election or re-election to the board. The
proposed majority vote standard would require that a director receive a majority
of the vote cast in order to be elected to the Board.
It is our contention that the proposed majority vote standard for corporate
board elections is a fair standard that will strengthen the Company's governance
and the Board. Our proposal is not intended to limit the judgment of the Board
in crafting the requested governance change. For instance, the Board should
address the status of incumbent directors who fail to receive a majority vote
when standing for re-election under a majority vote standard or whether a
plurality director election standard is appropriate in contested elections.
We urge your support of this important director election reform.
[STAFF REPLY LETTER]
March 14, 2005
Response of the Office of Chief Counsel Division of Corporation Finance
Re: American International Group, Inc. Incoming letter dated January 13, 2005
The proposal requests that the board initiate the appropriate process to amend
AIG's governance documents to provide that director nominees shall be elected by
the affirmative vote of the majority of votes cast.
We are unable to concur in your view that AIG may exclude the proposal under
rules 14a-8(b) and 14a-8(f). Accordingly, we do not believe that AIG may omit
the proposal from its proxy materials in reliance on rules 14a-8(b) and
14a-8(f).
We are unable to concur in your view that AIG may exclude the proposal under
rule 14a-8(d). Accordingly, we do not believe that AIG may omit the proposal
from its proxy materials in reliance on rule 14a-8(d).
We are unable to concur in your view that AIG may exclude the proposal under
rule 14a-8(i)(3). Accordingly, we do not believe that AIG may omit the proposal
from its proxy materials in reliance on rule 14a-8(i)(3).
We are unable to concur in your view that AIG may exclude the proposal under
rule 14a-8(i)(8). Accordingly, we do not believe that AIG may omit the proposal
from its proxy materials in reliance on rule 14a-8(i)(8).
Sincerely,
/s/
Sara D. Kalin
Attorney-Advisor
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