Company Name: Merck & Co., Inc.
Public Availability Date: January 16, 2004
Document Sections:
INQUIRY LETTER
APPENDIX
INQIRY LETTER
STAFF REPLY LETTER
[INQUIRY LETTER]
December 12, 2003
VIA FEDEX
Securities and Exchange Commission
Office of the Chief Counsel
Division of Corporate Finance
450 Fifth Street, NW
Washington, DC 20549
Re: Merck & Co., Inc. Shareholder Proposal
Dear Ladies and Gentlemen:
Merck & Co., Inc. (the "Company") has received a shareholder's proposal (the
"Proposal") from Laszlo R. Treiber (the "Proponent") for inclusion in the
Company's proxy materials for the 2004 Annual Meeting of Stockholders (the
"Proxy Materials"). The Proposal requests that the Proxy Materials include the
following proposed resolution:
RESOLVED: In publications such as its `Mission Statement' and its `Annual Report
2002' Merck & Co, Inc. (`The Company') has declared its commitment to the
highest standards of ethics and integrity. Furthermore, in a document titled
`Our Values and Standards' The Company not only compiles its code of conduct,
but it also provides detailed instructions about handling concerns of violations
of ethics and professional standards. Specifically, depending on the nature of
the concerns and the individuals involved, The Company suggests that any or all
of the following be contacted: one's Supervisor or Manager, Human Resources,
Legal Department, Controller, Merck Office of Ethics and The Merck AdviceLine.
The resources committed to and the emphasis placed on ethics and professional
conduct are evidence, that The Company wants to convey its stockholders the
message, that its integrity is beyond reproach. In order to demonstrate in a
credible way that it properly utilizes the resources listed above and its
commitment to its own standards and values, I propose that the Company do the
following:
All reports and allegations of violations of ethics and professional
misconduct submitted to any of its offices after the creation of Merck Office of
Ethics also be disclosed to SEC and to the stockholders;
The Company's investigation into the reported and alleged violations and the
conclusions of the investigation be reported to SEC and the stockholders;
The Company's actions taken to reconcile the results of the investigations
with its code of conduct be reported to SEC and the stockholders.
To understand the Proposal, please note that the Office of Ethics was created in
1995. For your information, the Proponent is a former Company employee whose
employment was terminated in 1999.
As described in greater detail below, we believe that the Proposal properly may
be omitted from the Proxy Materials for two different reasons, each of which in
and of itself should be sufficient. First, we believe the Proposal may be
omitted in accordance with Rule 14a-8(i)(4) as it relates to the redress of a
personal claim or grievance against the Company. Second, we believe that the
Proposal may be excluded in accordance with 14a-8(i)(7) as it deals with the
Company's ordinary business function, is mundane in nature and does not involve
any substantial policy or other considerations. If the Division concurs that the
Proposal may be excluded on either basis, we ask that that such relief also
apply to this or similar proposals submitted by this Proponent in the future.
Finally, we believe that the Proposal violates New Jersey law and therefore is
excludible unless it is recast as a recommendation or request to Merck's Board
of Directors (the "Board") under Rule 14a-8(i)(1).
The Proponent's supporting statement for his Proposal is attached as Appendix A.
DISCUSSION
The Proposal is a Personal Grievance
The Proponent was employed by the Company in its research department for over 20
years. His employment was terminated in 1999. Every year since 2000, he has
submitted a shareholder proposal seeking to require the Company to inform
shareholders about various aspects of disputes within the Company. In every case
the Division has agreed there was basis to exclude the proposal. For example, in
2002 the Proponent attempted to require (1) the maintenance of a database to
allow shareholders to review information, (2) the appointment of a council to
review disputes regarding filling research and development positions,
inventorship, scientific priorities and ethical conduct and (3) the review and
carrying out of corrective measures in cases of "demonstrated incompetence and
professional misconduct during the past twenty years." The Division agreed that
there was basis for our view that the proposal could be excluded under Rule
14a-8(i)(4). Merck & Co., Inc. (January 23, 2003); see also Merck & Co., Inc.
(March 7, 2002) (excludible on basis of ordinary business); Merck & Co., Inc.
(February 9, 2001) (excludible on basis of ordinary business).
It is clear that the Proponent is a former employee who continues his campaign
to seek redress of a personal claim or grievance that he has against the Company
and senior members of the Company's research department. The Division repeatedly
has stated that although a proposal does not on its face evidence a personal
claim or grievance, it nevertheless may be excluded if it appears to be part of
a campaign designed to redress an existing personal grievance. See USX
Corporation (December 28, 1995) (a proposal to adopt and maintain a code of
ethics); Texaco, Inc. (March 18, 1993) (a proposal regarding limits on executive
and consultant compensation).
The Proposal is simply a slight variation on the proposal the Proponent has been
raising for several years. Therefore, we believe the Proposal properly may be
excluded under Rule 14a-8(i)(4), as it was last year, as related to the redress
of a personal claim or grievance, or designed to result in a benefit to the
Proponent or further a personal interest, which benefit or interest is not
shared with other security holders at large.
The Proposal Relates to Ordinary Business Operations
If implemented, the Proponent's proposal would affect the management of the
Company's research operations that are at the core of the Company's business.
Under Rule 14a-8(i)(7), a shareholder proposal may be excluded if it deals with
a matter relating to a Company's ordinary business operations. The Proposal is
directly related to the management of operations that are at the core of the
Company's business. The protection and management of Company assets and
supervision of Company employees are fundamental to the conduct of ordinary
business operations of the Company. In addition, the Division has agreed in the
past that a proposal, like this one, from a former employee seeking to impose
certain employment standards on the former employee's department could be
excluded under Rule 14a-8(c)(7) since it dealt with the Company's ordinary
business operations. See General Electric Company (January 19, 1983) (a proposal
to set minimum standards for company attorneys). The Division concluded that
there was some basis for the belief that a substantially similar proposal from
this Proponent could be excluded on this basis and therefore determined not to
recommend enforcement action on this basis in 2000 and 2001.
The Proposal also would require various periodic reports be made to the SEC. The
SEC in the past has agreed that there was a basis to exclude a proposal
requiring disclosures to the SEC in annual reports on Form 10-K and other
periodic reports even though the subject matter (relating to political
contributions) did not necessarily relate to the company's ordinary business
operations. See for example, ConAgra, Inc. (June 10, 1998) and Burlington
Northern Santa Fe Corp. (February 9, 1998). The Proposal would require periodic
reports to the SEC that are contrary to the rules of the SEC, and therefore the
Division should agree that the Proposal is excludible under Rule 14a-8(i)(7) as
relating to the Company's ordinary business.
Future Relief
If in response to this request, the Division advises that it will not recommend
enforcement action if the Company omits the Proposal, we also ask that the
Division apply its response to any future submission to the Company of the same
or similar proposals by this Proponent. Otherwise, the Company would have to
continue to go through the expense of seeking no-action letter relief from the
Division, and the Division would have to continue to review the same. The
Division previously has granted requests under similar circumstances. See The
Adams Express Company (November 13, 1997); New Valley Corporation (December 3,
1991); Thermo Electron Corporation (February 17, 1994); and Bank of Boston
Corporation (January 21, 1994).
Improper Under State Law
Rule 14a-8(i)(1) permits exclusion of a proposal that is not a proper subject
for action by shareholders. Depending on the subject matter, that Rule notes
that "some proposals are not considered proper under state law if they would be
binding on a company if approved by shareholders." The Proposal would be binding
on the Company and therefore would violate N.J.S.A. Sec. 14A:6-1(1), which
provides that "The business and affairs of a corporation shall be managed by or
under the direction of its board, except as in this act or in its certificate of
incorporation otherwise provided."
As the SEC noted in adopting the predecessor to Rule 14a-8(i)(1) "it is the
Commission's understanding that the laws of most states do not explicitly
indicate those matters which are proper for security holders to act upon but
instead provide only that the `business and affairs of every corporation
organized under this law shall be managed by its board of directors' or words to
that effect. Under such a statute, the board may be considered to have exclusive
discretion in corporate matters. Accordingly, proposals by security holders that
mandate or direct the board to take certain action may constitute an unlawful
intrusion on the board's discretionary authority under the typical statute."
Release No. 34-12999 (November 22, 1976).
I am licensed to practice law and a member in good standing of the Bar of the
State of New Jersey. I have reviewed the New Jersey Business Corporation Act
(the "Act") and the Company's certificate of incorporation (the "Certificate").
Nothing in the Act or the Certificate suggests that any entityother than the
Boardis responsible for the business and affairs of the Company. The Division
consistently has held that such proposals may be excluded unless they are recast
in the form of requests. See, for example, American Electric Power Company, Inc.
(February 18, 2003) and Lucent Technologies Inc. (November 6, 2001). To the
extent required by Rule 14a-9(j)(2)(iii), this letter is intended to constitute
a letter of opinion of counsel. Because it would violate New Jersey law, the
Proposal is excludible unless it is recast as a recommendation or request to the
Board.
Conclusion
If the Division believes that it will not be able to concur in our view that the
Proposal may be omitted, we would very much appreciate the opportunity to
discuss this issue in more detail with the appropriate persons before issuance
of a formal response.
In accordance with Rule 14a-8(j)(2), we have enclosed six copies of this letter
and six copies of the Proposal, including the statement in support thereof.
By copy of this letter to him, the Company is notifying the Proponent of its
intention to omit the Proposal from the Proxy Materials.
For the Division's information, the Company anticipates beginning to print its
proxy card on or about February 26, 2004.
If you have any questions regarding this matter or require further information,
please contact me at (908) 423-5671. Kindly acknowledge receipt of this letter
and the items enclosed by stamping a copy of this letter and returning same to
me in the enclosed self-addressed envelope.
If you have any questions regarding this matter or require further information,
please contact me at (908) 423-5671. Kindly acknowledge receipt of this letter
and the items enclosed by stamping a copy of this letter and returning same to
me in the enclosed self-addressed envelope.
Thank you for your time and consideration.
Very truly yours,
MERCK & CO., INC.
By: /s/
Bruce Ellis
Assistant Counsel
Enc.
CC: Laszlo R. Treiber
[APPENDIX]
APPENDIX A
Past cases of corporate fraud clearly demonstrate, that violations of the law
and code of professional conduct can be the single most important factor in
determining share values even to the point of financial disaster to the average
stockholder. Therefore, in order to make sound financial decisions stockholders,
investors and employees have a legitimate need to consider information pertinent
to compliance with the law and professional conduct.
RESOLVED: In publications such as its "Mission Statement" and its "Annual Report
2002" Merck & Co., Inc. ("The Company") has declared its commitment to the
highest standards of ethics and integrity. Furthermore, in a document titled
"Our Values and Standards" The Company not only compiles its code of conduct,
but it also provides detailed instructions about handling concerns of violations
of ethics and professional standards. Specifically, depending on the nature of
the concerns and the individuals involved, The Company suggests that any or all
of the following be contacted: one's Supervisor or Manager, Human Resources,
Legal Department, Controller, Merck Office of Ethics and The Merck AdviceLine.
The resources committed to and the emphasis placed on ethics and professional
conduct are evidence, that The Company wants to convey its stockholders the
message, that its integrity is beyond reproach. In order to demonstrate in a
credible way that it properly utilizes the resources listed above and its
commitment to its own standards and values, I propose that the Company do the
following:
All reports and allegations of violations of ethics and professional
misconduct submitted to any of its offices after the creation of Merck Office of
Ethics also be disclosed to SEC and to the stockholders;
The Company's investigation into the reported and alleged violations and the
conclusions of the investigation be reported to SEC and the stockholders;
The Company's actions taken to reconcile the results of the investigations
with its code of conduct be reported to SEC and the stockholders.
SUPPORTING STATEMENTS:
In recent years violations of the law and the generally recognized code of
professional conduct in numerous cases resulted in drastic, even disastrous,
deterioration of share values. As a result, investors' confidence in corporate
integrity suffered serious setbacks. By claiming compliance with the law and
with the standards of ethics and professional conduct, companies are trying to
attract investors. However, one ought to remember, that the greatest adverse
impact on the share values was caused by the violations of the law and ethics of
the very same individuals who were supposed to be formulating or at least
approving and enforcing the code of conduct. Therefore, declaring the "values"
and "high standards", and listing resources assigned to dealing with concerns
about professional conduct and ethical issues alone hardly suffice to
convincingly demonstrate The Company's integrity and commitment to the values it
proclaimed. Disclosing The Company's record of investigating and resolving cases
of legal and ethical concerns reported to any of its offices is the only
credible way of showing to what extent The Company is living up to its widely
publicized values and standards.
[INQIRY LETTER]
December 19, 2003
Securities and Exchange Commission
Office of the Chief Counsel
Division of Corporate Finance
450 Fifth Street, NW
Washington, DC 20549
Re: Merck & Co., Inc. Shareholder Proposal
Letter of Mr. Bruce Ellis, Esq., Assitant Counsel, dated Dec. 12, 2003
Dear Ladies and Gentlemen:
By sending me a copy of the subject correspondence Mr. Ellis informed me about
the subject Company's intention to exclude my Proposal from its proxy materials
for the 2004 Annual Meeting of Stockholders. I ask the Division to review this
matter before issuing a formal response and to reach a decision solely based on
the merits of my Proposal rather than on the arguments presented by Mr. Ellis.
Please be advised that I have fully complied with the request of the Company's
Office of Ethics by submitting documentation on some of the professional
misconduct known to me. The Company's Legal Department has received the copies
of every correspondence I have sent to the Office of Ethics. Therefore, Mr.
Ellis' arguments presented to the Division are not only inaccurate and
irrelevant to the letter and spirit of my Proposal, but also intentionally
misrepresenting the facts known to him. At this juncture I see no reason to
engage in a predictably futile discussion with a seasoned lawyer over scores of
rules and regulations irrelevant to my Proposal without the participation of an
impartial third party. However, depending on the fate of my Proposal, I am fully
determined to retain another seasoned attorney to demonstrate in court the
Company's failure to meet its legal obligation when it comes to the accuracy and
truthfulness of its publications on professional conduct and ethics.
Prompted by Mr. Ellis' statement regarding New Jersey state law I am sending the
Company's Board of Directors a copy of my Proposal as a "recommendation". I also
send the Board of Directors a copy of the subject letter and this letter. I,
too, would be pleased to discuss this case "with the appropriate person before
issuance of a formal response."
Very truly yours,
/s/
cc: Mr. Bruce Ellis, Esq.
Board of Directors, Merck & Co., Inc.
[STAFF REPLY LETTER]
January 16, 2004
Response of the Office of Chief Counsel Division of Corporation Finance
Re: Merck & Co., Inc.
Incoming letter dated December 12, 2003
The proposal requests that Merck disclose to the SEC and to its stockholders all
reports and allegations of violations of ethics and professional misconduct
submitted to any of its offices after the creation of the Merck Office of
Ethics; Merck's investigation into the reported and alleged violations and the
conclusions of the investigations; and Merck's actions taken to reconcile the
results of the investigations with its code of conduct.
There appears to be some basis for your view that Merck may exclude the proposal
under rule 14a-8(i)(7), as relating to Merck's ordinary business operations
(i.e., management of the workplace). Accordingly, we will not recommend
enforcement action to the Commission if Merck omits the proposal from its proxy
materials in reliance on rule 14a-8(i)(7). In reaching this position, we have
not found it necessary to address the alternative bases for omission upon which
Merck relies.
Sincerely,
/s/
Song P. Brandon
Attorney-Advisor
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