Company Name: Bristol-Myers Squibb Co.
Public Availability Date: February 11, 2004Document Sections:
INQUIRY LETTER
APPENDIX 1
APPENDIX 2
APPENDIX 3
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
INQUIRY LETTER
STAFF REPLY LETTER [INQUIRY LETTER]
December 29, 2003 By Federal Express Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
450 Fifth Street, N.W.
Washington, DC 20549 Re: Bristol-Myers Squibb Company: Omission of Stockholder Proposal Submitted by
Mr. Nick RossiSecurities and Exchange ActRule 14a-8 Ladies and Gentlemen:
We respectfully request that the staff of the Division of Corporation Finance
(the "Staff") concur that it will not recommend any enforcement action to the
Securities and Exchange Commission (the "SEC") if Bristol-Myers Squibb Company
(the "Company") omits from its 2004 proxy materials a stockholder proposal and
statement of support submitted by Mr. Nick Rossi (the "Proponent") for inclusion
in the Company's 2004 proxy materials. Mr. Rossi has appointed Mr. John
Chevedden as his representative for all issues pertaining to the Proposal. The
proposal and supporting statement are collectively referred to as the "Proposal"
and are enclosed herewith as Exhibit A. We note that the Proponent originally submitted a proposal to the Company on
October 11, 2003, and submitted a revised Proposal to the Company on December
11, 2003 to replace the original proposal. We are treating the original proposal
dated October 11, 2003 as withdrawn. For your reference, a copy of the original
proposal is enclosed herewith as Exhibit B. Pursuant to Rule 14a-8(j), enclosed herewith are six copies of this letter and
its attachments. Also in accordance with Rule 14a-8(j), a copy of this letter
and its attachments are being mailed on this date to Mr. Chevedden as formal
notice of the Company's intention to exclude the Proposal from the Company's
2004 proxy materials. The Company presently intends to file its definitive 2004
Proxy Materials on or after March 22, 2004. Accordingly, pursuant to Rule
14a-8(j), this letter is being submitted not less than 80 days before the
Company files its definitive 2004 Proxy Materials with the SEC.
It is our opinion that the Proposal is excludable for each of the following two
reasons:
The Proposal is excludable under Rule 14a-8(i)(10) because it has already been
substantially implemented; and
The Proposal is excludable under Rule 14a-8(i)(3) and Rule 14a-8(i)(6) because
it is inherently vague and misleading. I. Rule 14a-8(i)(10)
The Proposal is excludable under Rule 14a-8(i)(10) because it has already been
substantially implemented. While, prior to 1983, the Staff permitted exclusion
of stockholder proposals under the predecessor to this Rule (Rule 14a-8(c)(10))
only where the proposal had been fully effected, in 1983 the SEC announced an
interpretive change to permit omission of proposals that had merely been
"substantially implemented." In doing so, the SEC explained that, "[w]hile the
new interpretive position will add more subjectivity to the application of the
provision, the SEC has determined that the previous formalistic application of
this provision defeated its purpose." Securities Exchange Act Release No. 20091
(Aug. 16, 1983). The SEC amended the Rule to reflect the new, more-flexible
interpretation in 1998. See Securities Exchange Act Rel. No. 40018 (May 21,
1998). The Proposal provides that: "RESOLVED: Shareholders request that our Directors increase shareholder rights
and submit the adoption, maintenance or extension of any poison pill to a
shareholder vote as a separate ballot item on the next shareholder ballot. Also
once this proposal is adopted, any dilution or removal of this proposal is
requested to be submitted to a shareholder vote as a separate ballot item at the
earliest possible shareholder election." The Company has substantially implemented the Proposal. The Company currently
does not have a rights plan in place, and currently has no intention of adopting
a rights plan. Nonetheless, on December 9, 2003, the Company's Board of
Directors adopted a policy (the "Company's Policy") to obtain stockholder
approval in the event that the Company does adopt a rights plan in the future.
The Company's Policy, which was posted on the its website on December 22, 2003,
provides: "It is the Company's policy to seek stockholder approval prior to its adoption
of a stockholder rights plan, unless the board determines, with the concurrence
of a majority of its independent non-executive members, that, due to timing
concerns, it is in the best interests of the Company's stockholders to adopt a
rights plan without delay. "If a rights plan is adopted without prior stockholder approval, the plan must
provide that it shall expire unless ratified by stockholders within one year of
adoption." Under the Company's Policy, therefore, prior stockholder approval of a rights
plan would be required, except in the narrow case where the Board, with the
concurrence of a majority of independent non-executive members, determines that
it is in the best interests of the Company's stockholders to adopt a plan
promptly, rather than await stockholder approval, in which case the plan would
expire within one year if no stockholder approval is obtained.
The Company's Policy, accordingly, "substantially implements" the Proposal. The
Proposal requests that the Board submits the adoption of a stockholder rights
plan to a stockholder vote "on the next shareholder ballot." Thus, if the Board
were to adopt a rights plan, the Proposal contemplates that the Board would
submit the plan for a stockholder vote at the next following annual meeting of
stockholders. The Company's Policy would require the Board to obtain stockholder approval
prior to the adoption of a rights plan unless, with the concurrence of a
majority of the independent non-executive members, the Board determines that the
plan should be adopted without delay. In that case, stockholder approval must be
obtained within one year. Accordingly, there is no practical difference between
the Company's Policy and the Proposal. Nor is there any practical difference
between the requirementunder the Company's Policythat stockholder approval be
obtained within one year, and the requirementunder the Proposalthat such
approval be obtained at the next annual meeting of stockholders, which must in
all events occur within one year. We note that the supporting statement contains some statements that are
inconsistent with the resolution portion of the Proposal, which we believe the
Proponent overlooked deleting from the supporting statement when he prepared the
Proposal. Mr. Cheveddenthe Proponent's representativesubmits a variety of
stockholder proposals on this topic to various companies each year, and we
assume that he overlooked the deletion of these inconsistencies. First, the
second to last sentence of the supporting statement states that "I do not
believe that a partial implementation, which could still allow our directors to
give us a poison pill on short notice, would be a substitute for complete
implementation." As noted above, this statement conflicts with the clear
language of the resolution portion of the Proposal that provides for
after-the-fact stockholder votes. Yet another inconsistency in the supporting
statement appears to assume that stockholder votes under the Proposal would be
non-binding in stating that: "I do not see how our Directors object to this
proposal because it gives our Directors the flexibility to ignore our
shareholder vote if our Directors seriously believe[] they have good reason."
The resolution, by contrast, appears to call for binding stockholder votes. The
Company believes that these inconsistent statements should have no bearing on
the Staff's analysis of the applicability of Rule 14a-8(i)(10). (Further, as
explained more fully in Part II below, the Company believes that as a result of
these internal inconsistencies the Proposal is inherently vague and misleading
and may alternatively be excluded under Rule 14a-8(i)(3) and 14a-8(i)(6)).
The Company, accordingly, does not believe that there are any meaningful
differences between the Proposal and the Company's Policy. Even if there were
differences, however, they would not preclude a conclusion that the Proposal has
been "substantially implemented." As noted above, the Commission has determined
that a proposal can be considered to have been "substantially implemented" even
if it has not been "fully effected." For example, in Humana Inc. (Feb. 27,
2001), the Staff concurred that a proposal that recommended that the company
establish a nominating committee of "independent directors" was substantially
implemented even though the company's definition of "independence" differed
somewhat from the proponent's more restrictive approach. Similarly, in Masco
Corporation (Mar. 29, 1999), the proposal requested that the company establish
specified qualifications for outside directors, including that such directors
have no other relationship with the company. The Staff concurred that the
proposal had been substantially implemented even though the company's policy
proscribed only relationships that were "material" in the board's judgment. See
also, e.g., The GAP (Mar. 16, 2001) (proposal requesting a report on child labor
practices of the company's suppliers excludable as substantially implemented
even though the company's report did not provide all the information sought by
the proposal); H.J. Heinz Company (June 19, 1997) (the Staff concurred that the
proposal had already been substantially implemented despite the proponent's
letter detailing a number of differences between the company's existing
corporate governance guidelines and the information requested in the proposal);
and The Limited (Mar. 15, 1996) (company's adoption of some, but not all, of the
recommended policies on slave labor substantially implemented the proposal).
We are aware that the Staff declined to concur that a rights plan proposal could
be excluded as "substantially implemented" in 3M Company (Jan. 28, 2003) and in
Sabre Holdings Corporation (Mar. 20, 2003), each involving companies that had
adopted policies for the future adoption of a rights plan. However, both cases
are clearly distinguishable. In 3M Company, both the company's policy, and the stockholder proposal in
question, differed from the Company's Policy and the instant Proposal in ways
that clearly distinguish that case from the circumstances of the instant
Proposal. Unlike the Company's Policy, the 3M policy on the adoption of a future
rights plan did not require stockholder approval at all in some circumstances.
Under the 3M policy, the company was not required to obtain stockholder approval
at any time in the event that the board of directors determined that prompt
adoption was in the best interests of stockholders. By contrast, the Company's
Policy would require stockholder approval within one year under those
circumstances. Furthermore, the stockholder proposal in 3M Company, unlike the
instant Proposal, did not contemplate that stockholder approval could follow the
adoption of a rights plan. As noted above, the instant Proposal expressly
contemplates that stockholder approval may follow the initial adoption of a
rights plan. The Staff's response in Sabre Holdings Corporation is similarly distinguishable.
In Sabre, the stockholder proposal, like the stockholder proposal in 3M Company,
did not contemplate that stockholder approval could follow the adoption of a
rights plan. Thus, Sabre Holdings' policy on rights plans, which included a
provision for delayed stockholder approval, differed from the proposal there at
issue. Here, as noted above, the instant Proposal contemplates delayed
stockholder approval. The Company therefore requests that the Staff concur that it may omit the
Proposal from its 2004 proxy materials under Rule 14a-8(i)(10).
II. Rule 14a-8(i)(3) and Rule 14a-8(i)(6)
As noted in Part I above, the supporting statement portion of the Proposal
contains two sentences that appear in direct conflict with the clear language of
the resolution portion of the Proposal. As a result of these inconsistencies,
the Company believes that the entire Proposal may additionally be excluded as
overly vague and misleading under Rules 14a-8(i)(3) and 14a-8(i)(6) because
neither the stockholders voting on the Proposal, nor the Board in seeking to
implement the Proposal, would know with certainty what steps the Proposal would
require if approved by stockholders. In particular, the second to last sentence of the supporting statement states
that "I do not believe that a partial implementation, which could still allow
our directors to give us a poison pill on short notice, would be a substitute
for complete implementation." As noted above, this statement directly conflicts
with the clear language of the resolution portion of the Proposal, which
expressly allows for a stockholder vote "on the next shareholder ballot."
(Emphasis added.) Thus, while the resolution clearly permits after-the-fact
stockholder votes, the sentence in the supporting statement identified above
indicates that all stockholder votes must precede the adoption of a stockholder
rights plan. Yet another inconsistency in the supporting statement appears to assume that
stockholder votes under the Proposal would be non-binding in stating that: "I do
not see how our Directors object to this proposal because it gives our Directors
the flexibility to ignore our shareholder vote if our Directors seriously
believe[] they have good reason." The resolution, by contrast, appears to call
for binding stockholder votes. Each of these inconsistencies goes to a material term of the Proposalthe timing
of the stockholder vote on the adoption of a rights plan, and whether or not the
stockholder vote would be binding or instead merely a recommendation to the
Board. While the resolution portion of the Proposal should clearly control, the
inconsistencies would confuse or mislead stockholders, as well as the Board, in
seeking to implement the Proposal if it were approved by stockholders.
The Staff has consistently taken the position that a proposal may be omitted in
its entirety if it is "so inherently vague and indefinite that neither the
stockholders voting on the proposal, nor the Company, in implementing the
proposal, would be able to determine with any reasonable certainty exactly what
actions or measures the proposal requires." Philadelphia Electric Company (July
30, 1992). See also, e.g., Smithfield Foods, Inc. (July 18, 2003) (proposal
omitted in its entirety because it failed to describe completely the published
guidelines that would be applied in implementing the proposal); Johnson &
Johnson (Feb. 7, 2003) (in a proposal requesting a report on the company's
progress concerning the Glass Ceiling Commission's business recommendation, the
Staff found that the proposal lacked any description of the substantive
provisions of that report); and Kohl's Corporation (Mar. 13, 2001) (proposal
lacks any description of the SA8000 Social Accountability Standards, which would
be the focus of the company's report if the proposal were implemented).
In addition, Rule 14a-8(i)(6) provides that a company may omit a proposal if the
company would lack the power or authority to implement the proposal. In
International Business Machines Corp. (Jan. 14, 1992), the Staff permitted a
proposal to be excluded pursuant to Rule 14a-(i)(6), stating that "a matter may
be considered beyond a registrant's power to effectuate where a proposal is so
vague and indefinite that a registrant would be unable to determine what action
should be taken." Accordingly, the Company requests that the Staff concur that the Proposal may be
excluded under Rules 14a-8(i)(3) and 14a-8(i)(6). * * *
We would very much appreciate a response from the Staff on this no-action
request as soon as practicable, and in all cases no later than January 29, 2004,
so that the Company can meet its timetable in preparing its proxy materials. If
you have any questions or require additional information concerning this matter,
please call me at (212) 546-4260. Should you disagree with the conclusions set
forth in this letter, I respectfully request the opportunity to confer with you
prior to the determination of the Staff's final position. Thank you.
Very truly yours, /s/
Sandra Leung,
Vice President and Secretary Enclosures
Copy to: Mr. John Chevedden (w/ encls.) [APPENDIX 1]
3Shareholder Input on Poison Pills RESOLVED: Shareholders request that our Directors increase shareholder rights
and submit the adoption, maintenance or extension of any poison pill to a
shareholder vote as a separate ballot item on the next shareholder ballot. Also
once this proposal is adopted, any dilution or removal of this proposal is
requested to be submitted to a shareholder vote as a separate ballot item at the
earliest possible shareholder election. We as shareholders voted in support of this topic:
Year..............Rate of Support
2002...............67% 2003...............69%
This percentage is based on yes and no votes cast. I believe this level of
shareholder support is more impressive because the 69% support followed our
Directors' objection to the proposal. I believe that there is a greater tendency
for shareholders, who more closely follow our company, to vote in favor of this
proposal topic. I do not see how our Directors object to this proposal because
it gives our Directors the flexibly to 17 more our shareholder vote if our
Directors seriously believes they have a good reason. This topic also won an
overall 60% yes-vote at 79 companies in 2003. Nick Rossi, P.O. Box 249, Boonville, Calif. 95415 submitted this proposal.
Shareholders' Central Role Putting poison pills to a vote is a way of affirming the central role that
shareholders should play in the life of a corporation. An anti-democratic scheme
to flood the market with diluted stock is not a reason that a tender offer for
our stock should fail. Source: The Motley Fool
The key negative of poison pills is that pills can preserve management deadwood
instead of protecting investors. Source: Moringstar.com
The Potential of a Tender Offer Can Motivate Our Directors
Hectoring directors to act more independently is a poor substitute for the
bracing possibility that shareholders could turn on a dime and sell the company
out from under its present management. Wall Street Journal, Feb. 24, 2003
Akin to a Dictator Poison pills are akin to a dictator who says, "Give up more of your freedom and
I'll take care of you. Source: T.J. Dermot Dunphy, CEO of Sealed Air (NYSE) for more than 25 years
I believe our board may be tempted to partially implement this proposal to gain
points in the new corporate governance scoring systems. I do not believe that a
partial implementation, which could still allow our directors to give us a
poison pill on short notice, would be a substitute for complete implementation.
Council of Institutional Investors Recommendation
The Council of Institutional Investors www.cii.org, an organization of 130
pension funds investing $2 trillion, called for shareholder approval of poison
pills. Based on the 60% overall yes-vote in 2003 many shareholders believe
companies should allow their shareholders a vote. Notes:
The above format is the format submitted and intended for publication.
Please advise if there is any typographical question.
The company is requested to assign a proposal number (represented by "3" above)
based on the chronological order in which proposals are submitted. The requested
designation of "3" or higher number allows for ratification of auditors to be
item 2. References: The Motley Fool, June 13, 1997
Moringstar.com, Aug. 15, 2003 Mr. Dunphy's statements are from The Wall Street Journal, April 28, 1999.
IRRC Corporate Governance Bulletin, JuneSept. 2003
Council of Institutional Investors, Corporate Governance Policies, March 25,
2002 Please advise within 14 days if the company requests help to locate these or
other references. [APPENDIX 2]
3Shareholder Voting Right on a Poison Pill RESOLVED: That the shareholders of our company request that our Board of
Directors seek shareholder approval at the earliest subsequent shareholder
election, for the adoption, maintenance or extension of any current or future
poison pill. Once adopted, removal of this proposal or any dilution of this
proposal, would consistently be submitted to shareholder vote at the earliest
subsequent shareholder election. We as shareholders voted in support of this topic:
Year.........Rate of Support 2002...........67%
2003...........69% This percentage is based on yes and no votes cast. I believe this level of
shareholder support is more impressive because the 69% support followed our
Directors' objection to the proposal. I believe that there is a greater tendency
for shareholders, who more closely follow our company, to vote in favor of this
proposal topic. I do not see how our Directors object to this proposal because
it gives our Directors the flexibly to override our shareholder vote if our
Directors seriously believes they have a good reason. This topic also won an
overall 60% yes-vote at 79 companies in 2003. Nick Rossi, P.O. Box 249, Boonville, Calif. 95415 submitted this proposal.
Shareholders' Central Role Putting poison pills to a vote is a way of affirming the central role that
shareholders should play in the life of a corporation. An anti-democratic scheme
to flood the market with diluted stock is not a reason that a tender offer for
our stock should fail. Source: The Motley Fool
The key negative of poison pills is that pills can preserve management deadwood
instead of protecting investors. Source: Moringstar.com
The Potential of a Tender Offer Can Motivate Our Directors
Hectoring directors to act more independently is a poor substitute for the
bracing possibility that shareholders could turn on a dime and sell the company
out from under its present management. Wall Street Journal, Feb. 24, 2003
Akin to a Dictator Poison pills are akin to a dictator who says, "Give up more of your freedom and
I'll take care of you. "Performance is the greatest defense against getting taken over. Ultimately if
you perform well you remain independent, because your stock price stays up."
Source: T.J. Dermot Dunphy, CEO of Sealed Air (NYSE) for more than 25 years
I believe our board may be tempted to partially implement this proposal to gain
points in the new corporate governance scoring systems. I do not believe that a
partial implementation, which could still allow our directors to give us a
poison pill on short notice, would be a substitute for complete implementation.
Council of Institutional Investors Recommendation
The Council of Institutional Investors www.cii.org, an organization of 130
pension funds investing $2 trillion, called for shareholder approval of poison
pills. Based on the 60% overall yes-vote in 2003 many shareholders believe
companies should allow their shareholders a vote. Notes:
The above format is the format submitted and intended for publication.
Please advise if there is any typographical question.
The company is requested to assign a proposal number (represented by "3" above)
based on the chronological order in which proposals are submitted. The requested
designation of "3" or higher number allows for ratification of auditors to be
item 2. References: The Motley Fool, June 13, 1997
Moringstar.com, Aug. 15, 2003 Mr. Dunphy's statements are from The Wall Street Journal, April 28, 1999.
IRRC Corporate Governance Bulletin, JuneSept. 2003
Council of Institutional Investors, Corporate Governance Policies, March 25,
2002 Please advise within 14 days if the company requests help to locate these or
other references. [APPENDIX 3]
CERTIFIED RESOLUTION Adoption of Stockholder Rights Policy
RESOLVED, upon the recommendation of the Committee on Directors and Governance
that the Board of Directors adopt the following Stockholder Rights Policy for
the Company: The Board of Directors shall obtain stockholder approval prior to adopting any
stockholder rights plan; provided, however, that the Board may act on its own to
adopt a stockholder rights plan if, under the then current circumstances, the
Board in the exercise of its fiduciary responsibilities, deems it to be in the
best interest of Dow's stockholders to adopt a stockholder rights plan without
the delay in adoption that would come from the time reasonably anticipated for
stockholder approval. Any stockholder rights plan so adopted by the Board
without prior stockholder approval will be submitted to a non-binding vote of
stockholders as a separate ballot item at the next subsequent meeting of Dow
stockholders. The Board shall not repeal this Policy without first submitting it
to a non-binding vote of Dow stockholders. Certification
I, Thomas E. Moran, Assistant Secretary of The Dow Chemical Company (the
"Company"), do hereby certify that the foregoing is a full, true and correct
copy of a resolution adopted at a meeting of the Board of Directors of the
Company, held at the offices of the Company in Midland, Michigan, on the 13th
day of February, 2003, at which meeting a quorum of the Board of Directors was
present, and that, as of the date below, such resolution has not been revoked,
annulled or modified in any manner whatsoever, and is in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal
of the Company this 13th day of February, 2003. /s/
Thomas E. Moran, Assistant Secretary [INQUIRY LETTER]
February 7, 2004 6 Copies
7th copy for date-stamp return Via Airbill
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
Mail Stop 0402
450 Fifth Street, NW
Washington, DC 20549 Rebuttal to No Action Request
Bristol-Myers Squibb Co. (BMY)
Poison Pill Topic Ladies and Gentlemen:
This is in further support of the January 10, 2004, January 16, 2004 and January
31, 2004 rebuttal letters. Non-Functional Company Policy due to Lack of Transparency
The company claims that a shareholder proposal which calls for the transparency
of a vote can be substantially implemented by a policy that lacks transparency:
1. No announcement if policy repealed.
Policy which allows no vote implements a proposal calling for a vote?
The company purports that a shareholder proposal which calls for a vote can be
substantially implemented by a policy that allows for no vote. According to the
company policy a new poison pill can simply complete its term without any vote
whatsoever. The text of the submitted proposal states:
RESOLVED: Shareholders request that our Directors increase shareholder rights
and submit the adoption, maintenance or extension of any poison pill to a
shareholder vote as a separate ballot item on the next shareholder ballot. Also
once this proposal is adopted, any dilution or removal of this proposal is
requested to be submitted to a shareholder vote as a separate ballot item at the
earliest possible shareholder election. The company policy states:
"It is the Company's policy to seek stockholder approval prior to its adoption
of a stockholder rights plan [poison pill], unless the board determines, with
the concurrence of a majority of its independent non-executive members, that,
due to timing concerns, it is in the best interests of the Company' stockholder
to adopt a rights plan without delay. "If a rights plan is adopted without prior stockholder approval, the plan must
provide that it shall expire unless ratified by stockholder within one year of
adoption." The following provisions are not implemented in the company policy:
1. A vote is not needed to adopt a pill ("due to timing concerns").
2. Since no vote is required to adopt a pill then the first "shareholder vote as
a separate ballot item" is not implemented. 3. No vote whatsoever is needed for a pill with a 364-day term ("within one year
of adoption"). 4. No vote is required ever to repeal the entire policy.
5. Since no vote is required to repeal the entire policy then the second
"shareholder vote as a separate ballot item" is not implemented.
6. Since no vote is required to repeal the entire policy then "earliest election
date" is not implemented. I do not believe the company has met its burden of proof obligation according to
rule 14a-8. For the above reasons this is to respectfully request non-concurrence with the
company no action request. Sincerely,
/s/ John Chevedden
cc: Nick Rossi
Peter Dolan [INQUIRY LETTER]
January 31, 2004 6 Copies 7th copy for date-stamp return
Via Airbill Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
Mail Stop 0402
450 Fifth Street, NW
Washington, DC 20549 Response No Action Request
Bristol-Myers Squibb Co. (BMY)
Nick Rossi
Poison Pill Topic Ladies and Gentlemen:
This is in further support of the January 10, 2004 and January 16, 2004 letters.
The text of the submitted proposal states:
RESOLVED: Shareholders request that our Directors increase shareholder rights
and submit the adoption, maintenance or extension of any poison pill to a
shareholder vote as a separate ballot item on the next shareholder ballot. Also
once this proposal is adopted, any dilution or removal of this proposal is
requested to be submitted to a shareholder vote as a separate ballot item at the
earliest possible shareholder election. The company policy states:
"It is the Company's policy to seek stockholder approval prior to its adoption
of a stockholder rights plan [poison pill], unless the board determines, with
the concurrence of a majority of its independent non-executive members, that,
due to timing concerns, it is in the best interests of the Company' stockholder
to adopt a rights plan without delay. "If a rights plan is adopted without prior stockholder approval, the plan must
provide that it shall expire unless ratified by stockholder within one year of
adoption." The following provisions are not implemented in the company policy:
1. A vote is not needed to adopt a pill ("due to timing concerns").
2. Since no vote is required to adopt a pill then the first "shareholder vote as
a separate ballot item" is not implemented. 3. No vote whatsoever is needed for a pill with a 364-day term ("within one year
of adoption"). 4. No vote is required ever to repeal the entire policy.
5. Since no vote is required to repeal the entire policy then the second
"shareholder vote as a separate ballot item" is not implemented.
6. Since no vote is required to repeal the entire policy then "earliest election
date" is not implemented. I do not believe the company has met its burden of proof obligation according to
rule 14a-8. For the above reasons this is to respectfully request non-concurrence with the
company no action request. Sincerely,
/s/ John Chevedden
cc: Nick Rossi
Peter Dolan [INQUIRY LETTER]
January 10, 2004 6 Copies
7th copy for date-stamp return Via Airbill
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
Mail Stop 0402
450 Fifth Street, NW
Washington, DC 20549 Response No Action Request
Bristol-Myers Squibb Co. (BMY)
Nick Rossi Ladies and Gentlemen:
In response to the company no action request, the numbers preceding the brackets
below correspond to the pages of the company letter. 3] The December 2003 company policy has practical differences which compare
unfavorably with the shareholder proposal. The addition of one of its key
differences makes it subject to manipulation. Adding the provision for a
one-year black-out on a shareholder vote allows a shareholder vote to bypass an
annual meeting, in addition to a special meeting and thus thrust additional
expenses upon shareholders for a potential third shareholder meeting in one
year. Under the company provision there could be an awkward and time-tolling
three shareholder meetings in one-year consuming the time of the highest-paid
employees of the company. A one-year black-out period would effectively
freeze-out the value of any shareholder vote because most potential tender
offers would probably be long gone in a year. The company provided no evidence
that potential bidders will usually wait for more than a year.
This provision could also wrongfully subject the proponent to blame for
responsibility on the cost of a third meeting (plus the burden on the
highest-paid employees of the company) that may be conducted between annual
meetings and outside of a special meeting. The unreasonableness of three
meetings in one year would serve as strong motivation for the board to omit,
dispense with or postpone the poison pill vote now specified in the company
policy. Hence in spite of the company claim of no "practical difference," the company
has introduced a big practical stumbling block by creating the potential for 3
shareholder meetings in one year. Thus the one-year black-out modifies the
proposal in an impractical way to make it self-destruct. The text implicitly states or is intended to state, "I do not believe that a
partial implementation, which could still allow our directors to give us a
poison pill on short notice [without a shareholder vote at any time], would be a
substitute for complete implementation." With the burden of proofthe company provides absolutely no exhibit of its
purported "Policy." Hence there is no way to verify whether there are additional
limitations in the company policy to further differentiate it and hobble it
compared to the shareholder proposal. The company repeats the recurring fallacy of companies in no action requests:
That a flawed cosmetic policy, which is essentially toothless, is a substitute
for a meaningful policy. 4] The following applies to the substantially implemented issue.
This is a proposal for a single-concept two-point policy calling for a
shareholder vote regarding a particular issue plus a shareholder vote if the
policy is later repealed once it is adopted. SEC Release No. 34-20091 states the standard of substantially implemented "is
whether a company's particular policies, practices and procedures compare
favorably with the guideline of the proposal." In many cases companies are in the inscrutable position of claiming that the
first half of the two-point policy compares favorably with the whole policy. It
is like half the baby is as good as the whole baby. In Nordstrom Inc., 1995 SEC
No-Act. LEXIS 226 (Feb. 8, 1995) the company claimed a favorable 12-for-12
match. Yet companies often claim that one-for-two is as favorable 12-for-12 when
addressing the poison pill topic. In Nordstrom Inc., 1995 SEC No-Act. LEXIS 226 (Feb. 8, 1995) the staff allowed a
company to exclude a proposal where the company demonstrated that it already had
adopted policies or taken actions to address each element of the proposal.
In Nordstrom a 12-for-12 match at a detail level of the company was apparently
established in order to obtain concurrence. Yet in many cases, at the highest level of the company a one-for-two match is
claimed to "compare favorably." A key principle of rule 14a-8 and corporate
governance is that shareholder voices are intended to be heard more at the macro
level of the company because the managers are responsible for the details. Thus
if 12-for-12 is the standard for detailed items in Nordstrom the standard should
at least approach 100% at a much higher level of a company.
For shareholders the greater importance of macro issues is supported by text in
rule 14a-8: i. Question 9: If I have complied with the procedural requirements, on what
other bases may a company rely to exclude my proposal? ...
7. Management functions: If the proposal deals with a matter relating to the
company's ordinary business operations. From: Nordstrom Inc., 1995 SEC No-Act. LEXIS 226 (Feb. 8, 1995). The company
argued: A comparison of the Proponent's "code of conduct" and the Guidelines reveals
that the Guidelines include each form of prohibited supplier conduct listed in
the Proposal and include the means to verify compliance as requested in the
Proposal. The Proponent, for example, requests that under the code of conduct
the Company will not do business with suppliers which: (1) utilize forced or prison labor;
(2) employ children under compulsory school age or legal working age;
(3) fail to follow prevailing practice and local laws regarding wages and hours;
(4) fail to maintain a safe and healthy working environment; or
(5) contribute to local environmental degradation.
In addition, the Proponent requests that the Company verify its suppliers'
compliance through certification, regular inspections and/or other monitoring
processes. Under the Guidelines, the Company's vendors are expected to refrain from:
(1) utilizing prison or forced labor;
(2) utilizing child labor; (3) failing to offer wages, hours and overtime consistent with prevailing local
industry standards; (4) failing to provide safe and healthy work environments for their workers;
(5) failing to demonstrate a commitment to the environment;
(6) failing to comply with all applicable legal requirements; or
(7) discriminating. Furthermore, the Company continues to monitor compliance with the Guidelines and
to undertake random on-site inspections of vendor facilities. We understand that
contemporaneously with the adoption of the Guidelines, for example, senior
representatives of the Company visited foreign manufacturers to conduct on-site
inspections of their facilities. In Texaco Inc., 2001 SEC No-Act. LEXIS 136 (Jan. 30, 2001) a shareholder
proposal, which urged this company's board of directors to adopt, implement and
enforce a workplace code of conduct based upon the International Labor
Organization's conventions on workplace human rights, including the five
principles set forth in the proposal, may not be omitted from the company's
proxy material under rule 14a-8(i)(10). In Texaco the proponent successfully defended against a no-action challenge to a
proposal that urged the board to adopt a workplace code of conduct based upon
the International Labor Organization's conventions, including five principles
set forth in the proposal. The company argued that the proposal had been
substantially implemented because the company already had endorsed the Sullivan
Principles. The proponent noted that the Sullivan Principles did not cover all
of the subjects addressed by the International Labor Organization's Principles
nor were the Sullivan Principles co-extensive with them. In PPG Industries, Inc., 2001 SEC No-Act. LEXIS 124 (Jan. 22, 2001) the company
was required to include a proposal asking the board to adopt the International
Labor Organization's conventions on workplace human rights, including the five
principles set forth in the proposal. The company argued that it had
substantially implemented the proposal because it had adopted various policies,
such as its EEO and Global Code of Ethics policies, or was subject to certain
laws, including the National Labor Relations Act and the ILO's Convention 105
regarding forced labor (which had been ratified by the U.S., relating to
concerns raised in the proposal. The proponent countered by pointing out
precisely how the measures cited by the company fell short of substantial
implementation. The proponent also argued that the heart of the proposal was to
create a single document that explicitly and in one place committed the company
to the enumerated principles. The second part of this poison pill proposal emphasizes the importance of
shareholder opportunity to vote. This is reinforced by company response
statements to shareholder proposals which repeatedly state companies carefully
evaluate precatory shareholder votes. For instance the Boeing Company 2003 response statement to the shareholder
poison pill proposal specifically noted the 50% vote the proposal topic received
at the company 2003 annual meeting and added, "... the Board of Directors and
its Governance and Nominating Committee have carefully considered and evaluated
the proposal, after being briefed on the proposals' historical, policy, economic
and legal implications." The key point of this poison pill proposal is a shareholder vote. I do not
believe that a policy is substantially implemented when the board has the power
to take a December 24, 2003 Response letter and on December 26, 2003 repeal the
policy that was the linchpin to the December 24, 2003 Response.
Pfizer Inc. (PFE) had the transparency to adopt this same half-baby policy with
more detail to reveal the limitations (from a shareholder viewpoint) of such a
policy: "This policy may be revised or repealed without prior public notice and the
Board may thereafter determine to act on its own to adopt a poison pill"
The enclosed Dow Chemical Company (a Delaware corporation) Adoption of
Stockholder Rights (Poison Pill) Policy, adopted February 13, 2003, prior to the
company policy, added two key provisions beyond what one company called its "as
far as it can go" company policy: 1) Any stockholder rights plan so adopted by the Board without prior stockholder
approval will be submitted to a non-binding vote of stockholders as a separate
ballot item at the next subsequent meeting of Dow stockholders.
2) The Board shall not repeal this Policy without first submitting it to a
non-binding vote of Dow shareholders. No company has submitted a letter stating that the Dow Policy is contrary to
Delaware law. CII Alerts, Council Research Service, November 13, 2003 establishes concern
regarding meaningless poison pill policies. It stated: SO FAR, WE'VE TRACKED 62 majority votes on poison pill proposals submitted in
2003. Only seven have adopted policies terminating their pills or amending their
policies. 3M, Hewlett-Packard and JP Morgan Chase, which also don't have poison pills,
responded to the majority votes by approving policies to get shareholder
approval before adopting any poison pills. But their policies include a huge
loophole giving their boards the right to adopt pills without prior shareholder
approval if, as fiduciaries, they decide a pill would be in the best interests
of shareholders. These clauses effectively render the policies meaningless.
The company acknowledges that the determinations in 3M Company (Jan. 28, 2003)
and Sabre Holdings Corporation (Mar. 20, 2003) do not support the company
position. Yet these proposals did not even have the further distinguishing text
(from the company position) in this proposal: "Also once this proposal is
adopted, dilution or removal of this proposal is requested to be submitted to a
shareholder vote as a separate ballot item at the earliest possible shareholder
ballot." 5] The inscrutable company position is that the Board has implemented a proposal
which is incomprehensible to the board. This would seem to be a violation of the
Board's fiduciary duty. Since the author of this letter is writing on behalf of
the board the Board appears to be involved in an admission to adopting an
incomprehensible proposal. Additionally the board cannot brush this off by
claiming that it was forced to do an incomprehensible act by an outside
authority. It seems that if one substantially implements a proposal then one substantially
understands the proposal. It also seems that if one does not substantially
implement a proposal that one could claim that the proposal is incomprehensible.
To argue both claims at the same time is to destroy credibility on both
pointssubstantially implemented and a purported vague proposal.
Hence the company appears to have no credibility on either point.
The text implicitly states or is intended to state, "I do not believe that a
partial implementation, which could still allow our directors to give us a
poison pill on short notice [without a shareholder vote at any time], would be a
substitute for complete implementation." Hog ProductionPurported Precedent
The company claim cites a hog production case as a purported analogy for vague,
Smithfield Foods, Inc. (July 18, 2003). The company does not cite any reason
that purported precedent involving hog production should be stretched beyond the
narrow application of that specialized business to have an=extended application
to a core corporate governance issueboard independence. The company does not
claim that hog production has even one other important precedent for the conduct
of the company's business. 6] The company further entrenches its reliance on contradictions by claiming
that it has substantially implemented a proposal for which it "lack[s] the power
or authority to implement." I do not believe the company has met its burden of proof obligation according to
rule 14a-8. For the above reasons this is to respectfully request non-concurrence with the
company no action request on each point. Sincerely,
/s/ John Chevedden
Boeing Company shareholder cc:
Nick Rossi
Peter Dolan [INQUIRY LETTER]
January 16, 2004 6 Copies
7th copy for date-stamp return Via Airbill
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
Mail Stop 0402
450 Fifth Street, NW
Washington, DC 20549 Poison Pill Proposals and Substantially Implemented Criteria
Separate Ballot Item Supplement
Ladies and Gentlemen: Separate Ballot Item
The company has made no claim that its policy calls for a vote as a separate
ballot item. The company has cited no precedent where a called-for vote was
determined substantially implemented by a policy allowing a vote as only a small
part of a larger bundle of provisions. The 2003 company policy can also make the "voice" meaningless by bundling the
vote on the pill with 5 other items as an all-or-nothing vote proposition. And
one of the 5 items could be a big-carrot item. There is no point-by-point analysis particularly focused on the separate ballot
item provision. Sincerely, /s/
John Chevedden [INQUIRY LETTER]
January 16, 2004 6 Copies
7th copy for date-stamp return Via Airbill
Office of Chief Counsel
Division of Corporation Finance
Securities and Exchange Commission
Mail Stop 0402
450 Fifth Street, NW
Washington, DC 20549 Poison Pill Proposals and Substantially Implemented Criteria
Ladies and Gentlemen: The following is additional material which applies to a poison pill proposal for
a two-point single-concept policy calling for: 1-A shareholder vote policy regarding a poison pill Plus
2-A shareholder vote if the policy is repealed after adoption.
This letter addressees the substantially implemented issue.
The two-point policy calls for a vote at each of the two points. There is no
substantial implementation if the company sets up a condition:
1-Where the company has complete control
2-And the company can avoid a vote at both point-one and point-two
SEC Release No. 34-20091 (attached) said "The Commission proposed an
interpretative change to permit the omission of proposals that have been
`substantially implemented by the issuer.'" The key phrase is "substantially
implemented by the issuer." The company is in the inscrutable position of claiming that the first half of
the two-point policy compares favorably with the whole policy. It is like half
the baby is as good as the whole baby. Nordstrom Inc., claimed a favorable
12-for-12 match in Nordstrom Inc., 1995 SEC No-Act. LEXIS 226 (Feb. 8, 1995).
Yet the company now claims that one-for-two is as favorable 12-for-12 when
addressing the poison pill topic. In Nordstrom Inc., the staff allowed a company to exclude a proposal where the
company demonstrated that it already had adopted policies or taken actions to
address each of 12 points of the proposal. In Nordstrom a 12-for-12 match at a detail level of the company was apparently
established in order to obtain concurrence. At the highest level of the company the company claims a one-for-two match
compares favorably. A key principle of rule 14a-8 and corporate governance is
that shareholder voices are intended to be heard more at the macro level of the
company because the managers are responsible for the details. Thus if 12-for-12
is the standard for detailed items in Nordstrom, the standard should at least
approach 100% at a much higher level of a company - not 50%.
For shareholders the greater importance of macro issues is supported by text in
rule 14a-8: i. Question 9: If I have complied with the procedural requirements, on what
other bases may a company rely to exclude my proposal? ...
7. Management functions: If the proposal deals with a matter relating to the
company's ordinary business operations. In Nordstrom Inc., the company argued:
A comparison of the Proponent's "code of conduct" and the Guidelines reveals
that the Guidelines include each form of prohibited supplier conduct listed in
the Proposal and include the means to verify compliance as requested in the
Proposal. The Proponent, for example, requests that under the code of conduct
the Company will not do business with suppliers which: (1) utilize forced or prison labor;
(2) employ children under compulsory school age or legal working age;
(3) fail to follow prevailing practice and local laws regarding wages and hours;
(4) fail to maintain a safe and healthy working environment; or
(5) contribute to local environmental degradation.
In addition, the Proponent requests that the Company verify its suppliers'
compliance through certification, regular inspections and/or other monitoring
processes. Under the Guidelines, the Company's vendors are expected to refrain from:
(1) utilizing prison or forced labor;
(2) utilizing child labor; (3) failing to offer wages, hours and overtime consistent with prevailing local
industry standards; (4) failing to provide safe and healthy work environments for their workers;
(5) failing to demonstrate a commitment to the environment;
(6) failing to comply with all applicable legal requirements; or
(7) discriminating. In Texaco Inc., 2001 SEC No-Act. LEXIS 136 (Jan. 30, 2001) a shareholder
proposal, which urged this company's board of directors to adopt, implement and
enforce a workplace code of conduct based upon the International Labor
Organization's conventions on workplace human rights, including the five
principles set forth in the proposal, may not be omitted from the company's
proxy material under rule 14a-8(i)(10). The company argued that the proposal had been substantially implemented because
the company already had endorsed the Sullivan Principles. The proponent noted
that the Sullivan Principles did not cover all of the subjects addressed by the
International Labor Organization's Principles nor were the Sullivan Principles
co-extensive with them. In PPG Industries, Inc., 2001 SEC No-Act. LEXIS 124 (Jan. 22, 2001) the company
was required to include a proposal asking the board to adopt the International
Labor Organization's conventions on workplace human rights, including the five
principles set forth in the proposal. The company argued that it had
substantially implemented the proposal because it had adopted various policies,
such as its EEO and Global Code of Ethics policies, or was subject to certain
laws, including the National Labor Relations Act and the ILO's Convention 105
regarding forced labor which had been ratified by the U.S., relating to concerns
raised in the proposal. The proponent countered by pointing out precisely how
the measures cited by the company fell short of substantial implementation. The
proponent also argued that the heart of the proposal was to create a single
document that explicitly and in one place committed the company to the
enumerated principles. The second part of this poison pill proposal emphasizes the importance of
shareholder opportunity to vote. This is reinforced by company response
statements to shareholder proposals which repeatedly state that companies
carefully evaluate precatory shareholder votes. A vote is consistent with fiduciary duty
A vote gives the board greater incentive to meet its fiduciary duty
For instance The Boeing Company 2003 response statement to the poison pill
shareholder proposal specifically noted the 50% vote the proposal topic received
at the company 2003 annual meeting and added, "... the Board of Directors and
its Governance and Nominating Committee have carefully considered and evaluated
the proposal, after being briefed on the proposals' historical, policy, economic
and legal implications." The Boeing Company seems to have arranged a special
briefing for the Board as a result of the shareholder vote.
It appears from The Boeing Company 2003 response statement that the non-binding
shareholder vote gave the board added incentive to consider its position on the
proposal topic. Giving the board added incentive to consider the merits of a key
governance topic gives the board greater incentive to meet its fiduciary duty to
shareholders under state law. The two-point policy calls for a vote at each of the two points. If the company
sets up a condition where it can avoid a vote at either point then there is no
substantial implementation. The board can take a false sense of security in knowing it can remove the policy
at any time without any shareholder vote at any time. This false sense of
security can impact shareholder value. It can also lead to management
complacency and to the board marginally meeting fiduciary duty or less.
The company has not provided a precedent where a proposal which called for a
shareholder vote under two circumstances was substantially implemented by a
policy that enabled the company to avoid both such votes. Hewlett Packard (December 24, 2003) essentially said that half the baby was as
good as the whole baby on poison pills and shareholder votes. One possible
interpretation of Hewlett Packard is that it gives a company the power to repeal
a poison pill policy as soon as it receives a no action letter based on adopting
that very policy. The company has not claimed that the company would lack the power in this
instance to take the Office of Chief Council Response letter, issued on the
substantially implemented issue, on day-one and on day-two repeal the policy
which was the linchpin to obtaining the day-one Response letter.
The key point of this poison pill proposal is a shareholder vote. It does not
seem credible that a policy is substantially implemented when the company has
the power to take a December 24, 2003 Response letter and on December 26, 2003
repeal the policy that was the linchpin to the December 24, 2003 Response.
Furthermore there would be no shareholder vote before or after.
The company has not provided a precedent where a Staff Response of substantial
implementation allowed the repeal of the policy critical to the staff Response.
Thus the repeal could be timed to the very minute after the fax arrival of the
Staff Response letter. The company has provided no argument rebutting the
ability of the board to pass a resolution now that repeals the policy once the
Response letter comes through on the company fax machine. Pfizer Inc. (PFE) in 2003 had the transparency to adopt this same half-baby
policy with more detail to reveal the limitations (from a shareholder viewpoint)
of such a policy: "This policy may be revised or repealed without prior public
notice and the Board may thereafter determine to act on its own to adopt a
poison pill" The enclosed Dow Chemical Company Adoption of Stockholder Rights (Poison Pill)
Policy, adopted February 13, 2003, prior to the company policy, added two key
provisions beyond what one company called its "as far as it can go" company
policy: 1) Any stockholder rights plan so adopted by the Board without prior stockholder
approval will be submitted to a non-binding vote of stockholders as a separate
ballot item at the next subsequent meeting of Dow stockholders.
2) The Board shall not repeal this Policy without first submitting it to a
non-binding vote of Dow shareholders. The company has not argued that the Dow Policy is contrary to state law.
The company has not submitted an argument stating that item 1) and 2) above are
inconsistent with a fiduciary out. CII Alerts, Council Research Service, November 13, 2003 establishes concern
regarding meaningless poison pill policies. It stated: SO FAR, WE'VE TRACKED 62 majority votes on poison pill proposals submitted in
2003. Only seven have adopted policies terminating their pills or amending their
policies. 3M, Hewlett-Packard and JP Morgan Chase, which also don't have poison pills,
responded to the majority votes by approving policies to get shareholder
approval before adopting any poison pills. But their policies include a huge
loophole giving their boards the right to adopt pills without prior shareholder
approval if, as fiduciaries, they decide a pill would be in the best interests
of shareholders. These clauses effectively render the policies meaningless.
The following are precedents where substantially implement was not concurred
with. Alaska Air Group, Inc. (March 31, 2003)
A shareholder proposal, which recommends that this company's board of directors
redeem any poison pill previously issued and not adopt or extend any poison pill
unless such adoption or extension has been submitted to a shareholder vote, may
not be omitted under rule 14a-8(i)(10). AMR Corp. (April 4, 2003)
A shareholder proposal, which requests that this company annually submit to a
shareholder vote any poison pill adopted since the company's previous annual
meeting and/or currently in place, may not be omitted from the company's proxy
material under rule 14a-8(i)(10). 3M Co. (Jan. 28, 2003)
A shareholder proposal, which requests that this company's board of directors
"redeem any poison pill previously issued (if applicable) and not adopt or
extend any poison pill unless such adoption or extension has been submitted to a
shareholder vote," may not be omitted from the company's proxy material under
rule 14a-8(i)(10). Sabre Holdings Corp. (March 20, 2003)
A shareholder proposal, which requests that this company's board of directors
redeem any poison pill previously issued and not adopt or extend any poison pill
unless such adoption or extension has been submitted to a shareholder vote, may
not be omitted from the company's proxy material under rule 14a-8(i)(10).
UST Inc. (Dec. 26, 2003) A shareholder proposal, which requests that this company's board of directors
"redeem any poison pill previously issued (if applicable) and not adopt or
extend any poison pill unless such adoption or extension has been submitted to a
shareholder vote," may not be omitted from the company's proxy material under
rule 14a-8(i)(10). Fiduciary Out A non-binding vote on the second part of this two-part proposal regarding the
removal of the proposal once adopted is consistent with a fiduciary out.
Not all proposals with a fiduciary out are substantially identical
Not all poison pill proposals with a fiduciary out are substantially identical.
Both a two-point policy and a one-point policy can have a fiduciary out. The
fiduciary out of the two-point policy does not force it to be substantially
implemented by a one-point policy. I do not believe that the company has met its burden of proof obligation
according to rule 14a-8 on substantially implement in regard to a half-baby
poison pill policy. For the above reasons this is to respectfully request non-concurrence with the
company no action requests on this issue in particular. Sincerely,
/s/ John Chevedden
[STAFF REPLY LETTER]
February 11, 2004 Response of the Office of Chief Counsel Division of Corporation Finance
Re: Bristol-Myers Squibb Company Incoming letter dated December 29, 2003
The proposal requests that the board submit the adoption, maintenance or
extension of any poison pill to a shareholder vote and further requests that
once adopted, any dilution or removal of this proposal be submitted to a
shareholder vote at the earliest possible shareholder election. The supporting
statement of the proposal clarifies that directors have discretion in responding
to shareholder votes. There appears to be some basis for your view that Bristol-Myers may exclude the
proposal under rule 14a-8(i)(10). We note Bristol Myers' representation that it
has adopted a policy that requires shareholder approval in adopting any rights
plan. Accordingly, we will not recommend enforcement action to the Commission if
Bristol-Myers omits the proposal from its proxy materials in reliance on rule
14a-8(i)(10). In reaching this position, we have not found it necessary to
address the alternative bases for omission upon which Bristol-Myers relies.
Sincerely, /s/
Daniel Greenspan
Attorney-Advisor
|