Company Name: Kerr-McGee Corp.
Public Availability Date: March 15, 2004Document Sections:
INQUIRY LETTER
INQUIRY LETTER
APPENDIX
INQUIRY LETTER
INQUIRY LETTER
STAFF REPLY LETTER [INQUIRY LETTER]
January 6, 2004 BY HAND DELIVERY Office of the Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
450 Fifth Street, N.W.
Washington, D.C. 20549 Re: Kerr-McGee CorporationShareholder Proposal of the New York City Employees'
Retirement System, the New York City Teachers' Retirement System, the New York
City Police Pension Fund and the New York City Fire Department Pension Fund
Ladies and Gentlemen: This letter is to inform you of the intention of our client, Kerr-McGee
Corporation ("Kerr-McGee" or the "Company"), to omit from its proxy statement
and form of proxy for its 2004 Annual Meeting of Stockholders (collectively, the
"Proxy Materials") a shareholder proposal (the "Proposal") and statement in
support thereof (the "Supporting Statement") received from Mr. Kenneth B.
Sylvester, on behalf of Mr. William C. Thompson, Jr., Comptroller of the City of
New York and custodian and trustee of the New York City Employees' Retirement
System, the New York City Teachers' Retirement System, the New York City Police
Pension Fund and the New York City Fire Department Pension Fund (the
"Proponent"). The Proposal and Supporting Statement, which the Proponent
delivered to the Company by letter dated December 4, 2003, are attached hereto
as Exhibit A. As required in Rule 14a-8(j) under the Securities Exchange Act of 1934 (the
"Exchange Act"), we are enclosing six (6) copies of this letter and its
attachment. Also, we are mailing a copy of this letter and its attachment on
this date to the Proponent, informing it of the Company's intention to omit the
Proposal and Supporting Statement from the Proxy Materials. The Company expects
to file its definitive Proxy Materials on or after March 26, 2004. Accordingly,
as provided in Rule 14a-8(j), this letter is being submitted to the Securities
and Exchange Commission (the "Commission") no less than 80 calendar days before
the Company files its definitive Proxy Materials with the Commission.
THE PROPOSAL The Proposal states:
WHEREAS, the board of directors is meant to be an independent body elected by
shareholders and charged by law with the duty and authority to formulate and
direct corporate policies, and WHEREAS, in 2002, the Board of Directors of the New York Stock Exchange,
recognizing the need to improve corporate governance, proposed a listing
standard to empower non-management directors as a more effective check on
management, and to facilitate direct communications between shareholders and the
non-management directors; and WHEREAS, in an August 8, 2003, release pertaining, in part, to disclosure of
companies' procedures for shareholder communications with the directors, the
Securities and Exchange Commission stated that "Providing security holders with
disclosure about the process for communicating with board members would improve
the transparency of board operations, as well as security holder understanding
of the companies in which they invest;" WHEREAS, a January 1994 study entitled: Improving Communications Between
Corporations and Shareholders: Overall Findings and Recommendations, prepared on
behalf the New Foundations Working Group, New Foundations Center for Business
and Government, John F. Kennedy School of Government, Harvard University,
recommended several mechanisms for direct communications between directors and
shareholders. Among the recommendations were:
Regular meetings with groups of shareholders and selected board members
Meetings between large shareholders and the full board of directors
WHEREAS, we believe that the creation of a means for direct communications on
corporate governance matters between shareholders and the non-management
directors would benefit the company through constructive discussions of
perspectives, enhanced understanding, valuable feedback, and the fostering of
meaningful links between directors and the shareholders by whom they are
elected; NOW, THEREFORE, BE IT RESOLVED: that the shareholders request the board of
directors to establish an Office of the Board of Directors to enable direct
communications on corporate governance matters, including meetings, between
non-management directors and shareholders, based on the standard proposed by the
New York Stock Exchange Board of Directors. The office shall report directly to
a committee of the non-management directors. SUMMARY OF REASONS FOR EXCLUSION
We believe that the Company may properly exclude the Proposal and the Supporting
Statement from the Proxy Materials pursuant to the following rules:
I. Rule 14a-8(i)(7), because the Proposal deals with matters relating to the
Company's ordinary business operations; II. Rule 14a-8(i)(10), because the Company has already substantially implemented
the Proposal; and III. Rule 14a-8(i)(3), because the Proposal and Supporting Statement are false
and misleading in violation of the proxy rules. On behalf of our client, we hereby respectfully request that the staff of the
Division of Corporation Finance (the "Staff") concur in our view that the
Proposal and Supporting Statement may be excluded from the Proxy Materials on
these bases, as discussed in greater detail below. EXPLANATION OF REASONS FOR EXCLUSION
I. The Proposal deals with matters relating to the Company's ordinary business
operations. Accordingly, the Company may exclude the Proposal pursuant to Rule
14-8(i)(7). The Proposal may be properly omitted pursuant to Rule 14a-8(i)(7) because the
Proposal encompasses matters relating to the Company's ordinary business
operations. Specifically, the Proposal seeks the establishment of an Office of
the Board of Directors "to enable direct communications on corporate governance
matters, including meetings, between non-management directors and shareholders"
and requests that the Office of the Board of Directors "report directly to a
committee of the non-management directors." Rule 14a-8(i)(7) permits the omission of shareholder proposals dealing with
matters relating to the Company's "ordinary business" operations. According to
the Commission's release accompanying 1998 amendments to Rule 14a-8, the
underlying policy of the ordinary business exclusion is "to confine the
resolution of ordinary business problems to management and the board of
directors, since it is impracticable for shareholders to decide how to solve
such problems at an annual meeting." See Release No. 34-40018 (May 21, 1998)
(the "1998 Release"). As noted in the 1998 Release, there are two central
considerations that guide the determination of whether a proposal relates to a
company's ordinary business operations. The first consideration is the subject
matter of the proposal. The 1998 Release contemplated that "certain tasks are so
fundamental to management's ability to run a company on a day-to-day basis" that
they are not proper subjects for shareholder proposals. The second consideration
set forth in the 1998 Release is "the degree to which the proposal seeks to
`micro-manage' the company by probing too deeply into matters of a complex
nature upon which shareholders, as a group, would not be in a position to make
an informed decision." A. The Proposal requests that the Company comply with a New York Stock Exchange
listing standard. In essence, the Proposal requests that the Company establish an Office of the
Board of Directors to comply with a listing standard of the New York Stock
Exchange (the "NYSE") requiring companies to disclose a method for interested
parties to communicate with non-management directors. As discussed below, the
Staff has frequently concluded that proposals relating to compliance with rules
and regulations involve ordinary business and therefore are properly excludable
under Rule 14a-8-(i)(7). On November 4, 2003, the Commission approved the changes proposed by the NYSE to
the NYSE Listed Company Manual, including the standard discussed in the
Proposal, Section 303A.03 (stating that "[i]n order that interested parties may
be able to make their concerns known to the non-management directors, a company
must disclose a method for such parties to communicate directly with the
presiding director or with the non-management directors as a group"). See
Release 34-48745 (Nov. 4, 2003). The Company, as a company with securities
listed on the NYSE, must comply with the corporate governance standards of
Section 303A, including the required disclosure of a method for interested
parties to communicate directly with non-management directors, by no later than
the date of its 2004 Annual Meeting of Stockholders. Commentary to NYSE Listed
Company Manual, Section 303A.00. The listing standard does not, however, require
subject companies to implement or establish any specific means or method for
interested parties to communicate with management directors. Instead, the NYSE
Listed Company Manual contemplates that companies may implement the standard in
a number of ways, noting: "[c]ompanies may, if they wish, utilize for this
purpose the same procedures they have established to comply with the requirement
of Rule 10A-3(b)(3) under the Exchange Act..." Commentary to NYSE Listed Company
Manual, Section 303A.00. The Company's compliance with this listing requirement
and the manner in which the Company implements the listing requirement are part
of the Company's day-to-day business operations.1 The Staff has consistently declined to recommend enforcement action when a
company omits a proposal relating to such company's compliance with rules,
regulations or other requirements. In Seaboard Corporation (Mar. 3, 2003), the
Staff granted no-action relief to a company seeking to exclude a proposal
requesting that the board of directors review the company's policies regarding
the use of antibiotics in its facilities and those of its suppliers and prepare
a report based on certain matters raised in the proposal. In relying on Rule
14a-8(i)(7), Seaboard Corporation noted that federal, state and local
authorities regulated its use of antibiotics and that compliance with such
regulations constituted a part of the day-to-day business of the company. See
also Hormel Foods Corporation (Nov. 19, 2002) (allowing a company to exclude an
identical proposal on the same basis). In numerous other instances, the Staff
has also concluded that proposals related to compliance with government statutes
and regulations involve ordinary business and therefore are excludable under
Rule 14a-8(i)(7). See, e.g., Willamette Industries, Inc. (Mar. 20, 2001)
(proposal requesting the compilation of an annual report detailing the company's
environmental compliance, individual compliance responsibility and financial
impact of compliance could be omitted in reliance on Rule 14a-8(i)(7) because
the subject of the report "(i.e., evaluation of risk)" related to ordinary
business); Allstate Corporation (Feb. 16, 1999) (allowing the exclusion of a
proposal requesting the creation of an independent committee to prepare a report
on alleged illegal activity by the company); and Duke Power Company (Feb. 1,
1988) (concluding that a proposal requiring company to prepare a report
detailing its environmental protection and pollution control activities was
excludable as relating to ordinary business activities). The Proposal requests the implementation of a specific meansthe establishment
of an Office of the Board of Directorsto enable the Company to comply with a
listing standard to which it is subject. The Staff has frequently stated that
compliance with applicable laws, rules and regulations constitutes the ordinary
business of a corporation. Therefore, the method utilized by the Company to
comply with the NYSE listing standard referenced in the Proposal relates to
ordinary business. As a result, we believe that the Proposal is properly
excludable under Rule 14a-8(i)(7). B. The Proposal does not limit the nature of communications to other than
ordinary business. The Proposal indicates that its main objective is to promote communication on
corporate governance matters between the Company's non-management directors and
its stockholders. As more fully explained below, there is strong precedent that
the Proposal is excludable under Rule 14a-8(i)(7) because it does not limit the
nature of communications to other than ordinary business. The Staff recently explained this distinction in its report entitled "Review of
the Proxy Process Regarding the Nomination and Election of Directors" (the
"Proxy Process Report"). See http://www.sec.gov/news/studies/proxyreport.pdf
(July 15, 2003). Commenting on proposals similar to the Proposal here, the Proxy
Process Report cited the Advanced Fibre Communications (Mar. 10, 2003) and
PeopleSoft, Inc. (Mar. 14, 2003) letters as instances in which the Staff
"granted no-action positions regarding exclusion of proposals as ordinary
business because the proposals "did not limit the nature of the communications
to other than ordinary business." Proxy Process Report at note 55.2 In two
subsequent letters, the Staff has continued to apply this bright-line standard
in allowing companies to exclude identical proposals requesting the
establishment of an Office of the Board of Directors to enable direct
communications between stockholders and non-management directors. See CheckFree
Corporation (Sept. 8, 2003) (allowing the company to exclude the proposal as
relating to its "ordinary business operations (i.e. procedures for enabling
shareholder communications on matters relating to ordinary business)") and
Comverse Technology (Sept. 8, 2003) (reaching the same conclusion for an
identical proposal). Each of these four proposals were sponsored by the
Proponent. The Proposal here is extremely similar to the shareholder proposals submitted by
the Proponent to Advanced Fibre Communications, PeopleSoft, CheckFree
Corporation and Comverse Technology. In an attempt to distinguish the Proposal
from such proposals, the Proponent has added a single phrase to the "resolved"
clausethe Proposal requests the establishment of an Office of the Board of
Directors to enable direct communications on corporate governance matters
between stockholders and non-management directors. Restricting direct communications to "corporate governance matters" does not,
however, sufficiently limit the nature of the communications to other than
ordinary business. Any actions of the board of directors, the governing body of
the corporation, must necessarily constitute "corporate governance matters."
Such actions or "corporate governance matters" can include the following: the
approval of equity or cash compensation plans for general employees, the
development of a code of ethics for the corporation and the implementation of a
share repurchase program. The Staff has found proposals regarding each of the
foregoing issues to be excludable under Rule 14a-8(i)(7) as ordinary business
operations. See Staff Legal Bulletin No. 14A, published on July 12, 2002 ("SLB
14A") (noting the Staff's agreement that companies "may exclude proposals that
relate to general employee compensation matters in reliance on Rule
14a-8(i)(7)"); see also Lucent Technologies Inc. (Nov. 26, 2003) (allowing
company to exclude, pursuant to Rule 14a-8(i)(7), a proposal restricting pay
increases to "management"), Costco Wholesale Corporation (Dec. 11, 2003)
(permitting company to exclude, under Rule 14a-8(i)(7), a proposal requesting
the development of a corporate code of ethics) and Medstone International, Inc.
(May 1, 2003) (allowing company to exclude, in reliance on Rule 14a-8(i)(7), a
proposal mandating a share repurchase program). As such, the restriction on
communications to "corporate governance matters" is insufficient to satisfy the
standard utilized by the Staffthat the proposal limit the nature of
communications to other than ordinary business. Strengthening this conclusion are the Proponent's letters to the Staff regarding
the Proponent's proposals to CheckFree Corporation and Comverse Technology, Inc.
In each, the Proponent acknowledged that the proposal submitted to the company "relate[d]
only to communications on matters of corporate governance." Thus, the addition
of the phrase "on corporate governance matters" is not a substantive change that
distinguishes the Proposal here from the proposals the Staff found excludable in
the CheckFree Corporation and the Comverse Technology letters.
The Staff's position in the Kroger, Advanced Fibre Communications, PeopleSoft,
CheckFree Corporation and Comverse Technology letters is supported by prior
precedent. Specifically, the Staff has taken the position that, where part of a
shareholder proposal relates to ordinary business, the proposal may be excluded
in its entirety even though it may address matters outside the scope of ordinary
business. See, e.g., E*Trade Group, Inc. (Oct. 31, 2000) (granting no-action
relief to exclude an entire proposal where two out of four of the mechanisms
suggested therein implicated ordinary business matters) and Associated Estates
Realty Corp. (Mar. 23, 2000) (granting no-action relief for a proposal relating
to both officer compensation and the adoption of a business plan to increase
shareholder value as it related to the disposition of non-core businesses and
assets, an ordinary business matter). See also ConAgra Foods, Inc. (Jul. 19,
2002); M&F Worldwide Corp. (Mar. 29, 2000); The Warnaco Group, Inc. (Mar. 12,
1999); Wal-Mart Stores, Inc. (Mar. 15, 1999); Kmart Corporation (Mar. 12, 1999)
and Z-Seven Fund, Inc. (Nov. 3, 1999). For these reasons, we believe the Proposal is properly excludable under Rule
14a-8(i)(7). II. The Company has already substantially implemented the Proposal. Accordingly,
the Company may exclude the Proposal pursuant to Rule 14a-8(i)(10).
The Company may exclude the Proposal under Rule 14a-8(i)(10) because the Company
has already substantially implemented the Proposal. "A determination that the
Company has substantially implemented the proposal depends upon whether its
particular policies, practices, and procedures compare favorably with the
guidelines of the proposal." Texaco, Inc. (March 28, 1991). As discussed below,
the Company already maintains several avenues of communication between the Board
of Directors and the Company's stockholders. Additionally, under recently
approved amendments to the listing standards of the NYSE, on which the Company's
securities are traded, the Company must comply with the listing standard
discussed in the Proposal by no later than the date of the Company's 2004 Annual
Meeting of Stockholders. The Company's stockholders currently may communicate both directly and
indirectly with the non-management members of the Company's Board of Directors
in a variety of ways, including via a toll-free hotline administered by the
Company, via the Company's corporate secretary and at the Annual Meeting of
Stockholders. Stockholders also may write non-management members of the Board of
Directors in care of the Company using the Company's corporate address, which
may be obtained from the Company's corporate website. Thus, as requested by the
Proposal, the Company already "enables direct communications on corporate
governance matters." Even if the Staff determines that the Company has not yet substantially
implemented the Proposal, the Company will necessarily implement the Proposal by
the time of its 2004 Annual Meeting of Stockholders through the Company's
compliance with listing standards imposed by the NYSE. The Proposal requests the
establishment of "an Office of the Board of Directors to enable direct
communications on corporate governance matters, including meetings, between
non-management directors and shareholders, based on the standard proposed by the
New York Stock Exchange Board of Directors." (emphasis added). As discussed in
the preceding section, the Commission has approved the changes proposed by the
NYSE to the NYSE Listed Company Manual, including the standard discussed in the
Proposal. See Release 34-48745 (Nov. 4, 2003). Thus, the Company must comply
with the corporate governance standards of Section 303A by no later than the
date of its 2004 Annual Meeting of Stockholders and must "disclose a method for
such parties to communicate directly with the presiding director or with the
non-management directors as a group" in accordance with the requirements of
Section 303A.03. Such compliance with the NYSE requirement will necessarily
cause the Company to implement substantially the Proposal's request "to enable
direct communications... between non-management directors and shareholders,
based upon the standard proposed by the New York Stock Exchange's Board of
Directors." Further, Proponent, in defending a nearly identical proposal in
Comverse Technology, acknowledged that "if the NYSE Rules were binding on [Comverse
Technology, Inc.], there would be no need for the [p]roposal." In this case, the
NYSE listing standard discussed in the Proposal is binding on the Company, and,
in the Proponent's own words, there is "no need for the Proposal" because the
Company will implement the listing standard prior to its 2004 Annual Meeting of
Stockholders. In light of the foregoing, we believe that it is clear that the Company's
existing policies, practices and procedures with respect to stockholder
communications are consistent with the program described in the Proposal, and
the Company has substantially implemented it. See Cisco Systems, Inc. (August
11, 2003) and Texaco, Inc. (March 28, 1991). In the alternative, the Proposal is
moot because the Company is required by the listing standards of the NYSE to
implement substantially the Proposal by no later than the date of its 2004
Annual Meeting of Stockholders. Accordingly, we believe the Proposal may
properly be excluded from the Company's Proxy Materials pursuant to Rule
14a-8(i)(10). III. The Proposal and Supporting Statement contain materially false and
misleading statements. Accordingly, the Company may exclude the Proposal and the
Supporting Statement pursuant to Rule 14a-8(i)(3). The Company may exclude the Proposal and Supporting Statement in their entirety
under Rule 14a-8(i)(3) because the Proposal and Supporting Statement contain
numerous false and misleading statements. Pursuant to Rule 14a-8(i)(3), a
company may exclude a shareholder proposal if the proposal or supporting
statement would violate any of the Commission's proxy rules, including Rule
14a-9, which prohibits materially false or misleading statements in proxy
soliciting materials. The Staff has allowed companies to exclude portions of
proposals that contain false or misleading statements, cast a proponent's
opinion as a statement of fact or fail to document assertions of fact
appropriately. See Dillard's, Inc. (March 10, 2003) and Fluor Corporation (March
10, 2003). In addition, the Staff has consistently taken the position that vague
and indefinite shareholder proposals are also excludable under Rule 14-8(i)(3)
as inherently misleading. See, e.g., General Electric Company (February 5, 2003)
(permitting exclusion of a proposal requesting that the board of directors seek
shareholder approval for compensation of senior executives and board members
where the company argued that "neither the share owners nor the Company's Board
would be able to determine what action or measures would be taken if the
proposal were implemented") and The Proctor & Gamble Company (October 25, 2002)
(permitting omission of a proposal requesting that the board of directors create
a specific type of fund as vague and indefinite where the company argued that
neither the shareholders nor the company would know how to implement the
proposal). A proposal is sufficiently vague, indefinite and misleading to
justify exclusion where "neither the shareholders voting on the proposal, nor
the company in implementing the proposal (if adopted), would be able to
determine with any reasonable certainty exactly what actions or measures the
proposal requires." Philadelphia Electric Co. (July 30, 1992) (permitting the
exclusion of a proposal that related to the election of a committee of small
shareholders because it was vague and indefinite). Staff Legal Bulletin No. 14,
published on July 13, 2001 ("SLB 14") states that "when a proposal and
supporting statement will require detailed and extensive editing in order to
bring them into compliance with proxy rules, [the Staff] may find it appropriate
for companies to exclude the entire proposal, supporting statement, or both, as
materially false or misleading." As discussed below, the Proposal and Supporting Statement contain false and
misleading statements that will require significant editing to comply with proxy
rules. Thus, in accordance with SLB 14, we believe that the Company may exclude
the Proposal and Supporting Statement in their entirety. In the alternative, if
the Staff is unable to concur in our conclusion that the Proposal and Supporting
Statement may be excluded in their entirety because of the numerous false and
misleading statements, we respectfully request that the Staff recommend
exclusion and/or revision of the statements discussed below.
Specifically, the Company finds the following portions of the Proposal and
Supporting Statement to be objectionable: (A) The ProposalFinal Paragraph; and
(B) Supporting StatementFirst, Second and Third Sentences.
A. The Proposal is false and misleading because it suggests that establishing an
"Office of the Board of Directors" is required under the "standard proposed by
the New York Stock Exchange Board of Directors," that the NYSE standard has not
been approved and that compliance with the NYSE standard is optional.
The Proposal incorrectly suggests that establishing an "Office of the Board of
Directors" is required in order to implement Section 303A.03 of the NYSE Listed
Company Manual. Such references must be revised under Rule 14a-8(i)(3) in order
to prevent the Proposal from being false and misleading. The Proposal
specifically requests that "the board of directors ... establish an Office of
the Board of Directors to enable direct communications on corporate governance
matters, including meetings, between non-management directors and shareholders,
based on the standard proposed by the New York Stock Exchange Board of
Directors" (emphasis added). This statement strongly suggests that establishing
an Office of the Board of Directors is "based on the standard proposed by" the
NYSE and, therefore, required under such standards. In fact, Section 303A.03
provides that "a company must disclose a method for such parties to communicate
directly with the presiding director or with the non-management directors as a
group" (emphasis added). NYSE Listed Company Manual, Section 303A.03. Further,
if the stockholders did adopt the Proposal, it is unclear how the Company could
implement the Proposal, which requests the establishment of an Office of the
Board of Directors based on an NYSE listing standardan NYSE listing standard
that does not even mention such an office. Additionally, the Proposal requests that the board of directors base the
implementation of the Proposal on the "standard proposed by the New York Stock
Exchange Board of Directors." The fact that the Proposal references the
"standard proposed by" the NYSE implies that the Commission has not yet approved
the "proposed" standard and that the NYSE has not adopted the proposed change to
the NYSE Listed Company Manual. In fact, as discussed in greater detail in the
previous sections, both of these implications are falsethe Commission has
approved the NYSE proposed rule change and the NYSE has revised the NYSE Listed
Company Manual accordingly. See Release 34-48745 (Nov. 4, 2003) and NYSE Listed
Company Manual, Section 303A.00. The Proposal is further misleading to
stockholders of the Company because it fails to mention that, as a company with
securities listed on the NYSE, the Company must implement the approved standard.
A stockholder of the Company, in reviewing the Proposal and deciding how to
vote, could interpret the Proposal as a request by the stockholders to implement
an optional standard, which, for reasons previously discussed, is untrue.
We request the Staff's agreement that the Proposal may be excluded unless it is
revised to eliminate false and misleading suggestions that (i) the "standard"
set forth in the NYSE Listed Company Manual requires the establishment of an
Office of the Board of Directors, (ii) the Commission has not approved the
"proposed standard," (iii) the NYSE has not implemented the standard and (iv)
the Company's compliance with such standard is optional. B. The first, second and third sentences of the Supporting Statement are false
and misleading, cast the Proponent's opinion as a statement of fact or fail to
document assertions of fact appropriately. The first three sentences of the supporting statement are false and misleading
in violation of the Commission's proxy rules. The first sentence states that
investor confidence "has been deeply shaken by corporate malfeasance at
companies, such as Enron and WorldCom." This sentence is false and misleading
for at least two reasons. First, it casts the Proponent's opinionthat investor
confidence "has been deeply shaken" as a statement of fact. The Staff often
allows companies to exclude portions of proposals containing such opinions cast
as facts unless the proponent revises the proposal to correct such misleading
statements. See, e.g., Fluor Corporation, (Mar. 10, 2003), Hewlett-Packard
Company (Dec. 27, 2002), Tyco International Ltd. (Dec. 16, 2002) and AmSouth
Bancorporation (Feb. 17, 2002). Alternatively, the Proponent has failed to
document the source of this information. The second misleading aspect of the
sentence is the implication of the sentencethat the Company is in some way
connected to the repugnant corporate malfeasance of either Enron or WorldCom.
The second sentence, which provides "[s]hareholders have suffered loss of their
investments estimated in the billions of dollars, and many investors have
withdrawn from the market," is also misleading in a number of respects. It makes
no attempt to clarify which stockholders have lost money or during which period
the alleged loss occurred. Moreover, the sentence, to the extent it is
attempting to imply some connection to the Company, is false on its face.
Lastly, the sentence provides no citation of authority to substantiate either
the claim as to lost investments or the assertion that "many investors have
withdrawn from the market." While one could presumably speculate that the
sentence is true as to some stockholders, it is hardly likely to be true for
all. The Staff has frequently required proponents to revise unsubstantiated
claims in a proposal or supporting statement. See, e.g., Dillard's, Inc. (Mar.
10, 2003), Fluor Corporation, (Mar. 10, 2003), Hewlett-Packard Company (Dec. 27,
2002), Tyco International Ltd. (Dec. 16, 2002) and AmSouth Bancorporation (Feb.
17, 2002). Finally, the third sentence is misleading because it implies that the confidence
of the Company's stockholders in the Company is eroding. The third sentence
states, in relevant part, "we are concerned about the potential negative impact
of the continuing erosion of investor confidence on the long-term interests of
the Company and the shareholders." The sentence implies that the Company has
experienced and is currently experiencing an erosion of stockholder confidence,
but the statement provides no proof of such erosion of confidence. As previously
noted, the Staff has often allowed companies to exclude proposals containing
such undocumented facts unless the proponent substantiated such claims. See,
e.g., Dillard's, Inc. (Mar. 10, 2003); Fluor Corporation, (Mar. 10, 2003);
Hewlett-Packard Company (Dec. 27, 2002); Tyco International Ltd. (Dec. 16,
2002); and AmSouth Bancorporation (Feb. 17, 2002). In light of the foregoing, we believe that the false and misleading, vague and
indefinite statements contained in the Proposal and Supporting Statement require
detailed and extensive editing in order to bring them into compliance with proxy
rules such that the Company may properly exclude the entire Proposal and
Supporting Statement under Rule 14a-8(i)(3). * * * *
For the foregoing reasons, we believe that the Proposal may be omitted from the
Proxy Materials and respectfully request that the Staff confirm that it will not
recommend any enforcement action if the Proposal and the Supporting Statement or
portions thereof are excluded. The Company anticipates that its Proxy Materials
will be finalized for filing on or about March 26, 2004. Accordingly, your
prompt review of this matter would be greatly appreciated. Should you have any
questions regarding this matter, please do not hesitate to contact the
undersigned at (202) 662-5128. Very truly yours,
/s/ David B.H. Martin
Attachment cc: Mr. Gregory F. Pilcher
Mr. Kenneth B. Sylvester, Assistant Comptroller for Pension Policy
-----FOOTNOTES----- 1 We further note that this is the first year in which the Company is subject to
the new listing standards. As such, the Company has not yet had the opportunity
to select a method for interested parties to communicate with non-management
directors, and the Company's stockholders have not had the corresponding
opportunity to evaluate any action the Company may take with respect to
implementing such standard. 2 In contrast, in The Kroger Co. (Apr. 11, 2003), the Staff denied a no-action
request to exclude a shareholder proposal seeking the creation of a shareholder
committee to communicate with the Kroger board about the subject matter of
shareholder proposals approved but not implemented by the company. In a footnote
to the Proxy Process Report, the Staff noted that "the Division did not grant a
no-action position to Kroger regarding exclusion of the proposal under the
ordinary business exclusion, as the proposal limited the nature of the
communications to other than ordinary business" (emphasis added). [INQUIRY LETTER]
December 4, 2003 Mr. Gregory Pilcher
Sr. VP, General Counsel and Secretary
Kerr-McGee Corporation
123 Robert S. Kerr Avenue
Oklahoma City, OK 73125 Dear Mr. Pilcher:
I write to you on behalf of the Comptroller of the City of New York, William C.
Thompson, Jr. The Comptroller is the custodian and a trustee of the New York
City Employees' Retirement System, the New York City Teachers' Retirement
System, the New York City Police Pension Fund, and the New York City Fire
Department Pension Fund (the "Systems"). The Systems' boards of trustees have
authorized the Comptroller to inform you of their intention to present the
enclosed proposal for the consideration and approval of stockholders at the next
annual meeting of Kerr-McGee Corporation. Recent reports of corporate wrongdoing and corporate governance failures have
severely undermined public confidence in the equity markets, and have resulted
in the loss to investors of hundreds of millions of dollars. Recognizing the
urgent need to restore investor confidence in the stock markets, the United
States Congress passed the Sarbanes-Oxley Act of 2002; the Securities and
Exchange Commission (SEC) adopted a rule: Disclosure Regarding Nominating
Committee Functions and Communications between Security Holders and Boards of
Directors, and recently approved final corporate governance rules of the New
York Stock Exchange (NYSE). We are pleased that the NYSE corporate governance
rules include a requirement that companies must disclose a method for interested
parties to communicate directly with the presiding director of executives
sessions or with non-management directors as a group. The Systems believe that the creation of a means for direct communications
between shareholders and the non-management directors would benefit the company
through constructive discussions of perspectives, enhanced understanding,
valuable feedback, and the fostering of meaningful links between directors and
the shareholders. Therefore, we offer the enclosed proposal for shareholders to consider and
approve at the next annual meeting of the company. It is submitted to you in
accordance with Rule 14a-8 of the Securities Exchange Act of 1934, and I ask
that it be included in the company's proxy statement. Letters from Citibank, certifying the systems' ownership of shares of Kerr-McGee
Corporation common stock, are enclosed. Each system intends to continue to hold
at least $2,000 worth of these securities through the date of the next annual
meeting. We would be happy to discuss this initiative with you. Should the board of
directors decide to endorse its provisions as company policy, the Systems will
withdraw the proposal from consideration at the annual meeting. If you have any
questions on this matter, please feel free to contact me at (212) 669-2013.
Very truly yours, /s/
Kenneth B. Sylvester Enclosures [APPENDIX]
SHAREHOLDER PROPOSAL CREATION OF A FORMAL MECHANISM FOR DIALOGUE BETWEEN
INDEPENDENT DIRECTORS AND SHAREHOLDERS Submitted on behalf of the New York City Pension Funds by William C. Thompson,
Jr., Comptroller of the City of New York. WHEREAS, the board of directors is meant to be an independent body elected by
shareholders and charged by law with the duty and authority to formulate and
direct corporate policies, and WHEREAS, in 2002, the Board of Directors of the New York Stock Exchange,
recognizing the need to improve corporate governance, proposed a listing
standard to empower non-management directors as a more effective check on
management, and to facilitate direct communications between shareholders and the
non-management directors; and WHEREAS, in an August 8, 2003, release pertaining, in part, to disclosure of
companies' procedures for shareholder communications with the directors, the
Securities and Exchange Commission stated that "Providing security holders with
disclosure about the process for communicating with board members would improve
the transparency of board operations, as well as security holder understanding
of the companies in which they invest;" WHEREAS, a January 1994 study entitled: Improving Communications Between
Corporations and Shareholders: Overall Findings and Recommendations, prepared on
behalf the New Foundations Working Group, John F. Kennedy School of Government,
Harvard University, recommended several mechanisms for direct communications
between directors and shareholders. Among the recommendations were:
Regular meetings with groups of shareholders and selected board members
Meetings between large shareholders and the full board of directors
WHEREAS, we believe that the creation of a means for direct communications on
corporate governance matters between shareholders and the non-management
directors would benefit the company through constructive discussions of
perspectives, enhanced understanding, valuable feedback, and the fostering of
meaningful links between directors and the shareholders by whom they are
elected; NOW, THEREFORE, BE IT RESOLVED: that the shareholders request the board of
directors to establish an Office of the Board of Directors to enable direct
communications on corporate governance matters, including meetings, between
non-management directors and shareholders, based on the standard proposed by the
New York Stock Exchange Board of Directors. The office shall report directly to
a committee of the non-management directors. STATEMENT OF SUPPORT
The confidence of investors in the U.S. capital markets has been deeply shaken
by corporate malfeasance at companies, such as Enron and World Com. Shareholders
have suffered loss of their investments estimated in the billions of dollars,
and many investors have withdrawn from the stock markets. As long-term
institutional investors, we are concerned about the potential negative impact of
the continuing erosion of investor confidence on the long-term interests of the
company and the shareholders. This proposal is intended to improve investor
confidence by improving director and shareholder communications on corporate
governance matters, and strengthening the relationship between the Board of
Directors and the shareholders. [INQUIRY LETTER]
January 29, 2004 BY FAX AND EXPRESS MAIL
Securities and Exchange Commission
Division of Corporation Finance
Office of Chief Counsel
450 Fifth Street, N.W.
Washington, D.C. 20549 Re: Kerr-McGee Corporation; Shareholder Proposal submitted by the New York City
Pension Funds To Whom It May Concern:
I write on behalf of the New York City Pension Funds (the "Funds"), in formal
response to the January 6, 2004 letter sent to the Securities and Exchange
Commission (the "Commission") by the firm of Covington & Burling on behalf of
Kerr-McGee Corporation (the "Company"). In that letter, the Company contends
that the Funds' shareholder proposal relating to direct shareholder
communications with independent directors of the Company (the "Proposal") may be
omitted from the Company's 2004 proxy statement and form of proxy under Rule
14a-8 under the Securities Exchange Act of 1934. I have reviewed the Proposal,
as well as January 6, 2004 letter. Based upon that review, as well as a review
of Rule 14a-8, it is my opinion that the Proposal may not be omitted from the
Company's 2004 Proxy Materials. Accordingly, the Funds respectfully request that
the Commission deny the relief that the Company seeks. I. The Proposal
The Proposal begins by accurately summarizing listing standards that had been
proposed by the New York Stock Exchange ("NYSE") as to the role of independent
directors, and shareholder communications with them. It then references a 1994
academic study on the subject, and mentions briefly the policy issues supporting
direct shareholder communications with non-management directors. The `resolved'
clause consists of one item: NOW, THEREFORE, BE IT RESOLVED: that the shareholders request the Board of
Directors to establish an Office of the Board of Directors to enable direct
communications on corporate governance matters, including meetings, between
non-management directors and shareholders, based upon the applicable standard
adopted by the New York Stock Exchange Board of Directors. The office shall
report directly to a committee of the non-management directors.
(Emphasis added). The Funds' Proposal is thus focused on facilitating shareholder communications
with independent directors on matters strictly limited to corporate governance.
Indeed, the requested `Office of the Board of Directors' could properly decline
to forward communications from shareholders that dealt instead with day-to-day
business matters. II. The Company's Opposition and the Funds' Response
In its letter of January 6, 2004, the Company requested that the Staff of the
Division of Corporation Finance (the "Staff") not recommend enforcement action
to the Commission if the Company omits the Proposal under: Rule 14a-8(i)(7)
(ordinary business); Rule 14a-8(i)(10) (substantially implemented); and Rule
14a-8(i)(3) (violative of proxy rules). Pursuant to Rule 14a-8(g), the Company
bears the burden of proving that one or more of these exclusions apply. As
detailed below, the Company has failed to meet that burden with respect to any
of these exclusions and its request for no-action relief should accordingly be
denied. A. The Proposal Is Not Excludable as Ordinary Business
The Funds have previously presented to the Division their view that the SEC's
Releases and recent public policy developments make it clear that companies
cannot exclude, as "ordinary business" under Rule 14a-8(i)(7), the Funds'
proposals that there be direct communications with independent directors. The
important role of such communications in improving corporate governance was most
recently highlighted by the Commission in its November 24, 2003 Final Rule:
"Disclosure Regarding Nominating Committee Functions and Communications between
Security Holders and Boards of Directors," Release No. 34-48825.
But rather than repeat those arguments at length, we instead emphasize that
here, the Funds' current form of Proposal, in the heart of the Resolved clause,
expressly limits the shareholder communications to those "on corporate
governance matters." We understand that the absence of such an express
limitation in the Resolved clause has, in the view of Division Staff, been the
crucial element in their prior decisions to issue no-action letters during 2003
with respect to the Funds' shareholder communication proposals in PeopleSoft,
Advanced Fiber Communications, Comverse Technology and CheckFree. The Funds have
respectfully differed with the Staff's determinations in those matters, and have
appealed them. Nonetheless, the Funds specifically amended the Resolved clause
in the current Proposal to accommodate the Staff's previously expressed
concerns. We note that subsequent to the PeopleSoft and Advanced Fiber Communications
no-action letters, the Staff did decline to issue a no-action letter in Kroger
Co. (April 11, 2003. The Kroger proposal related to shareholder communications
with independent directors as to shareholder proposals that had obtained the
vote of a majority of shareholders, but upon which the Board had not acted.
Subsequently, the Staff's July 15, 2003 Report, "Review of the Proxy Process
Regarding the Nomination and Election of Directors," drew a distinction that
while the Kroger proposal was limited to matters of corporate governance, the
Advanced Fiber and PeopleSoft proposals "did not limit the nature of the
communications to other than ordinary business." Id. at p. 25, fn. 53, 55. With
the limitation to "corporate governance matters" now manifest on the face of the
Proposal's Resolved clause, the same result as in Kroger should obtain here,
regardless of the outcome of the pending appeals. Nor is it ordinary business for the Funds to suggest a means by which the NYSE's
new listing standards as to shareholder communications may best be implemented.
The Company drops into a footnote in its letter the critical admission that "the
Company has not yet had the opportunity to select a method for interested
parties to communicate with non-management directors ..." (pp. 4-5, fn. 1). That
being the case, a non-binding suggestion as to how the Board, starting from a
blank slate, might implement a brand new corporate governance requirement,
cannot possibly interfere with the Board's prerogative to manage ordinary
business of the Company. None of the no-action letters cited by the Company
involved a corporate governance measure. The Funds' Proposal is not ordinary business, and the Company's arguments under
14a-8(i)(7) should be rejected. B. The Proposal has not been substantially implemented by the Company.
The Company's claim that it has "substantially implemented" direct
communications with the independent directors is not based upon a single action
the Company has taken. Rather, it is based upon no more than the intention that
the Company will implement something, as yet unknown, in the future. The Company
cites no case standing for the proposition that having so far done nothing
whatsoever to implement a proposal is the same as having "substantially
implemented" the proposal. As the Company has not implemented the Proposal, substantially or otherwise, in
any way, the Company's argument under 14a-8(i)(10) fails. C. The Proposal and Statement in Support are not false and misleading.
The Proposal on its face rebuts the Company's claims that it is falsely states
that an Office of the Board of Directors is required under the NYSE Rules. The
Proposal only asks that such an office be set up based on the "standard
proposed" by the NYSE Board. The Company does not-deny that the NYSE's original
proposal suggested such an Office. As such, the statement is true; indeed, the
simple addition of the word "originally" would wholly moot the Company's
objection. The Company's next contention, that the Proposal is false in
referring to that standard as "proposed," cannot stand, as the Company had just
finished arguing that an Office of the Board of Directors was merely proposed
and not adopted. Finally, the Company strains good faith in its assertion that the Proposal is
false in stating that such scandals as Enron and WorldCom scandals shook
shareholders' confidence or cost them billions. The Company also lacks any basis
for asserting that the Proposal blames the Company for Enron or WorldCom or
claims that confidence in the Company is eroding. There is no such statement or
suggestion anywhere in the Proposal. The Proposal and Statement in Support are not misleading, and the Proposal may
not be omitted under Rule 14a-8(i)(3). III. Conclusion
For the reasons set forth herein, the Funds respectfully submit that the
Company's request for "no-action" relief should be denied. Should you have any
questions or require any additional information, please do not hesitate to
contact me at the number listed above. Thank you for your consideration.
Sincerely, /s/
Richard S. Simon
Deputy General Counsel Cc: David B.H. Martin, Esq.
Covington & Burling [INQUIRY LETTER]
February 10, 2004 BY HAND DELIVERY Office of the Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
450 Fifth Street, N.W.
Washington, D.C. 20549 Re: Kerr-McGee CorporationShareholder Proposal of the New York City Employees'
Retirement System, the New York City Teachers' Retirement System, the New York
City Police Pension Fund and the New York City Fire Department Pension Fund
Ladies and Gentlemen: On behalf of Kerr-McGee Corporation ("Kerr-McGee" or the "Company"), we hereby
supplement our earlier letter dated January 6, 2004 relating to a shareholder
proposal (the "Proposal") and statement in support thereof (the "Supporting
Statement") received from Mr. Kenneth R. Sylvester, on behalf of Mr. William C.
Thompson, Jr., Comptroller of the City of New York and custodian and trustee of
the New York City Employees' Retirement System, the New York City Teachers'
Retirement System, the New York City Police Pension Fund and the New York City
Fire Department Pension Fund (the "Proponent"). In that letter, we requested
confirmation that the staff (the "Staff") of the U.S. Securities and Exchange
Commission would not recommend enforcement action if, in reliance upon Rule
14a-8(i), the Company omitted the Proposal from its proxy statement and form of
proxy for its 2004 Annual Meeting of Stockholders (collectively, the "Proxy
Materials"). By letter to the Staff dated January 29, 2004 (the "Proponent's
Letter"), the Proponent responded to our January 6, 2004 letter. This letter
responds to the Proponent's Letter. As required in Rule 14a-8(j) under the Securities Exchange Act of 1934 (the
"Exchange Act"), we are enclosing six (6) copies of this letter and its
attachment. Also, we are mailing a copy of this letter on this date to the
Proponent. DISCUSSION I. The Company has already substantially implemented the Proposal. Accordingly,
the Company may exclude the proposal pursuant to Rule 14a-8(i)(10).
Summary The Proposal requests that the Company's Board of Directors (the "Board")
"establish an Office of the Board of Directors to enable direct communications
on corporate governance matters, including meetings, between non-management
directors and shareholders, based upon the applicable standard proposed1 by the
New York Stock Exchange Board of Directors." The Proposal further requests that
the office report directly to a committee of non-management directors. The
Company has enabled direct communications by its stockholders through its use of
a toll-free hotline and its Corporate Secretary's office for such purpose. The
Company's means of enabling such communications is the exact method suggested by
the "NYSE Listed Company Manual Section 303A Corporate Governance Listing
Standards Frequently Asked Questions" (the "303A Report")2, dated as of January
29, 2004, which the NYSE issued to aid compliance with the standard requested by
the Proposal. Thus, the Company has "enabled direct communications on corporate
governance matters" between "non-management directors and shareholders, based
upon the applicable standard proposed" and adopted "by the New York Stock
Exchange Board of Directors." Additionally, the Company's Corporate Secretary
reports directly to the Board, including the non-management directors, on all
legitimate communications, including all communications concerning corporate
governance matters, intended for the Board. In light of the fact that the
Company has already implemented substantial measures to facilitate stockholder
communications consistent with the recommendations of the Proposal, it is
unclear what additional steps the Company could take to implement the Proposal,
other than possibly adding "Office of the Board" to the Corporate Secretary's
titles. Discussion Release No. 34-20091 (Aug. 16, 1983) (the "1983 Release") provides that a
proposal may be excluded pursuant to Rule 14a-8(i)(10) in circumstances where it
has been "substantially implemented by the issuer." The 1983 Release also
provides that Rule 14a-8(i)(10) does not require the proposal to have been
"fully effected." In determining whether a proposal has been substantially
implemented, the company's policies, practices and procedures should "compare
favorably with the guidelines of the proposal" and there is no need to have a
precise implementation of the proposal. See Texaco, Inc. (Mar. 28, 1991); Cisco
Systems, Inc. (Aug. 11, 2003). The Staff will consider a proposal to be
substantially implemented under Rule 14a-8(i)(10) in cases where a company has
already established procedures that relate to the subject matter of the proposal
or in cases where the company has implemented the essential objectives of the
proposal. See The Talbots Inc. (Apr. 5, 2002) (permitting the exclusion of a
proposal that required the establishment of a code of corporate conduct
regarding human rights because the company had an existing Standard for Business
Practice and Code of Conduct); The Gap, Inc. (Mar. 16, 2001) (permitting the
exclusion of a proposal that requested a report on child labor practices of the
company's vendors because the company had already established a code of vendor
conduct, monitored vendor compliance and published the related information);
Kmart Corporation (Feb. 23, 2000); Nordstrom, Inc. (Feb. 8, 1995).
The Proposal requests that the Company's Board of Directors (the "Board")
"establish an Office of the Board of Directors to enable direct communications
on corporate governance matters, including meetings, between non-management
directors and shareholders, based upon the applicable standard proposed by the
New York Stock Exchange Board of Directors" and that such office report directly
to a committee of non-management directors. Stockholders can already direct
communications to non-management directors through two channels: telephone calls
to the Company's toll-free hotline and written communications to the Corporate
Secretary's office. In May 2003, far in advance of the Company's receipt of the
Proposal, the Board formally designated the hotline as a mechanism for
stockholders to contact and communicate with non-management directors. In
January 2004, the Board decided to utilize the Corporate Secretary's office as
an additional means of enabling such communications.3 Despite having no
obligation to provide two methods of communication, the Board felt that having
alternative means would accommodate different preferences of the Company's
stockholders and foster communications to the Board (including the
non-management directors). The Company's means of enabling direct communications to non-management
directors complies with the standard proposed, and adopted, by the NYSE.
Further, the use of the Corporate Secretary's office, which the Company
implemented prior to the NYSE's issuance of the 303A Report, is a suggested
method of the 303A Reportwhich the NYSE published to assist listed companies in
complying with the new listing standardfor complying with the very standard
suggested by the Proposal. The 303A Report specifically states that "[a]ny
employee (including the Corporate Secretary or General Counsel) of the listed
company can act as an agent for the non-management directors of the board in
facilitating direct communications to the board." Thus, the NYSE has suggested
using the very means utilized by the Company in implementing the new listing
standards.4 As previously noted, the Company's policies, practices and procedures should
"compare favorably with the guidelines of the proposal" for the Proposal to be
properly excludable under Rule 14a-8(i)(10). Texaco, Inc. (Mar. 28, 1991). The
Company's policies, practices and procedures have far exceeded this standard; in
fact, the Company has already implemented virtually every aspect of the
Proposal. First, the Board has created, in substance, the "Office of the Board"
requested by the Proposal through its use of the Corporate Secretary's office
for the purposes discussed in the Proposal. Second, the Company designated the
Corporate Secretary's office and the toll-free hotline as methods to enable
direct communications between the stockholders and non-management directors on
corporate governance matters. Third, the NYSE has suggested utilizing the
Corporate Secretary's office to implement the "standard proposed" and adopted
"by the New York Stock Exchange Board of Directors." Finally, communications
received via the toll-free hotline and via the Corporate Secretary's office are
delivered to the Board, including the non-management directors. Thus, the
Company's use of the Corporate Secretary's office and the toll-free hotline
compare very favorably with the guidelines of the Proposal. As such, the Company
has substantially implemented the Proposal, and the Company may exclude the
Proposal pursuant to Rule 14a-8(i)(10). II. The Proposal deals with matters relating to the Company's ordinary business
operations. Accordingly, the Company may exclude the Proposal pursuant to Rule
14a-8(i)(7). Rather than repeat the arguments from our January 6, 2004 letter, we will
instead focus on specific points raised in the Proponent's Letter. As the
Proponent acknowledges, the Staff has repeatedly allowed companies to exclude
proposals almost identical to the Proposal. See Advanced Fibre Communications
(Mar. 10, 2003), PeopleSoft, Inc. (Mar. 14, 2003), CheckFree Corporation (Sept.
8, 2003) and Comverse Technology (Sept. 8, 2003). In the Proponent's Letter, the
Proponent attempts to distinguish the Proposal from the Advanced Fibre
Communications, PeopleSoft, CheckFree and Comverse Technology proposals by the
Proposal's express limitation on shareholder communications to "corporate
governance matters." Proponent then cites the Staff's July 15, 2003 Report,
"Review of the Proxy Process Regarding the Nomination and Election of Directors"
(the "Proxy Process Report") for the proposition that proposals relating to
shareholder communications, if limited to corporate governance matters, are not
excludable as ordinary business. Specifically, Proponent states that the Proxy
Process Report "drew a distinction that while the Kroger5 proposal was limited
to matters of corporate governance, the Advanced Fiber [sic] and PeopleSoft
proposals `did not limit the nature of the communications to other than ordinary
business.'" The Proxy Process Report did not, however, draw the distinction
noted by the Proponent. In fact, the Proxy Process Report merely stated that the
Kroger proposal "limited the nature of the communications to other than ordinary
business matters," and that the Advanced Fibre Communications and PeopleSoft
proposals "did not limit the communications to other than ordinary business
matters. See Proxy Process Report at p. 25, fn. 53, 55. The Proxy Process Report
did not discuss the "corporate governance" limitation cited by the Proponent. As
such, the Proposal's inclusion of the phrase "on corporate governance matters"
does not dictate that "the same result as in Kroger should obtain here."
Proponent's Letter, p. 3. Additionally, the Proponent argues that "a non-binding suggestion as to how the
Board, starting from a blank slate, might implement a brand new corporate
governance requirement, cannot possibly interfere with the Board's prerogative
to manage ordinary business of the Company." The "ordinary business" basis for
excluding a shareholder proposal does not have an exception that requires a
company to include a shareholder proposal that relates to "brand new" ordinary
business. Thus, Proponent's "blank slate" argument is irrelevant to the
Company's argument that the Proposal relates to ordinary business. In the
alternative, if the Staff believes that a company's inaction with respect to the
subject matter of a proposal is relevant for the purposes of the "ordinary
business" basis for exclusion, the Company is not "starting from a blank slate."
As discussed in the preceding section, the Company has taken several steps to
comply with the new listing standards of the New York Stock Exchange (the
"NYSE"). * * * * For the foregoing reasons and the reasons set forth in our letter dated January
6, 2004, we believe that the Proposal may be omitted from the Proxy Materials
and respectfully request that the Staff confirm that it will not recommend any
enforcement action if the Proposal and the Supporting Statement or portions
thereof are excluded. Should you have any questions regarding this matter,
please do not hesitate to contact the undersigned at (202) 662-5128.
Very truly yours, /s/
David B.H. Martin Attachment
cc: Mr. Gregory F. Pilcher, General Counsel, Kerr-McGee Corporation
Mr. Richard S. Simon, Deputy General Counsel, The City of New York Office of the
Comptroller Mr. Kenneth B. Sylvester, Assistant Comptroller for Pension Policy, The City of
New York Office of the Comptroller -----FOOTNOTES-----
1 In Proponent's Letter, Proponent states that the Proposal requests that the
Office of the Board be based on "the applicable standard adopted by the New York
Stock Exchange Board of Directors." Proponent's Letter, p. 2 (emphasis added).
The Proposal actually requests that the Office of the Board be based on "the
applicable standard proposed by the New York Stock Exchange Board of Directors"
(emphasis added). 2 See http://www.nyse.com/pdfs/section303Afaqs.
3 The Board formally decided to use the Corporate Secretary's office as another
means of communications in January 2004, but the Board had already planned to
add the office as receptor for written communications before receiving the
Proposal. 4 As discussed in our previous letter, Proponent has already conceded, in
defending Proponent's proposal in Comverse Technology, that "if the NYSE Rules
were binding on [Comverse Technology, Inc.], there would be no reason for the
[p]roposal." Unlike Comverse Technology, the Company is a NYSE-listed company,
and, therefore, the NYSE listing standards are binding upon the Company. The
wisdom of Proponent's concession in Comverse Technology is evident from the fact
that, as a NYSE-listed company, the Company was required to and did implement
the NYSE standard discussed in the Proposal, substantially implementing the
Proposal in the process. 5 In The Kroger Co. (Apr. 11, 2003), the Staff denied a no-action request to
exclude a shareholder proposal seeking the creation of a shareholder committee
to communicate with the Kroger board about the subject matter of shareholder
proposals approved but not implemented by the company.
[STAFF REPLY LETTER]
March 15, 2004 Response of the Office of Chief Counsel Division of Corporation Finance
Re: Kerr-McGee Corporation Incoming letter dated January 6, 2004
The proposal requests that the board of directors establish an Office of the
Board of Directors to enable direct communications "on corporate governance
matters," including meetings, between non-management directors and shareholders.
We are unable to concur in your view that Kerr-McGee may exclude the entire
proposal under rule 14a-8(i)(3). There appears to be some basis for your view,
however, that portions of the proposal and supporting statement may be
materially false or misleading under rule 14a-9. In our view, proponent must:
delete the phrase "based on the standard proposed by the New York Stock
Exchange Board of Directors";
recast the sentence that begins "The confidence of investors ..." and ends
"... Enron and World Com" as the proponents' opinion; and
provide a citation to a specific source for the sentence that begins
"Shareholders have suffered loss ..." and ends "... from the stock markets."
Accordingly, unless the proponent provides Kerr-McGee with a proposal and
supporting statement revised in this manner, within seven calendar days after
receiving this letter, we will not recommend enforcement action to the
Commission if Kerr-McGee omits only these portions of the proposal and
supporting statement from its proxy materials in reliance on rule 14a-8(i)(3).
We are unable to concur in your view that Kerr-McGee may exclude the proposal
under rule 14a-8(i)(7). Accordingly, we do not believe that Kerr-McGee may omit
the proposal from its proxy materials in reliance on rule 14a-8(i)(7).
We are unable to concur in your view that Kerr-McGee may exclude the proposal
under rule 14a-8(i)(10). Accordingly, we do not believe that Kerr-McGee may omit
the proposal from its proxy materials in reliance on rule 14a-8(i)(10).
Sincerely, /s/
Grace K. Lee
Special Counsel
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